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I want to start with the i m p o r t a n t stuff – here it is: CCAC election sea-son is upon us. You will get a ballot, you may vote from the convenience of your com-puter, it takes less than 5 m i n u t e s .
VOTE. In all seriously I cannot urge you strongly enough to VOTE! Voting would seem to be an obvious thing for us to do as we are often our jurisdictions election official. However, each year we know voter turnout could be better. I think we owe it to the people who have thrown their name in the ring to take this serious-ly and truly the people you elect make important decisions on your behalf. The elected board makes recommendations and have obliga-tions that directly relate to the train-ing that is provided to the member-ship, among other important tasks. Seriously – like 5 minutes, open a Fresca, take a well-deserved break, and vote. I have been wanting to share a couple interesting things that have happened to me in the past few weeks. These are my no-one-believes-this-happens-to-me-at-work-day-in-the-life sort of story. The first was a reporter who said he had called “a couple city clerks” but that they couldn’t really tell him what their job was and would I as president of CCAC be able to assist him. I stifled back a laugh and said, my guess is that they all told you exactly what they did but what you heard was all different and that he couldn’t have possibly believed it. There was a long pause, and he said “well, yeah, sort of.” We had a very nice
conversation, I shared the CCAC elevator speech with him, assured him everything he was told sounded like some clerk did that somewhere. Our conversation ended with him saying that this “profile on city clerks” would be too complicated to put into print. I am not sure if that is good or bad. Then I received an email from a woman who is working towards a degree in records manage-ment that asked me “what month is national rec-ords management month” and does the City of Sacramento celebrate said month. My reply of course was every month is records management month, and yes, we celebrate records manage-ment here every single day. Both of those things might have been an overstatement, and she hasn’t written me back. That said there is certainly some truth to both statements. While April is the na-tionally recognized month of records manage-ment; records management is an on-going and could be a couple full-time employee job. June
was a big month for us as we gear up for the July records purge, and I assure you that our City’s Records Manager celebrates records each and every day. (She is amazing, you can’t have her.) Finally, one of my colleagues sent their college aged intern, my guess is that she is in her late teens early 20’s, to ask me a question about the
City code. The intern is doing a research project and was in the simplest terms doing a mapping project to show the evolution of some of our zoning codes. This eager beaver showed up in my office with a stack of old codes she had printed. She started our meeting by saying how great it is to meet with me in person. She said that she thought reading the council meeting minutes was a good resource but that she would get a better understanding by talking to someone who was here when the ordinances passed. That is when I looked down and realized the first ordinance she wanted to discuss passed in 1952. For those of
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CCAC President’s Message I N S I D E T H I S
I S S U E :
President’s
Message 1
Membership
Update 2
2018 CCAC
Election 2
Educational
Sessions 3
Newly
Designated 4
2019 Call for
Presentations 4
Region 2
Message 4
Region 14
Message 5
2019 Call for
Presentations 6
CCAC 2018
Sponsors 10
Board of
Directors 12
OFFICIAL WORD J U L Y 2 0 1 8 V O L U M E 1 9 , I S S U E 7
Wendy Klock-Johnson, MMC
CCAC President
P A G E 2 V O L U M E 1 9 , I S S U E 7
Membership Update
CCAC President’s Message Cont. you who haven’t met me in person I was born in 1973. I may not look exactly like I was born in 1973, but on good days I like to think I don’t look like I was born in 1952. All of these things are standard run of the mill odd questions that I am sure each and everyone one of you get in some form or another every month. Traditionally clerks every-where – have been, are, and hopefully will always be the way our constituents access the city. For the most part, at least most of the clerks I know, answer their phones and email personally. Either the clerk themselves or someone in their office “have been there forever” and therefore are the keep-
er of facts of the weird. (Apparently, I am that person here in Sacramento.) Since we have this knowledge and we answer our phones the people come – what is that quote “if you build it they will come?” To me, my colleagues and the fact that the people come are the very best part of this career. Being part of the clerk profession affords me the opportunity to work on very interesting projects, direct access to resi-dents and customers, and be part of the legislative process. So, as you get ready to either do your July records purge, or get to steal a few days away from the office on summer re-cess – know that you are in an amazing career, among amaz-ing people, doing (I am going to say it) amazing things.
Membership in CCAC occurs annually with all members on the same timeline. Member-ship expires on January 1st of each year. So, if you have paid your dues for 2018, your membership is good through January 1, 2019. At the half-way point in the year, we have 868 active members (Primaries and Associates), 143 members who have not renewed or responded to my many annoying emails about renewing, 1 affiliate member, as well as 501 retired and guest profiles (known as basic contact in our system). A guest profile is someone who signed up for a class (like Nuts & Bolts) – these are potential members. All in, our database contains over 1,500 profiles. My plea to you is – if you haven’t responded to an email from me about membership yet, please do. Or, if you aren’t sure about your membership status, please write to [email protected] so we can make sure you are active and able to take advantage of all the benefits of membership, which include: Access to the membership database to connect with clerks in your area Notification of educational opportunities Support for education programs Access to scholarships for education Discounted rate for the annual conference Support for the clerk’s voice at the table in legislative matters and at the League Consistent and strategic promotion of the clerk’s role throughout the state Ability to vote in the Association’s election to elect your representatives on the
State board
Patrice Olds, MMC
Second Vice-President
This year, the CCAC election will be conducted by electronic ballot. Electronic ballots will be emailed to all voting members by July 3, 2018. The deadline to complete and submit the ballot is August 3, 2018. Please take a few moments to submit your completed ballot. Every vote counts!
2018 CCAC Election
P A G E 3
Register now for
these upcoming
educational
opportunities.
Upcoming CCAC Educational Sessions
O F F I C I A L W O R D
Athenian Dialogues Shoot Like A Girl by Mary Jennings Hegar Facilitated by Randi Johl, JD, MMC Friday, July 13, 2018, 9:00 a.m. to 3:30 p.m. Hosted by City of Oakland Limited to 30 participants Click here for more information and to register online.
First In, Last Out by John Salka Facilitated by Stephanie D. Smith, MMC Friday, July 27, 2018, 9:00 a.m. to 3:30 p.m. Hosted by City of Murrieta Limited to 30 participants Click here for more information and to register online.
It Worked for Me by Colin Powell Facilitated by Anthony Mejia, MMC Friday, July 27, 2018, 9:00 a.m. to 3:30 p.m. Hosted by City of Redding Limited to 30 participants Click here for more information and to register online.
Radical Hope edited by Carolina De Robertis Facilitated by Ed Tywoniak, Ph.D Friday, August 17, 2018, 9:00 a.m. to 3:30 p.m. Hosted by City of Palm Springs Limited to 30 participants Click here for more information and to register online.
Dawn Abrahamson, MMC
Professional Development
Director
CCAC Education Workshops The Confident Clerk - Looking and Feeling Like the Professional Leader You Are July 12, 2018, 8:30 a.m. to 12:30 p.m. Hosted by City of Glendale Click here for more information and to register online by July 5, 2018
How to Get Funding / Increase Your Budget August 9, 2018, 9:30 a.m. to 2:30 p.m. Hosted by City of Bakersfield Click here for more information and to register online by August 2, 2018
Maturing As a Leader August 27, 2018, 10:00 a.m. to 2:30 p.m. Hosted by City of Poway Click here for more information and to register online by August 20, 2018
View more 2018 Educational Opportunities at www.californiacityclerks.org/education-and-events.
Master Municipal Clerk Academy (MMCA) August 22-24, 2018 Located at Kellog West Conference Center, Pomona Click here for more information
P A G E 4 V O L U M E 1 9 , I S S U E 7
Stephanie McClure, CMC Assistant City Clerk , City of Hesperia Claudia Bewley, CMC Staff Assistant, City of Murrieta April Sousa, CMC City Clerk, City of Blue Lake
Newly Designated Clerks Alita Godwin, MMC City Clerk, City of Compton Suzie Martinez, MMC City Clerk, City of Walnut Creek JoAnne M. Buergler, MMC City Clerk, City of Rohnert Park
Region 2 has been busy for the month of June. We recently held two events in the City of Galt hosting the Region 2 Edu-cation Workshop and the City’s first Athenian Dia-logue. On June 15, the education workshop focused on records management and had twenty-two students in attendance. Bruce Mei-er, our instructor, made
the otherwise “dull subject” fun, lively and interesting! Bruce is never boring. I want to give a shout out to the four sponsors, three in attendance, that added an element of entertainment dur-ing various breaks throughout the day. Always remember to include the sponsors when organizing your next education work-
shop. The next day, we enjoyed Kathy Flamson and Patrice Olds as they lead the twenty-three participants through the book, “The Petticoat Affair”. Their style of sharing and teaching made the dialogue truly enjoyable. The participants enjoyed sharing their stories as it related to the book and we even left with an art project for our offices.
Region 2 Director’s Message
Donna Settles, CMC
Region 2 Director
CCAC is seeking proposals for education sessions for the 2019 Annual Conference, “Creating Your Own Magic”, April 2-5, 2019 in Orange/Anaheim. See page 6 for more information.
2019 Call for Presentations
P A G E 5
O F F I C I A L W O R D
Jennifer Woodworth, MMC
Region 14 Director
Happy July to everyone from Region 14! I can’t believe summer is upon us. On May 25th, Region 14 hosted an educational work-shop in San Jose to help prepare us for up-coming elections, and for a few clerks, how to handle upcoming initiatives and referen-dums on their ballots. At our “Elections Clin-ic: A Hands-on Tutorial for Nominations, Initiatives, Referendums, and Recalls,” San Jose City Clerk Toni Taber guided us through issuing and accepting nomination papers, and we shared our experiences and a few stories about interesting candi-dates, ballot designations, and decided whether we would allow Dwayne “The Rock” Johnson to be listed with his nick-name on the ballot. (We said yes.) Toni led us through the procedures she uses to evaluate initiative and referendum petitions and based on her years of expe-rience, Toni shared best practices for staying on top of all of the deadlines and regulations that govern the various elec-tive processes. Toni also provided at-tendees with flash drives containing numer-ous samples and checklists that we could utilize in our own offices.
Participants also discussed current topics that will continue to affect our elections the up-coming years, including cities switching to District-based elections, increasing election costs due to the motor voter law, and a growing number of vote-by-mail voters that leads to a different campaign style to reach voters that submit ballots almost a month prior to the election date.
The overwhelming response from attendees was this was an extremely timely and worth-while class with tips and techniques to pre-
pare for all of our up-coming elections, and everyone loved being able to take home new resources to be used in our upcoming elections. Region 14 will be hosting another educational workshop in October. Please feel free to send me any program ideas you’d like to see at an upcoming workshop.
Region 14 Director’s Message
P A G E 6 V O L U M E 1 9 , I S S U E 7
P A G E 7
O F F I C I A L W O R D
P A G E 8 V O L U M E 1 9 , I S S U E 7
P A G E 9
O F F I C I A L W O R D
P A G E 1 0 V O L U M E 1 9 , I S S U E 7 CCAC Diamond Sponsor
P A G E 1 1
O F F I C I A L W O R D
CCAC Diamond Sponsor
P A G E 1 2 V O L U M E 1 9 , I S S U E 7
Wendy Klock-Johnson, MMC, President Assistant City Clerk, Sacramento (916) 808-7509, [email protected]
Stephanie Smith, MMC, First Vice-President City Clerk, Murrieta (951) 461-6030, [email protected]
Patrice M. Olds, MMC, Second Vice-President City Clerk, San Mateo (650) 522-7042, [email protected]
Britt Avrit, MMC, Recording Secretary City Clerk, Lancaster (661) 723-6020, [email protected]
Randi Johl-Olson, JD, MMC, Legislative Director City Clerk, Temecula (951) 694-6421, [email protected]
Mitzi Ortiz, MMC, Communications Director City Clerk, Aliso Viejo (949) 425-2506, [email protected]
Susan Domen, MMC, Treasurer City Clerk, Lake Elsinore (951) 674-3124 x262, [email protected]
Dawn Abrahamson, MMC, Professional Dev Director City Clerk, Vallejo (707) 648-4528, [email protected]
April Sousa, CMC, Region 1 Director City Clerk, Blue Lake (707) 668-5655, [email protected]
Donna Settles, CMC, Region 2 Director City Clerk, Galt (209) 366-7130, [email protected]
Jennifer M. Ferraiolo, MMC, Region 3 Director City Clerk, Lodi (209) 333-6702, [email protected]
Yvonne Spence, CRM, MMC, Region 4 Director City Clerk, Fresno (559) 621-7650, [email protected]
Melinda Sayre, CMC, MPA, Region 5 Director City Clerk, Hesperia (760) 947-1007, [email protected]
Vicki Kasad, MMC, Region 6 Director Assistant City Clerk, Ontario (909) 395-2166, [email protected]
Jerryl Soriano, CMC, Region 7 Director City Clerk, Desert Hot Springs (760) 329-6411 x107, [email protected]
Diane Caldwell, CMC, Region 8 Director City Clerk, El Centro (760) 337-4515, [email protected]
Kerry Bigelow, MMC, Region 9 Director City Clerk, Chula Vista (619) 407-3590, [email protected]
Kelly Lore, MMC, Region 10 Director Clerk of the Board, Orange County Sanitation District (714) 593-7433, [email protected]
Denise Anderson-Warren, CMC, Region 11 Director City Clerk, Santa Monica (310) 458-8211, [email protected]
Michelle Ascencion, CMC, Region 12 Director City Clerk, City of Oxnard (805) 385-7805, [email protected]
Patricia Barajas, CMC, Region 13 Director City Clerk, City of Salinas (831) 758-7383, [email protected]
Jennifer Woodworth, MMC, Region 14 Director District Clerk, Midpeninsula Regional Open Space District (650) 691-1200, [email protected]
Margaret Wimberly, MMC, Region 15 Director City Clerk, Brentwood (925) 516-5182, [email protected]
Kathy Flamson, MMC, Region 16 Director City Clerk, Calistoga (707) 942-2807, [email protected]
Jose Jasso, MMC, Immediate Past President City Clerk, Rio Vista (707) 374-6567, [email protected]
2017-18 CCAC Board of Directors
