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OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (AUDIT) BIHAR
PATNA
No. GD(AU)/Outsourcing of MTS & Cleaning/2018-19/02/227 Date: 14/09/2018
N.I.T.
For
(A) Outsourcing of cleaning of toilets/mopping of floor in the office
(B) Outsourcing of Multi-Tasking Staff duties (MTS) in the office
2018-19
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Tender Notice
Office of the Principal Accountant General (Audit), Bihar, Patna, Birchand Patel Marg, R-Block,
Patna-800001 invites sealed bids from reputed, experienced and financially sound Manpower Companies/
Firms/ Agencies having valid registration with E.P.F.O. (Employees Provident Fund Organisation) and E.S.I.C.
(Employees State Insurance Corporation), separately for hiring of:
(A) Fifteen (15) personnel for cleaning work - mopping of floor, total area admeasuring about 209000
(Two Lakh and Nine thousand) square feet (approximately) and cleaning of Fifty six (56) toilets & Sixty one
(61) urinals and,
(B) Fourteen (14) personnel for MTS (Multi-Tasking Staff) related duties in this office.
Cleaning material required for mopping of floor and cleaning of toilets of the Office will be provided
by agencies/firms. The agency/firm may examine the above location on any working day from 2.30 P.M. to 5.00
P.M.
Tender documents can be obtained from the GD Section, O/o the Principal Accountant General
(Audit), Bihar, Birchand Patel Marg, Patna, on any working day between 10:00 AM to 04:00 PM from
14.09.2018 to 24.09.2018 on the payment of Rs. 2,000/- (Rupees Two thousand only) in the form of Demand
Draft issued from any scheduled commercial bank, favouring “Principal Accountant General (Audit) Bihar,
Patna” and payable at Patna only. The tender documents can also be downloaded from the Office Website:-
http://ag.bih.nic.in. In case of tender documents downloaded from website tender fee as mentioned above,
should be attached in technical bid.
This tender document consists of:
(i) Tender Notice
(ii) General Terms and Conditions as Annexure-I
(iii) Other Miscellaneous Terms and Conditions
(iv) Parameter and technical specifications for executing the work as Annexure-II
(v) Technical & Financial Bid format as Annexure III & IV respectively.
(vi) Service to be provided (Annexure-V)
(vii) Particulars of area to be covered under cleaning activity (Annexure-VI)
The tender document containing “Technical Bid” and “Financial Bid”, complete in all respect should
reach in the O/o The Principal Accountant General Bihar, Patna-800001 on or before 04.10.2018 up to
03:00 PM
..BID SCHEDULE & VENUE
Sl.
No.
Activity Scheduled Date & Time
1. Issue of Tender Document 14.09.2018 to 24.09.2018
2. Date of Pre bid 27.09.2018 at 04.00 PM
3. Issue of clarification of Pre bid 01.10.2018
4. Last Date of submission of Tender document 04 .10.2018 up to 03.00 PM
5. Date of opening of Technical Bid 04.10.2018 at 04.00 PM
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6. Venue of Opening of Bid Conference Hall, 1st floor, MahalekhakarBhawan, O/o
the Principal Accountant General (Audit), Bihar,
Birchand Patel Marg, Patna
7. Date of Opening of Financial Bid To be intimated separately to successful bidder who
qualifies in Technical Bid.
TENDER FEE: -Without the tender fees your proposal shall not be accepted/considered.
Sd/-
Sr. Audit Officer/ GD
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ANNEXURE -I
GENERAL TERMS AND CONDITIONS
Notice Inviting Tender for: -
(A) Outsourcing of cleaning of toilets/ mopping of floor in the office.
(B) Outsourcing of Multi-Tasking Staff duties (MTS) in the office.
1) The office of the Principal Accountant General (Audit), Bihar, Patna, Birchand Patel
Road, R-Block, Patna-800001 shall be hiring the services of: -
(i) Fifteen (15) personnel for mopping of floor admeasuring area 209000 Sq.ft. and
cleaning of 56 toilets and 61 urinals in its office building at Mahalekhakar Bhawan, R-
Block, Patna- 800 001.
(ii) Fourteen (14) personnel for duties related to Multi-Tasking Staff (MTS) in this office
building at Mahalekhakar Bhawan, R-Block, Patna- 800 001.
TERMS AND CONDITIONS:
1. Notwithstanding anything contained herein, this office reserves the rights to
terminate the service of the Contracting Agency/Service Provider at any time without
giving any notice or reason whatsoever.
2. The service provider is responsible for payment of wages as per the prevailing
minimum wages rate of state govt or central govt, whichever is higher. It shall also
be the duty of the service provider to make all statutory compliances in respect of the
personnel provided by them. The Service provider ensures that wages should be paid
on time at the end of every month.
3. Insurance cover protecting the agency against all claims applicable under the
Workmen’s Compensation Act, 1948 shall be taken by the Service Provider. The
Service Provider shall arrange necessary Insurance cover for any persons deployed
by him even for short duration. This office shall not entertain any claim arising out of
mishap, if any that may take place in this office.
In the event of any liability/claim falling on this Office, same shall be
reimbursed / indemnified by the Service provider.
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4. The persons employed should work on all days except Sundays & Public holidays
observed by this office. The payment will be made on the basis of attendance of
persons and pro-rata deduction shall be made in absence of any person on any
day/part of the day. In case so required, some/all workers can be asked to work on
declared holidays including Sunday, for which they will be paid the daily rates as per
contract.
5. The personnel deployed should be well experienced, adequately trained and of sound
health. They should be disciplined and well mannered. They should be provided with
proper uniforms and identity cards which should be displayed prominently. They
should have fluency in the local language. Photograph, copy of Aadhaar card, full
address and telephone number of all personnel should be provided for record.
6. The personnel, if not found working satisfactorily, must be replaced by the Service
Provider immediately under intimation to this office.
7. The personnel should be punctual and should complete the work assigned to them
promptly and meticulously.
8. The personnel should report to the official assigned by this office.
9. All existing statutory regulations of both the State as well as the Central
Governments, shall be adhered to by the Service Provider and all records maintained
thereof shall be made available for scrutiny to this office. Any failure to comply with
any of the above regulations or any deficiency in service will render this contract
liable for immediate termination without any prior notice.
10. EPFO/ESIC/PAN/GST/Labour department registration of the Service Provider
should be indicated and copies duly attested should be furnished for records.
11. The amount quoted should be applicable for the entire period of contract and no
request for enhancement will be entertained. However, in case the applicable wages/
taxes/ PF/ESIC are changed statutorily, effect to the same would be given by the
office.
12. The contractor shall submit the bill at each stage/in the third week of the month in
respect of previous monthly duration (in case of monthly payments) for sanction of
the amount of bill and passing the bill for payment.
13. Payment to the Service Provider will be made by "NEFT/RTGS’’ only, on
presentation of the bill. Income-tax and any other applicable tax shall be
deducted at source as per the rates notified by the Income-tax Department or
any other Department.
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14. The persons engaged by the Contracting Agency/Service Provider will be in the
employment of the Agency/Service Provider only.
15. The Contractor/Service Provider shall indemnify and keep this office indemnified
against all acts of omission, negligence, dishonesty or misconduct of the personnel
engaged and this office shall not be liable for any damages or compensation to any
personnel or third party.
16. All damages caused by the personnel to the property of the Office shall be recovered
from the Service provider.
17. The contract will be for a perioed of 01 year i.e. from October 2018 to
September 2019. If the services are found satisfactory, the agreement may be
extended for a further period with the mutual consent of the service provider and the
office. The right to extend the contract will rest solely on the discretion of the
Competent Authority of this office. This Office reserves the right to terminate the
contract at any point of time if services are found unsatisfactory.
18. No other person except Service Provider’s authorized representatives shall be
allowed to enter the offices.
19. Office will not involve in any dispute between the service provider and workers of
the service provider.
20. In case of any personnel changed by the Service Provider, this shall be made only
after prior intimation to this office. The number of personnel deployed may be
increased or decreased as per the prevailing policy of this office which may result in
the increase or decrease in the contract value.
21. The service provider should specifically note that the engagement of the service
provider under this contract does not in any way confer any right on the Service
provider or the persons that may be deployed by him in this office, for claiming any
regular employment in this office or any other Government Office.
22. No worker below the age of eighteen (18) years shall be deployed on the work.
23. Any failure on the part of the contractor to observe the prescribed procedure and any
attempt to canvass for the work will prejudice the contractor’s bid.
24. The firm should have a minimum three years of experience of providing the
cleaning mopping and multi-tasking services to reputed firms/ organizations in
Patna region. Satisfactory Service Certificate from existing/past employers for the
same should be enclosed with the Technical Bid.
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25. The contractor/bidder will have to specify the amount to be charged by it towards
Service Charges for providing the MTS/Unskilled manpower. It may be noted that
in order to eliminate frivolous bids and disguised shares/deduction from salary
of personnel provided, service providers bidding at 0% or absurdly low Service
Charges shall be disqualified.
26. The payment to the contractor/service provider against the payment of the staff
provided by them will be made after the submission of the payment details ESI,
EPF of that particular month.
27. Contractor providing outsourcing service will have to open bank account of all
employees and to make payment directly into their bank accounts. In order to
verify the payment the contractor has to submit monthly bank accountant
statement to this office.
28. The firm should also furnish along with the tender a financial statement / balance
sheet of the previous three years duly audited by Chartered Accountant in respect of
their firm as evidence in support of their claim towards financial stability in future.
29. The service provider shall have to pay his employees for three months even if this
office, for whatever reason it may be, does not pay the service provider.
30. The service provider shall be contactable all the times and messages sent by phone/e-
mail/fax/special messenger from this office shall be acknowledged immediately on
receipt on the same day. The service provider shall strictly observe the instructions
issued the Department in fulfilment of the contract from time to time.
31. The functional control over the personnel deployed by the agency will rest with this
office and the disciplinary administrative/Technical control will be with the agency.
Other Miscellaneous Terms and Conditions:
1. Scope of work regarding cleaning of toilets/urinals and mopping of floors shall be as
under:
a. The services to be provided are enclosed as Annexure “V” in this regard.
b. The working hours will normally be from 07.30 am to 04.00 pm daily, with ½ hrs
lunch break. However, in case of specific requirements of work, the working hours
can be changed as per discretion of the Principal Accountant General (Audit) Bihar,
Patna. Cleaning of halls should be completed prior to commencement of office hours,
so that the work of the office does not get interrupted by the cleaning work.
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c. Washing of urinal pots, W.C. pans, sinks, wash basins and all other fittings and
fixtures using disinfectant material like Phenyl, Vim, detergent powder, liquid soap,
etc.
d. Naphthalene balls in urinal pots and soap in soap containers need to keep filled at all
time.
2.Scope of work regarding duties and responsibilities of Multi Tasking Staff (MTS) shall be
as under:
The working hours will normally be from 09.00 am to 06.00 pm daily, with ½ hrs lunch
break. However, in case of specific requirements of work, the working hours can be changed
as per discretion of the Competent Authority.
a) Physical maintenance of records of section.
b) General cleanliness & upkeep of the Section/Unit.
c) Carrying of files & other papers within the building.
d) Photocopying, sending of FAX etc.
e) Other non-clerical work in the Sections/Unit.
f) Delivering of Dak (inside & outside the building)
g) Opening & closing of rooms.
h) Cleaning of rooms.
i) Dusting of furniture etc.
j) Driving of vehicles, if in possession of valid driving license
k) Watch and ward duty.
l) Cooking (in guesthouse).
m) Any other work assigned by the superior authority.
Parties: - The parties to the Contract are the contractor (the tenderer to whom the work has
been awarded) and the Office of the Mahalekhakar Bhawan, R-Block, Patna- 800 001.
Addresses: For all purposes of the contract including arbitration there under, the address of
the contractor mentioned in the tender shall be final unless the contractor notifies a change of
address by a separate letter sent by registered post with acknowledgement due to the Office
of the Principal Accountant General (Audit) Bihar at Mahalekhakar Bhawan, R-Block,
Patna- 800 001. The contractor shall be solely responsible for the consequences of any
omission or error to notify change of address in the aforesaid manner.
3. Cleaning Material:
a. All materials and equipment required for day-to-day cleaning will be provided by the
Agency.
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` b. They shall submit the Annexure “IV”in this regard.
c. Quality of the material will be decided by this office and consolidated payment will be
made to the Agency every month.
d. Quality/brand and quantity with price will be fixed and included in the contract.
e. Acid should not be used for cleaning sensitive tiles.
4. Disposal of Garbage/wastes:
a. Disposal of all garbage/wastes/used tubes etc shall be the responsibility of the Agency.
b. Disposal of garbage within the office premises is not permissible and applicable
environment, municipal laws shall be followed by the agency.
c. Burning of garbage should be done under proper supervision with permission of the
Welfare officer of this office.
5. Earnest Money
a. This bid should be accompanied by an Earnest Money Deposit (EMD) of Rs
Rs.50,000/- (Fifty Thousand only) in the form of Demand Draft from any
Nationalized Bank/ Scheduled Bank. The validity of Demand Draft must be 03
(three) months. The date of issue of Demand Draft should not be prior to .08.2018.
The Demand Draft shall be in favour of “Principal Accountant General (Audit),
Bihar, Patna” and payable at Patna.
b. The tenders without Earnest Money will be summarily rejected.
c. Tenderer shall not be permitted to withdraw his offer or modify the terms and conditions
thereof. In case the tenderer fails to observe and comply with the stipulations made
herein or backs out after quoting the rates, the Earnest Money Deposit will be forfeited
to the Government.
d. No claim shall lie against this office in respect of erosion in the value or interest on the
amount of earnest money deposit.
6. Preparation of Bid
a. Bids and all accompanying documents shall be in English.
b. Technical Bid should be prepared as per the instructions given in the Tender Document
along with all required information, documents in support of the minimum eligibility
criteria, Valid EMD of requisite amount.
c. The Technical Bid should then be kept in a separate sealed envelope, super scribed as
“Technical Bid for Tender Notice dated ______________ with the Name and address of
the Bidder.
d. Bidder should prepare financial bid in the annexure IV as provided in the Tender
Document. Then the financial bid should be kept in a separate sealed envelope, super
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scribed “Financial Bid for Tender Notice dated ________________with the Name and
address of the Bidder.
7. Submission of Bid:
a) The Bidder shall submit his bid in a sealed envelope containing two separate sealed
envelopes consisting of (i) Technical Bid and (ii) Financial Bid, clearly subscribing
so and the two envelopes shall be kept in another single sealed envelope and duly
superscribed Tender No.________ dated______. Separate bids are to be submitted
for (A) Outsourcing of cleaning of toilets/mopping of floor in the office and (B)
Outsourcing of Multi-Tasking Staff duties (MTS) in the office.
b) The Bid shall be submitted not later than 04.10.2018.
c) Bidders sending their bids through courier should also ensure that their bids are
received on the said address by the stipulated date and time. No time extension for
couriers shall be granted.
d) Bids must be received in this office at the address specified above not later than the
date and time stipulated in the notification. No Bid shall be accepted after the
aforesaid date and time. However, the competent authority of the office of the
Principal Accountant General (Audit) Bihar, Patna reserves right to extend the date /
time for receipt of bids, before opening of the Technical Bids.
e) Any Bid received by the office after the deadline for submission of bids, as
stipulated above, shall not be considered and will be returned unopened to the
bidder.
f) Signing of Tender: The tenderer should sign and affix his/her firm’s stamp at each
page of the tender and all its Annexures and no separate formal contract will be
drawn. NO PAGE SHOULD BE REMOVED/DETACHED FROM THIS
TENDER DOCUMENT. (This sub-clause will not be applicable in cases where
signing of a separate agreement is considered necessary by the Principal Accountant
General (Audit), Bihar, Patna).
8. Technical Bid: The Technical bid should be submitted in form given in Annexure-III along
with the EMD of Rs. 50,000/- (Fifty Thousand only) along with registration particulars,
copy of PAN Number issued in favour of the firm, and other information sought for in the
Annexure-III.
9. Financial Bid: The Financial Bid should be submitted in the form given in Annexure-IV in a
separate sealed cover kept inside the main cover.
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The bidder must quote the rate in figures as well as in word. EMD will be forfeited if the
successful bidder fails to sign the formal agreement within seven days from the date of
intimation to that effect or fails to start the work from the date specified in the work order.
10. Validity of the Bids: The bids shall be valid for a period of 60 days from the date of opening
of the tenders.
11. Opening of Tender: The tenderer is at liberty to be present either in person or authorize
his/her representative (not more than one) to be present at the opening of the tender. The
representative attending the opening of the tender on behalf of the tenderer should bring with
him a letter of authority from the tenderer and proof of identification.
12. Criterion for Evaluation of Tender: The Technical Bids will be opened by the Committee
at 16:00 hours of 04/10/2018 in the presence of such tenderers who may wish to be present.
The Financial Bids of only those tenderers will be opened on the same day, if possible, or on
the specified time and date whose Technical Bids have been accepted by the Office. These
will be opened in the presence of those tenderers whose Technical Bids are accepted and who
wish to be present.
13. Right of Acceptance: Office of the Principal Accountant General (Audit) Bihar, Patna
reserves all rights to reject any tender including of those tenderers who fail to comply with
the instructions without assigning any reason whatsoever and does not bind itself to accept
the lowest or any specific tender. The decision of the Competent Authority of the Office of
the Principal Accountant General (Audit), Bihar, Patna in this regard shall be final and
binding.
14. Communication of Acceptance: Successful Tenderer will be informed of the acceptance of
their tender.
15. Performance Security: The successful tenderer shall furnish performance security of Rs.
125000/- in the form of FDR in the name of the “Principal Accountant General (Audit)
Bihar, Patna” from a nationalized/scheduled bank situated at Patna within 7 days from the
date of acceptance of the tender. The Performance Security shall remain valid for a period of
60 days beyond the date of completion of all contracted obligations of the service provider.
a) The Performance Security can be forfeited by order of the competent authority of the
Office of the Principal Accountant General (Audit) Bihar, Patna in the event of any
breach or negligence or non-observance of any terms/condition of contract or for
unsatisfactory performance or for non-acceptance of the work order. On expiry of the
contract, such portion of the said FDR as may be considered by the Office of the Princiapl
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Accountant General (Audit) Bihar, Patna sufficient to cover any incorrect or excess
payments made on the bills to the firm, shall be retained until the final audit report on the
account of firm’s bill has been received and examined.
16. Penalty:
a. In case of breach of any conditions of the contract and for all type of losses caused
including excess cost due to hiring housekeeping and other services in the event of the
Contractor failing to provide requisite number of personnel, the office shall make
deductions at double the rate of hiring rate on pro rata basis from the bills preferred by the
Contractor or that may become due to the contractor under this or any other contract or
from the performance security or may be demanded from him to be paid within seven
days to the credit of the Office of the Princiapl Accountant General (Audit) Bihar, Patna.
b. The powers of the Office of the Principal Accountant General (Audit) Bihar, Patna under
this condition shall in no way affect or prejudice the powers in certain events to terminate
the contract vested in him as herein provided nor forfeiture of deposit mentioned under
clause 13 above.
17. Disclaimer: The near relatives of employees of the Office of the Principal Accountant
General (Audit) Bihar, Patna are prohibited from participation in this tender.
18. Breach of Terms and Conditions: In case of breach of any of terms and conditions
mentioned above, the Competent Authority will have the right to cancel the work order
without assigning any reason thereof, and nothing will be payable by this Office in that event
and the security deposit in the form of FDR shall be encashed.
19. Sub-letting of Work: The firm shall not assign or sublet the work or any part of it to any
other person or party.
20. The tender is non-transferable.
21. Terms of payment:
a. No payment shall be made in advance nor any loan from any bank or financial institution
recommended on the basis of the order of award of work.
b. The contractor shall submit the bill at each stage/in the third week of the month in
respect of previous monthly duration (in case of monthly payments) for sanction of
the amount of bill and passing the bill for payment.
c. All payments shall be made “NEFT/RTGS only” after deducting applicable taxes and
cess as may be levied by the Government from time to time.
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d. Office of the Principal Accountant General (Audit) Bihar, Patna shall be at liberty to
withhold any of the payments in full or in part subject to recovery of penalties mentioned
in preceding para.
e. The term “payment” mentioned in this para includes all types of payment due to the
contractor arising on account of this contract excluding Earnest Money and Security
Deposit governed by the separate clauses of the contract.
22. Arbitration: If any difference arises concerning this Agreement, its interpretation on the
payment to be made thereunder, the same shall be settled by mutual consultations and
negotiations. If attempts for reconciliation do not yield any results within a period of 30 days,
either of the parties may make a request to the other party for submission of the dispute for
decision by an arbitral tribunal containing a Sole Arbitrator to be appointed by Office of the
Principal Accountant General (Audit) Bihar, Patna. The arbitration proceedings shall take
place in the Office of the Principal Accountant General (Audit) Bihar, Patna. The provisions
of Arbitration and Conciliation Act, 1996 and the rules framed thereunder and in force shall
be applicable to such proceedings.
Sd/-
Sr. Audit Officer/GD
14
ANNEXURE -II
PARAMETER AND TECHNICAL SPECIFICATIONS FOR EXECUTING
THE WORK
1. (i) The firm should be registered and a copy of registration certificate in support thereof
should be furnished.
(ii) The firm should have minimum three years of experience of providing the cleaning
and mopping and multi tasking services to reputed firms / organizations in Patna
region. Satisfactory Service Certificates from existing/past employers for the same should
be enclosed with the Technical Bid.
(iii) Income Tax payment certificates for the last 3 years should also be provided by the
firm in the Technical Bid and photo copy of PAN card of bidder should also be enclosed.
(iv)The firm should also furnish along with the tender a financial statement / balance
sheet of the previous three years duly audited by Chartered Accountant in respect of their
firm as evidence in support of their claim towards financial stability in future.
(v) The firm should have turnover of at least 25 lakhs per annum.
2. (i) The firm should have a provision of Uniform and proper photo identity Cards.
(ii) The firm should be registered with EPFO Commissioner. Supporting Registration
Numbers / proof should also be provided.
(iii) The firm should comply the statutory provisions of the labour laws, minimum wages,
Employees State Insurance (ESI) etc. Registration certificates thereof should be furnished
with required validity period.
(iv) Firms should have sufficient numbers of staff in back office also in order to replace /
provide additional staff as and when required. The details of the substitutes should be
given in advance.
3. Security Consideration: The persons supplied by the agency should not have any police
records/criminal cases against them. The agency should have police verification of each
person before engaging for services provided to this office. Copy of the Aadhaar card
should also be submitted.
4. The quoted rate should be duly signed by the bidder.
5. Demand Draft of Rs. 2000/- in case tender is downloaded from Website.
Sd/-
Sr. Audit Officer/GD
15
ANNEXURE –III
TECHNICAL BID
1. Sub: - Notice Inviting Tender for: -
(A) Outsourcing of cleaning of toilets/ mopping of floor in the office.
(B)Outsourcing of Multi-Tasking Staff duties (MTS) in the office. 1. Name of the
Tenderer/Concern:
----------------------------------------------------------------------------------------------------
----------------------------------------
2. Address (with Tel.
& Mob. No.):
----------------------------------------------------------------------------------------------------
----------------------------------------
3. Nature of the concern : _____________________________________________________ (i.e. Proprietor
or a Partnership firm or a Limited Company or a Government Department or a Public Sector
Organisation) 4. Labour Department Registration No.
(Attested photocopy of registration should be attached)_____________________________
5. PAN Number of Tenderer/ Concern : __________________________________________ (Attested copy
should be attached)
6. Demand Draft No. ____________________ dated _____________ From Nationalized/Scheduled bank
name ____________________________________________ Amounting to Rs.50,000/-(Rupees Fifty
thousands only) as Earnest Money Deposit.
Demand Draft No. ____________________ dated _____________ From Nationalized/Scheduled bank
name ____________________________________________ Amounting to Rs.2,000/- (Rupees Two
thousands only) as Tender Cost/Fee.
7. Whether firm has more than three years of experience YES / NO
8.1 If yes, supporting proof from the existing / past employer attached YES / NO
8.2 List of Important Organisations with address and Telephone number to whom the services have been
provided during the last three years with period of contract is enclosed (Summary may be enclosed on
separate sheets for each contract and period and amount of contract; remarks/ observations/ appreciation
of the organization for whom the work was conducted; and any other information considered important
by tenderer).
9. Financial Status i.e.Evidence of filing of IT Returns alongwith final accounts for the financial years for
last three years attached YES/NO
10. Whether firm has provision of uniforms, photo identity card and Police verifications certificates in
respects of persons hired by agency YES / NO
11. Registration Number of ESIC:
(Attested photocopy of registration should be attached)_____________________________
12. Registration Number of EPFO:
(Attested photocopy of registration should be attached)_____________________________
13. Goods and Service Tax Registration no. with evidence:
14. Labour Department Registration No. with evidence
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UNDERTAKING
I/ We undertake that I/ we have carefully studied all the terms and conditions and
understood the parameters of the proposed work of the office of the Principal Accountant
General(Audit) Bihar, Patna and shall abide by them.
I/ We also undertake that I/ We have understood “Parameters and Technical
Specifications for conducting the Work” mentioned in Annexure-II of the Tender and shall
conduct the work strictly as per these “Parameters and Technical Specifications for conducting
the work”
I/ We hereby certify that none of my relative(s) as defined in disclaimer clause of
Annexure-I is/ are employed in Office of the Principal Accountant General (Audit), Bihar, Patna.
I/ We further undertake that the informations given in this tender are true and correct in
all respect and we hold the responsibility for the same.
It is further stated that I have never been blacklisted or debarred from work by any
Institution/Organisation while providing services of cleaniness owing to any reason in the past.
Date:
Place:
(Dated Signature of Tendered with stamps of the firm)
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ANNEXURE-IV
A. FINANCIAL BID DOCUMENT FOR MOPPING AND CLEANING SERVICES i.e.
SAFAIWALA OR MTS
Name of the party:
Address (with Tel. No & Fax No.):
Name & Address of the Proprietor/Partners/Directors
(with mobile numbers):
Bid
(A) Minimum wages MTS/unskilled manpower as per
central wages
462
(B) PF Contributions applicable on (A)
(C) ESI Contribution as applicable on (A)
(D) Service Charge[ in percentage of (A) ]
(E) Service Tax (GST)
Total
Note: All the charges statutory or otherwise borne should be given separately.
DECLARATION
I hereby certify that the information furnished above is true and correct to the best of
my/our knowledge. I understand that in case, any deviation is found in the above statement at any
stage; I/We shall be blacklisted and shall not have any dealing with the office in future.
(Dated Signature of Tenderer with stamps of the firm)
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ANNEXURE-IV
B. FINANCIAL BID DOCUMENT FOR CLEANING MATERIAL TO BE USED (APPLICABLE
WITH MOPPING AND CLEANING SERVICES)
Sl. Name of the
cleaning material
Brand/ quality Quantity Rate Amount
1 Phenyl Eagle
2 Harpic Harpic
3 Detergent wheel
4 Liquid hand wash Detol
5 Colin Colin
6 room freshener Rain
7 Wet mops (complete
set)
Gala
8 Lyzol Lyzol
9 Wiper (Quaterly) -
10 Flower Broom -
11 Bamboo broom -
12 Toilet soap Lifebuoy
13 Naphtalin Balls -
14 Odonil cubes Odonil
15 Dust control -
16 Duster(Thick) -
17 Duster(Thin) -
18 Bathroom Brush -
19 Besin Brush -
20 Heat (Black) -
You may add the cleaning materials that may require for cleaning activities
19
ANNEXURE -V
Service to be provided
S. No. Nature of work Periodicity of house
keeping services
Cleaning
material/equipment
A Cleaning/Mopping of Ground
on each floor/rooms/halls in
Mahalekhakar Bhawan
Mopping once a day-
before office hour, i.e.
9.00 AM and continuous
mopping of entrance
hall/lobby of each floor on
week days
Mopping with phenyl.
B Cleaning furniture/wall
paneling/panelling
First Monday of the month Dusters
C Vacuum cleaning
carpets/curtains/Venetian
Blinds/sofa sets/chair cushions
etc.
2nd Monday of the month.
Vacuum cleaner
D Cleaning and mopping of all
toilets and urinals
Thrice a day, by 09.00
AM, 01.00 PM and 03.30
PM
Washing, naphthalene
balls, phenyl, harpic
E Merchandise cleaning of floors Twice in a month Liquid Soap
F Brooming and water
sprinkling of the premise in
front of the office building
Once a day-before office
hour, i.e. 9.00am on week
days
Brooming and water
sprinkling
G Brooming and water
sprinkling
of the premise surrounding
office building i.e back side,
cycle stand, etc.
Twice a week.
Brooming and water
sprinkling
H MTS (Multi Tasking Staff) Service: MTS are supposed to do the work like gardening,
driving, watch and ward duty, cooking (in guesthouse), office work of attendant and
other duties, assigned by the office.
Note: If the specified day falls on closed holiday, the work should be done on next working day.
In this regard A
Agency is expected to remain in touch with AAO (GD) of this office.
20
ANNEXURE -VI
Particulars of Area to be covered under cleaning activity
Floors No of Toilets and
urinals
Approx. area of
toilet and urinals
Total Covered
space(Sq.ft)
Audit office
(1st, 4th& 5th floor Record
Hall)
Toilets- 28
Urinals-30
64000 (Approax)
A&E office
(Ground, 2nd, 3rd& 6th
floor) including old record
building
Toilets-28
Urinals-31
85000 (Approax)
premise in front of the office building and pathway around the office 60000 (Approax)
Premise surrounding office building i.e back side, cycle stand, Multipurpose hall
etc.
Before quoting the rate please get acquainted of the area and the status of the toilets to
be covered under cleaning activities. The areas mentioned are indicative and may be physically
seen. In fact, whole office building as well as surrounding area is needed to be cleaned by the
agency to whom the cleaning service contract is awarded.
