Onboarding

Helpingcompaniesnavigatethechangingworldofwork

www.inspirehumanresources.com•(917)612-8571

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WhoWeAre

• Certifiedwomen-ownedbusinesslaunchedin2007.• InspireisacuratedteamofHRexpertsaccessiblewhenyouneedthem.• Weprovidethepro thatbestmatchesyourneedsbasedonyourcompany

culture,projectdeliverables,andtimeline.• WeparachuteintobothFortune500’sandhigh-growthcompanies,and

quicklydeliverresults.

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OurHistory

• HRBusiness Partners• Learning• Coaching• Diversity+Inclusion• OrganizationalEffectiveness• ChangeManagement• OrganizationalDesign• Recruiting• Compensation +Benefits• EmployeeRelations• BuildingHRinfrastructurefor

high-growthcompanies

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TheInspireHRTeam

Founder +President

ChiefofStaff

DirectorofStrategyandBusinessDevelopment

ProjectCoordinator

AdministrativeAssistantANetworkof21

Consultants(andgrowing)offeringexpertisein:

SpecialProjectsCoordinator

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WhatWeDo

HRBusinessPartners

Learning

Coaching

Diversity+Inclusion

OrganizationalEffectiveness

ChangeManagement

OrganizationalDesign

Recruiting

EmployeeRelations

Compensation+Benefits

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HowWeWork

INTERIMHREXPERTS

Minimizeleave-baseddisruptionswithInspire’s curatedteamofHRexperts,accessiblewhenyouneed them.

SHORT-TERMPROJECTS

DeployanInspireexperttocompletemissioncriticalprojectsontime,withefficiencyandexpertise.

CONSULTING

PartnerwithInspireexperts,fromstrategicplanningtocomplexproblemsolving,tocontinuouslystrengthentheroleofHR.

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ConsultantsByTheNumbers

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TrustedBy

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MediaCoverage

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OnboardingDocuments

• Offerletter• Listofcompanies/departmentswithwhomyouhaveacurrent

relationship• EmployeeConfidentiality,NonSolicitationandI.P.ProtectionAgreement• Directdepositform• Arbitrationagreement• FormI-9policiesandprocedures• W4forms– Employeeswithholdingallowancecertificates• Federal,State,andCityEmployeeNotices

Notanexhaustivelist

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CompensableTimeCompensable• Pre-approvedreimbursable expenses• Travelbeyond5boroughs ofNYC• Scopingflatfeeof$100for:

– Reviewofaproposal– Scopingproject– Meetingwithclienttoscopeproject

• Check-in flatfeeof$100perproject:– Check-in meeting(s)withInspire

duringaproject• Pre-approvedtimeandahalfforworking

over40hoursinaweek

NonCompensable• Prep-callsforinterview• Interviews• Traveltimetointerview• InterviewpreparationwithInspire• Timeyoueatlunchonsite ataclientlocation• Expenseofmaterialsandtoolssuchas

computerandcellphone• Mandatory30minutebreakwhenworking6

hoursinaday• Nonpre-approvedtimeover40hours/week

acrossInspireprojects

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Timesheets

• Weekly timesheetisdueEODSunday.

• Consultantsworkingonmorethanoneprojectmustsubmitseparatetimesheetsfor each project.

• Sendtimesheets andT&Ereceiptsto timesheets@inspirehumanresources.com.

• Paymentisbi-weekly (paymentscheduleonslide 15).

• PriorInspireapprovalisneededforworkingover40combinedhours inoneweekacrossInspireprojects.

• Ifyouwork6ormorehoursinaday,youmusttakeanunpaid 30minutebreak.

• Accruedsickdays:forevery30hoursworked,youwillaccrue1hourofsicktime.Sickdayscannotbeused

untilyouhavebeenanInspireemployee for120days.

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Timesheet

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PaymentScheduleMonday

(Start ofpayperiod)Sunday

(End ofpayperiod)Thursday

Direct DepositDate

1/8/2018 1/21/2018 1/25/2018

1/22/2018 2/4/2018 2/8/2018

2/5/2018 2/18/2018 2/22/2018

2/19/2018 3/4/2018 3/8/2018

3/5/2018 3/18/2018 3/22/2018

3/19/2018 4/1/2018 4/5/2018

4/2/2018 4/15/2018 4/19/2018

4/16/2018 4/29/2018 5/3/2018

4/30/2018 5/13/2018 5/17/2018

5/14/2018 5/27/2018 5/31/2018

5/28/2018 6/10/2018 6/14/2018

6/11/2018 6/24/2018 6/28/2018

6/25/2018 7/8/2018 7/12/2018

Monday(Start ofpayperiod)

Sunday(End ofpayperiod)

ThursdayDirect DepositDate

7/9/2018 7/22/2018 7/26/2018

7/23/2018 8/5/2018 8/9/2018

8/6/2018 8/19/2018 8/23/2018

8/20/2018 9/2/2018 9/6/2018

9/3/2018 9/16/2018 9/20/2018

9/17/2018 9/30/2018 10/4/2018

10/1/2018 10/14/2018 10/18/2018

10/15/2018 10/28/2018 11/1/2018

10/29/2018 11/11/2018 11/15/2018

11/12/2018 11/25/2018 11/29/2018

11/26/2018 12/9/2018 12/13/2018

12/10/2018 12/23/2018 12/27/2018

12/24/2018 1/6/2019 1/10/2019

1/7/2019 1/20/2019 1/24/2019

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PotentialProjectProcess

1. Employeereceivesdetailsofpotentialproject2. Inspiresendsresumeandbiotoclienttoreview3. Interviewsarescheduledforclientswithpotentialemployee4. Proposalsenttotheclientsforapproval5. ConsultantreviewsandsignsaWorkResponsibilitydocument6. Projectlaunches7. Check-inswithInspireChiefofStaffthroughoutproject

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AdditionalCompensationOpportunitiesNewProjectReferral NewEmployeeReferral ConsultantSharing

Ifleadstoanewproject,$500+paidatprojectcompletion

$250paidafteronboardingcompleted

InspireorYOURCOMPANYtoreceive10%oftheclientrates(forallprojects,forallclients)forthefirst12monthsafterconsultantstartsonproject

$100bonus(additional)forintroductiontonewpersonatexistingclientthat leadstonewproject; paidatprojectcompletion

$750paidafterfirstprojectcompleted

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ReferralBonusEligibility

Eligiblefornewprojectreferralbonusaslongasyoufoundthebusinessonyourown:• Samedepartmentorteambutdifferentfunction• Differentbusinessunitordepartmentorteamandsamefunction• Differentbusinessunitordepartmentorteamanddifferentfunction

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Relationship

Theexpectationisthatemployeeswillnot:• MarketserviceswiththatteamordivisionindependentofInspire.• Acceptoffersoffutureworkfromdepartmentorleaderatcompany,or

throughanintroductionbyInspire.

FormoreinfoseeConfidentiality, Non-SolicitationandPropertyRightsAgreement.

Security&PrivacySettingsComplianceforAppleandMicrosoftPCUsers

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ComputerPrivacyandSecurity

• Toensuretheintegrityandsecurityofourorganizationweareimplementingseveralrequirementsonallcomputers.

• AnycomputerusedforInspireHumanResourcesworkmustmeettheseIHRcompliancerequirements.

• AllIHRemployeeswillberequiredtoconfirmcompliancebycompletingthenecessarystepswithinatimelymannerandsigntheSecurity&PrivacysettingsacknowledgmentontheIHRemployeeportal.

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OverviewofRequirements

• Passwords• SavingFiles• SharingFiles• Two-StepVerification• DetectingSpam• Malware• Encryption

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Communication

• Allinternal communicationbetweenInspirestaffmustgothrough@inspirehumanresources.com emailaccounts.

• Email clients fromfirstname.lastname@inspirehumanresources.com– Emails senttoInspireHumanResourcesclientsmustnotbesent

frompersonalorotherbusinessemailaccounts.

• Website:www.inspirehumanresources.com– Consultantspagefeaturesheadshots&bios.

• Employeeportal:www.inspirehumanresources.com/employees

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LinkedInsecuritysettingchangedtoanonymousListInspireonLinkedInprofilebutnottheclient

– InspireHumanResourcescanbelisted asoneofyourclients, i.e.,clientsincludexcompany,ycompany,InspireHumanResources...

– YoucanlistInspireHumanResourcesasaseparatejob/role.Forexample:InspireHumanResourcesHRConsultant2013- Present

100%confidentialityofprojects– Cannotnamespecific clientsonpersonalsocialmediaor

otherbusinesswebsites

Communication

PasswordsAllcomputersmusthaveapasswordonthecomputerscreen.• Itmustbe14characters(doesnotneedtobeacombinationoflettersornumbers,

doesnotneedtobeupperorlowercase,buthighlyrecommended).

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EffectivePasswordSecurityTips

Usestronger,morecomplexpasswords

Useacombinationofcharacters

Neverwritedownorstoreapassword inafileoronacomputer

Neverusethesamepasswords fortwoormoredevices

ScreenSaver+LockScreen

• WhenyouwalkawayfromyourcomputertheScreenSaver/LockScreenmodemustbeenabled.

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AllconfidentialfilesmustbesavedontheInspireHumanResourcesGoogledocsdriveand/orasecureinternalclientdrive.

- EachconsultanthasaseparatefolderintheirnameontheIHRGoogleDocsdrive>”FirstnameLastnameProjects”.

- Eachconsultantcancreateandutilizesubfoldersasneededwithinyourdesignatedfolder.

Donotsavedocuments locallyonyourowncomputerorexternaldevices(suchasaUSBdriveorCD).

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SavingFiles

SharingFiles

• Sharingconfidentialfileswithexternalpeopleshouldbedonesousingashareddrive(i.e.,Googledrive,Dropbox...)vs.sendingfilesasattachments.– Consultantsshouldusediscretiontodeterminelevelof

confidentiality.• ConfidentialIHRandclientfilesanddocumentsmustnot besharedtoor

frompersonalemailaccountsorothernon-IHRbusinessemailaccounts.

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Two-StepVerification

• Two-stepverificationhelpsprotectyoubymakingitmoredifficult forsomeoneelsetosignintoyourGoogle account.

• Whenyouturnontwo-stepverification,youwillbesentasecuritycodetoyouremailorphoneeverytimeyouorsomeoneelsewithoutauthorizationsignsinonadevicethatisnottrustedorrecognized.

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Itusestwodifferentformsofidentity:yourpasswordandacontactmethod(akasecurityinfo).

• Eachtimeyouaccessafilethroughyourwebbrowser(InternetExplorer,Firefox,Chrome,etc),thebrowsercaches(i.e.,stores)itsoitdoesn'thavetokeepretrievingthesamefilesorimagesfromtheremotewebsiteeachtimeyouclickBackorForward.

• Youshouldperiodicallyclearthecachetoallowyourbrowsertofunctionmoreefficiently.

• Cookiestypicallystoreuser-specificinformationsuchasselections inaform,shoppingcartcontents,orauthenticationdata.

• Browserswillnormallyclearcookiesthatreachacertainage,butclearingthemmanuallymaysolveproblemswithwebsitesoryourbrowser.

• Notallbrowsersnormallyclearhistoryatregularintervals,thusyou’llwanttoclearitmanuallyweekly,ifnotdailyforprivacyreasons.

ClearingBrowserandCacheData

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DetectingSpam

• Never giveoutorpostyouremailaddress(es)publicly.

• Thinkbeforeyouclick:Donotclickahyperlinkfromanunknownrecipient.

• DonotreplytoSPAMmessages.• Downloadspamfilteringtools andanti-virus

software.• Avoidusingpersonalandbusinessemailaddresses

whyregisteringforonlinecontestorservice.• Changeyourpasswordsimmediately ifyouthink

you'vefallenforspamorphishing.• Besuretoreportitasspam/junkthroughyour

emailapplication.

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SimpleWaystoFightSpam

Encryption

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FileVault• FileVault isadisk encryptionprogramin

MacOS10.3andlater.Itperformson-the-flyencryptionwithvolumesonMACcomputers.

• FileVault mustbeturnedontohelppreventunauthorized accesstotheinformationonyourstartupdisk.

Firewall• Afirewallisasystemdesigned to

preventunauthorized accesstoorfromaprivatecomputernetwork,preventingunauthorizedinternetusersfromaccessingprivatenetworks.

Welookforwardtocollaboratingwithyou!

Helpingcompaniesnavigatethechangingworldofwork

www.inspirehumanresources.com•(917)612-857132

Theinformationprovidedisonlyinformational,isnotacontract,andcanbechangedatanytimeatInspire’ssolediscretion.

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