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Trade Components Shared between OJI & OWCMS
# Component Description Critical Data Elements (1) From To"Trade Interface Process
Flow" Visio File
1
Certified Trade
Petition
To obtain TAA reemployment services and benefits a group
of workers must first file a petition with the U.S Department
of Labor's Trade Adjustment Assistance Program (TAA)
requesting certification as workers adversely affected by
foreign trade. Once a complete petition is filed, the Office of
Trade Adjustment Assistance (OTAA) initiates an
investigation to determine whether a group of workers
meets the group eligibility requirements. If the worker
group meets the group eligibility criteria, a group eligibility
certification will be issued. This certifies that the workers of
the group are eligible to apply for Trade Adjustment
Assistance benefits.
Certification/Decision Date
Decision
Employer Plant Code
Employer FEIN
Expiration Date
Filing Date
First Payable Week Ending Date
Impact Date
Petition Number
Petition Type
State Filed
OWCMS OJI
"Trade Petition" tab
2
Approved Training
Contract
An approved contract is a defined written plan for training a
Trade Impacted Worker and is signed by the Impacted
Worker, Training Provider/Third Party Vendor, and ODJFS
Trade Staff. There are 6 criteria that must be met for an
approved Training Contract:
1. There is no suitable employment for the worker.
2. The worker would benefit from training.
3. There is a reasonable expectation of employment
following training.
4. Training must be reasonably available to the worker.
5. The worker is qualified to obtain and complete the
training and has adequate financial resources to complete
the training, which may extend after income support is
exhausted.
6. The training is suitable and available at a reasonable cost.
Contract Cost(s)
Contract ID/Number
Employer FEIN
Participant SSN/Claimant ID
Petition Number
Training Location/Site
Training Periods (with Full/Part
Time, Training Formats, & Weeks in
Training)
Training Program (with ONET Code)
Training Provider
Training Types
OWCMS OJI
"Training Contract" tab
3
Subsistence
Allowance
Allowance paid directly to the worker to help defray the
cost of lodging and food expenses while participating in TAA
Approved training that is located outside the 50-mile
commuting area.
Contract ID/Number
End Date
Federal Per Diem Rate
Participant SSN/Claimant ID
Petition Number
Start Date
Total Days in Training
OWCMS OJI
"Subsistence &
Transportation" tab
Trade Components Shared between OJI & OWCMS
# Component Description Critical Data Elements (1) From To"Trade Interface Process
Flow" Visio File
4
Transportation
Allowance
Allowance paid directly to the worker to help defray the
cost of transportation expenses while participating in TAA
Approved training that is located outside the 50-mile
commuting area.
Contract ID/Number
End Date
Federal $/Mile Rate
Participant SSN/Claimant ID
Petition Number
Start Date
Total Days in Training
Total One-way Mileage
OWCMS OJI
"Subsistence &
Transportation" tab
5
Job Search Proposal Reemployment service benefits to help defray the cost of
seeking employment outside the commuting area.
End Date
Federal $/Mile Rate
Federal Per Diem Rate
Job Search Proposal ID
Participant SSN/Claimant ID
Petition Number
Start Date
Total Commuting Mileage
Total Days Traveled
OWCMS OJI
"Job Search Allowance"
tab
6
Relocation Proposal Trade may grant a relocation allowance to assist the worker
and the worker's family, if they relocate within the United
States.
Lodging & Meals Allowance
Lump Sum Payment
Moving Allowance
Participant SSN/Claimant ID
Petition Number
Relocation Proposal ID
Travel Allowance
OWCMS OJI
"Job Relocation
Allowance" tab
7
On The Job Training
(OJT)
Training provided by an employer to an individual who is
employed by the employer.
End Date
Hourly Wage
OJT ID
Participant SSN/Claimant ID
Petition Number
Start Date
Total Hours
OWCMS OJI
"On The Job Training"
tab
Trade Components Shared between OJI & OWCMS
# Component Description Critical Data Elements (1) From To"Trade Interface Process
Flow" Visio File
8
Waiver In order to qualify for Trade Readjustment Allowance (TRA)
benefits, customers must either be enrolled in training OR
receive a waiver that postpones the training requirement.
When waivers are applicable, their purpose is to assess,
verify eligibility and preserve TRA benefits for customers
who meet eligibility guidelines.
Participant SSN/Claimant ID
Petition Number
Waiver Status
Waiver Type OWCMS OJI
"Waiver" tab
9
Training Benchmark The TAARA establishes new training benchmark
requirements for workers participating in training plans with
durations of 26 weeks or greater. Training benchmarks must
be established at the start of the training plan to monitor
the worker’s progress towards completion within the
maximum duration of weeks in training. Two specified
standards that must be met in order to receive Trade
Adjustment Assistance: (1) the customer must be in good
academic standing and (2) must be on pace to complete the
training on time.
Contract ID
Failure Date
Participant SSN/Claimant ID
OWCMS OJI
"Training Benchmark"
tab
10
Training Enrollment
Deadline (TED)
To receive income support in the form of Trade
Readjustment Allowances (TRA), a worker must either be
enrolled in training or receive a waiver of the training
requirement within:
• 26 weeks after certification: or
• 26 weeks after the most recent qualifying separation; or
• The enrollment deadline may be extended 45 days for
extenuating circumstances.
(Note: OWCMS needs to create Contract or Waiver by the
Deadline)
Participant SSN/Claimant ID
Petition Number
TED Date & Time
OJI OWCMS
"Training Enroll
Deadline" tab
(1) This column represents only those data elements identified as being critical to the component.
However, the component may include other data elements not listed here.
Acronyms & Terminology
# Acronym/Term Definition
1 ATAA Alternative Trade Adjustment Assistance
2 ATRA Additional Trade Readjustment Act
3 JFS or ODJFS Ohio Department of Job & Family Services
4 OJI Ohio Job Insurance
5 OIS Office of Information Services
6 OWCMS Ohio Workforce Case Management System (formerly known as SCOTI)
7 OWD Ohio Workforce Development
8 RTAA Re-employment Trade Adjustment Assistance
9 TAA Trade Adjustment Assistance
10 TED Training Enrollment Deadline
11 TRA Trade Readjustment Act
12 OUIO Office of Unemployment Insurance Operations
13 UC Unemployment Compensation (benefits payable under UI program)
14 UCAN Employer’s Unemployment Compensation Account Number
15 UI Unemployment Insurance
Trade Staff adds
Certified Trade
Petition in
OWCMS
OWCMS sends
Trade Petition &
Employer FEIN to
OJI
Does OJI have
Trade Petition
& Employer
FEIN?
START:US DOL certifies
Trade Petition
Trade Staff
updates Trade
Petition in
OWCMS
OJI creates new
Trade Petition
record (one per
Employer)
OJI updates Trade
Petition record
Trade Staff obtains
List of Impacted
Workers from
Employer
Impacted Workers
are added to
OWCMS as Trade
Participants
Both
TP OnlyError Handling
Neither
FEIN
only
Training
Contract
Job Search
Proposal
Job
Relocation
Proposal
On The Job
Training
(OJT)
Participant
files TRA in
OJI
Impacted Worker is
limited to taking one of
these 5 paths at a time
Training
Contract
OWCMS sends
Trade Participant
& Contract to OJI
Does OJI have
Trade
Participant?
Error Handling
Yes
No
Approved Contract
is added to Trade
Participant in
OWCMS
Contract is between Trade
Participant, Training Provider, &
ODJFS Trade Staff
Does OJI have
Trade Petition
& Employer
FEIN?
Does OJI have
Provider,
Program, &
Location?
Yes
Does Trade
Participant
have any
Claims?
Yes
Yes
Can OJI
identify Claim
to match with?
OJI creates TAA
App, Assessment,
TAA Petition
Choice, & Contract
No
Subsistence
& Transport
Training
Benchmark
Can Participant
attend Training
before
Enrollment
Deadline?
WaiverNo
Yes
Approved Contract
is modified in
OWCMS
Does OJI
already have
Contract ID?
Yes
No
OJI updates
Contract &
recalculates ATRA
Monetary as
needed
Yes
Subsistence is
added to Contract
in OWCMS
Subsistence
& Transport
OWCMS sends
Subsistence &
Contract ID to OJI
Transportation
Allowance is
added to Contract
in OWCMS
OWCMS sends
Transportation
Allowance &
Contract ID to OJI
Does OJI have
matching
Contract?
No
Error Handling
OJI updates
Transportation
Allowance on this
Contract
Yes
Subsistence or
Transportation
Allowance?
Yes
Does OJI
already have
Trans Allow on
this Contract?
Trans
Does OJI
already have
Subsistence on
this Contract?
Subsistence
OJI creates
Transportation
Allowance on this
Contract
No
OJI updates
Subsistence on
this Contract
Yes
OJI creates
Subsistence on
this Contract
No
Yes
No
Yes
Yes
Job Search
Proposal
Does OJI
already have
Job Search
Agreement?
OJI updates Job
Search Agreement
No
Yes
Yes
No
Yes
No
Yes
Yes
Job
Relocation
Proposal
Does OJI
already have
Job Relocation
Agreement?
OJI updates Job
Relocation
Agreement
OWCMS sends
Trade Participant
& Job Relocation
Agreement to OJI
No
Yes
Yes
No
On The Job
Training
(OJT)
Yes
No
Yes
Yes
Trade Staff
determined &
approved OJT
Contract in
OWCMS
OWCMS sends
Trade Participant
& OJT data to OJI
Does OJI have
Trade
Participant?
No
Does OJI
already have
OJT?
Yes
OJI updates OJT
Yes
No
Waiver is added to
Trade Participant
in OWCMS
OWCMS sends
Trade Participant,
Petition, & Waiver
to OJI
Waiver
Does OJI have
Trade
Participant?
Yes
Does OJI have
Trade Petition
+ Employer
FEIN?
Error Handling
No
Yes
Does Trade
Participant
have any
Claims?
Can OJI
identify Claim
to match with?
OJI adds initial
Waiver data for
Participant
Waiver for Trade
Participant is
updated in
OWCMS
Does OJI
already have
Waiver for
Participant &
Petition?
OJI updates
Waiver data for
Participant
Resend
Yes
No
Yes
No
Yes
Training
Benchmark
Training
Benchmark is
designated as
Failed in OWCMS
OWCMS sends
Failed Benchmark,
Trade Participant,
& Contract ID to
OJI
Does OJI have
Contract ID?
No
Error Handling
YesOJI creates
Eligibility Issue
Each TRA
Qualifying
Separation that is
identified for Trade
Participant in OJI
OJI sends
Participant,
Petition, & TED to
OWCMS
OWCMS adds
TED to Trade
Participant on
related Petition
Does OWCMS
have TED for
same
Participant &
Petition?
No
OWCMS updates
TED for Trade
Participant on
related Petition
Yes
Trade Staff manually enters TRA
app and selects Petition in OJI on
behalf of participant
Participant
files TRA in
OJI
Does OJI have
Training
Contract or
Waiver for
Participant &
Petition?
No
OJI doesn t send
Training
Enrollment
Deadline (TED)
Yes