On-The-Job-Training (Practicum I)

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On-the-JobTrainingPortfolio

College of Technology

Diploma in Office ManagementTechnology with specialization in

General Office Practicum I

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

EDLAN MARK M. ASIS

TRAINEE


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Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING

UNDERTAKEN AT

COMMISSION ON AUDIT

MEDICAL AND DENTAL SEVICE OFFICE

A Report Submitted to the Faculty of

COLLEGE OF TECHNOLOGYPolytechnic University of the Philippines

Quezon City Campus

In Partial Fulfillment of the Requirements for the

Diploma in Office Management TechnologyGeneral Office Practicum

EDLAN MARK M. ASIS

Name of Student

JUNE 08, 2013

Date Submitted

2x 2 formal

Picture(corporate)


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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Vision

Clearing the paths while laying new foundations to transform the Polytechnic University of

the Philippines into an epistemic community.

Mission

Reflective of the great emphasis being given by the country's leadership aimed at provid-ing appropriate attention to the alleviation of the plight of the poor, the development of

the citizens, and of the national economy to become globally competitive, the University

shall commit its academic resources and manpower to achieve its goals through:

1. Provision of undergraduate and graduate education which meet international stan-

dards of quality and excellence;

2. Generation and transmission of knowledge in the broad range of disciplines relevant

and responsive to the dynamically changing domestic and international environment;

3. Provision of more equitable access to higher education opportunities to deserving and

qualified Filipinos; and

4. Optimization, through efficiency and effectiveness, of social, institutional, and individual

returns and benefits derived from the utilization of higher education resources.

Philosophy

As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhance-

ment of nation building;

Meaningful growth and transformation of the country are best achieved in an atmos-

phere of brotherhood, peace, freedom, justice and a nationalist-oriented education im-

bued with the spirit of humanist internationalism.

Strategic Objective: 8-Point Agenda:1. Pursuing Academic Excellence through Disciplinal Integrity.

2. Embedding a Culture of Research

3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions

4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus

Development

5. Academic Freedom

6. Institutionalizing Civil Society Engagement and Involved Extension Service Program

7. Assuring Transparency in Fiscal Responsibility

8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization

Shared Values

God-Fearing

Love for Humanity and Democracy

Collegiality

Integrity and Credibility

Transparency and Accountability

Passion for Learning

Humanist Internationalism


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OJT PORTFOLIO

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I. ACKNOWLEDGMENT

First and foremost, I would like to thank our Almighty God, for givingus strength everyday, good health and blessings that help us to perform

our task as part of our OJT.

I would like to thank my family for their understanding and support

that they have given me from the first day of my OJT until the end of our

practicum. To our training coordinator, I would like to thank Mrs. Sharima

Ali Morales for helping us to be a good trainee in our OJT, to perform our

task successfully and also for giving us some tips easy to understand that

she has shared to us.

II. INTRODUCTION

First of all, I have chosen this course Diploma in Office Manage-

ment Technology, because I want to enhance my skills on how to man-age an office and to learn more about it. Since we know that Office

Management Technology with specialization in General Office Manage-

ment deals on supervising, so we need to educate ourselves about the

principles of managing and organizing.

It also includes the knowledge about information technology, the

fundamentals and application of which is one of my abilities. Also during

my first year as an Office Management student, I was amazed of

different subjects and practices lined-up for the whole year.

For me, I can say that taking this course makes you more interested

in learning more about information technology which is in trend and very

useful in our daily needs even if it is at home or at work.


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III. COMPANY PROFILE

Name of Company: Commission On Audit

Address: Commonwealth Ave., Quezon City

Contact Number: 931-74-53

Contact Person: Lourdes T. Valino, R.N

Department/Division/Section: Medical and Dental Services OfficeInclusive Dates of Training: Jun 7, 2013Company Vision, Mission, and Values:

VISION

A credible, trustworthy and independent

Supreme Audit Institution;

a vibrant partner in nation-building;a bulwark of integrity and competence;

an organization of professionals with a culture of excellence;

a respected member of international organizations of

supreme audit institutions.

MISSION

To carry out our constitutional mandate

with the highest degree of professionalism, competence,integrity, teamwork and organizational efficiency,

and promote the people's trust in government

by upholding public accountability.

VALUES

God Centeredness

We believe that the authority we exercise as auditors is God entrusted and,

therefore, our highest accountability is to Him.

Patriotism


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We commit to serve the interest of the Filipino people and the country which shall

have priority over all other considerations.

Excellence

We pursue world-class audit services availing of state-of-the-art technology in

conformity with international standards and best practices.

Integrity

We discharge our mandate in adherence to moral and ethical principles and the

highest degree of honesty, independence, objectivity and professionalism.

Professionalism

We believe in the continuous enhancement of the skills, competence and expertise

of

our personnel and in the basic right of every member of the organization toself-development and well-being.

Courtesy, Modesty and Humility

We uphold and practice courtesy, modesty and humility at all times,

and acknowledge that we do not have a monopoly of technical expertise.

Respect for Authority and the Rule of Law

We pledge to remain steadfast in our sworn duty to uphold COA's ideals out ofrespect for authority and the rule of law.


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Pictures of the Company (physical structures)

COMMISSION ON AUDITCommonwealth Ave., Quezon City


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MEDICAL AND DENTAL SERVICES OFFICE


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IV. OBSERVATIONS IN THE COMPANY

What I have observed at

The strength and challenges of this company is that they full support of

the management of COA, from medical equipments to logistics to sufficient

numbers of personnel. Equal distribution of services because of the largenumber of employees.

I think the best practice of this company is both medical and dental

practice. They report all the details of both medical and dental, what are

lacking equipments, medicines and etc.

My over-all observation in this office is efficiency and effectiveness on

the services rendered

V. PERIODIC REPORTS (daily, weekly, monthly)

What we do daily are the following:

Assisting patients

Checking of records

Retrieval of records

What we do weekly are the following:

Compilation of the records

Aswering to telephone calls

What we do monthly are the following:

Delivery of documents

During my whole training in COA MEDICAL AND DENTAL SERVICE

OFFICE, I think the problem/s that I have encountered is messing up files

once resulting to misplaced document.


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Tasks performed were based on the diary checked and uploaded

Date Checked by the adviser:________________________

Total no. of hours ________Signed by the Supervisor:__________________________Date:_______

Month: AprilThe following tasks were

performed:

Week No. 1 (Weekly)

Date: 04/15/13Time In: 8:22AM

Time Out: 5:01PM

Hours Spent: 7hrs 39mns

Date: 04/16/13

Time In: 7:55 AM

Time Out: 5:05 PM


Date: 04/17/13

Time In: 7:46AM

Time Out: 12:01PM



Time Out: 5:08PM


Date: 04/19/13

Time In: 7:50 AM

Time Out: 05:02PM


Date:

Week No. 2

Date: 04/22/13

Time In: 7:36 AM

Time Out: 5:01 PM


Date: 04/23/13

Time In: 7:35 AM

Time Out: 5:02 PM


Date: 04/24/13

Time In: 7:36AM

Time Out: 6:08PM


Date: 04/25/13

Time In: 7:33AMTime Out: 5:13PM


Date: 04/26/13

Time In: 7:40AM

Time Out: 5:05PM


Date:

Month: MayThe following tasks were

performed:

Week No. 3 (Weekly)

Date: 04/29/13

Time In: 7:28AM

Time Out: 5:03PM


Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:


Time Out: 5:05 PM


Date: 05/03/13

Time In: 8:05 AM

Time Out: 5:10 PM


Date:

Week No. 4

Date: 05/06/13

Time In: 7:40 AM

Time Out: 5:20 PM


Date:

Time In:

Time Out:

Hours Spent:

Date: 05/08/13

Time In: 7:23 AM

Time Out: 5:01 PM


Date: 05/09/13

Time In: 7:23 AMTime Out: 5:02 PM


Date:

Time In:

Time Out:

Hours Spent:

Date:

VI. SUMMARY OF ACTIVITIES (Weekly)


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Tasks performed were based on the diary checked and uploaded

Date Checked by the adviser:________________________

Total no. of hours ________Signed by the Supervisor:__________________________Date:_______

Month: MayThe following tasks were

performed:

Week No. 5 (Weekly)

Date:

Time In:

Time Out:

Hours Spent:

Date: 05/14/13

Time In: 7:32 AM

Time Out: 5:06 PM


Date: 05/15/13

Time In: 7:31AM

Time Out: 5:07PM



Time Out: 5:08PM


Date: 05/17/13

Time In: 7:29 AM

Time Out: 7;14 PM


Date:

Week No. 6

Date: 05/20/13

Time In: 7:19 AM

Time Out: 5:13 PM


Date: 05/21/13

Time In: 7:24 AM

Time Out: 5:12 PM


Date: 05/22/13

Time In: 7:32 AM

Time Out: 5:43 PM


Date: 05/23/13



Date: 05/24/13

Time In: 7:27 AM

Time Out: 7:16 PM


Date:

Month: _________________The following tasks were

performed:

Week No. 7 (Weekly)

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date: 05/29/13

Time In: 7:25 AM

Time Out: 6:02 PM


Date: 05/30/13Time In: 7:31 AM

Time Out: 6:03 PM


Date: 05/31/13

Time In: 7:26 AM

Time Out: 5:08 PM


Date:

Week No. 8

Date: 06/03/13

Time In: 7:35AM

Time Out: 5:43PM


Date: 06/04/13

Time In: 7:20AM

Time Out: 5:29PM


Date: 06/05/13

Time In: 7:26AM

Time Out: 5:31PM


Date: 06/06/13


Hours Spent: 9hrs

Date: 06/07/13

Time In: 7:24AM

Time Out: 5:58PM

Hours Spent:

Date:

VI. SUMMARY OF ACTIVITIES (Weekly)


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VII. SELF-ASSESSMENT

A. Skills and current technology learned/enforced:

By entertaining the patients, checking the records of the patients

and how to use Photocopying machine touch screen.

B. Equipment, tools, testing apparatus handled (software's used included)

Using Photocopying machine touch screen and using computer to

provide Microsoft word file and Microsoft excel file.

C. Strong points versus weak pointsMy strong points is working successfully in any given task, Thinks inde-

pendently within a professional framework and my weak points is some-

times I cant do my task dependently.


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VII. SELF-ASSESSMENT

D. Best experiences on the job:

Developing records management skills, communications between

patients and staffs and understanding the needs of the patients.

E. Evidence of Background preparation:Faults committed (its causes and suggestion given by the supervisor)

Disclosing medical charts to patients because no prior warning that it is not

allowed. They suggest that verify first from the supervisor what is allowed

and which is not.

Personal relationship (integration with the company, attendance and

punctuality, and commitment)

Comment from co-worker (at least 3 person)

Person 1:

Established good working relationship and rapport.

Signature over printed name: LOURDES T. VALINO, R.N

Person 2:Able to accomplish assigned task with much dedication and enthu

sian.

Signature over printed name: CHRISTIAN M. ACEBEDO, R.N

Person 3 :

Shows interest in doing his assigned task, a quiet but responsible

worker with good working relationship with the groups.

Signature over printed name: SHIRLEY P. MAMARIL, R.N


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VIII. APPENDICES (please attached)B. OJT Endorsement Letter


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VIII. APPENDICES (please attached)C. OJT Training Memorandum


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VIII. APPENDICES (please attached)D. Monthly Task Performance Sheet


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VIII. APPENDICES (please attached)F. Final Evaluation Sheet


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VIII. APPENDICES (please attached)G. Copy Certificate of Completion


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VIII. APPENDICES (please attached)J. Facilities, equipment, Tools handled (pictures)


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VIII. APPENDICES (please attached)J. Facilities, equipment, Tools handled (pictures)


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VIII. APPENDICES (please attached)

K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)

FILLING PAPERS

ANSWERING TELEPHONE CALLS


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RECORDING PAPERS

ENCODING


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TRAINEES


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With Sir Christian

With Mam Shirley


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With Mam Lulu

With the 3 Doctors


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M. URL of your blog/s

Which includes your resume and weekly diaries checked

http://edlanmarkasis.blogspot.com/
http://edlanmarkasis.blogspot.com/http://edlanmarkasis.blogspot.com/http://edlanmarkasis.blogspot.com/

Documents

On-The-Job-Training (Practicum I)