OFFICE OF THE VICE PRESIDENT FOR RESEARCH Office of Sponsored Programs (OSP) Noe Saldaña Interim Director and Elizabeth Garcia Assistant Director 458-4340

OFFICE OF THE VICE PRESIDENT FOR RESEARCHOFFICE OF THE VICE PRESIDENT FOR RESEARCH

Office of Sponsored Programs Office of Sponsored Programs (OSP)(OSP)

Noe SaldañaInterim Director

andElizabeth GarciaAssistant Director

458-4340http://vpr.utsa.edu/osp/

Email: [email protected]


Expenditures Fiscal Year 2006Expenditures Fiscal Year 2006

Expenditures for all sponsored programs totaled $49,779,327 (26% over FY05)

Research expenditures were $32,316,849 (37% over FY06)

Non-Research expenditures were $17,462,478 (10% over FY06)

Fiscal Year 2007???


Research Expenditures by College Research Expenditures by College (FY06)(FY06)

College of Sciences ($14,105,132) College of Engineering ($2,891,076) College of Education and Human

Development (1,491,072) College of Liberal and Fine Arts

($443,139) College of Business ($279,351)


Non-Research Expenditures by Non-Research Expenditures by College (FY06)College (FY06)

College of Education and Human Development ($1,425,343)

College of Sciences ($850,161) College of Engineering ($477,472) College of Business ($212,046)


Top Sponsors, FY06Top Sponsors, FY06

Department of Health and Human Services (NIH), $13,502,814

Department of Defense, $4,889,077 Department of Education, $3,937,934 Department of Commerce, $3,490,978 National Science Foundation, $1,530,554 Department of Agriculture, $870,019 Department of Homeland Security, $657,428 Department of Labor, $405,901 Housing and Urban Development, $335,109 NASA, $250,364


UTSA’s Top Ten Research UTSA’s Top Ten Research Institutes and Centers FY06Institutes and Centers FY06

South Texas Center for Emerging and Infectious Diseases, $2,500,832

Center for Infrastructure Assurance and Security, $2,414,698 Cajal Neuroscience Research Center, $1,571,710 Center for Archaeological Research, $1,253,117 Institute for Demographics and Socioeconomic Research,

$1,116,746 Culture and Policy Institute, $992,457 Center for Biotechnology, Bioprocessing, Education and Research,

$836,849 San Antonio Life Sciences Institute, $530,518 Texas State Data Center, $406,870 Institute for the Protection of American Communities, $383,464


UTSA - RankingsUTSA - Rankings The Texas Higher Education Coordinating Board report on Research Expenditures,

among Texas Universities during FY 05-06 (9/1/05-8/31/06) ranked UTSA in the following categories:

• 1st among all State Universities in Law and Public Administration• 2nd among all State Universities in The Arts and Humanities• 3rd among UT Components in Federal Research and Development Expenditures• 3rd among all State Universities in Biological and Other Life Sciences• 7th out of 42 State Universities in Federal Research and Development

Expenditures (including institutions in The Texas A&M System, Texas State University System, UT System, University of Houston System, and Independent Universities)

In a study released June 13, 2007 by Chester, Pa.-based Academic Analytics, UTSA was ranked fifth for faculty scholarly productivity among other large research universities in the state. From the Ten (10) Texas universities included in the survey, UTSA placed fifth in Texas behind Rice University, University of Texas at Austin, Texas A&M University and University of Houston - University Park. Harvard University took top honors in the rankings report.

Ranked 160th out of 535 domestic institutions of higher education in awards from The National Institutes of Health (NIH), Fiscal Year 05


Mission StatementMission StatementOffice of Sponsored ProgramsOffice of Sponsored Programs

The Office of Sponsored Programs, a unit in the Office of The Vice President for Research at The University of Texas at San Antonio, supports and advises the entire academic community in securing external support for sponsored programs and collaborations. We review, negotiate, approve, and provide administrative oversight related to proposals and establishment of awards on behalf of The University of Texas at San Antonio in accordance with all applicable policies, and regulations.


StaffingStaffing Associate Vice President for Research Director Assistant Director Two Administrative Associates One Contract Negotiator 4 Pre-award 5 Post-award New positions FY07-08, one post-award and a Time and Effort

Specialist Most OSP staff are members of professional research

administration organizations such as The National Council of University Research Administrators (NCURA) and The Society for Research Administration (SRA), several pre/post award staff are also pursuing certification as a Certified Research Administrators (CRA)


UTSA MembershipsUTSA Memberships

Federal Demonstration Partnership (FDP)

• A cooperative initiative among 10 federal agencies and 98 institutional recipients of federal funds

• Its purpose is to reduce the administrative burdens associated with research grants and contracts

• The interaction between FDP’s 300 or so university and federal members takes place in FDP’s 3 annual meetings

• The FDP is a unique forum for individuals from universities and nonprofits to work collaboratively with federal agency officials to improve the national research enterprise

• Members discuss, identify problems, and develop action plans for change, these new ideas are tested in the real world before putting them into effect


UTSA MembershipsUTSA Memberships Council of Governmental Relations (COGR)

• 150 member universities (research intensive)• Addresses compliance issues associated with the administration of

federally sponsored programs for faculty and graduate students. • A major goal of COGR is the education of federal funding agencies

about academic operations and the avoidance of unnecessary regulatory burdens.

• Promote policies and practices in research and training that fairly reflect the mutual interests and separate obligations of universities and federal and other sponsoring agencies;

• Conduct objective and timely analysis of research costing, compliance, administration, and intellectual property issues for the benefit of its members, their sponsors, and other higher education associations; and

• Work with governmental agencies and research sponsors to develop a common understanding of the impact that policies, regulations and practices may have on the research and training programs of its membership.


Grants and Contracts Specialists Grants and Contracts Specialists Pre-AwardPre-Award

Ms. Claudia Guzman, Department of Biology, College of Liberal and Fine Arts, College of Architecture and Center for Archeological Research, SNRP, CAJAL, MBRS SCORE and RISE, MARC U*STAR, [email protected], ext. 5199

Mr. Carlos Cortez, College of Engineering and The College of Business, Institute for Economic Development, Institute for Cyber Security Research, Institute for Demographic and Sioeconomic Research, Center for Infrastructure Assurance and Security, [email protected], ext. 5197

Ms. Santos (“Mimi”) Garza, College of Sciences (except Department of Biology), College of Public Policy, PREP Program, [email protected], ext. 5208

Angelika Rocha, College of Education and Human Development, The Mexico Center, P-20, Institute for Law and Public Affairs and Child and Adolescent Policy Research Institute, [email protected], ext. 4113


Pre-Award ServicesPre-Award Services

• Review and process proposals for submission to sponsors• Update faculty and staff on funding opportunities and sponsor policies• Provide training/workshops in areas of research administration• Provide training in the Sponsored Programs Information Network (SPIN) and

other funding opportunities databases• Maintain a database of sponsored programs grants and contracts• Produce proposal and award reports upon request• Obtain and review sponsor guidelines/instructions• Review and assist with budgeting and other sponsor forms• Review grants and contracts to ensure compliance with sponsor, institutional

requirements• Provide guidance in routing of proposals and related forms (if applicable)• Obtain all assurances and representations• Serve as liaison between the UTSA and sponsors• Negotiate and obtain awards


Grants and Contracts SpecialistsGrants and Contracts Specialists(Post-Award)(Post-Award)

Cris Molina, NIH, SNRP, CAJAL, RISE, SCORE, MARC, STCEID, Center for Water Research, [email protected], ext.4239

Jennifer Silver, Department of Education, NEH/NEA, HUD, USAID, Outreach Programs (TRIO, PREP, P-20 Initiatives, etc) [email protected], ext. 4234

Ben Campos, Department of Defense, NASA, DoT, TxDoT, EPA, DHS, State, Local and Private, [email protected], ext. 6376

Linyi Bolz, NSF, Federal Subawards, Culture and Policy Institute, [email protected], ext.4231

Kathi Kortz, State (THECB), Dept of Commerce, OSHA, SBA, Center for Archaeological Research, Institute for Demographic and Socioeconomic Research, [email protected], ext. 4226


Post-Award ServicesPost-Award Services• Review awarded grants and contracts (terms and conditions)• Complete a Internal Notice of Award (INOA) for account set up• Distribute award information, including cost sharing requirements (if any)• Monitor expenditures on awards (allowable, allocable, and reasonable)• Review Cost Transfers• Distribute end date notifications at 90, 60 and 30 days prior to award ending• Monitor and certify time and effort• Monitor, certify and report cost sharing• Budget modifications (rebudgeting)• Negotiate time extensions (no cost extensions)• Submit carry forward requests• Establish shell accounts (90 day preaward)• Submit change of principle investigator/program director requests to sponsor• Negotiate and issue subawards• Subrecipient monitoring• Award closeout


Other StaffOther Staff

Gayle Harris, Administrative Associate, [email protected], ext. 4340

Denise Garcia, Administrative Associate, [email protected], ext. 4340

Beth Manning, Contract Negotiator, [email protected], ext. 7814

Coming soon:• Grants and Contracts Specialists (Post-Award)• Time and Effort Specialist


AgreementsAgreements

We negotiate:• Sponsored Research Agreements (need SOW and Budget)• Material Transfer Agreements (MTAs both incoming and

outgoing)• Teaming Agreements• Non-Disclosure Agreements (Mutual, University Disclosing,

University Receiving)• Consortium Agreements• Cooperative Research and Development Agreements (CRADA)• Memorandum of Understanding (MOU)• Memorandum of Agreement (MOA)• Contracts (in coming and outgoing, need SOW and Budget)


The Cycle – Pre-awardThe Cycle – Pre-award Start Early Develop your idea Sign up for SPIN and/or grants.gov databases (funding opportunities) Identify funding opportunity OR submit unsolicited Research what’s being funded Contact the Program Officer/Manager Contact your Pre-Award Grant and Contract Specialist (G&CS) Review the opportunity carefully, discuss timelines with your G&CS for completing the application Write the proposal, have it reviewed if possible, continue to work in conjunction with your G&CS in developing your budget and required

forms (internal and external) Prepare your proposal for “routing” with internal forms (if applicable) such as:

• Routing Form• Request for Waiver of Indirect Costs Recovery• Request for Authorization to Submit to a Foundation• UTSA Financial Disclosure Statement• Request for University Matching• NIH PI Assurance Certification (NIH only)

Acquire approvals for:• Human Subjects Research (IRB)• IACUC• Biohazards/Radioactive Materials

Route the entire proposal with internal forms (if applicable) to your Department Chair and Dean for review and approval• If routing through an institute or center, obtain the Institute or Center Director’s approval as well as your department and dean

After approvals are obtained, submit to The Office of Sponsored Programs Proposal is reviewed one more time by your G&CS Proposal is logged into the Center OSP Database Proposal is reviewed and approved by the Director, Office of Sponsored Programs Application is submitted either via paper copy or electronically (via grants.gov) Proposal is reviewed by the sponsor


The Cycle – Post AwardThe Cycle – Post Award Sponsor decides to fund your proposal Sponsor contacts investigator Sponsor contacts OSP and sends the award or contract Must have all Special Approvals obtained such as IRB, IACUC, IBC, etc. before an award is established The Director of OSP and/or The Contract Negotiator review the terms, conditions or “flowdowns” of the award or

contract You will also be responsible for reviewing and understanding the terms and conditions of your award or contract If the terms and conditions are acceptable, your G&CS will work with you in establishing your account based on

the award or contract approved budget An account number is issued with budget categories (DEFINE) Contact your department/college/institute/center research administrator for guidance Your research administrator AND G&CS will provide assistance in expending your funds in accordance with the

sponsor approved budget such as:• Appointments (faculty, staff, undergraduate and graduate students, etc.)• Travel• Purchases (equipment and supplies)• Consultants (if applicable)• Subawards

Your G&CS and research administrator work together on a day-to-day basis, each will monitor your expenditures to ensure they comply with all rules and regulations of the Sponsor, UT System, UTSA and any other applicable rules and regulations (i.e., OMB Circulars)

Progress Reports and Financial Reports are submitted (annually) Award or contract is “closed out”

• Final Progress Report• Final Financial Report• Invention Report


The DeploymentThe Deployment

The Office of The Vice President for Research and The Office of Sponsored Programs in conjunction with The Office of The Vice President for Business Affairs have deployed 17 FTE’s throughout the University

Assist faculty, staff and students seeking external funding with pre and/or post award support

Each will attend OSP bi-weekly meetings Required to attend all OSP training sessions Will work VERY closely with OSP (dual reporting)


Funding Opportunity DatabasesFunding Opportunity Databases

Sponsored Programs Information Network (SPIN)

Grants.gov Community of Science (COS) OSP Web Site lists Major Sponsors Directly to Sponsor web site


Biolerplate InformationBiolerplate Information

Institutional Research Office• Fact Book• Grant Related “Fast Facts”• OSP Reports (quarterly and annually)


Consider…Consider… Hispanic Serving Institution (HSI)

• Minority Student Training/Equipment• Defense University Research Instrumentation Program (DURIP)• Instrumentation and Research Support for HSIs• HBCU/MI for Infrastructure Support Program• Multidisciplinary Research Program of the University Research

Initiative (MURI) Collaborative/Multidisciplinary Work with Grant and Contract Specialists (EARLY!) Develop Relationships with Program Managers/Officers Volunteer to serve on Review Panels Appropriate Level (RO1, R21, R29, NSF Independent Research,

CAREER, YIP, K Awards, etc) Broad Agency Annoucements (BBA) Submit grants.gov EARLY!!!


Guidelines and PoliciesGuidelines and Policies

Sponsored Programs Guide (http://www.vpr.utsa.edu/osp/guidelines.php)

UTSA Handbook of Operating Policies (HOP) at http://www.utsa.edu/hop9.32

Office of Management and Budget (http://www.whitehouse.gov/omb/circulars/index.html)• A21 - Cost Principles for Educational Institutions • A110 - Uniform Administrative Requirements for Grants and

Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations

• A133 - Audits of States, Local Governments, and Non-Profit Organizations


Elizabeth GarciaElizabeth GarciaAssistant DirectorAssistant Director

InfoED - SPINPlus

SPINPlus is a web-based system that includes a database of funding opportunities, a database of investigator profiles, and a matching alert service. SPINPlus includes three product modules: SPIN, SMARTS, and GENIUS.


Grants.gov at UTSAGrants.gov at UTSA

Grants.gov Single electronic source for finding federal

grant opportunities (find) and submitting proposals (apply)

Covers 1000 grant programs from 26 grant-making agencies ($400 billion annual awards)

Based on standard forms (SF424 R&R)


Grants.gov UTSAGrants.gov UTSA

Single electronic source for finding federal grant opportunities (find) and submitting proposals (apply)

Covers 1000 grant programs from 26 grant-making agencies ($400 billion annual awards)

Based on standard forms (SF424 R&R)


Grants.gov at UTSAGrants.gov at UTSA

Do Not Register! UTSA is registered as institution. Users do not need to get DUNS number or CCR registration

OSP Server – S Drive (Titian) Grants Folder Submit completed Application package along

with Routing Form to OSP for submission 5 Business days before agency deadline

Plan extra time for submission complications


QUESTIONS?????

Documents

OFFICE OF THE VICE PRESIDENT FOR RESEARCH Office of Sponsored Programs (OSP) Noe Saldaña Interim Director and Elizabeth Garcia Assistant Director 458-4340