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Agenda Welcome and Introductions
Activation Check-List
Officer’s Manual &
Expectations
Budget
Risk Management
Schedules
CPR & First Aid
Certifications
Important Forms
Travel Updates
Keys
Coaches Orientation
Important Dates
Questions & Answers
Welcome and Introductions
Scott Schuttenberg
Under Armour/East Bay Page 11 in Manual
Budget/Allocations
List of Club Sports Teams
Baseball
Climbing
Cycling
Dance*
Fencing
Figure Skating
Men’s Golf*
Hockey
Karate*
Men’s Lacrosse
Women’s
Lacrosse
Quidditch
Men’s Rugby
Women’s Rugby
Men’s Soccer
Women’s Soccer
Swimming
Taekwondo
Tennis
Triathlon*
Ultimate
Women’s
Volleyball
Attendance at Rec Fest – Aug 22nd @ 8pm-Midnight
Attendance at Student Involvement Fair – Aug 24th @ 12pm-3pm
Club Sport Officer Orientation – August 26th
Completion of CPR/FA/AED class for safety officer – Sept 6th & 7th @ 9am in Upper Group Fitness
Complete online UNC Club Chartering package – September 15th
Activation Check-List
Expectations Hazing will not be tolerated! (Page 3 in Manual)
Publicity and Marketing (Page 9 in Manual)
Please read through the manual prior to 1-on-1 meeting with Jaclyn, and have questions ready
Officer Agreement (last page in manual) Sign tonight!
Club Sport Supervisors I will be hiring for this position
Officer’s Manual
Officer Expectations Responsibility
Represent UNC both ON & OFF the field Set the tone and expectations with your team early
As a staff we will support decisions that you make that you feel are in the best interest of the University and your club
Communication Be sure to have open communication with other
officers, teammates, and Jaclyn Respectful, timely, direct, and honest
Jaclyn Gidley– 970-351-2936 (Office) & 765-661-9094 (Cell)
Appointments – Honor your commitments Blackboard – Your first stop for paperwork and
information
President
You are a Chief Executive Officer (CEO) Think “Big Picture”
Live up to your word
Hold your teammates accountable
Step in and help fellow officers when necessary
Be knowledgeable of the status of other officers
Organize and hold your own club meetings
Vice President
You are a Chief Operating Officer (COO) Responsible for the daily operation of
the team Making sure everything is running
properly Is all paperwork turned in for every
player?Assumption of RiskNon-HazingPhoto ReleaseEtc.
Secretary You are the Brain of the Operations
You want to be knowledgeable on what everyone else in the club is doing
Be seen somewhat as the record keeper
Double checking that the club is in order and being a resource to any of the other officers where needed
Responsible for the approval of all the marketing materials for the team
Brochures, flyers, shirts, jerseys, any type of merchandise
Treasurer You are the bank
Any and all purchases need to go through you
**NO PURCHASES SHOULD BE MADE WITHOUT OUR KNOWLEDGE**
Need to be aware of how much is in your accounts
“2” Account is your allocations
“8” Account is your self-generated monies
Fundraisers
Organizing, taking the lead, and brainstorming for ideas to raise money for the club
Student- Funded – “2” Account Account 20185 (General)
Withdrawals only – one way account
Top portion of your account statement
“2” Account money is to be used primarily for the following:
League dues
Rental costs
Player and Tournament registration fees
Student hourly staff
Umpires/Referees
Self Generated Fund – “8” Account Two-way account – Deposits and
Withdrawals Deposits – dues, fundraising, donations,
tournament fees, sale of merchandise, ticket sales
Withdrawals – reimbursements, coaches, equipment, apparel, regular season travel, registration, and fees
Deposits & Withdrawals Deposits – Page 12 in Manual
All cash/checks collected need to be deposited ASAP in the Campus Recreation Office between 8am – 4pm (will not accept after 4pm)
Never deposit any Club Funds into your personal account
For credit card payments over the phone instruct the payee to call Jaclyn at 970-351-2936
Withdrawals
Reimbursements must be for approved expenses
Need the original receipt (has to be an itemized receipt)
For Tournament Registrations a form or letter from host is required
Please drop off receipts in an envelope with the following information
Payee’s name, address, and Bear ID
Reason for purchase/reimbursement
Withdrawals Continued
Purchases
P-Card – memberships, registrations, equipment, apparel, food, and travel
Check Request – building and room rental, Independent Contracts (officials), reimbursements
Travel
Complete and submit a Travel Resource Form
Registration and Fees
P-Card and/or Check Request
We will need an official form showing what exact the cost is for
Fundraising & Donations Clubs must match 100% of their “2” Account allocation
All fundraisers must be approved by Jaclyn (
Association with the following is off-limits; Alcohol, tobacco or drug related business/industries, UNC Athletics corporate sponsors, and raffles/gambling
All car-washes must consist of appropriate attire! (no bathing suits or white shirts)
UNC Football games - $100 per game for a team that brings 4-6 people
UNC Foundation is a private non-profit 501(c)(3)
We (Club Sports) are not a 501c3, so all our donations must go through the foundation for tax purposes.
Let people know that their donation is tax deductible as it will be deposited through the Foundation.
Budget
Allocations (Page 12-14 in Manual)
Will be announced next week
Dues Spreadsheet
Fill out tonight
Account Statements
Reading your statement
Budget forecasting is VERY important
Anticipate upcoming revenue and purchases
Updates will be made on a weekly basis
Community and UNC Service Giving Back
Habitat for Humanity Volunteer Day
Additional volunteer opportunities
Youth Clinics, Weld County Food Bank, UNC Events, City of Greeley Parks and Rec, Greeley Museums Office, Poudre River Trail, United Way, Boys & Girls Club, Habitat for Humanity, Senior Resource Service, Etc.
Visit www.unco.edu/volunteer/ for more ideas!
Event Date(s) Time Location
Baseball Tryouts 8/30 & 8/31 11am - 2pm Jackson Field
Climbing Informational Meeting 9/3/2014 6pm Climbing Wall, CRC
Cycling Group Ride 8/30/14 10am UC Lower Lot
Dance Informational Meeting 8/28/2014 6:30pm Council Room, UC
Tryouts 9/2/2014 8:45pm Lower Group Fitness, CRC
Tryouts 9/3/2014 8pm Upper Group Fitness, CRC
Fencing Informational Meeting 9/4/2014 8pm Upstairs Lobby, CRC
Figure Skating
Men’s Golf
Hockey Informational Meeting 8/28/2014 7pm Aspen, UC
Tryouts 9/1/2014 9:30pm Greeley Ice Haus
Tryouts 9/2/2014 8:15pm Greeley Ice Haus
Tryouts 9/3/2014 8pm Greeley Ice Haus
Men's LAX Informational Meeting
Women's LAX Informational Meeting 9/10/2014 8pm Aspen A, UC
Quidditch Informational Meeting 8/28/2014 8pm Council Room, UC
Men's Rugby Play Around 8/26/14 6pm West Campus Field #7
Women's Rugby Informational Meeting 8/27/2014 6pm Spruce A, UC
Men's Soccer Tryouts 9/2 - 9/5 6-9pm Synthetic Turf Fields
Women's Soccer Tryouts 9/2 - 9/5 6-9pm Synthetic Turf Fields
Swimming Informational Meeting 8/28/2014 7:30pm Columbine C, UC
TKD Informational Meeting 9/1/2014 6pm Fireside Lounge, UC
Tennis Tryout 9/3/2014 5pm UC Courts
Triathlon
Ultimate Tryout 9/2 and 9/4 7pm West Campus Field
Women's Volleyball Informational Meeting 8/28/2014 7pm Aux Gym, CRC
Tryouts 9/2 - 9/4 7-9pm Aux Gym, CRC
Schedules
Practices Everyone has a hardcopy of their practice
schedule (if on campus)
If you practice off campus, please send me the days/times/locations for our website
Season Schedules I have Hockey, Men’s Rugby, Women’s
Soccer, and Men’s Soccer
Anyone else please bring schedule to 1-on-1 Meeting or email me
CPR/First Aid/AED Certifications
Safety Officers (Page 9-11 in Manual)At least 2 officers/members
must be trained and certified
CPR/FA/AED Training DatesSeptember 6th and 7th @ 9am.
Daniel and I will be teaching
Risk Management
Injuries and Accidents are going to happen
Prepare, react, communicate, and evaluate
Emergency Contact Information Athletic Trainer at “High Risk” sports
home contests Soccer, Rugby, Lacrosse, & Ice Hockey
Risk Management Continued
Travel Paperwork – Travel Roster & Travel
Resource FormPlanning…
How your team is getting thereWhere you’ll be staying How you’ll be getting back safely
Travel Binder & First Aid Kit Leadership, Common Sense &
Communication
Important Forms
All packets have enough hard copies for 20 members If you need more you can come pick up more
Blackboard location Emergency Contact List
Assumption of Risk
Liability Waiver & Participation Agreement
Fundraising Template
Photo Release Form
Vehicle Owner Acceptance of Responsibility
Travel Updates
Travel Roster v Travel Resource Forms Page 14-18 in Manual Travel Roster – everyone must complete! Travel Resource Form – any travel that requires
hotels, rental vehicles, or airline tickets
15 Passenger Van Training August 27th and 28th at the Gear Shop from 5-
6pm
Keys Teams who should have keys
Men’s Rugby
Women’s Rugby
Men’s Soccer
Women’s Soccer
Men’s LAX
Women’s LAX
Ultimate
Quidditch
Baseball (Jackson)
DO NOT PROP OPEN THE SHED!
This is shared space
Coaches Orientation
Current list of Coaches
Orientation Would like them to attend the 1-on-1
meeting, if they can’t I’ll meet with them on an individual basis
If you don’t have a coach and you need or are looking for one, it is your responsibility to take the lead on this
Name Sport
Kristin Hoort Figure Skating
TBA Men's Lacrosse
Cristian Sarmento Men's Rugby
Mario Garcia Men's Soccer
Scott Washenfelder Women's Soccer
Matt Rion Taekwondo
Hockey - Head
Kelly Newton Hockey - Assist
Hockey - Assist
Women's Rugby
TBA Women's Lacrosse
Ultimate
Marilyn Johnson Swimming
Important Dates
Club Sport Council Meetings – (Pg. 8 in Manual)
September 3rd, 2014
October 8th, 2014
November 5th, 2014
December 3rd, 2014
Must schedule a 1 on 1 meeting with Jaclyn Use sign up sheet
Recap on Tonight’s List
Everyone needs to Get their picture taken (marketing)
Fill out Photo Release form prior
Sign the 2014-2015 Officer Agreement Write down your team dues on
spreadsheet Schedule 1-on-1 Meeting with Jaclyn Update Coaches Information (if
applicable) Vehicle Responsibility Form (if applicable)