Officer Specialty Management System

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OSMS Acronyms

• OSMS – Officer Specialty Management System• OSC – Officer Specialty Code• OSR – Officer Specialty Requirement• SM – Specialty Manager• ESS – Employee Summary Sheet• AJM– Apprentice, Journeyman, Master (levels of

proficiency within an OSC)

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What is OSMS?• System that captures officer specialty

supply (officers) and demand (billets)

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Why OSMS?• Provides workforce planners and personnel

management with info for decisions, examples:– Accession formulation

– Training and education needs

– Assignments

– Promotions

• Provides a blueprint to officer specialty career development

• Match supply and demand for effective mission execution

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Why – Mbr & Command• Member

– Career planning– Assignments– Promotions– Separations

• Command– Take care of your people– Supply = Demand match for mission execution

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OSMS Structural Elements

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Officer Specialty Requirements• Set forth criteria to earn an OSC.

– List competencies, education, training, licenses/cert and experience requirements.

– Define re-currency requirements if applicable.

– May establish Apprentice, Journeyman, Master (AJM) criteria.

• Validated and posted by OPM-3 for field reference.

• Issues concerning an OSR should be addressed to the OSMS Program Manager not the specific SM.

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OSR Notes

• Form CGHQ-5318

• All items are “required” unless mitigating circumstances are listed (i.e.. “recommended but not required”, or “must complete 2 of 5 competencies listed…”)

– Officers should pay close attention to the verbiage used. If there is no amplifying data with the task listed, the item is REQUIRED.

• Are reviewed/validated by SM every 15-months.

• Accessed from OPM-3/OSMS webpage

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Officer Specialty Codes• Defined by OSRs

• Appear in an officer’s official record (entered into DA and viewable on the ESS)

• All members should review their records, and apply for additional codes or delete codes, as applicable

• The same process for applying/deleting, as described in the Manual, should be used for officers who meet stated requirements for an OSC, as set forth by the Officer Specialty Requirements CGHQ-5318 (OSR).

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OSMS Process

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CG-5319A cheat sheet

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…Delete An OSC

Command Initiated• A command may recommend to PSC removal of an

officer’s OSC as a result of certain actions deemed inappropriate (an investigation, NJP, Court-Martial, civil convictions, etc.)

• The command routes the recommendation to PSC via the SM.

• The PSC Flag Officer has final authority.

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What Next? As a Leader…As a leader, especially in command:

1. Verify the Officer Specialty Codes (OSCs) assigned to billets under your command.

2. Run CGBI cube to determine billet & officer mismatches.

3. Target officers that do not have the OSC for the billet they are assigned.

4. To do this, follow this job aid: http://www.uscg.mil/psc/opm/Opm3/Opm3docs/OSMS/Competency%20Cube%20Walk-thru.pdf

 

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What Next? As an individual…

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As an individual (and to help guide your folks and understand the process):

-Follow the "What do I need to do?" guidance http://www.uscg.mil/psc/opm/Opm3/Opm3docs/OSMS/OSMS%20-%20member%20info%20sheet.doc

In essence:

1. Check plain language Officer Specialty Requirements: http://www.uscg.mil/PSC/opm/Opm3/Opm3docs/Plain%20language%20OSCs.pdf

2. Target possible specialties in which you are interested or for which you qualify.

3. Make sure you meet the requirements as listed on the Officer Specialty Requirements forms: http://www.uscg.mil/PSC/opm/Opm3/opm-3OSMSSpecialty.asp

4. Make sure your CGBI employee summary sheet (ESS) reflects you meet the requirements: http://cgbi.osc.uscg.mil/2.0/contentpanes/personal_files/summary_sheet.cfm)

To update your ESS: contact your SPO to add competencies. (Reference Competency Dictionary for competency requirements: http://www.uscg.mil/ppc/da/CompetencyDictionary.xls)

5. Apply for the Officer Specialty Code; submit signed form CG-5319A to ARL-PF-CGPSC-OPMOSMS@uscg.mil. Cheat sheet on application form: http://www.uscg.mil/PSC/opm/Opm3/Opm3docs/OSMS/6.%20CG-5319A%20Notes%20for%20completion.pdf

Applicable Reference Material

• COMDTINST M5300.3, OSMS Manual

• Officer Specialty Requirements (OSR), Form CGHQ-5318

• Officer Specialty Code Application, Form CG-5319 – Deletion

• Officer Specialty Code Application, Form CG-5319A – Addition

• Program Manager: PSC-OPM-3, POC: Brandon Chittum, brandon.f.chittum@uscg.mil; 703-872-6467

• Webpage for all references: www.uscg.mil

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