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On-Line Effort Certification
Presented by:Mandie Chapman & Diane WinterJune 2006
Effort Certification Compliance Committee (E3)Diane Winter, Cost Reimbursement Mandie Chapman, MAIS
Mary Gauthier, Cost Reimbursement Judy Aldrich, MAIS
Debra Komorowski, Medical School Deborah Erskine, LSA
Marge Venema, Dentistry Deborah Apsley, Sch of Inform
Karen Liska, Elec Engr & Comp Sci Jennifer Knauf, SNRE
Jean Cunningham, Sch Publ Hlth Kris Crawford, HRRIS
Gary Uptigrove, HRRIS Tom Palmer, HRRIS
What’s New
On-Line Effort Certification w/ Education Component Roll out July 15 for 2006 Sp/Sm Grad Student Also available for 2006 Annual Certifications – official
‘kick off’ will be September 15th Certify to100% of what a person does at UM,
not FTE Automatic email to Admin Contact
If certifier is unsure of accuracy When change to DBE for period already certified
Who Certifies?
Paid from a sponsored award, or
Paid from Cost Sharing related to a sponsored award, or
Paid from more than one functional activity (i.e. Instruction and Department Administration)
Interchanges – July 2006
Effort Certification Education Demo the process Explains Effort Certification; who, what, how, why
Audience All Admin Contacts that handle Effort Certifications Grant Administrators Certifiers
Timing & Due Dates
Payroll Cut-offN/AEach Payroll Time Report
Non-Instructional Sponsored Pool
Payroll Cut-offN/AEach Payroll Time Report
Temporary employees
At time of termination or put on lay-off status
N/AAdministrator (As Needed Process)
Employees that terminate or are laid off from the UM
At time error discoveredN/AWolverine Access – Self Services
Re-certify
April 30August 31December 31
Jan 1 – April 30May 1 – August 31September 1 – December 31
Wolverine Access – Self Services
Students (GSRA, GSI, GSSA)
October 31July 1 – June 30Wolverine Access – Self Services
Faculty & Staff
When are reports due?What is the certification time period?
How are Reports Generated?
Who Certifies?
Payroll Cut-offN/AEach Payroll Time Report
Non-Instructional Sponsored Pool
Payroll Cut-offN/AEach Payroll Time Report
Temporary employees
At time of termination or put on lay-off status
N/AAdministrator (As Needed Process)
Employees that terminate or are laid off from the UM
At time error discoveredN/AWolverine Access – Self Services
Re-certify
April 30August 31December 31
Jan 1 – April 30May 1 – August 31September 1 – December 31
Wolverine Access – Self Services
Students (GSRA, GSI, GSSA)
October 31July 1 – June 30Wolverine Access – Self Services
Faculty & Staff
When are reports due?What is the certification time period?
How are Reports Generated?
Who Certifies?
THE
PROCESS
2
THE
PROCESS
DEMO
Effort Certification ReportsExample #1
Effort Certification ReportsExample #2
Effort Certification ReportsExample #3
Alternate Signer
ONLY when Extenuating Circumstance – Must have prior written approval from Cost Reimbursement ([email protected])
Run “As Needed” Effort Certification Report from Wolverine Access (on-line not available) Use CORRECT begin and end dates Obtain Alternate’s signature Send report & written approval to Cost
Reimbursement, 2038 Wolverine Tower, 1273
Next Steps
June 30 UL complete updates of Admin Contact
July 2006 FinOps conducts Interchanges
July 15, 2006 FinOps sends email to certifiers & admin contacts for Sp/Sm GSRA Effort Certification
Sept 15, 2006 FinOps sends email to certifiers & admin contacts for Annual Effort Certification
Fall 2006 FinOps/MAIS begin work on Effort Certification for Terminated Employees
Questions
Technical problems using on-line system – MAIS Helpdesk 936-7000 or [email protected]
Problem understanding Effort Certification Report
1. First check with unit administrator
2. If unit administrator can’t resolve, contact the Cost Reimbursement Office: [email protected] or call 734-764-6243
