Ohio County Birth Records 1856-2005

About This Project This project consists of many kinds of birth records, such as registers, birth certificates, physicians' records, reports of birth, affidavits, and so on, and provides rich vital record information. Some types of images you will encounter: Birth Certificate Birth Register Affidavit Report of Birth Card File Physician’s Record Each document that contains the name of a principal is to be indexed as follows: • If two documents on the same image refer to the same principal, the information

should be combined in a single record in the data entry area. The purpose of indexing is to direct a researcher to a certain image. So there is no reason to create two records for the same person on the same image.

• If two or more documents on different images refer to the same principal, each document needs to be indexed as a separate record. Researchers will be able to find every document pertaining to their ancestors.

The following slides show how images from this project would be indexed. First, a slide shows the entire image. Then, subsequent slides show more detail of individual records.

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This image contains two records. One for Nina Morgan (Moxham) and one for Alfred Berchard Claar.

Nina Morgan (Moxham)

Alfred Berchard Claar

This document corrects the original record of Nina Morgan. Included are the married name (Moxham) and a correction to the date of birth, from Jun 14, 1892, to Jun 1, 1892. Because the original record was on a different image, this record would be indexed separately in the data entry area.

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*Child’s Surname Morgan Moxham

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The second record on this image is for Alfred Berchard Claar. It would be indexed as a second record for this image.

This image has two documents, one on the left side and one on the right. Each is indexed as a separate record. On the left is an additional record for (1) Alfred Berchard Claar, and on the right is a record for (2) Theodore Earl McGath.

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Alfred Berchard Claar

Theodore Earl McGath

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Record for Alfred Berchard Claar. Because it is on a different image than the earlier record for the same person, you would index this record normally.

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Record for Theodore Earl McGath

This image contains only one record. There is no reason to add an extra record for the blank document on the left. This project should have no blank records. There could be a blank image, one that has no information to be indexed. You would mark a blank document as a Blank Image in the Image Type field.

This image contains an affidavit on the left side which does not include the name of a principal and so would not be indexed and a document on the right side that would be indexed. There is no need to add an additional record and mark it blank for the document on the left.

This image has two records. Both records pertain to the same principal person. Read the documents carefully. Combine the information from the two documents to create the most complete record. Do not add another record for the image.