Copyright © 2009 Capgemini Financials 1

On Line Back Ground Verification Form: Help Document

Table of Contents:

1. HOW DO I ACCESS THE ONLINE BACKGROUND VERIFICATION FORM? ___________ 2

2. CAN I UPDATE THE ONLINE BACKGROUND VERIFICATION FORM AFTER

SUBMITTING IT ONCE? _____________________________________________________________ 3

3. WHAT IS INFORMATION RELEASE FORM (IRF)? HOW DO I DOWNLOAD THE IRF? _ 3

4. HOW DO I UPLOAD IRF? ________________________________________________________ 4

5. WHAT IS PAN (ON PERSONAL DETAILS SECTION)? ______________________________ 4

6. WHAT IS SSN (ON PERSONAL DETAILS SECTION)? ______________________________ 6

7. WHOSE NAME CAN I ENTER IN REFERENCES SECTION? _________________________ 6

8. HOW CAN I MOVE TO „EDUCATIONAL DETAILS‟ PAGE AFTER FILLING THE

„PERSONAL DETAILS‟ PAGE? _______________________________________________________ 6

9. CAN I FILL FEW SECTIONS ON THE FORM AND SAVE THE INFORMATION, SO THAT

I CAN FILL THE REMAINING INFORMATION AT A LATER STAGE? ______________________ 6

10. HOW DO I FILL THE EDUCATIONAL DETAILS PAGE? _____________________________ 7

11. HOW DO I FILL THE EMPLOYER DETAIL SECTION? ______________________________ 8

12. HOW DO I UPLOAD ALL MY DOCUMENTS INTO THE BV FORM? _________________ 10

Copyright © 2009 Capgemini Financials 2

1. How do I access the Online Background verification form?

1. Offer email from Capgemini recruitment team to the candidate will have link to

access online background verification form. 2. Follow-up email from Capgemini recruitment team to candidate will contain link to

background verification form.

Figure1: Offer Email to candidate

Link for candidate

to fill BV form

online

Link for candidate

to fill BV form

online

Copyright © 2009 Capgemini Financials 3

Figure2: Follow-up Email to candidate 2. Can I update the Online Background Verification form after submitting it

once? Once you have submitted the complete form, you cannot submit it again, unless recruitment team desires additional information from you, in which case you will get an email with the link to update the back ground verification form. Only certain sections will be available for update, for which recruitment team desires information from you.

Figure3: Update Information Email

3. What is information release form (IRF)? How do I download the IRF? IRF is part of Background verification form. Using this form, candidate authorize Capgemini (or any third party agent appointed by the company) to contact any former employers, agencies, educational institutes etc. to release any information pertaining to candidate‟s employment/education. The IRF form can be downloaded from the link provided on the „Information release form‟ section provided on online background verification form.

Figure 4: BV form IRF page

Link to

download

IRF

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4. How do I Upload IRF?

Step 1: Download IRF

Figure: IRF

Step 2: Read IRF carefully

Step 3: Print IRF

Step 4: Fill your First, Middle and last name, date and signature on the Form

Step 5: Scan the filled IRF

Step 6: Upload the scanned IRF using “Upload documents & submit” tab (section)

5. How do I fill “Personal Details”?

Personal Details tab has following sections to be filled: Personal Details, Passport Details, Address (Permanent * Current), Reference People and Other details like Martial Status, Experience Type etc as seen in the screen shot below. If you have a PAN card it is mandatory to fill in the PAN. This rules applies for Passport as well.

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Copyright © 2009 Capgemini Financials 6

Figure: Personal Details page

6. What is PAN (on personal Details section)? PAN is permanent Account Number. This number is issued by the Income Tax Office. For additional Information visit: http://www.incometaxindia.gov.in/PAN/Overview.asp If you don‟t hold a PAN, you can leave the field blank.

7. What is SSN (on personal Details section)? SSN is 9 digit Social security number, issued to citizens, permanent residents, and temporary (working) residents under section 205(c)(2) of the Social Security Act, codified as 42 U.S.C. § 405(c)(2). The number is issued to an individual by the Social Security Administration, an agency of the U.S. If you don‟t hold a SSN, you can leave the field blank.

8. Whose name can I enter in References section?

References can be:

Former teachers or professors Clients Former project managers or supervisors Other contacts from industry associations

9. How can I move to „Educational details‟ page after filling the „Personal Details‟ page?

Click “save & next” button at the bottom right corner of the page.

10. Can I fill few sections on the form and save the information, so that I can fill the remaining information at a later stage?

System mandates you to fill all pages on the background verification form sequentially. (IRF -> Personal details -> Education details -> Employer Details -> Upload documents & Submit) However you can fill few of these pages, and choose to fill the remaining later as per your convenience. The „Save & Next‟ button saves the intermediate page data.

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Once you reach the „Upload documents & Submit‟ page, and hit the „submit‟ button, your information will get saved in our system, and no further updates will be possible unless desired by the recruitment team.

11. How do I fill the Educational details Page? Click the „Add‟ button and fill the following details about your educational qualifications: Educational level, state, educational qualification title, country, college or institute name, started on, year of passing, completed on, university/board name, seat number/id/roll number, university/board address line 1, university/board address line 2, qualification gained, specialization or subjects, city and percentage. You can add all education qualification details which you have attained. You can also edit or remove any which was entered earlier. Also, the year value in two fields Year of Passing” and “Completed On” fields have to be same.

Edit/View and

delete feature

Educational

summary Educational

details

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Figure: Educational Details page

Also, if you have undergone any computer/technical training, then you can mention the same under the heading “Have you undergone any Computer/Technical related training? „Yes/ No”. If selected yes, the fill the following details: name of institute, started on, passing year, completed on and place.

After adding educational details using add to list one by one candidate will be able to see the summary of the added educational details with add feature below. Candidate can go to employer details by clicking onto save & next button available at the bottom of the page.

12. How do I fill the employer detail section? If you are a „Fresher‟ then you need not fill this section. However if you have work experience, then you can prefer to fill only current employer details, or previous employers details, depending on if you have worked with multiple employers. For candidates with work experience, system will first let you fill your employment details, with „Current Employer‟. If you click the „Add‟ button again, system will let you fill details of your previous employer, and subsequently, all other previous employers‟ details can be provided by clicking the „Add‟ button again.

Any other

computer/

technical related

training details

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Picture: Employer details page

13. How do I fill the “Employer Details” section if I am a Fresher? If you are a fresher and have selected “Experience Type” field in “Personal Details” section as “Fresher” then system will not make this section mandatory for you. You can directly click on the “Save & Next” button to proceed with the next section.

14. Why system does not allow me to enter Employer Details? In the Personal Details section if the “Experience Type” is selected as “Fresher” then system will not allow you to enter Employer Details. Experience Type should be selected as “Experienced” to provide employer details.

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15. How do I upload all my documents into the BV form?

Upload documents & submit page is the last step to be filled by candidates in the Background verification form. Candidates are required to scan the following documents and upload them using this page:

1. IRF 2. Degree Certificates for highest degree 3. Consolidate Mark sheet for highest degree 4. Experience letter of previous Organization (in case of multiple employments) 5. Relieving letter from previous Organization (in case of multiple employments) 6. Resignation letter copy from current Organization

Note: After scanning the documents, please ensure that the documents are first converted to .gif or .jpg or .pdf file format before uploading them.

Figure: Upload & submit page

Once the form is submitted by the candidate, s/he will not be able to do changes on to it again. On clicking the link again, you will get a message saying “Your information is with us. Thanks for providing the information”.

List of scanned

copies candidate

can upload