OFFICE OF THE MANAGING DIRECTOR (WEST ZONE) M. P. …

OFFICE OF THE MANAGING DIRECTOR (WEST ZONE)

M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd., G.P.H. Compound, Pologround, Indore

Tender Specification No. MD/WZ/06/PUR/TS-1322(Online No.

2019_MPPKV_2929)

Online due date for opening on:-01.02.2019 AT 11:00 AM

Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the

Different FY From 2015-16 to 2018-19

Issued by:

The Chief Engineer (Purchase)

O/o MD (West Zone), M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd,

G.P.H. Compound, Pologround, Indore (MP)

Phone No: - 0731-2426116/203, 2426166 & 2426204, Fax No: - 0731-2423300.

Website: - https://www.mptenders.gov.in & www.mpwz.co.in

Email: - [email protected]

CIN No-U40109MP2002SGC015121

http://www.mpeproc.gov.in/

mailto:[email protected]

T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the Different FY From 2015-16 to 2018-19

Page 2 of 118

T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019

Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the Different FY From 2015-16 to

2018-19

CONTENTS Sr. No.

Section Schedule Particular Page no.

1 Section –I (A) Key Dates & Basic Tender Information 3-5 2 Section –I (B) Notice Inviting Tender 6-8 3 Section –I (C) Tender Form 9 4 Section –I (D) Guidelines & Instruction to Bidders 10-12 5 Section –I (E) Qualifying Criterion 13 6 Section –II General Instructions to Bidders 14-23 7 Section –III General Terms & Conditions of Contract 24-30 8 Section –IV Specification and Scope of Works 31-71 9 Section –V Schedule-I Price & Quantity 72-74

10 Schedule-II (A) General Information 75 11 Schedule-II (B) Commercial Information 76 12 Schedule-III (A) Schedule of Commercial Deviation 77 13 Schedule-III (B) Schedule of Technical Deviation 78 14 Schedule-IV Schedule of Financial Information 79 15 Schedule-V Declaration of Relationship Format 80 16 Schedule-VI Declaration /Undertaking (Firm/Partner is not

Debarred/Blacklisted) 81

17 Schedule-VII Declaration /Undertaking (Opening of Branch office)

82

18 Schedule-VIII Check List 83

19 Schedule-IX Contract Agreement 85-86 20 Section –VI Test Audit Report (TAR) for System &

Expenditure Audit 87-94

21 Section –VII Test Audit Report (TAR) for LT Revenue Audit 95-118

SAVE ELECTRICITY ********************


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SECTION-I (A) KEY DATES & BASIC TENDER INFORMATION

Particulars Details

Name of Work

Outsourcing of internal audit of various offices at circle level under MPPKVVCL, Indore for the different FY from 2015-16 to 2018-19

Tender Specification number MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Due date of physical submission of Tender (proof of online EMD submission in Part-I + Techno-Commercial Bid in Part-II) in Hard Copy

31.01.2019 up to 11.00 Hrs.

Key Dates Sr. No.

Tender Stage Particulars Date & Time

1. Publishing Date* Tender Purchase-online

11.01.2019 at 17.00 Hrs

2. Document Download / Sale Start Date*

11.01.2019 at 18.00 Hrs

3. Seek Clarification Start Date 12.01.2019 at 11.00 Hrs

4. Seek Clarification End Date 14.01.2019 at 18.00 Hrs

5. Pre-Bid Meeting Date* Not Applicable

6. Bid Submission Start Date* 15.01.2019 at 18.00 Hrs

7. Bid Submission Closing Date* Online as well as Physical bid

31.01.2019 at 11.00 Hrs

8. Bid Opening Date* 01.02.2019 at 11.00 Hrs

9. Financial Bid ( Envelope-C) Open Date

Envelope-C (Price Bid) Will be informed later

Note: - (1) The bidders are required to submit all the desired documents online as well as

physically. (2) The bidders have to upload following documents online as per key dates

(I) IN ENVELOPE – A: - The Bidders are required to invariably upload the valid documentary evidence of submission of online EMD (or EMD Exemption Certificate if applicable) without which online offer i.e., Envelopes-B & C shall not be opened.

(II) IN ENVELOPE – B: - The bidders have to upload following documents online in Envelope – B as per key dates: - (i) Following certificate: -

It is certified that we unconditionally agreed to the following clauses of tender specification: -

(i) PAYMENT TERMS : AGREED. (ii) SECURITY DEPOSIT : AGREED. (iii) PENALTY : AGREED.


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(iv) PERFORMANCE GUARANTEE : AGREED. (ii) Tender Form - upload duly sealed, signed & dated scan copy. (iii) Section-I (E) Qualifying Criterion.

(a) Latest – Copy of registration issued by ICAI. (b) Copy of letter of C&AG empanelment for the FY 2018-19. (c) Certified copy of balance sheet & P&L Accounts for the FY

2017-18 . (d) Certified copy of latest partnership deed.

(iv) Schedule-II (A) General information (v) Schedule-II (B) Commercial Information (vi) Schedule-III (A) Schedule of Commercial Deviation. (vii) Schedule-III (B) Schedule of Technical Deviation (viii) Schedule-IV Financial Information (ix) Schedule-V Declaration of Relationship Format (x) Schedule-VI Declaration/ Undertaking (Firm/ Partner is

not debarred/ Blacklisted ) (xi) Schedule-VII Declaration / Undertaking (Opening of

Branch office in the Indore/Ujjain Commissionaire area

(xii) Schedule-VIII Check List. The above schedules should be filled online in specified templates and the supporting documents should also be attached online. Please note that in absence of the supporting documents the offer may not be evaluated & is liable for rejection. If required & considered by MPPKVVCL, requisite documents & clarifications against the online submissions may be asked physically from the concerned bidder while evaluation of the offers.

(III) IN ENVELOPE – C: - The bidder has to quote their rates online only in schedule-I to be kept in Envelope ‘C’ and upload online as per key dates. Please note that, the Schedules of price bid, (Schedule-I), i.e. Financial offer (Envelope-C) will not be accepted physically. In case Envelope-C is submitted physically the bid will be rejected. The entire price bid shall be opened online as per key dates, but quoted rates for only qualified items of successful bidders will be read out & considered by the tender opening authority.

(3) PHYSICAL SUBMISSION The documents uploaded online in Envelop-A & B must be submitted physically also in the same manner i.e. Envelop-A&B kept in main Envelop and submit the same on one (1) day prior from due date of opening of tender as per Key dates positively failing which the online offer may not be considered for opening. The MPPKVVCL may ask to produce original documents for verification purpose. The following documents shall be required to be submitted along with offer. The documentary evidence of submission of EMD and all the pages of complete tender document duly sealed & signed by the authorised partner of the firm along with supporting documents should be submitted in hard copy as per tender requirement.

(4) The date of opening of financial / price bid may be informed after techno-

commercial evaluation & related issues. The bidders may please keep themselves updated regarding price bid opening from the E-portal.


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(5) In case of any of above dates is declared as holiday / local holiday then the

date will be shifted to next working day.

-Sd- Chief Engineer (Pur)

O/o MD (WZ), MPPKVVCL, Indore


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SECTION-I (B) NIT

No. MD/WZ/06/PUR/NIT- 233/ 666 Indore, dated 09.01.2019

Online tender is invited for supply of following items. The bid seals will be received online on the e-portal httpss://www.mptender.gov.in up to date & time indicated below. The tenders will be opened in the office of the undersigned as mentioned in tender time schedule (key date). If desired, the bidder or their duly authorized representatives may remain present at the time of opening of tender: -

S.

No. TS No. Particular Unit Total

Qty

Tender

Value

Rs.

(In Lacs)

EMD

(In Rs.)

Tender Fee

(In Rs.)

Due date of

opening

tender from

11:00 Hrs.

1 1306

Control & Relay Panel

272.09 100000/- 5000/- 01.02.2019

DC 11 KV C&R Panel for Feeder

Protection (2 F) No. 330

11 KV C&R Panel for X-mer Protection No. 224

33 KV X-mer Control Panel No. 220

33 KV Feeder Control Panel No. 166

33 KV C&R Panel for X-mer Control Panel

with differential Protection for 8 MVA PTR No. 14

2 1307

ISI Marked, DLMS Compliant Category

‘C’ as per ICS, LT 3 Phase 4 Wire, 10-40

Amp, Accuracy class 1.0 Electronic

Energy Meter with LCD Display along

with Transparent polycarbonate hinge

type meter box

No. 10000 178.50 100000/ 5000/- 05.02.2019

3 1308

3 Phase 4 Wire 40-200 Amp (Thread

Through Composite) Trivector Energy

Meter with GSM (GPRS Enabled)

Modem and External Housing Box of

Engineering Plastic/SMC (For Housing

the Unit)

No. 3013 498.14 100000/- 5000/- 07.02.2019

4 1309 HT Meter with Modem for consumer

metering No. 1151 99.06 100000/- 2000/- 06.02.2019

5 1310

ME - Metering Equipments (CT : PT

Combined Unit)

692.62 100000/- 10000/- 01.02.2019

11 KV (0.5 accuracy class)

200-100/5 A No. 482

300-150/5 A No. 522

33 KV (0.5 accuracy class)

20/5A No. 50

50/5A No. 12

200/100 / 5 A No. 180

400-200/05 A No. 229

300-150/ 5 A No. 223

6 1311

Current Transformer

381.65

100000/-

5000/-

02.02.2019

11 KV (Oil Immersed)

200 - 100 / 5- 5 A No. 1643

300 - 150 / 5 - 5 A No. 2143

600 - 300 / 5 -5 A No. 60

600 - 300 / 5 -5 -1A No. 94

400-200/5-5 A No. 118

33 KV No.

200 - 100 / 5 - 5 A No. 246

200- 100/5-5-1 A No. 30

300-150/5-5 A No. 192

7 1312

Cable - HT XLPE Cable

73.99 74000/- 2000/- 05.02.2019 11 KV 3 Core 300 Sqmm Km 1

33 KV 3 Core 185 Sqmm Km 2

33 KV 3 Core 300 Sqmm Km 2

8 1313

Cable - Copper Control Cable (2.5

Sqmm)

173.32 100000/- 5000/- 05.02.2019 2 Core Armoured Km 10

12 Core Armoured Km 37

2 Core Unarmoured Km 20

http://www.mptender.gov.in/


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9 1314

ISI Marked AAA Conductor

6172.53 100000/- 10000/- 02.02.2019

Panther 288 Sq.mm Km 48

Dog 100 Sq.mm Km 1190

Rabbit (55 Sqmm) Km 17637

10 1315

DO Fuse Unit (Polymer)

399.99 100000/- 5000/- 02.02.2019 11 KV No. 41743

33 KV No. 1000

11 1316

AB Switch (Polymer)

222.02 100000/- 5000/- 02.02.2019 11 KV 1 PHASE No. 1150

33 KV 3 phase No. 1569

12 1317 EHV Gr-II Fresh Transformer Oil KL 3756 2066.18 100000/- 10000/- 01.02.2019

13 1318

DPC Aluminium Wire

234.49 100000/- 5000/- 06.02.2019

0.79 mm MT 8.0

0.81 mm MT 6.0

1.03 mm MT 8.0

1.25 mm MT 8.0

1.33 mm MT 10.0

1.60 mm MT 14.0

1.70 mm MT 16.0

2.0 mm MT 10.0

DPC Aluminium Strip

7.25x3.13 mm MT 4.0

11x5.5 mm MT 3.0

11x4 mm/10.6x4.6 mm MT 2.0

7.2x5.5 mm MT 1.0

DPC Copper Round Wire - 1.95 mm MT 6.0

DPC Copper Strip – 8.4x3.7 mm MT 4.0

14 1319

Relay

40.58 41000/- 2000/- 01.02.2019 Numerical relay Non-Communicable No. 500

Numerical relay Communicable No. 100

15 1320 Supply & installation of office Furniture No. LS 6.53 6600/- 1000/- 01.02.2019

16 1321

Supply of Hydra crane

90 90000/- 2000/- 05.02.2019 15 MT No. 5

22-25 MT No. 1

17 1322

Outsourcing of internal audit of various

offices at circle level under MPPKVVCL,

Indore for different financial years from

2015-16 to 2018-19

No. 1 78.23 79000/- 2000/- 01.02.2019

18 1323

Rate Contract for Testing of Power &

Distribution Transformers as per

MPPKVVCL’s requirement from the

agencies having NABL Accreditation

No.

165

(PTR)

&

800

(DTR)

226.00 100000/- 5000/- 06.02.2019

* For updated / extended due dates for opening of tender (EMD in Envelope-A & Techno-commercial bid in Envelope-B) please refer to the online key dates. NOTE: -

1. Other details can be seen in the complete tender documents available on e-portal httpss://www.mptenders.gov.in & https://www.mpwz.co.in.

2. Tender documents can be purchased only online and downloaded from httpss:// www.mptenders.gov.in, by making online payment for the prescribed non-refundable tender fees. Only in case if the tender is dropped without opening, the tender fees shall be refunded after deduction of necessary portal charges. Manual purchase of tender is not allowed. The tender fee is inclusive of all applicable taxes.

3. The Bid Data should be filled in and the Bid Seals of all the Envelopes and the documents which are to be uploaded by the Bidders should be submitted online as per time schedule (Key Dates).

4. The relevant portion of tender which tenderers have to fill online would be available on above portal on date mentioned against each tender. The Bidders shall have to submit their Bids online and upload the relevant documents / forms as per time schedule (Key Dates).

http://www.mptenders.gov.in/

http://www.mpwz.co.in/


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5. Since the online bidders are required to sign their bids online using Class III-Digital Certificates only, hence they are advised to obtain the same at the earliest. For further information, Contractors are requested to contact Madhya Pradesh State Electronic Development Corporation Ltd, State IT Centre, 2nd Floor, 47-A, Arera Hills, Bhopal-462011, Telephone No. 0755-2518301 / 269, E-mail: [email protected].

6. Bidders intending to participate in the Tender are required to get themselves trained & registered on the e-Procurement System. They are required to contact Madhya Pradesh State Electronic Development Corporation Ltd, to confirm their session in advance.

7. The required amount of EMD shall be accepted through online payment only as per the clause No. 8 of the “Guideline & Instructions to bidders”. The Bidders are required to invariably upload the valid documentary evidence of submission of online EMD (or EMD Exemption Certificate if applicable) in envelope-A without which online offer i.e., Envelopes-B & C shall not be opened.

8. No offer will be accepted without valid Earnest Money Deposit, unless exempted by the Company. If on opening of tender, it is revealed that EMD amount is inadequate / any other discrepancy is noticed, the tender shall be rejected and returned to the tenderer.

9. The corrigendum or addendum to the bidding documents, if any, as well as any change in due date(s) of opening of tender will be published on the website httpss://www.mptenders.gov.in, also Company’s website https://www.mpwz.co.in but will not be published in newspaper. Hence participant bidders are advised to regularly visit the websites until the bid opening. The Company shall not be responsible in any way for any ignorance of the bidders about the corrigendum or addendum or change in the due date(s).

10. The company reserves the right to reject any or all the tenders or accept any tender in full or part as considered advantageous to the company, whether it is lowest or not, without assigning any reason whatsoever it may be.

11. The physical submission of documents is mandatory except the price bid, however for verification purpose MPPKVVCL, may ask to produce original documents also.

12. The respective tender documents will be uploaded on the portal normally 15 (Fifteen) days prior to the date of respective tender opening. The interested bidders are advised to regularly visit the portal for the purpose.

13. The Online Payment towards tender fee (inclusive of GST) is mandatory. The option of tender fee exemption available on E Procurement Portal is not applicable for MPPKVVCL, Indore.

Sd/- Chief Engineer (Purchase) MPPKVVCL, Indore

https://www.mptenders.gov.in/

http://www.mpwz.co.in/


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SECTION-I (C) TENDER FORM

OFFICE OF THE MD (WEST ZONE) M.P.P.K.V.V.C.L., G.P.H. COMPOUND, POLOGROUND, INDORE

Tender issued to M/s …………………………………………………. ……………………………………………..…...

TENDER FORM The undersigned hereby tender and offer, the M. P. Paschim Kshetra Vidyut

Vitaran Company Ltd., Indore to the work of Outsourcing of Internal Audit of

various offices at Circle Levels under MPPKVVCL, Indore for the different FY 2015 -16

to 2018-19 in the tender document No. MD / WZ / 06 / PUR /TS-1322 dated

01.02.2019 which, under the terms thereof are to be, executed and done by the

contractor/bidder; and to perform and observe the provisions and agreements or the

part of the contract contained in, or which can be reasonably inferred from the said

tender documents, for the sums and at the rates set out in Schedule –I annexed here

to.

We have examined in detail and have understood and agree to abide by all the

Terms & Conditions stipulated in the tender document and in any subsequent

communication from MPPKVVCL, Indore in this regard (if any). Our technical

proposal is consistent with all the requirements of submission as stated in the tender

document or in any of the subsequent communication from MPPKVVCL, Indore in this

regard (if any).

We hereby undertake that the information submitted in our offer is complete

and correct to the best of our knowledge and belief. We would be solely responsible

for any errors or omissions in our offer. We agree that, in case of any ambiguity/

incompleteness found in the information furnished by us in the offer, same shall be

interpreted by MPPKVVCL, Indore to its advantage. We agree to abide by all your

tender / order Terms & Conditions.

Date the Day of………….

BIDDER’S SIGNATURE (With Seal)

Bidders Address: - …………………………… …………………………… ……………………………


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SECTION-I (D)

GUIDELINES & INSTRUCTIONS TO BIDDER

Guidelines to Bidders for Implementation of E-Procurement

System & Online Bid Submission Note: These conditions will over-rule the conditions stated in the Tender

documents, wherever relevant and applicable.

The bidders are required to submit soft copies of their bids electronically on the

MP TENDER Portal (httpss://mptenders.gov.in/nicgep/app), using valid Digital

Signature Certificates. The instructions given below are meant to assist the bidders

in registering on the MP TENDER Portal, prepare their bids in accordance with the

requirements and submitting their bids online on the MP TENDER Portal

(httpss://mptenders.gov.in/nicgep/app).

More information useful for submitting online bids on the MP TENDER Portal may

be obtained at: httpss://mptenders.gov.in/nicgep/app.

REGISTRATION

1) Bidders are required to enroll on the e-Procurement module of the MP TENDER

Public Procurement Portal (URL: httpss://mptenders.gov.in/nicgep/app) by

clicking on the link “Online bidder Enrollment” on the MP TENDER Portal which

is free of charge.

2) As part of the enrolment process, the bidders will be required to choose a unique

username and assign a password for their accounts.

3) Bidders are advised to register their valid email address and mobile numbers as

part of the registration process. These would be used for any communication from

the MP TENDER Portal.

4) Upon enrolment, the bidders will be required to register their valid Digital

Signature Certificate (Class II or Class III Certificates with signing key usage)

issued by any Certifying Authority recognized by CCA India (e.g. Sify / nCode /

eMudhra etc.), with their profile.

5) Only one valid DSC should be registered by a bidder. Please note that the bidders

are responsible to ensure that they do not lend their DSC’s to others which may

lead to misuse.

6) Bidder then logs in to the site through the secured log-in by entering their user ID /

password and the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

1) There are various search options built in the MP TENDER Portal, to facilitate

bidders to search active tenders by several parameters. These parameters could

include Tender ID, Organization Name, Location, Date, Value, etc. There is also an

option of advanced search for tenders, wherein the bidders may combine a

number of search parameters such as Organization Name, Form of Contract,

Location, Date, Other keywords etc. to search for a tender published on the MP

TENDER Portal.

2) Once the bidders have selected the tenders they are interested in, they may

download the required documents / tender schedules. These tenders can be


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moved to the respective ‘My Tenders’ folder. This would enable the MP TENDER

Portal to intimate the bidders through SMS / e-mail in case there is any

corrigendum issued to the tender document.

3) The bidder should make a note of the unique Tender ID assigned to each tender, in

case they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS

1) Bidder should take into account any corrigendum published on the tender

document before submitting their bids.

2) Please go through the tender advertisement and the tender document carefully to

understand the documents required to be submitted as part of the bid. Please note

the number of covers in which the bid documents have to be submitted, the

number of documents - including the names and content of each of the document

that need to be submitted. Any deviations from these may lead to rejection of the

bid.

3) Bidder, in advance, should get ready the bid documents to be submitted as

indicated in the tender document / schedule and generally, they can be in PDF /

XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with

black and white option which helps in reducing size of the scanned document.

4) To avoid the time and effort required in uploading the same set of standard

documents which are required to be submitted as a part of every bid, a provision

of uploading such standard documents (e.g. PAN card copy, annual reports, auditor

certificates etc.) has been provided to the bidders. Bidders can use “My Space” or

‘’Other Important Documents’’ area available to them to upload such documents.

These documents may be directly submitted from the “My Space” area while

submitting a bid, and need not be uploaded again and again. This will lead to a

reduction in the time required for bid submission process.

SUBMISSION OF BIDS

1) Bidder should log into the site well in advance for bid submission so that they can

upload the bid in time i.e. on or before the bid submission time. Bidder will be

responsible for any delay due to other issues.

2) The bidder has to digitally sign and upload the required bid documents one by one

as indicated in the tender document.

3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as

applicable and enter details of the instrument. However if the site allows for online

Tender fee payment, then Bidder may pay Tender fee online. PAYMENT OF

TENDER FEE IS MANDATORY IN ANY CASE.

4) Bidder should prepare the EMD as per the instructions specified in the tender

document. The original should be couriered and must reach the concerned office,

latest by the last date of bid submission or as specified in the tender documents.

The details of the DD/any other accepted instrument, physically sent, should tally

with the details available in the scanned copy and the data entered during bid

submission time. Otherwise the uploaded bid will be rejected.

5) Bidders are requested to note that they should necessarily submit their financial

bids in the format provided and no other format is acceptable. If the price bid has

been given as a standard BoQ format with the tender document, then the same is

to be downloaded and to be filled by all the bidders. Bidders are required to


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download the BoQ file, open it and complete the white coloured (unprotected)

cells with their respective financial quotes and other details (such as name of the

bidder). No other cells should be changed. Once the details have been completed,

the bidder should save it and submit it online, without changing the filename. If the

BoQ file is found to be modified by the bidder, the bid will be rejected.

6) The server time (which is displayed on the bidders’ dashboard) will be considered

as the standard time for referencing the deadlines for submission of the bids by the

bidders, opening of bids etc. The bidders should follow this time during bid

submission.

7) All the documents being submitted by the bidders would be encrypted using PKI

encryption techniques to ensure the secrecy of the data. The data entered cannot

be viewed by unauthorized persons until the time of bid opening. The

confidentiality of the bids is maintained using the secured Socket Layer 128 bit

encryption technology. Data storage encryption of sensitive fields is done. Any bid

document that is uploaded to the server is subjected to symmetric encryption

using a system generated symmetric key. Further this key is subjected to

asymmetric encryption using buyers/bid opener’s public keys. Overall, the

uploaded tender documents become readable only after the tender opening by the

authorized bid openers.

8) The uploaded tender documents become readable only after the tender opening by

the authorized bid openers.

9) Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid

Submission” in the portal), the portal will give a successful bid submission message

& a bid summary will be displayed with the bid no. and the date & time of

submission of the bid with all other relevant details.

10) The bid summary has to be printed and kept as an acknowledgement of the

submission of the bid. This acknowledgement may be used as an entry pass for any

bid opening meetings.

ASSISTANCE TO BIDDERS

1) Any queries relating to the tender document and the terms and conditions

contained therein should be addressed to the Tender Inviting Authority for a

tender or the relevant contact person indicated in the tender. This should be as per

timelines (about ‘seek clarification’ start & end dates) given in Tender only.

2) Any queries relating to the process of online bid submission or queries relating to

MP TENDER Portal in general may be directed to the 24x7 MP TENDER Portal

Helpdesk.

-Sd-

Chief Engineer (Pur)

O/o MD (WZ), MPPKVVCL,

Indore


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SECTION-I (E)

QUALIFYING CRITERION

1. QUALIFICATION CRITERIA - CA FIRMS: The Bidder firm should fulfil the following

criteria to be eligible: Any form of Joint Venture /Consortium of firms will not be

allowed for participation:

(i) The Bidder should be a partnership firm, registered under Chartered Accountants Act

1949 & Chartered Accountants Regulation, 1988 made there under. (For proof of this

latest certified copy of registration issued by ICAI and latest certified copy of

partnership did should be submitted).

(ii) CA Firm those which are empanelled with CAG for the FY 2018-19 only will be

eligible. (For proof of this, a copy of letter of C&AG showing that the firm is

empanelled with CAG for the FY 2018-19 should be submitted).

(iii) The CA Firm must have 3 CA partners with at least 1 FCA Partner ; (For proof of this

latest certified copy of registration issued by ICAI should be submitted)

(iv) The Firm should have turnover of at least Rs. 30 Lacs in FY 2017-18; (for proof of this

certified copy of P&L Accounts and copy of Balance Sheets should be submitted).

(v) The CA Firm must have its one (01) Registered Head Office or Branch Office in Indore

or Ujjain Commissionaires area of Madhya Pradesh and at least 1 Partner should sit

regularly in such Office (For proof of this latest certified copy of registration issued by

ICAI should be submitted). If the firm does not have its office in the area of Indore or

Ujjain Commissionaires at present then the firm shall submit an Undertaking in the

Schedule-VII regarding consent for opening of its Branch office in the area of Indore

or Ujjain Commissionaires within one month of receipt of Letter of Award (LoA). If

selected firm after one month of receipt of Letter of Award (LoA) fails to submit copy

of the registration of firm from ICAI showing Branch office in the area of Indore or

Ujjain Commissionaires the firm shall not have permission to start the work and its

contract award shall be cancelled.

(vi) The CA Firm & its partner should not be debarred/ blacklisted for future business

with Discom-WZ / other Discom of MP/ any Government Department or Public Sector

Undertaking of any State Government in India or the Government of India for

practicing in India. There should be no legal suit/ Criminal case pending or

contemplated against the CA Firm on the grounds of moral turpitude. (for this the

firm shall submit an Undertaking in the Schedule-VI.

Information related to above mentioned criteria to be provided and must be

submitted along with the Technical Proposal.

MPPKVVCL, reserves the right to verify/scrutinize any of the above mentioned

information for accuracy. In case of credible evidence obtained for any false

declaration, MPPKVVCL reserves the right to take appropriate action as it deems fit in

addition to cancel/terminate the contract or disqualify such firm or firms.

-Sd- Addl. Chief Engineer (Pur) O/o MD (WZ), MPPKVVCL,

Indore


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SECTION-II GENERAL INSTRUCTIONS TO BIDDERS

The Chief Engineer (Purchase), O/o MD (West Zone), M. P. P. K. V. V. Co. Ltd., Indore on behalf of “The Madhya Pradesh Paschim Kshetra Vidyut Vitaran Co. Ltd., Indore” here-in-after referred to as “Company”, will receive sealed tenders / bids for Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the different FY from 2015-16 to 2018-19.

1. GENERAL (i) The bidders are requested to ensure that they furnish the envelope–A, B & C

appropriately online which should be DIGITALLY signed. They should also submit a signed copy of complete tender document alongwith physical offer. Any correction / overwriting should be signed by the bidder. An offer with correction / overwriting without signature of the bidder is likely to be rejected.

(ii) The Bidders are requested to ensure that all required schedules duly filled-in, are submitted with the physical offer. The bidders should also note that in absence of any of the schedules except price bid, their offer is likely to be rejected.

(iii) Transfer of the documents purchased online by one bidder to any other bidder is not permissible.

(iv) The submission of a tender by the bidder implies that he has read and accepted the instructions, conditions of the contract and made himself aware of the scope and specifications of the work to be done. The company will not, after acceptance of contract rate, pay extra charges for any reason whatsoever, in case the bidder is found later to have misjudged any condition(s).

(v) It is necessary to purchase the tender documents online from e-portal httpss://www.mptenders.gov.in.

2. INFORMATION TO BIDDERS:- SUBMISSION OF PROPOSAL

There are two types of Internal Audit to be out sourced to CA Firms a) L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C’s/Zones under each

circle/group should be done for the FY as mentioned against the circle/group as per Scope of Work given in Clause 13 of Section-IV (Specification and Scope of Works). Details of offices are shown in Annexure-1 A, C & D to P of Section-IV (Specification and Scope of Works) .The outsourcing of LT Revenue audit at circle level to CA firm shall be for a particular group i.e. for all D.C/Zones offices in that Group and each Group contains (01 or 02) Circles. Out of total 13 groups of LT Revenue audit (Group S. No. 1 to 13 of Annexure 1 (A) and 1 (C)) of Section-IV (Specification and Scope of Works) One Bidder Firm can participate maximum in 5 (Five )groups

b) System & Expenditure Audit :- The outsourcing of System and Expenditure audit to CA Firms shall be for a particular group, i.e. for Region, all Circles, Divisions and RAO offices under three (3) to four (4) Circles in that Group. The C.A. Firm shall be responsible to carry out System and Expenditure audit of the ED/CE Office, all Circle Offices, Division Offices, Store Dn. Civil Dn. Office, and RAO office under that group, as per scope of work given in Clause 12, 14 and 15 of Section-IV (Specification and Scope of Works).. Out of total 3 Groups of System & Expenditure Audit (Group S.No. 14 to 16) One Bidder Firm can participate maximum in 2 (two) groups. As such one bidder firm can participate in maximum 7 (Seven) groups only out of total 16 groups of LT & Systems & Expenditure Audit. But the audit work of maximum 3(Three) groups



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(maximum 2 Groups of LT Audit + 1 Group of Systems & Expenditure Audit) shall be allotted to one Bidder Firm.

c) In case if one bidder firm participate in more than one group the firm has to mention his choice in the Column No. 17 of price bid Section-V, Schedule-I for allotment of audit of one or more groups. The work of one or more group as per choice given in price bid, Section-V, Schedule-I, shall be allotted to the bidder firm as per details given in selection procedure under Section-II (General Instructions to Bidder). In special conditions mentioned in the selection procedure given under Section-II (General Instructions to Bidder) in the tender document work of more than two groups for LT Audit & One group for Systems & Expenditure Audit shall be allotted to any firm.

3. EARNEST MONEY (i) Earnest Money of Rs. 78,230/- {Applicable for minimum participation in 1 (One)

group to maximum participation in 7 (Seven) groups}, The required amount of EMD shall be accepted through online payment only as per the clause No. 8 of the “Guideline & Instructions to bidders”. The Bidders are required to invariably upload the valid documentary evidence of submission of online EMD (or EMD Exemption Certificate if applicable) in envelope-A without which online offer i.e., Envelopes-B & C shall not be opened.

(ii) The Earnest Money will be forfeited in the following cases:- a) If the successful tenderer/bidder Fails to accept the LoA within the prescribed

time; b) If the successful tenderer/bidder Fails to complete the contractual formalities

within the stipulated time period; or. c) If the successful tenderer/bidder Fails to commence the work within prescribed

time period on issue of the order/LoA by Chief Engineer (Purchase) O/o MD(WZ) MPPKVVCL Indore, and further action will be taken to award the work elsewhere.

d) If the successful tenderer/bidder Fails to furnish the performance security within specified period after issue of letter of intent / acceptance letter/LoA.

e) If the successful tenderer/bidder Alters his prices or withdraws his offers during the validity period.

f) Chief Engineer (Purchase), O/o MD (WZ) Indore MPPKVV Co. Ltd. reserves the right to decide and award the work elsewhere.

(iii) Return of earnest money to bidders:- (a) The EMD of unsuccessful bidder will be refunded after finalization of tenders

and it will not carry any interest. (b) EMD of bidders on whom the orders have been placed, shall be returned on

acceptance of Performance Security Deposit.

4. TAXES AND DUTIES (i) Fees/rates per auditee office have to be quoted for audit work shall be

legible and clear. In case if the fees/rates quoted are not legible and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

(ii) The fees/rates in the above Price Bid shall be “fixed price‟ quoted for the audit of each unit. The GST should be quoted separately. If any Tax rates are increased or decreased, a new tax is introduced, an existing tax is abolished, or any change in interpretation or application of any tax occurs in the course of performance of contract, which was or will be assessed on the auditor, an equitable adjustment in the total fees payable for audit assignment shall be made to fully take into account any such change.

(iii) All prices should be in INR.


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5. AMENDMENT IN SPECIFICATION The Company may revise or amend the specification, prior to the date notified

for opening of tender. Such revision / amendment, if any, will be communicated only through Amendment / Addendum to the tender on e-portal httpss://www.mptenders.gov.in.

6. BIDS RECEIVED BY MESSENGER When the offline part of the tenders are delivered by a special messenger,

the same should be dropped in the Tender Box, kept in the Purchase department O/o MD (WZ), MPPKVVCL, G.P.H. Compound, Pologround, Indore on any working day, between 10:30 hours to 17:00 hours only at least one day prior to the date of opening as mentioned online. Nobody is authorized to receive or issue receipt for tender delivered by hand.

7. TELEFAX BIDS Telefax / E-mail offers will not be considered under any circumstances. 8. DELAYED / LATE BIDS

The Company shall not assume any responsibility for any postal delays either for the late receipt of documents by bidders or late receipt of bids by the Company. No extension in time shall be granted on such grounds.

9. ALTERNATIVE BIDS Bid should be submitted as per intent of tender documents; any alternative

offers are liable to be rejected. 10. MISTAKES IN BIDS

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and total price shall be corrected. In case of ambiguity between rates in figures and words, the amount quoted in words would generally prevail. However, company may, in its sole discretion, take any other interpretation which appears reasonable considering facts and circumstances of the case in totality, or reject such offers.

11. LUMP SUM BASED BIDS In case prices for some items or all items are given as a lump sum, instead of

unit prices as required in the tender specifications, Company can summarily reject such incomplete tender.

12. PRINTED TERMS & CONDITIONS IN BIDS Bidder’s printed Terms & Conditions will not be considered as forming part of

the tender under any circumstances. 13. ALTERATION/ CORRECTION IN BIDS

No alteration/correction in the tender document will be permitted. 14. INCOMPLETE BIDS

Tender which is incomplete or obscure is liable for rejection. 15. ACCEPTANCE OF PART / WHOLE BIDS-RIGHTS THEREOF Company reserves the right to accept/reject wholly or partly any tender

without assigning any reason whatsoever. The Company in this regard shall not entertain any correspondence.

16. AMBIGUITIES IN CONDITIONS OF BIDS In case of ambiguous or self contradictory terms/conditions mentioned in the

bid, interpretation as may be advantageous to the Company may be taken without any reference to the tenderer.

17. DISQUALIFICATION OF BIDS A bid which gets opened before the due dates as a result of improper or no

indication having been given on the cover to indicate that it is a tender, will be



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disqualified. Bidders will not be permitted to change the substance of his tender on post interpretation/improper understanding grounds. This includes post tender price changes/modifications etc. after opening of Price bid. In such events, otherwise, i.e., when a bidder does not comply, tender will be rejected.

18. LANGUAGE OF BIDS All tenders should be filled in English language only. 19. INFORMATION & QUESTIONNAIRE SUBMISSION Questionnaires for various information to be furnished by bidders are

enclosed with the “Tender” as Schedule-II Part A & B (for general and commercial). It is compulsory on the part of the bidder to furnish all details as per the Schedules. In case, the same are not filled up and enclosed with the tender, the bid is likely to be rejected.

In addition, a check list is attached (Schedule-VIII) with the tender document. Bidders are requested to fill it carefully to ensure that there are no shortcomings in the documents being submitted. Duly filled-up checklist must be submitted with the Part II - Technical & Commercial bid apart from online uploading.

20. DEVIATIONS FROM TERMS / CONDITIONS Offers with deviation in the terms of payment, liquidated damages and

security deposit are liable to be rejected outright. Should the bidder desire to depart from other conditions and/or technical

specifications in any respect, he shall draw attention to such deviations as per Schedule- III part “A” and “B” stating fully the reasons thereof. Unless this is done, these conditions and specifications will hold good, as acceptable to the bidder.

It may clearly understood that, even if deviations have been mentioned anywhere in the offer, the same shall not be taken in to cognizance unless the same are specifically mentioned in the deviation schedule(s). Deviation Schedules must be duly stamped & signed (even when all Terms & Condition acceptable).

21. PROCEDURE FOR SUBMISSION OF BIDS The tender shall be submitted in three (3) parts: -

(i) Part-I:- Shall contain Earnest Money Deposit.

(a) The bidders have to upload following documents online in Envelope – A as per key dates: -

The Bidders are required to invariably upload the valid documentary evidence of submission of online EMD in Envelope-A without which online offer i.e., Envelopes-B & C shall not be opened.

(b) Following shall be submitted physically: - The original copy of EMD instrument physically in separate Envelope Part-II.

(ii) Part-II:- shall contain TECHNO-COMMERCIAL BID The bidders have to upload

Following documents online in Envelope – B as per key dates: - (a) Duly filled check list as per Schedule-VIII. (b) Certificate of acceptance of main terms & conditions as follows: -

It is certified that we unconditionally agreed to the following clauses of tender specification: -

i. PAYMENT TERMS : AGREED. ii. SECURITY DEPOSIT : AGREED.

iii. PENALTY : AGREED. iv. PERFORMANCE GUARANTEE : AGREED.


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(c) Tender Form - upload duly sealed, signed by the authorised partner of the firm & dated scan copy.

(d) Document in support of Basic Qualifying Criterion as per Section-I (E). i. Latest – Copy of registration issued by ICAI.

ii. Copy of letter of C&AG empanelment for the FY 2018-19. iii. Certified copy of Balance Sheet & P&L Accounts for the FY 2017-18. iv. Certified copy of latest partnership deed. v. Schedule-II (A) General information

vi. Schedule-II (B) Commercial Information vii. Schedule-III (A) Schedule of Commercial Deviation

viii. Schedule-III (B) Schedule of Technical Deviation ix. Schedule-IV Financial Information x. Schedule-V Declaration of Relationship Format

xi. Schedule-VI Declaration/Undertaking(Firm/partner is not debarred / Blacklisted)

xii. Schedule-VII Declaration/Undertaking (Opening of Branch office in the Indore/Ujjain Commissionaire area

xiii. Schedule-VIII Check List The above schedules should be filled online in specified templates and attach the supporting documents invariably online. Please note that in absence of the supporting documents the offer may not be evaluated & likely to be rejected.

Following shall be submitted physically Part-II: - (a) The tender form duly sealed & signed by the authorised partner of the firm

along with name & registration number. (b) Duly filled all schedules (except price schedule) with supporting documents.

(iii) Part-III - “PRICE BID” (To be submitted Online only), in the online price bid, Section-V, Schedule-I. The bidder shall ensure that the prices / rates are filled in accordance with the Proforma for “Price and Quantity” Schedule-I to be kept in Envelope ‘C’ and upload online as per key dates. Please note that, the Schedule of price bid, Section-V, Schedule-I, i.e., Financial offer (Envelope-C) will not be accepted physically.

(iv) Online tender being submitted must be Class 3 digitally signed by a person holding a Power of Attorney authorizing him to do so, certified copies of which shall be enclosed.

(v) Online tender submitted on behalf of companies registered with the Indian Companies Act, for the time being in force, shall be signed by persons duly authorized to submit the tender on behalf of the Company and shall be accompanied by certified true copies of the resolutions, extracts of Articles of Association, special or general Power of Attorney etc. to show clearly the title, authority and designation of persons signing the Tender on behalf of the Company.

(vi) All the three parts shall be submitted online in three separate Envelopes. Further, Part-I (Envelope-A-EMD) & Part-II (Envelope-B-Techno-commercial bid) shall also be submitted physically, properly super-scribed as Part-I “Earnest Money Deposit” & Part-II “Commercial Bid and Technical Bid”. Each Envelope shall also be super scribed with name of the work and TS number for which the tender is submitted, the name of the said bidder and the date of opening, as advertised. The physical tender i.e., the two parts shall be submitted each in single copy only.


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(vii) The above two Envelopes, duly sealed, are to be kept again in one Envelope called main Envelope and sealed. This Envelope should be properly super scribed stating that this Envelope contains two separate Envelopes for Part I “EARNEST MONEY DEPOSIT” & Part – II “TECHNO-COMMERCIAL BID”, in addition to tender specification number., name of work and bidder, details of Earnest Money Deposit, and due date of opening should be super scribed on this common Envelope also. Beside this, it shall be certified on the main Envelope itself that MPPKVVCL, Indore’s PAYMENT TERMS, PENALITY, and SECURITY DEPOSIT CLAUSES, as mentioned in tender specification, are acceptable to the bidder. This certification shall be in following manner: -

Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the different FY from 2015-16 to 2018-19

Tender Specification No. – MD/WZ/06/PUR/____ Due For Opening On - ___________ For – Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the different FY from 2015-16 to 2018-19. This Envelope Contains 2 Separate Envelopes For:- a. Part I : “Earnest Money Deposit” b. Part II: “Commercial and Technical Bid” It is certified that we agree to the following clauses of tender specification:- a. Payment terms : agreed. b. Security deposit : agreed. c. Penalty : agreed. d. Performance guarantee : agreed. In absence of such certification on the main envelope itself, the same shall not be opened and the offer shall be rejected.

(viii) Even after certification on the body of the main envelope, if any ambiguity is found upon opening of the main envelope or after opening of the Price bid (Schedule-I), the offer shall be liable to be rejected.

22. DATE AND TIME OF OPENING OF BIDS – CHANGES (i) Tender shall be opened online on httpss://www.mptenders.gov.in on the due

date and time as notified in the online tender notice and key dates, in the presence of the bidders or their authorized representatives who may be present.

(ii) If the due date of opening / submission of tender documents is declared as holiday by Central / State Govt. or local Administration, it will automatically get shifted to the next working day, for which no prior intimation shall be given.

(iii) In case opening of the entire tender is not completed on the day of opening, the tender opening shall be continued on subsequent day.

(iv) It may please be noted that the due date / time of opening can be altered, extended, if desired by the MPPKVVCL, Indore, without assigning any reasons thereof. However, due intimation shall be published on e-portal in such a case.

23. OPENING OF EMD AND COMMERCIAL AND TECHNICAL BID First envelope of Earnest Money Deposit shall be opened online & physically

as per due date and time, as notified online as per key dates. The requirement for EMD shall be verified and thereafter, the second part, i.e. the Commercial and Technical Bid, shall be opened as per key dates in respect of bidders eligible as per EMD. The date of opening of EMD & Commercial & Technical shall be the date of opening of tender for all the purpose.

24. OPENING OF PRICE BID



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The price bid shall be opened online as per key date or any subsequent date only after evaluation of technical and commercial bid.

The offers which are in conformity with important commercial Terms & Conditions including Payment terms, Penalty and Security Deposit clause of Tender specification and exactly as per our technical specification, shall be eligible for opening of their Price Bid Section-V, Schedule-I.

25. CANVASSING OF BIDS Tender shall be deemed to be under consideration, after opening of tender/

bid, till placement of order. During this period, the bidders or their authorized representatives or other interested parties are advised strongly, in their own interest, to refrain from contacting by any means with any of the Company’s personal or Representative, on matters relating to tender under process.

The company desires to deal directly with the bidder, to avoid delay in decision making. It will be in the interest of bidder to avoid liaison agent / commission agent.

26. VALIDITY OF BIDS (i) The offers shall be valid for 180 days. Validity of the offer shall be

counted from the date of opening of bids. (ii) Those who do not agree for a validity of 180 days will do so at their own

risk and their offers are liable to be rejected. (iii) However, if due to circumstances beyond control, bidders are advised to

extend the validity, they shall not be permitted to revise their rate, offer while extending the validity which may materially result in any reduction or increase in the computed price of their original offer.

27. AUTHORISATION / LOCAL REPRESENTATIVE Only authorized representative, possessing necessary authority letter from the

bidder shall be allowed to participate in the tender opening. 28. ACCEPTANCE OF TENDER

The Company may reject any or all tenders or to accept any tender considering advantageous to Company whether it is the lowest offer or not.

29. CHANGE OF QUANTITY The Company reserves the right to vary the quantities of any or all work as

specified in the technical specification/schedules as may be necessary, based on Company’s judgment. No correspondence shall be entered into, neither discussed regarding quantity variation, nor any reason will be assigned thereof.

30. TECHNICAL EVALUATION OF OFFERS AND ACCEPTANCE OF TENDER (i) The Company may reject any or all tenders or to accept any tender

considering advantageous to Company whether it is the lowest offer or not.

(ii) The Company may split the quantities against the tender on more than one firm for the same work. No reasons shall be assigned by the Company for this and the same will be binding on the bidders.

(iii) If any taxes are not quoted as per the currently applicable rates without giving details or proof of applicability of the taxes at any concessional/ higher rates, the Company reserves the rights to load the quoted prices as per the applicable rate of taxes prevalent at the time of bid evaluation for price comparison purposes. However, responsibility in this regard shall solely rest with bidder.

(iv) Preliminary Scrutiny:- Preliminary scrutiny of the technical proposal will be made to determine whether they are complete, whether the documents have been properly signed, and whether the bids are generally


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in order. Bids not conforming to such preliminary requirements will be prima facie rejected. Any bid NOT bearing signatures of authorised officer of the firm on all the documents, accompanying the bid, is liable to be rejected.

(v) Fulfilment of Minimum Qualification Criteria:- The proposals will be examined to ascertain whether they fulfil the minimum qualification criteria as prescribed in Section-1 (E). The proposals of those applicants who do not fulfil minimum qualification criteria shall not be taken into further consideration/ detailed evaluation.

(vi) Substantial Responsiveness:- MPPKVVCL will determine the substantial responsiveness of each bid to the bidding documents. For purposes of these clauses, a substantially responsive bid is one, which conforms to all the terms and conditions of the bidding documents without material deviations MPPKVVCL will not allow any corrections in case of nonconformities.

(vii) Waivers:- MPPKVVCL shall waive minor infirmity; nonconformity or irregularity in a proposal, which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any Applicant.

(viii) Technically Qualified Applicants:-All the Applicants who fulfill minimum qualification criteria will be declared as technically qualified. The Financial Bids of only the technically qualified Applicants will be opened for further processing.

31. EVALUATION OF THE FINANCIAL PROPOSAL:- The Financial Proposal of the technically qualified Applicants will be opened. (i) Fees/rates per auditee office have to be quoted for audit work shall be

legible and clear. In case if the fees/rates quoted are not legible and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

(ii) The fees/rates in the above Price Bid shall be “fixed price‟ quoted for the audit of each unit. The price shall be inclusive of all T.A/ D.A., Lodging, Boarding, and out of pocket expenses. No payment other than this shall be paid for the deliverables as specified in the tender document.. The GST should be quoted separately as shown in price bid Section-V, Schedule-I

(iii) All prices should be in INR. 32. SELECTION PROCEDURE:-

(i) It may be noted that one audit firm shall be given the assignment for maximum 3(Three) groups only (maximum 2 Groups of LT Audit + 1 Group of Systems & Expenditure Audit). In special condition mentioned below in the tender document work of more than three groups shall be allotted to any firm.

(ii) Financial proposal of all technically qualified bidders shall be opened and the Bidder who has quoted total lowest fees for audit of all the offices of the group shall be considered for award subject to reasonability of rates and fulfilment of contractual formalities.

(iii) In case if the Fees quoted by the two or more bidder firms are same and are lowest(L-1) , then firm having more turnover in FY 2017-18 will be selected.

(iv) The selection of firm shall be started on the basis of the rates found lowest in the group no. 1 to group no. 16.

33. CONTRACT AWARD PROCEDURE

First Round for Award To L-1 Firms As Per Choice

(i) The proposal obtaining the total lowest Quoted Fees for audit of all offices in


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each group, as shown in price bid Section-V, Schedule-I shall be ranked as L-1.

(ii) If the rates quoted by the firm is found lowest L-1 in maximum Two groups of LT Audit & maximum One Group in System & Expenditure Audit then the audit of maximum 3(Three) groups (maximum 2 Groups of LT Audit + maximum 1 Group of Systems & Expenditure Audit) shall be allotted to firm.

(iii) If the rates quoted by the firm is found lowest L-1 in more than Two groups of LT Audit & more than One Group in System & Expenditure Audit then the audit of maximum 3(Three) groups (maximum 2 Groups of LT Audit + maximum 1 Group of Systems & Expenditure Audit) shall be allotted to firm as per order of their choice given in Column No. 17 of price bid Section-V, Schedule-I. The order of choice given by the firm in Schedule-I (Price bid) shall not be changed in any case.

34. Second Round For counter offer To L-2 and other than L-2 firms to work at L-1 rates.

(i) If the firms which have stood L-1 in more than two groups of LT Audit & more than one group of Systems & Expenditure Audit and already selected for the award of the 2 (Two) Groups of LT Audit and 1 (One) Group of System & Expenditure, in such cases for allotment of work of remaining groups the LT & Expenditure Audit counter offer will be given to L-2 firm of that groups respectively to work at L-1 rates of the group. If the L-2 firm accept the counter offer and gives consent to work at L-1 rates the award of the group will be placed to L-2 firm.

(ii) If the L-2 firm of the group do not accept the counter offer and refuse to work at L-1 rates then the counter offer will be given to L-3 firm of the group to work at L-1 rates. If the L-3 firm accept the counter offer and gives consent to work at L-1 rates the award of the group will be placed to L-3 firm to work at L-1 rates. Similar procedure shall be followed for counter offer till any bidder of the group accepts the counter offer and gives consent to work at L-1 rates or till last bidder do not accept the counter offer and refuse to work at L-1 rates.

(iii) If the last lowest bidder of the group firm do not accept the counter offer and refuses to work at L-1 rates than the award will be placed to L-1 firm in addition to work already awarded for maximum 3 Groups (maximum 2 Groups in LT Audit & 1 Group of Systems & Expenditure Audit). The L-1 bidder to whom award of more than maximum 3 Groups (maximum 2 Groups in LT Audit & 1 Group of Systems & Expenditure Audit) have been placed shall be bound to complete the audit work of all such awarded groups simultaneously within time limit as per clause 8 of Section-III (General Terms and condition of contracts) and all other terms and conditions of tender.

(iv) The selected bidder shall accept the Letter of Award unconditionally, within seven (7) days from the date of issue of the LoA by Chief Engineer (Purchase).

(v) Upon acceptance of the LoA, Partner of the selected bidder firm shall be required to sign up an agreement, (As per draft given in Section –V , Schedule -IX containing overall terms and conditions which shall be binding on the firms), with Additional Director (Audit), MPPKVVCL Indore on a non judicial stamp paper of Rs. 1000/-, within Three (3) days of acceptance of LoA or as permitted by the Additional Director (Audit),


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(vi) Cost of the stamp and revenue stamp affixed on the agreement shall be borne by the applicant. MPPKVVCL, Indore shall not reimburse these costs.

(vii) The selected bidder shall commence the work of Internal Audit as per written direction given by the Additional Director (Audit), MPPKVVCL Indore.

(viii) The selected bidder shall not sublet the work of Internal Audit to any other party. Any violation of this provision would make the contract liable for termination.

(ix) If the selected bidder: (i) Fails to accept the LoA within the prescribed time; (ii) Fails to complete the contractual formalities within the stipulated time

period; or. (iii) Fails to commence the audit for the financial year as indicated in the

Annexure 1 (A) & (B) within specified time period mentioned under clause 7 of Section-III (General Terms and condition of contracts) or fails to complete the audit work within specified time period mentioned under clause 8 of Section-III (General Terms and condition of contracts) then in such cases, MPPKVVCL, Indore reserves the right to cancel the offer made to such firm, forfeits it’s EMD & Performance Security and may also blacklist the bidder. The MPPKVVCL, Indore may also report the matter to institute of Chartered Accountants of India (ICAI) to take suitable action against such firm.

35. INDICATIVE PERFORMANCE PARAMETERS OF THE WORK OF INTERNAL AUDITOR The performance of the Auditor shall be determined based on the following parameters:

(i) Feedback from the Audit Committee of the Company;

(ii) Elapsed time for issue of reports of each office – completion of audit work to final report of each office;

(iii) % unsatisfactory audit opinions (not more than 10%);

(iv) % of recommendations accepted (not less than 50% - 70%);

(v) Number of repeat audit findings; (Repeated Audit para of same nature

(vi) Amount of direct savings potential as a result of audits;

(vii) Amount of measurable savings achieved as a direct result of audits;

(viii) Number of major process improvements implemented as a result of audits;

(ix) Extent of reliance External audit can place on Internal Audit;

(x) Extent of advice given; and

(xi) Number of best practice ideas shared

(xii) Only one type/ nature of audit Para in many reports; In addition to the above list, the Internal Auditor is also expected to follow and

meet the minimum standards for Audit as prescribed from time to time. - Sd -

Chief Engineer (Purchase) O/o MD (WZ), MPPKVVCL, Indore


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SECTION-III

GENERAL TERMS AND CONDITIONS OF CONTRACT 1. PRICES AND STATUTORY LEVIES

(i) It is obligatory that FIRM price as specified in price bid’ is quoted, clearly giving break-up in the following elements: - (a) Unit Ex-works rate including all other Charges. (b) SGST as applicable on Ex-works prices as on date of Bidding. (c) CGST as applicable on Ex-works prices as on date of Bidding. (d) IGST as applicable on Ex-works prices as on date of Bidding. (e) Any other levy / taxes. The details and rate to be specified. (f) In case of exemption/ concessional GST, documentary evidence shall

be furnished with the offer. (g) The prices shall be quoted exactly as per the price schedule enclosed

with the tender specification, including all elements. In absence of this, the offer shall be liable for rejection.

(h) The price should be quoted after taking into account the Input Tax credit of GST. In case of an order, the bidder shall be required to submit ‘Anti Profiteering Certificate’ in specified format to be furnished before placement of order.

(ii) Any charge as may be applicable as per law in force, must be clearly specified otherwise any of such silent charges, shall not be payable in the event of an order.

(iii) The basic order shall be placed on Ex- works price inclusive of all other charges.

(iv) The payment of statutory levies such as SGST, CGST, IGST against the contract shall be made on the basis of rates prevailing during the contractual work/services period only and on applicable quantity due, to be actually executed as per delivery schedule of contract. In case of the concessional rate of statutory levies are quoted by the bidder, then the same shall be paid limited to the quoted rate. In that case the payment of statutory levies such as SGST, CGST, IGST against the contract to all concerned government departments or any duties to any other organization will be the sole responsibility of bidder firm service provider/supplier on the basis of rates prevailing during the contractual work/services delivery period as per schedule of contract, as well as for any work/services supplies made after the contractual period. Any liability raised by the government authorities due to any difference in the amount payable and consequences thereof the purchaser MPPKVVCL, Indore will not be responsible for any sustained damages by the bidder firm service provider/ supplier.

(v) In case, work/services against the contract are affected late i.e. beyond contractual work/services period and rate of CGST, SGST, IGST undergoes upward revision, the payment will continue to be made only on the basis of rates prevailing during the contractual work/services period. However, in case the rate of statutory levy (ies) undergoes, downwards revision then the delayed work/services beyond contractual work/services period will attract the reduced rate of statutory levy (ies).

(vi) In case of delay in work/services/supply, if the bidder firm service provider/ supplier is able to prove that the delay involved is due to force majeure conditions, as detailed in the “Force Majeure” clause, supported with suitable documentary proofs and in case the delay is condoned with specific approval


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for payment of statutory levies during extended period, supplementary claim for CGST/ IGST/SGST shall be accepted and payment shall be released, accordingly.

(vii) Pending decision on the request of the supplier, for condition of the delay in work/services delivery, the bidder firm service provider/ supplier will claim CGST/ IGST/SGST as per the rates prevailing during the contractual work/services delivery period. In case, this is not done, all financial losses will be to bidder firm’s supplier’s account.

(viii) In case any new tax is made applicable after submission of bids by the bidders, additional payment on account of such new taxes would be considered by the company. However, decision of the company would be final in this regard.

(ix) In case of non-registration with Tax Department, GST Tax as admissible shall be deducted by the purchaser from the bills of the bidder firm service provider/supplier.

(x) M. P. Paschim Kshetra Vidyut Vitaran Company Limited, Indore is a registered dealer under GST Act. The registration No. is 23AADCM7397N1ZU. Necessary declaration form for availing concessional GST, shall be furnished after execution of work/Services and verification of the legal position at our end.

2. PERIOD OF CONTRACT (i) The bidder CA Firm would be required to carry out internal audit for the

financial years as indicated in the Annexure 1 (A) & (B) commencing from the written direction given by the Additional Director (Audit) to commence the work and till completion of the audit work as per Clause 8 of the Section –III( General terms & conditions of the Contract).

(ii) The contract will be liable for termination at any time during the period of contract and without liability of compensation for the balance period if the work is not carried out satisfactorily in accordance with the rules in vogue.

3. SECURITY DEPOSIT The contractor will have to deposit an amount of @ 10% (Ten percent) of the value of the contract in the form of Demand Draft issued by any Nationalized / Scheduled Bank in favour of Sr. A.O., MPPKVVCL, Indore as Security Deposit, within 10 days from the date of order in the office of Additional Director (Audit), for proper fulfillment of the contract. The same will be refunded after six (6) months satisfactory completion of the contract by the Internal Audit Department. The performance security deposit shall be forfeited if the successful tenderer fails to fulfill the terms of the contract.

4. VALIDITY The offer shall be valid for 180 days from date of opening of price bid.

5. DECLARATION OF RELATIONSHIP (i) The tenderer/bidder should disclose his relationship with officers /

official of the M.P.P.K.V.V.Co.Ltd., if any with tender. (ii) The bids not accompanying the above certificate will be rejected. The

declaration must be furnished in the format given in Schedule-V. Any false information furnished in the declaration, disclosure, if revealed later the contract shall be liable to be terminated and the company will be entitle for recovery of damages.

6. AGREEMENT The Partner of the successful bidder firm should enter into an Agreement with Additional Director (Audit) O/o MD (WZ) MPPKVV Co. Ltd., Indore on Non-judicial stamped paper of value of Rs. 1000/- within Three


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(3) days of acceptance of LoA or as permitted by the Additional Director (Audit) failing which the contact will be cancelled.

7. COMMENCEMENT OF SERVICES The selected bidders shall commence the Audit work of offices for the financial year as indicated in the Annexure 1 (A) & (B) as per written direction given by Additional Director (Audit) of this office.

8. COMPLETION OF SERVICES OF A GROUP FOR FY AS INDICATED The selected bidders shall complete the audit of all the offices of the awarded group for the financial year as indicated in the Annexure 1 (A) & (B) within time period given below from the date of commencement of the audit mentioned under clause 7 above.

Group No.

Type of Internal Audit

Circle Office(s) Total Auditee Office

Minimum No. of Audit Teams to be Deployed

Period of completion including submission of audit report for all auditee units for financial year as indicated in the Annexure 1 (A) & (B) (In Months)

1

L.T. Reven

ue Audit

Ujjain (O&M) Circle 35 3 5

2 Indore (O&M) Circle 37 3 5

3 Khargone (O&M) Circle 45 4 5

4 Mandsaur (O&M) Circle 40 3 5

5 Ratlam (O&M) Circle 30 3 4

6 Neemuch(O&M) Circle 26 3 4

7 Jhabua (O&M) Circle 20 3 4

8 Barwani (O&M) Circle 18 3 3

9 Burhanpur (O&M)Circle 16 3 3

10 Indore (City) Circle 28 3 4

11 Dhar (O&M) Circle 34 3 5

12 Dewas (O&M) Circle 37 3 5

13 Shajapur & Agar (O&M) Circle

32 3 4

14 Systems & Exp. Audit

(O&M) Circle Ujjain, Dewas ,Shajapur & Agar

27 3 4

15

(O&M) Circle Khandwa, Burhanpur, Khargone & Barwani

21 3 4

16 (O&M) Circle Mandsaur, Ratlam & Neemuch

20 3 4

9. CO-ORDINATION AND FOLLOW UP OF AUDIT WORK Additional Director (Audit), Executive Engineer (Audit), Accounts Officer (Audit), Junior Engineer (Audit) O/o MD (WZ) MPPKVVCL, Indore will be incharge of co-ordination of audit work. The successful bidder, after award of work is required to approach the officer concerned on all matters for smooth and effective conduct of audit. The term coordination covers the entire gamut of activities viz., finalization of audit programme, discussions and acceptance of deliverables, settlement of payment, dispute resolution as per the contract terms etc.


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10. SUBMISSION OF BILL AND PAYMENT SCHEDULE/ PROCEDURE FOR RELEASING OF THE FEES : The payment to the Auditor firm at the Circle Level shall be made by the Chief Financial Officer, MPPKVVCL, Indore.

The total accepted fee shall be paid in the following manner :-

(i) 95% payment of accepted fees will be made within 45 days or on turn as per queue whichever is later after satisfactory completion of work as per scope of work mentioned in clause 1 to 15 of Section IV (Specification and Scope of Work) of the tender document.

(ii) Regarding satisfactory completion of work a Certificate in original is to be produced from each auditee office as per Clause- 10 (ix) of Section-IV (Specification and Scope of Work) along with copy of Test Audit Report (TAR) of the Office audited in Hard & Soft copy including Half Margins and all other related details as per Clause 1 to 15 of Section IV (Specification and Scope of Work) submitted to the Additional Director (Audit) O/o MD (WZ) MPPKVVCL Indore and satisfactory replies to any clarification sought on the same have been furnished.

(iii) Balance 5% of payment of accepted fees for each Auditee units shall be made after six month of submission of final audit report, provided that no irregularities resulting in loss of revenue or any penalties to the company are found subsequently out of the work done by the firm and ensuring that all the assistance required from the auditor firm in resolving matters relating to the period under audit have been received whether or not same were dealt with in the audit report by the auditor. The date of completion shall be reckoned from the date of submission of audit report of last auditee unit of the group to Additional Director (Audit) MPPKVVCL, Indore.

(iv) No interest, claim or penalty etc. would be payable by MPPKVVCL in case of any delay in payment beyond stipulated time.

(v) No. advance payment shall be made against audit fee. (vi) The bill should be submitted by the bidder firm for not less than 5 No.

Auditee office at a time in triplicate to Additional Director (Audit) O/o MD MPPKVVCL, Indore.

(vii) After satisfactory completion of the work, the bill will be verified by J.E. (Audit)/ AO (Audit) / EE (Audit) and approved by the Additional Director (Audit) & shall further be forwarded to the Chief Financial Officer of Corporate office MPPKVVCL, Indore for pre-auditing , pass for payment and arranging payment within 45 days or on turn as per queue whichever is later.

(viii) All statutory deductions towards Income tax or any other tax as per rules will be deducted in the bills.

(ix) Whenever it is found that the Tenderer has received any excess payment by mistake, MPPKVVCL, reserve the right to recover from tenderer/bidder.

11. PENALTY FOR DELAY IN COMPLETION OF WORK AS PER SCHEDULE:

(i) If the work of awarded group is not completed by bidder firm in stipulated time period, as per Clause 8 of this Section-III then penalty @ 4% per month or part thereof subject to maximum 20% of the total value of incomplete portion of the work of that group shall be imposed. However, in the event of non completion of the work of a particular group in the stipulated time period due to unforeseen conditions, the

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auditor firm will be required to apply for grant of additional time period. Request of extension of time period desired by the auditor firm shall be considered only if reasonable and justified ground exists at the sole discretion of Additional Director (Audit) MPPKVVCL, Indore.

(ii) In the event of non submission of the report within time schedule (within 20 days) specified in Clause 9 (iv) of Section-IV (Specification and Scope of works) after completion of the audit of an auditee office, the penalty @ 5% per month or part thereof subject to maximum 20% of the value of the work of that particular auditee office shall be imposed.

(iii) In the event of improper/incomplete submission of the report as specified in Clause 9 (v) of Section-IV (Specification and Scope of works) after completion of the audit of an auditee office, the penalty @ 5% subject to maximum 10 % of the value of the work of that particular auditee office shall be imposed. Additional Director (Audit) reserves the right to reject the Internal Audit report, in cases where the observations in the Internal Audit Report are found to be dissatisfactory based on the Performance review parameters as laid down in as per clause-35 of Section-II (General Instructions to bidder).

(iv) In case, if audit officer deployed in a audit team remain absent/overlap for audit of any unit then per day penalty assuming @ 40% of the audit fees for Audit Officer per day penalty shall be calculated and be imposed.

(v) In case, if any one audit assistant deployed in audit team remain absent/overlap for audit of any unit then per day penalty assuming @ 30% of the audit fees for one Audit assistant per day penalty shall be calculated and be imposed.

(vi) number of members deployed in an audit team are less than the minimum numbers as specified in Clause 4 (i) of Section-IV (Specification and Scope of works) then per day penalty for total absent period of the audit officer/audit assistant, as per Clause 11 (iv) or Clause 11 (v) above whichever is applicable shall be calculated and be imposed.

(vii) In case if any or all the members of the audit team deployed by the auditor possesses lower qualification than the minimum required qualification as laid down in clause 4 (ii) or 4 (iii) of Section-IV (Specification and Scope of works) then such member shall be treated as absent and per day penalty as per Clause 11(iv) or 11 (v) above whichever is applicable shall be calculated and penalty for total period of the engagement of such member shall be imposed.

12. SUSPENSION OF SERVICES

MPPKVVCL, Indore reserves the right to suspend the selected bidder by a written notice and suspend all payments to the selected bidder, if the selected bidder fails to perform their obligation in the assignment or involved in any misconduct. Also reserve the right to debar the firm or intimate to ICAI for appropriate action against the firm in extreme cases.

13. EXTENSION ORDER

The Outsourcing of Internal Audit to CA Firm may be extended by the MPPKVVCL, Indore for further period of Three Financial Year i.e. FY 2019-20 ,2020-21 & 2021-22 (One FY at a time) at its discretion on the same terms and conditions depending upon the performance of the auditor firm @ 5 % increased rates over the previous year’s rate. GST shall be paid extra as per applicable rates for the Financial Year in which audit work is carried out.


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14. STATUTORY RULES, ACT & REGULATIONS:

(i) The rates and prices quoted by the tenderer/bidder while submitting the tender shall be firm till the contract completed. The quoted rates shall be binding on the tenderer/bidder.

(ii) For any failure of implementing the statutory rules and regulations by the tenderer/bidder the MPPKVV Co. Ltd will be a liberty to recover such amounts from the bills or security deposits of the tenderer/bidder or any other payment available with the Company in the name of bidder firm.

(iii) The Contract will be liable for termination if the work is not carried out satisfactorily and in accordance with Rules & provision.

(iv) The successful tenderer/bidder shall be responsible for engaging employees at his choice. Under no circumstances, the employee of the successful tenderer/bidder shall be considered as MPPKVV Co. Ltd. Employee. The tenderer/bidder shall make it clear to the employee engaged by him that they are his employee and MPPKVV Co. Ltd. has nothing to do with their employment or any other claims.

(v) Any other terms and conditions as per MPPKVV Co. Ltd. Rules and Regulations, not covered herein will be binding on the tenderer/bidder. All disputes arising out of this contract should be decided in the courts situated in Indore.

15. ESCALATION No escalation charges or additional amount whatsoever shall be paid to the selected bidders.

16. DISPUTES The following clause titling Disputes shall be a part of the agreement to be entered into with the respective selective bidders for each group.

(a) Settlement of Disputes i. If any dispute of any kind whatsoever shall arise between the Employer

and the Contractor in connection with or arising out of the Contract, including without prejudice to the generality of the foregoing, any question regarding its existence, validity or termination, or the execution of the Facilities, whether during the progress of the Facilities or after their completion and whether before or after the termination, abandonment or breach of the Contract, the parties shall seek to resolve any such dispute or difference, to the extent possible, amicably by mutual consultation.

ii. If the parties fail to resolve such a dispute or difference by mutual consultation at the execution site level, then the dispute shall be referred by the Contractor to the Addl. Director (Audit), who, within a period of thirty (30) days after being requested by Contractor to do so, shall give written notice of his decision.

iii. The decision/instruction of the Addl. Director (Audit) shall be deemed to have been accepted by the Contractor unless notified by the Contractor of his intention to refer the matter for Arbitration within thirty (30) days of such decision/instruction.

iv. In the event the Addl. Director (Audit) fails to notify his decision as aforesaid within thirty (30) days, the Contractor, if he intends to go for Arbitration, shall notify his intention to the Addl. Director (Audit) within 30 days of expiry of the first mentioned period of thirty days failing which it shall be deemed that there are no dispute or difference between the Employer and the Contractor.


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v. In case of dispute or difference between the Employer and the Contractor, if the Employer intends to go for Arbitration, he shall notify such intention to the Contractor.

(b) Arbitration i. All disputes or differences in respect of which the decision, if any, of the

Addl. Director (Audit) and/or the Head of the Implementing Authority has not become final or binding as aforesaid shall be settled by arbitration in the manner provided herein below:

ii. The employer or contractor either of them may after exhausting the provision of clause-38 may refer to the unsettled dispute to MP Madhyastha Abhikaran Adhinium under the Act (MP Madhyastha Abhikaran Adhinium 1983) with its latest amendment. The aggrieved party has to approach the Madhyastha for arbitration in accordance with the provision of MP Madhyastha Abhikaran Adhinium 1983. The decision of MP Madhyastha Abhikaran Adhinium shall be final and binding up on the parties.The language of the arbitration proceedings and that of the documents and communications between the parties shall be English. All the dispute will be settled in the High Court of MP Indore.

iii. During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out their respective obligations under the Contract.

17. SNAP BIDDING (a) The Employer reserves the rights to opt for Snap bidding. Snap bids could be

invited from all the techno-commercial qualified bidders who were found qualified during techno-commercial evaluation. The terms and conditions for the Snap bidding may require the bidders to furnish their complete revised financial bid, or in case of large and complex contracts, to furnish only their modifications to the bids submitted earlier. In case the bidders are required to furnish the complete revised financial bids, the earlier financial bids submitted by the bidders shall be null and void, once the Snap bids are invited.

(b) In case the bidders are required to furnish only the modifications to their earlier bids, the earlier bid as modified to the extent of the modifications submitted in the Snap bid would be valid for consideration for the specified validity period. Employer at its option may ask for renewal of EMD/BID SECURITY. However, if a bidder does not respond in the Snap bidding, the earlier bid submitted by the bidder shall be considered null and void.

(c) The quoted price in the Price bid shall not be allowed to be increased above the L-1 rates. However, where the terms of Snap bidding as communicated to bidders specify that the prices given in earlier bid shall not be increased and in spite of this, any bidder increases the price in the Snap bidding, such a Snap bid shall be treated as non-responsive and such bidder shall not be considered for award.

(d) In order to avoid difficulty during the process of evaluation of Snap bids, the ambiguities encountered, if any in the original bids received and /or in bidding documents, etc. should be clarified to the bidders while seeking the Snap bids. BIDDERS ARE ALSO ADVISED TO FURNISH FOLLOWING DOCUMENTS

(i) Latest partnership / ownership deed of the firm quoting the tender. (ii) Power of Authority to sign the tender documents and all correspondence

before and after placement of order. Note: - Bidders are advised to furnish documentary evidence to the effect that they fulfill all the requirements indicated above.

- Sd -

Chief Engineer (Purchase) O/o MD (WZ), MPPKVVCL, Indore


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SECTION -IV SPECIFICATION & SCOPE OF WORKS

SCOPE OF WORK: (1) BACKGROUND

Madhya Pradesh Paschim Kshetra Vidyut Vitran Company Limited, with

its office at G.P.H. Compound, Polo ground, Indore is a Power Distribution

Company incorporated under the provisions of the Companies Act, 1956 and is

a Government of Madhya Pradesh Undertaking, post un-bundling of Madhya

Pradesh State Electricity Board in 2005, as a part of the MP power sector

reforms. The scope of work of the company includes:

(i) Distribution of electricity to retail consumers;

(ii) Compliance of requirements provided under provisions, regulations,

notifications, clarification, etc issued or notified by Madhya Pradesh

Electricity Regulatory Commission (MPERC);

(iii) Operation and Maintenance of distribution system;

(iv) Billing to retail consumers and collection of revenue from retail consumers;

(v) Capital investment for improvement and capacity enhancement of distribution system.

(2) ORGANISATION STRUCTURE

The Company is engaged in the distribution & retail supply of electricity to its consumers through 2 Regional Offices, 15 Circles and 5 6 D ivisions and 430 Distribution Centres/ Zones in the specified area. Its Organization Structure flows as below:

List of Offices are enclosed in Annexure-1 A, B, C & D to P of this section. (3) OFFICES FOR INTERNAL AUDIT: (i) Outsourcing of Internal Audit

The company desires to outsource its Internal Audit to reputed Chartered Accountant firms, at the Circle Level. The Chartered Accountant firm for each Group shall be responsible for the Internal Audit of all the listed Offices as per the Scope of Work within the Group for the financial year as indicated in the Annexure 1 (A) & (B)

Frequency of Audit of Offices:

For all offices operating under the Group of which the Internal Audit is outsourced to CA firm shall be required to be audited as per the Scope of work and ToR of the tender document. The Auditor shall carry out internal audit as per the following scope of all the offices in the Circle Office(s):

S. No Scope of Work Name of Offices Periodicity/ Reporting of Audit Minimum No. Of Days

to complete the audit

of all FY of each

auditee office*

1 L.T. Revenue

Audit All the Distribution

Centres/Zones at the

Circle Level

Audit of all the D.C.‘s/ Zone’s for the financial year as indicated in the Annexure 1 (A)

10 days

DIVISION

OFFICES

REGION

OFFICE

S

SUB-

DIVISION

OFFICES

MPPKVVCL

INDORE

INDORE

CIRCLE

OFFICE

S

ZONE/DC


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2 System and Expenditure Audit

All the Divisions/ area Stores, RAO,Circles, and C.E. Office

Audit of all the Divisions/ area Stores,, RAO, Circles and C.E. Office for the FY 2017-19 as indicated in the Annexure 1 (B)

10 days

* The number of days of audit above indicates the minimum number of days an audit team shall require to carry out the audit of each auditee office for the FY as given in Annexure 1 (A) & 1 (B) as per the detailed Scope of work given.

(4) STRUCTURE OF AUDIT PARTY (i) The selected bidder firm shall be required to depute one audit team for

the audit of Auditee Office, covering the entire scope of audit consisting of one (1) Audit Officer and two (2) Audit Assistants.

(ii) The Audit Officer shall have any of the following as minimum qualification. (i) C.A./MBA(Finance) or; (ii) M.Com. with at least three (3) years post qualification experience of

accounts/audit work. (iii) The Audit Assistant shall be Graduate or pursuing article-ship under C.A. or

retired employees of MPSEB/ MPPKVVCL having at least 3 years experience of revenue work in the power sector Distribution Companies.

(iv) The firm should submit to the Additional Director (Audit), MPPKVVCL, Indore before staring the work a list of audit officer & audit assistants for all the audit team members to be deployed for audit work alongwith Qualification certificate of all the members of the audit team duly attested by the authorised partner of the C.A. Firm as per Clause 4 (ii) and 4(iii) mentioned above. In addition to this the firm should submit 2 No. Passport size photographs of all the members of the audit teams before commencement of audit. Thereafter MPPKVVCL, Indore will issue identity card to these audit team member only and no other members will be allowed for audit work. After completion/termination of the work the firm should return all identity cards which have been issued to the team members of the firm to the Additional Director (Audit), MPPKVVCL, Indore.

(v) Minimum No. of Audit teams, depending upon the group allotted as shown in Clause 8 of Section- III (General Terms & Conditions), need to be deployed by the selected bidder firm at the same time to complete the audit assignment of all the Auditee Offices of the Group/Circle within the prescribed time schedule. For completion of the work within scheduled period, if required, the bidder shall deploy more No. of audit teams than the minimum No. of audit teams as shown in the Clause 8 of Section- III (General Terms & Conditions)

(vi) Along with the Audit team as mentioned above, the Bidder firm shall be responsible for the supervision and overall monitoring of the team.

(vii) Bidder firm shall arrange all necessary information for the audit team from time to time.

(viii) Effectively supervise and control the audit. (ix) Effectively discuss the audit points with the Officer In charge and obtain

detailed and meaningful explanation. (x) Ensure the work shall be as per the Scope of Internal Audit and completion

of the Audit as per the schedule. (xi) The appointment of the Audit team and the team Leader shall be made on

the basis of the credentials, experience and capability as furnished by the participating firm for the purpose of evaluation along with the technical proposal.

(5) TERMS AND CONDITIONS

(i) The Partner of the selected bidder firm shall be during the tenure and execution of the work shall report to the management of the company on need


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basis.

(ii) During the course of audit there shall be regular meetings in alternate month between the management of the Company and the partners of the firm to discuss and review upon the issues.

(iii) The selected bidder firm shall be required to report the outcome of their activities to the Additional Director (Audit).

(iv) The selected bidder firm shall maintain a record of the activities being undertaken by them during the course of the Internal Audit of the Auditee Office. A summary of the work undertaken, completed and items pending shall be submitted to the Additional Director (Audit) at the end of audit of each Auditee office. This shall also form basis for the performance review of the bidder firm. Such record should be readily available for inspection at all times.

(v) The selected bidder firm will be authorized to review all areas of the organization and shall have full and free access to all activities, records, property and personnel of the organization.

(vi) The selected bidder firm should be responsible for periodically evaluating the adequacy and effectiveness of the system of internal control and the quality of performance in carrying out assigned responsibilities throughout the Company.

(vii) The selected bidder firm shall be obliged to maintain complete secrecy and not to disclose any matter which comes to its knowledge while conducting Internal Audit, to any third party, which may affect the interest of the Company adversely.

(viii) It may be ensured that this assignment is carried out only through employees of participating firm. If it comes to our notice that the assignment has been carried out by any other firm/persons, the appointment is liable to be cancelled.

(ix) The selected bidder firm shall be responsible for data collection for the purpose of Audit. It should ensure that the data collected and analyzed justifies the findings and recommendations as provided by the auditor.

(x) The selected bidder firm shall ensure the adequacy and effectiveness of the Company’s system of Internal Controls, any deficiency in the controls and other procedures to ensure the same should be bought to the knowledge of the senior management along with necessary steps to be taken to rectify the same.

(6) OFFICE SPACE

MPPKVVCL will provide reasonable workspace and furniture for the audit team. Other resources, viz. computers, telephone etc. would have to be arranged by firm.

(7) PERIODIC ASSESSMENT

The Head of Internal Audit of the Company should periodically assess whether the purpose, authority and responsibility, as defined in this chapter, continue to be adequate to enable the internal audit function to accomplish its objectives. The changes, if any, required should be recommended to senior Management and MD.

(8) CONFIDENTIALITY

The Internal Auditor should maintain complete secrecy of records. He shall treat confidential information as confidential and shall not disclose any matter which comes to its knowledge while conducting Internal Audit to any


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third party. He shall undertake to effect and maintain the same adequate security measures to safeguard the confidential information from unauthorized access, use and misappropriation.

(9) TERMS OF REPORTING

Reporting and Deliverables shall form an important part of this assignment. Following points shall be considered

(i) As soon as the audit of any office is completed the Test Audit Report (TAR), shall be prepared in the sample formats given in Section–VI (For system and Expenditure Audit, Stores Dn. and Internal audit of Civil Dn. and Section-VII. (For L.T. Revenue Audit of D.C./Zone) and as per details given in Clause- 11 to 15 of this Section-IV (Specification and Scope of Works). The Reporting Formats may be modified by the Company during the Audit as per actual requirement. The TAR along with Annexures, Half Margins and all other related details shall be submitted to the Additional Director (Audit) O/o MD (WZ) MPPKVVCL, Indore within 20 days of completion of the audit of the concerned office in Hard & Soft copy.

(ii) The Internal Audit Report shall be prepared covering all the aspects covered up during audit in different sections .Thus in one visit to an auditee office, the audit for the financial year as indicated in the Annexure 1 (A) & (B) shall be taken up and completed in all respect.

(iii) All the pages of the Internal Audit Report including all Annexure shall be sealed and signed by any Partner of the bidder Firm only. The seal bearing name of the partner along with his registration number should be affixed on the last page of the Audit report and the partner should signed with full signature.

(iv) The Reports shall be submitted in this office within 20 days from the date of completion of the audit of an auditee office.

(v) The Internal Audit report shall contain:- (a) All the original copies of half margins bearing signature, seal and remarks of

the officer incharge “recovery pointed out by the audit is discussed , understood & found correct. Hence recovery accepted and it is verified that the recovery is not made earlier /recovery pointed out by the audit is not accepted (giving reasons for not acceptance)”.

(b) All the related Annexures giving complete details such as billing to be done and billing already done in a single page etc .

(c) Certificate of completion of audit along with certified copy of attendance of audit team as per Clause 10(ix) ) and as per the sample format given under Section–VI (For system and Expenditure Audit, Stores Dn. and Internal audit of Civil Dn.) and Section-VII. (For L.T. Revenue Audit of D.C./Zone).

(d) For LT Audit Certificate of completion of 100% audit of CL, IP, Temporary connection (other than irrigation) & DL connections above 20 KW along with certified copy of proforma as per sample format given under Section-VII.

(e) Details of the Half margins issued to auditee office as per sample format given under Section-VI & VII.

(f) Soft copy (in word & scan copy) covering all pages of audit report, Half margins (Annexure).

(g) All the pages of the audit report including all Half margins & annexures shall bear seal & signature of the authorised partner of the firm. The last page of the audit report shall bear full signature of the authorised partner of the firm along with name & registration number.

(h) The audit report not containing the documents as per requirement stated above or if any other irregularities are found in connection with the


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improper/incomplete submission of the audit report, the same will attract penalty as per clause 11 (iii) of Section –III (General Terms & Conditions of Contract).

(10) Action Plan, Execution and Distribution of Audit Reports:

(i) The selected Bidder Firm shall be required to submit its Action Plan for the Audit of all the Auditee Offices of each circle of the Group as per the Scope of Work mentioned in the document falling under his purview as Internal Auditor, to the EE of the Division office & S.E., Circle Office with a copy to the Additional Director (Audit) MPPKVVCL, within three (3) days of issue of permission letter by this office to start the work.

(ii) Additional Director (Audit), MPPKVVCL, Indore shall reserve the right to change the Action Plan at any point of time.

(iii)EE of the Division office or S.E. of the respective Circle Office shall be responsible to roll out the Audit Plan to all the Auditee Offices of the division/circle before start of work.

(iv) Non-cooperation at any point of time during the audit tenure shall be brought to the notice of the S.E of the Circle Office, for immediate action.

(v) However, if no action is taken by the S.E. of the respective Circle to resolve the issue, the same shall be brought to the notice of the Additional Director

(Audit) confidentially. (vi) The Audit Party shall have to mandatorily visit the Auditee Office during

office hours for the Internal Audit as per the schedule for a minimum number of days as prescribed. Records for audit purpose will be provided in the office premises only.

(vii) The b i d d e r f i r m shall be responsible for the supervision and satisfactory completion of the internal audit of the company.

(viii) The Audit shall be completed in the prescribed time schedule.

However in the event of non completion of the work in the stipulated time period due to unforeseen conditions, the auditor firm will be required to apply for grant of additional time period. Request of extension of time period desired by the auditor firm shall be considered only if reasonable and justified ground exists at the sole discretion of Additional Director (Audit) MPPKVVCL, Indore.

(ix) After completion of the audit of the auditee office auditor firm shall obtain a certificate of completion of audit mentioning F.Y. of the audit completed along with attendance of the audit team mentioning name of each member and the duration of the audit as mentioned in the clause 3 (ii) of Section IV (Specification and Scope of works) from the AE/JE Incharge of the Distribution centre or from the concerned office Head in case of audit of System & Expenditure Audit. This certificate shall be produced to the Additional Director

(Audit) O/o MD (WZ) MPPKVVCL, Indore in original along with The TAR and other Annexure as per clause 9 (V) of Section IV (Specification and Scope of works) above.

(11) SCOPE OF WORK

(i) The revenue collection efficiency of the company is 98 %. The selected bidder firm is required to exercise such tests of accounting records, internal checks and control and other necessary audit of the accounts as per general principles and standard of audits (SA) of the Institute of Chartered Accountant of India. In conducting the Audit the Internal Audit Manual of the Company should also be referred. The Auditor should pay attention to the following areas while auditing:

(ii) The Scope has been classified into following:


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(a) Internal Audit of System and Expenditure: FY 2017-19 at all RAO‟s, Division Offices, Circle, and C.E. Office as shown in Annexure-I (B & C) of Section IV (Specification and Scope of works).

(b) Revenue Audit of LT Consumer Accounts: Financial Year as indicated in the Annexure 1 (A) at all DC’s / Zonal Offices as shown in Annexure- I (A, C & D to P) of Section IV (Specification and Scope of works).

(iii) The Auditor should submit Internal Audit Report of System and expenditure audit of each office of the Regions/ Circles/Divisions/RAOs as per the scope below. Further the Auditor needs to submit Test Audit Report (TAR) prepared in the sample formats given in Section-VI & VII along with Annexure, Half Margins and all other related details for all the auditee offices under the Circle as per details given above in Clause 9 (i), (iv), (v) & 10 (ix) of this Section IV.

(iv) The scope of auditor will also include:- (a) Preparation of half margins in prescribed format for obtaining various

information / records & issuing the same to officer incharge of Auditee Office and after receipt of the same, carrying out the audit of the record and if any mistake is pointed out the half margin of audit observation shall be issued for obtaining reply of officer incharge of the Auditee Office.

(b) In case if mistake related to short billing of the consumer or any such other type which is having its effect till the date of audit the recovery of the same should be calculated till the last month before the audit date. If the officer in charge of the Auditee Office agreed with the observation pointed out, then this will be treated as audit para. If the Officer in charge of the Auditee Office does not agree with the observation pointed out, then such Half Margins should be included under separate audit para giving remarks by the audit team.

(c) A Test Audit Report (TAR) shall be prepared including all audit Paras in the prescribed Proforma as per sample formats given in Section-VI & VII.

(v) It is however emphasized that the coverage in the scope of services as indicated above and detailed below is indicative and not exhaustive. The Additional Director (Audit) may include more area of audit as per need. The Auditor shall also necessarily refer to the existing Internal Audit Manual and its amendments from time to time to decide on the scope of work for the Auditee Offices. The scope can also be decided with discussion with the Internal Auditor at the Corporate Office.

(vi) Apart from the audit observations, auditor will be required to indicate discrepancies / inadequacies in the system or procedures so as to initiate steps for improving the system and making it more efficient. The audit team will also be required to educate the dealing staff so as to avoid repetition of routine procedural / technical errors.

(vii) Further all other incidental / necessary activities for the completion of audit & resolution of matters arising during the audit shall deemed to be included in the scope of services. In case of judicial proceeding(s) initiated by Discom pursuant to the audit for the period, the auditor shall reasonably assist the Discom office by acting as a witness and providing evidences required as related thereto.

(12) EXPENDITURE AND SYSTEM AUDIT SCOPE (i) The Expenditure & System Audit shall cover all the Regions, Circles along with

the Divisions, RAO Office and all other offices incurring expenditure. Broadly it shall cover the following:

(a) Capital Expenditure (b) Payrolls, P.F. and other establishment Expenditure (c) Stores and Purchases


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(d) Claims against Third Parties i.e. Suppliers, Contractors, Transporters, Railways, etc. Following are the broad areas of system and expenditure audit:

(ii) SANCTIONS & BUDGETS: (a) 100% checking for the full period at the end of the Year, along with

Administrative/ Financial Approval, detailed estimation being technically sanctioned by the Competent Authority.

(b) Sanctioned estimates to be verified with reference to latest District Schedule of Rates or Market rates or Company’s latest cost data.

(c) Budget allocated to Circles as well as utilized by the concerned. (d) Excess spending over the budget allocation and Regularization of excesses. (iii) CONTRACT AGREEMENTS/PRICE: (a) Checking Tender Registers, Contractors‟ Bill Registers and even Registers

containing Registration of Contractors.

(b) Competent Authority to sanction the Contract & amendments issued, if any, must contain his approval.

(c) Split up of contract to be within financial powers of field officers to be reviewed and commented .Proper execution of contract, Levy of L.D. Review of arbitration cases.

(iv) WORK ORDER: (a) The Work Orders must have Administrative approval and Technical Sanction

and the proposal must be justified on the basis of Budgeted Provision.

(b) Order for repairs for Transformers should be at Approved rates & Register of Bills with RA Bill wise update position to be checked.

(c) Reconciliation of the Works Register and the Works Register at the RAO Office.

(d) Timely preparation of Completion Report based on the completion of the Work as per the Work Order.

(e) Check for updating of record of transformer failure, from the date of return from the field, issue for repair to Repairers as per the allotment order under the RCA, inspection done to examine feasibility for repair, estimation, stage inspection, clearance for repair, return of transformers found uneconomical for repair, etc.

(v) COMPUTATION & RECOVERY OF INTEREST ON INTEREST BEARING ADVANCES:

(a) The recovery of Interest should be as per the requirements & rules of the Organization & must be appropriately made, adequately secured & duly acknowledged.

(b) Non-recoverability of both principal and interest to be verified/ reported.

(c) Accounting Statement of such unrecoverable advances and interest to be verified and reported.

(vi) PURCHASE ORDER: (a) The orders placed by the Circle & Division offices should be as per the Budget

provision & check should be kept on the items reserved for Corporate Office purchases.

(b) Purchase should be as per DOP.

(c) Delay in supply and resultant recovery of L.D charges etc. should be checked and commented.

(d) Waiver of L.D charges by Competent Authorities to be critically reviewed with reference to the existing circumstances.

(e) There should be a comparative price analysis review on the basis of Quotations & other price information.


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(f) Distress purchase/ wrong intending/ Excess quantity procurement etc. should be reported.

(vii) REVIEW OF INSURANCE CLAIMS: (a) Reviews should be taken of the claims lodged alongwith the follow up actions,

its Settlement &followed by proper Accounting Procedure.

(b) Loss of insurance claims due to lack of procedures/processes to be reviewed/reported.

(c) Timely submission of information should be verified.

(viii) CLOSURE OF CONTRACT: (a) The final bills to be settled as expeditiously as possible.

(b) Delay to be reviewed. Delay in capitalization to be seen and reported.

(c) Reasons for pending WCRs to be analysed /reported.

(ix) ESTABLISHMENT- SALARIES & WAGES: (a) Test Checking of Pay Bills with reference to rules & Proprietary aspects- at

least for a month in every phase of Internal Audit.

(b) Verification of Wage Sheets, Attendance Records- particularly of Leave Salary/ OT & other Allowances & Accounting of leave records at least for a month in the phase of Internal Audit. Increments, revisions and Grade fixation etc to be verified.

(c) 100% checking of Payment of Pension, Gratuity & Other Retirement Benefits, Statutory Deductions & their timely deposits.

(d) Calculation & Accounting of Interest on Loans & Advances & its recovery as per applicable rules.

(e) Contract employees payment to be audited to see „ghost works‟.

(f) Allotment of quarters for emergency staff to be checked.

(g) Proper transfer of employees from one division to another.

(x) FIXED ASSETS & CAPITAL WORK IN PROGRESS: (a) 100% checking of Capital Expenditure with reference to proper sanction of

Competent Authority.

(b) Accounting of Fixed Assets, Depreciation & Capital WIP.

(c) Checking of works completed but not transferred to fixed assets.

(d) Delay in finalization of final bills.

(e) Review of Fixed Assets Register.

(f) Review of DPR and non-DPR capital works.

(g) Review of loan tie up and loan servicing for capital works.

(h) Review physical progress and financial progress in projects.

(i) Review of delay in completion of project formalities.

(j) Review of payment of commitment charges, if any.

(k) Review of Capital items financed out of internal resources when loan tie up was possible.

(xi) STORES & MATERIAL ACCOUNTING: (a) Checking receipts, acceptances & issue of Material and their Reconciliation

with store issue summery & Accounting, at all stores. To see that all dismantled material is returned to area store as per provision of the estimate.

(b) Checking of MAS register. (c) Release of stores Receipt notes, acceptance of material after test results etc to

be checked. (d) Checking of office furniture & equipment register & see that physical

verification is being done regularly.


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(xii) CASH AND BANK: (a) Verification of Cash, ERP generated Cash Book & its Auditing.

(b) Bank reconciliation.

(c) Accounting of Stale cheques

(d) Dishonour of cheques. Action under Section 138 of Negotiable Instruments Act, 1938.

(xiii) GENERAL (a) To check that the register of Telephone, as required under rule is maintained

and expenditure incurred is within the ceiling fixed by the Board/Company.

(b) Verification of the cases of theft of Company’s material & property. Check whether proper action is taken as per Board’s /Company’s rule.

(c) Checking & Verification of expenditure made on R & M of the departmental & hired vehicles including checking of log books & other related records & ensure that expenditure is within the approved limit and as per rules & regulations

(d) Review of Court cases & see that proper action is taken for settlement of the pending Court cases.

(e) Verification of service postage stamp issued with dispatch register.

(xiv) STATUTORY COMPLIANCES: (a) Violation of TDS at the time of payment towards Rent, Consultancy charges,

Professional fees, etc.

(b) Filing of TDS returns timely , Checking of pending online default amount, penalty etc. if any.

(c) Appropriate recovery towards WCT, IT, VAT etc and its timely, payment.

(d) Claiming VAT set off (input credit).

(e) Violations of any other law e.g non-payment of wages as per minimum wages Act, ESI recovery &timely remitting of P.F by contractors for which Company is responsible as a Principal Employer.

(f) Recovery of Service Tax/GST.

(g) Attending meeting with Statutory Auditors as & when required.

(h) Physical presence of Internal Auditors at the time of annual inventory. You have to give your comments and be a party to sign the verification report. You can suggest the methods/procedures to improve upon current practices of inventory verification.

(i) Is there an adequate internal control procedure commensurate with the size of the company and the nature of its business for the purchase of inventory and fixed assets and for the sale. Whether there is a continuing failure to correct major weaknesses in internal control. This would be in compliance to clause- 1.32 of Companies (Auditor’s Report) order, 2012-13.

(j) Comments on compliance report submitted by the individual office for previous Internal Audit Report.

(k) Auditors shall also attend to any other work specifically assigned by the Management or commented by the statutory auditors in their report (CARO) regarding Internal Audit.

(l) Compliance of MPERC regulations.

(xv) FRANCHISEE AUDIT: (a) If any franchisee is operational in any Circle/ Division, detailed audit of the

billing to franchisee is to be done.

(b) The terms and condition of the Franchisee Contract are followed; the billing is


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as per the contract etc.

(c) Any penalties or incentives are as per the contract.

(xvi) SUGGESTIONS/RECOMMENDATIONS FOR ENHANCING OVERALL/ INTEGRATED EFFICIENCY

(a) Analysis of risk in technical as well as financial ones. Internal control with reference to existing risk.

(b) Any ”whistle blowers‟ found in the course of audit to point towards “fraud‟ in the transaction during any time.

(13) SCOPE OF LT REVENUE AUDIT (i) LT Revenue comprises around 57 % of the Revenue of MPPKVVCL. The L.T.

Revenue Audit is to be carried at all D.C.’s / Zones of the Circle as per the Scope of Work in the Tender document. The Internal Auditor needs to carry out yearly Revenue audit for the D/C‟s / Zones under the Circle for the Financial Year as shown against each office in Annexure- I (A, C & D to P) of Section IV (Specification and Scope of works)

(ii) Objective of Revenue Audit (a) Enhancement of Companies revenue by prevention/ correction of noted

instances of revenue leakage. (b) Testing compliance of units to set rules and procedures relating to various

facets of operation. (c) Transactions are executed in accordance with general orders and guidelines. (d) All transactions are promptly recorded in the correct amount in the

appropriate books of entry and in the correct accounting period. (e) Assets mainly cash; is safeguarded from unauthorized access, use and

disposition. The Internal Audit Manual of the Company should be referred for

conducting the Revenue Audit of the D/C’s./Zones. However, the following areas should be covered in the Audit Report.

(iii) Checking of daily cash collection (a) Unless otherwise expressly stated, audit to be carried at DC / Zones for daily

cash collection shall be for any one month in a financial year preferably from November to March on the basis of maximum revenue collection received during the month.

(b) The checking of daily cash collection includes checking of counter foil/stub of energy bill/MR (Money Receipt), CCB Register, Dishonoured cheques with the records of CAC/CRA/ERP generated Cash Book. The period to be covered for performing the audit shall be as given in Annexure 1 (A) against the name of each office.

(iv) Checking of Classified Abstract of Collection (CAC)/Cash Remittance Advice (CRA). This shall include checking of following:-

(a) Records of CAC shall be checked thoroughly with counter foil / stub of energy bill available in distribution centre;

(b) Postings from MR (Money Receipt) to CAC (in cases as applicable) and whether the receipts as stated in the CAC are continuous;

(c) Legitimate utilisation of MR and control on stock of unused MR. (d) Any over writing and corrections made in CAC from counter foil of that

particular bill are duly authorised; (e) Payments received by cheques/drafts etc. are properly entered in the

prescribed register. Further entries in register are attested by officer in-charge of the Distribution centre and have been duly entered in CAC;

(f) Sum totals of each CAC are correct and CRA are prepared as per CAC; (g) CAC, being regularly checked by the clerk concerned is initiated by the


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Assistant Engineer, is closed every evening and the total receipts of the day are transferred to the Main ERP generated Cash Book, the same evening. In case of defaults indicate the date from when to when it has not been checked and the names of the defaulting clerks;

(h) Reconciliation of CAC with consumers‟ ledgers ; (i) That the realizations required to be deposited in bank have been routed

through the CRA and that CRA has duly been signed by the depositor; (j) Reconciliation of amount remitted into Bank during the particular month with

the bank statements; (k) Time taken by distribution centre in submitting CRA to RAO. Reasons for delay,

explanations of the staff, etc shall be analysed and included in the report. (v) Adjustment made through CCB/CC4/CC7 All cases of adjustment made to the consumers‟ accounts are required to be

checked thoroughly from CCB/CC4/CC7, including Interest on consumer deposits. Cases of discrepancies found shall be included in the report.

(vi) Meter Reading Diary (a) Checking whether Meter Reading books are kept in a bound form for all the

categories and progress reports are received from Meter Readers monthly showing the number of meters actually read by them;

(b) Meter reading diaries have to be checked thoroughly, particularly for finding out the position of stopped/defective meter. Further, action taken by the officers on observations of meter readers and compliance to procedural requirements including Sample checking by AE/EE is also required to be verified and commented upon;

(c) Assessment of units and its reasonability shall also be checked on sample basis. This shall include verifying whether the units consumed during a particular billing period are showing substantial difference against the units consumed in the earlier period and the connect load;

(d) For new connections check whether the first bill is issued in compliance to the procedure as prescribed thereof.

(vii) Audit of billing operation (a) Assess regularity in Billing process including Meter reading and Billing

programme; (b) Assess adherence to Billing Programme and report the deviations; (c) Report cases of delay in issue of bills and the details thereof including: (I) Category of consumer or ledger number;

(II) Months in which bills were required to be issued;

(III) Months in which bills were actually issued;

(IV) Name of the defaulting ledger keeper and checking clerk. (viii) Domestic consumers (a) Records of 100% consumers above 20 KW & at least records of 10% of

r e m a i n i n g consumers from consumer ledgers and meter diaries are to be checked thoroughly for analysing the following:

(I) Consumption pattern; (II) Working condition of meters; (III) Sanctioned load etc. (ix) Commercial consumer Records of 100% consumers are to be checked thoroughly as similar to work

done in case of Domestic consumers (x) LT Industries

Records of 100% consumers are to be checked thoroughly as similar to work done in case of Domestic consumers.


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(xi) New Connection Register (a) Records of 50% new connections provided during the period shall be

checked on random basis for the following: (I) Whether all charges as per applicable rules have been recovered from the

consumers; (II) Analyse the average time taken for providing new connections; (III) Whether all connections released are put on billing cycle timely. (xii) Temporary Connection Register (a) Records of 100% temporary connections shall be checked for the following: (I) Check temporary connection register regarding compliance to rules prescribed

for the same. ii. Check accuracy of tariff rates and the billing done for temporary connections.

(II) Report on trend for number of temporary connections and collection of amount billed. Also compare with their number during previous period and comment on deviation against expected number for the current period.

(xiii) Street lighting installations (a) Records of 25% street lighting installations shall be checked for the

following: (I) To check whether the correct load and energy consumption are considered

correctly for the billing purpose. (II) To check whether the maintenance charges have been correctly calculated and

billed. (III) To check that additional loads/installations serviced from time to time are

correctly brought on to the consumers ledgers and accordingly monthly demand is raised thereof.

(IV) To check whether the audit short claims, if any, are correctly demanded and collected.

(xiv) Checking of compliance of the Circular No.CMD/WZ/10, INDORE/DATED 05-01-2018 as per Data provided by the Audit Section Corporate Office

(a) To check whether the Sanctioned Load/Connected Load/Contract Demand has been changed as per approval accorded by the competent authority and applicable charges has been recovered. Also other compliance has been made as per circular.

(b) To check whether the Correction in MF has been made with changes meter/ME as per approval accorded by the competent authority. Also other compliance has been made as per circular.

(c) To check whether bill correction through CC-4/CC-7 has been made with supporting documents as per approval accorded by the competent authority. Also other compliance has been made as per circular.

(d) To check whether entries for payment adjustments through CCB has been made with supporting documents as per approval accorded by the competent authority. Also other compliance has been made as per circular.

(xv) Dishonoured Cheque Register (a) To check whether the Dishonoured cheques register is properly maintained. (b) To check whether timely action has been taken for recovery of revenue

including disconnection, penalty and legal action besides ensuring that the consumer records/books of account are updated immediately and intimated to the consumer for fresh payment along with surcharge and bank charges.

(c) To check whether necessary entries in RED INK are made in the receipt and payment sides of the cash book as well as in the CAC and CRA of the day.

(xvi) Cash & Bank (a) Physical Verification of cash in hand and reconciliation of the same with ERP


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generated cash book, bank balances and cash in transit. (b) Reconciliation of book balances with General Ledger & balance as per Bank

Statement. (c) Verify accuracy and cutoff for cash transactions regarding recording of receipts

in the same accounting period in which they have been received. (xvii) Analysis of receivables (a) To check that defaulters list is being regularly received at the DC; (b) To check that status is being updated at the DC regarding defaulters and efforts

made for recovery, including service of notice for outstanding dues; (c) To check whether dates are indicated on which: (i) Temporary disconnection orders are given effect to; (ii) Permanent disconnection orders are given effect to; (d) In case no such orders were implemented, ask reasons for the same; (e) Check whether list of defaulters is showing an increasing trend. (f) Check whether list for cases of permanent disconnections is prepared in

compliance to Electricity Supply code 2013 for submission to Commission. (g) To check whether outstanding charges/dues/amount of instalment fixed along

with disconnection and reconnection charges as may be applicable, are received in case where temporary disconnections been restored.

(h) In case of temporary disconnections made at request received from the consumer check whether all the monthly charges that are fixed in nature e.g. demand charge, minimum charge, meter rent etc have been received from the consumer in advance. Also check whether disconnection / reconnections charges have been received from the consumer.

(i) In case of disputed / erroneous bills check that adequate records are being maintained for status of the dispute & its resolution. Also check on sample basis that in case the bill is found to be erroneous and accordingly a revised bill has been issued, whether adjustment has duly been made in the subsequent bill.

(xviii) Audit of online LT revenue collection received & remitted by the Payment Service Provider (PSP) as per details given below :-

(a) To check whether the online payment made by the LT consumers & received by the PSPs is remitted / transferred to company’s account within stipulated time as per terms & conditions of the agreement. In case of delay in remittance of amount by the PSPs, as per terms & conditions of the agreement, the penalty amount alongwith interest amount is calculated correctly & is imposed or not.

(b) To check whether the performance guarantee provided by the PSPs is as per the terms & conditions of the agreement. If additional performance guarantee amount is required the same is deposited or not by the PSPs.

(c) To check whether the monitoring mechanism developed by the company to ensure timely remittance by the PSPs is working properly or not.

(d) To check & suggest whether any other necessary action is required as per terms & conditions of the agreement / MOUs made with the PSPs for safeguarding Company’s interest.

(xix) OTHERS (a) In case of seasonal consumers check whether the seasonal credit has been

given correctly; (b) Check whether regularization has been done of anomalies pointed out by

vigilance, periodic inspection reports and other audits conducted; (c) Report on maintenance of records at DCs; (d) Checking compliance to tariff orders; (e) Study the abnormal/sub-normal consumption in respect of high revenue


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yielding installations & report on the reasons for such variations; (f) Compare the consumption pattern of similar industries/installations to

highlight possible loss of revenue; (g) Compare the average billing rate of revenue of the DC / Zones as a whole with

average billing rate for each category of consumers. In case of average realization being significantly lesser than the overall average realization rate of the sub-division (of that category), investigate the reasons for the same and suggest remedial action, if any;

(h) Compare the average consumption per installation of the DC/ Zones as a whole with average consumption for each category of consumers. In case of average consumption being significantly lesser than the overall average consumption of the DC (of that category), investigate the reasons for the same and suggest remedial action, if any;

(i) Compare the average revenue billed per installation of the DC/ Zones as a whole with average revenue billed for each category of consumers. In case of average revenue billed being significantly lesser than the overall average demand of the sub-division (of that category), investigate the reasons for the same and suggest remedial action, if any;

(j) Analyze the balances of receivables (arrears in terms of number of days of demand) for each category of consumers and compare it individual with ledger balances. In case of large variations in the level of receivables in respect of a particular ledger, investigate the reasons, and suggest remedial action;

(k) Verify the meter reading and billing efficiency. In case the percentage of meter reading and billing is significantly lower, auditor should take immediate action to report the matter to the administrative authorities for taking immediate appropriate action. While reporting the matter auditor should quantify the loss of revenue on account of the above reason.

(l) Verify the collection efficiency. In case the percentage of collection efficiency is significantly lower as compared to the previous year, the auditor should report the matter to the administrative authorities for taking immediate appropriate action.

(14) AUDIT OF AREA STORES (a) The inventory in the Distribution Company includes the materials bought for

capital works and maintenance works. The peculiarity of some of the items of inventory is that they can be used for both the Capital Works and Maintenance Works.

Scope of the Audit of the Stores and Pricing in the Stores includes (but not limited to):

(a) Review of the Internal Controls in the Stores; (b) Review whether all transactions undertaken by the area store are

inconformity with the relevant accounting standards issued by ICAI. (c) Audit of Pricing of Issues; (d) Review of valuation of Inter-store transfers; (e) Review of age-wise analysis; (f) Review of system of level of inventory; (g) Periodic physical verification of inventory. (b) CHECKLIST: (a) Check whether initial records and other books of accounts are maintained

properly; (b) Check whether the Requisition books are maintained properly and issued by

the appropriate authority; (c) Check whether the Stores accounts are closed on the prescribed dates of the


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month and recorded in the accounts of the respective month; (d) Check whether the reconciliation of the quantities is done on a timely basis; (e) Check whether the priced stores ledger are maintained properly; (f) Check whether the Stores Issues are valued at the prescribed pricing method; (g) Check whether the monthly Stock balances are maintained as per the approved

limits; (h) Verify whether the Stock reconciliation certificate is prepared on a monthly

basis and actions initiated in clearing the differences are taken: (I) In respect of the excess and shortages the explanations of the

departmental staff is obtained, examined and approval of the officer concerned is available for the adjustments carried out in the ledger;

(II) Check whether the adjustments have been made in the ledgers; (III) Check for no fictitious adjustments made in the ledger. (i) Check whether the internal checks prescribed in the manual are conducted and

registers for this purpose are maintained; (j) Physical verification of material in Area Store should be carried out. (15) INTERNAL AUDIT OF CIVIL DIVISIONS (i) The Expenditure Audit shall cover all the Divisions/ Sub- Divisions under them

incurring expenditure. Broadly it shall cover the following: (a) Capital Expenditure (b) R&M expenditure (c) Payrolls, P.F. and other establishment Expenditure (d) Stores and Purchases

Following are the broad areas of system and expenditure audit: (ii) SANCTIONS & BUDGETS: (a) 100% checking for the full period at the end of the Year, along with

Administrative/ Financial Approval, detailed estimation being technically sanctioned by the Competent Authority.

(b) Sanctioned estimates to be verified with reference to Schedule of Rates or Market rates.

(c) Budget allocated to Divisions as well as utilized by the concerned. (d) Excess spending over the budget allocation and Regularization of excesses. (iii) CONTRACT AGREEMENTS/PRICE: (a) Checking Tender Registers, Contractors‟ Bill Registers and even Registers

containing Registration of Contractors.

(b) Competent Authority to sanction the Contract & amendments issued, if any, must contain his approval.

(c) Split up of contract to be within financial powers of field officers to be reviewed and commented .Proper execution of contract, Levy of L.D. Review of arbitration cases.

(iv) WORK ORDER/PURCHASE ORDER: (a) The Work Orders must have Administrative approval and Technical Sanction

and the proposal must be justified on the basis of Budgeted Provision.

(b) Order for capital work / repairs & maintenance should be at Approved rates of CSR or approved current market rates & Register of Bills with RA Bill wise update position to be checked.

(c) Reconciliation of the Works Register and the Works Register at the RAO Office.

(d) Timely preparation of Completion Report based on the completion of the Work as per the Work Order.

(e) Recovery of material advances issued to the contractor, recovery of various


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materials issued to the contractor as per approved rates.

(f) The orders placed by the Division offices should be as per the Budget provision.

(g) Purchase should be as per DOP.

(h) Penalty for delay in supply/delay in execution of work as per rules has been made from the contractors.

(i) There should be a comparative price analysis review on the basis of Quotations & other price information.

(j) Distress purchase/ wrong intending/ Excess quantity procurement etc. should be reported.

(v) CLOSURE OF CONTRACT: (a) The final bills to be settled as expeditiously as possible.

(b) Delay to be reviewed. Delay in capitalization to be seen and reported.

(c) Reasons for pending WCRs to be analysed/ reported.

(vi) ESTABLISHMENT- SALARIES & WAGES: (a) Test Checking of Pay Bills with reference to rules & Proprietary aspects- at least for a

month inevery phase of Internal Audit.

(b) Verification of Wage Sheets, Attendance Records- particularly of Leave Salary/ OT & other Allowances & Accounting of leave records at least for a month in the phase of Internal Audit. iii. Increments, revisions and Grade fixation etc to be verified.

(c) 100% checking of Payment of Pension, Gratuity & Other Retirement Benefits, Statutory Deductions & their timely deposits.

(d) Calculation & Accounting of Interest on Loans & Advances & its recovery as per applicable rules.

(e) Contract employees payment to be audited to see „ghost works‟.

(f) Allotment of quarters for emergency staff to be checked.

(g) Proper transfer of employees from one division to another.

(vii) FIXED ASSETS & CAPITAL WORK IN PROGRESS: (a) 100% checking of Capital Expenditure with reference to proper sanction of

Competent Authority.

(b) Checking of works completed but not transferred to fixed assets.

(c) Delay in finalization of final bills.

(viii) STORES & MATERIAL ACCOUNTING: (a) Checking of MAS register. See that all the materials received is properly entered

.Material issued to the contractors have been timely recovered through his running bills/final bills.

(b) Checking of office furniture & equipment register, dead stock register & see that physical verification is being done regularly.

(ix) CASH AND BANK: (a) Verification of Cash, ERP generated Cash Book & its Auditing. (x) GENERAL (a) To check that the register of Telephone /Trunk calls, as required under rule is

maintained and expenditure incurred is within the ceiling fixed by the Board/Company.

(b) Verification of the cases of theft of Board’s/Company’s material& property. Check whether proper action is taken as per Board’s /Company’s rule.

(c) Checking & Verification of expenditure made on R & M of the departmental & hired vehicles including checking of log books & other related records & ensure that expenditure is within the approved limit and as per rules & regulations

(d) Review of Court cases & see that proper action is taken for settlement of the


Page 47 of 118

pending Court cases.

(e) Verification of service postage stamp issued with dispatch register.

(f) Checking of measurement Books should be done to see that measurements are properly taken and recorded as per rules ,authority passing the bills has verified quantities/measurements to the extent required & signed as per rules .Register of MB’s received/issued are maintained as per rules.

(g) MAS register is maintained for each work separately and issue of materials to various contractors and departmental works are properly entered. Full recovery of material issued to various contractors has been made from their running /final bill at approved rates.

(h) See that register of Board’s/Company’s Building & Land is maintained as per proforma & updated.

(i) Register of Tools & Plants is maintained as per proforma & updated.

(j) Register of quarters is maintained as per proforma & updated.


Page 48 of 118

Annexure-1(A)

(A) DETAILED LIST OF VARIOUS OFFICE FOR L.T. REVENUE AUDIT

GROUP

NO. NAME OF

CIRCLE NAME OF

DIVISION SR. NO. NAME OF D.C.’S/

ZONES/ CITY DIVISIONS FINANCIAL

YEAR OF L.T. REVENUE

AUDIT

1

UJJAIN (O&M)

CIRCLE

UJJAIN

1 UJJAIN R 2017-19

2 CHINTAMAN

JAWASIA 2017-19

3 GHATIA 2017-19

4 NARWAR 2017-19

5 PANTHPIPALIA 2017-19

6 PANBIHAR 2017-19

7 TAJPUR 2017-19

TARANA

8 TARANA URBAN 2017-19

9 TARANA RURAL 2017-19

10 KAITHA 2017-19

11 KANASIA 2017-19

12 MAKDONE I 2017-19

13 MAKDONE II 2017-19

14 ROOPAKHEDI 2017-19

NAGDA

15 NAGDA RURAL 2017-19

16 NAGDA TOWN 2017-19

17 GHINODA 2017-19

18 KHACHAROD 2017-19

19 MADWADA 2017-19

20 UNHEL 2017-19

21 PIPLODA BAGLA 2017-19

BADNAGAR

22 BARNAGAR R 2017-19

23 BARNAGAR 2017-19

24 INGORIA 2017-19

25 JAHANGIRPUR 2017-19

26 KHARSODKALAN 2017-19

27 KHRSOD KHURD 2017-19

28 LOHANA 2017-19

29 PIRZALAR 2017-19

30 RUNIJA 2017-19

MAHIDPUR

31 MAHIDPUR CITY 2017-19

32 MAHIDPUR ROAD 2017-19

33 MAHIDPUR R ZARDA 2017-19

34 GHONSLA 2017-19

35 MAHIDPUR RURAL 2017-19

2

INDORE

(O&M) CIRCLE INDORE

1 RANGWASA 2017-19

2 KANADIYA 2017-19

3 DUDHIA 2017-19

4 TILLORE KHURD 2017-19


Page 49 of 118

5 KAMPEL 2017-19

6 SAWER 2017-19

7 DHARAMPURI 2017-19

8 CHANDRAWATIGANJ 2017-19

9 MANGALIA 2017-19

10 BUDI BARLAI 2017-19

11 AJNOD 2017-19

MHOW

12 MHOW 2017-19

13 MHOW GAON 2017-19

14 HARSOLA 2017-19

15 SIMROL 2017-19

16 GUJARKHEDA 2017-19

17 GWALI-PALASIA 2017-19

18 HASALPUR 2017-19

19 BADGONDA 2017-19

20 MANPUR 2017-19

21 DHAMNOD URBAN 2017-19

22 DHAMNOD RURAL 2017-19

23 DHARAMPURI 2017-19

24 SUNDREL 2017-19

DEPALPUR

25 HATOD 2017-19

26 PALIA 2017-19

27 NAWADA PANTH 2017-19

28 DEPALPUR 2017-19

29 GAUTAM PUR 2017-19

30 JALODIGYAN

CHAMBAL 2017-19

31 ATAHEDA 2017-19

32 GOKULPUR 2017-19

PITHAMPUR

33 PITHAMPUR 2017-19

34 GHATABILLOD 2017-19

35 SAGORA 2017-19

36 BETMA 2017-19

37 CHIKLODHA 2017-19

3

KHARGONE

(O&M) CIRCLE

KHARGONE-I

1 KHARGONE-T 2017-19

2 OON 2017-19

3 SEGAON 2017-19

4 TALAKPURA 2017-19

5 BARUD 2017-19

6 KHARGONE-R 2017-19

7 BISTAN 2017-19

8 BHAGWANPURA 2017-19

9 NANDGAON 2017-19

10 MANGAON 2017-19

KHARGONE-II 11 BHIKANGAON-T 2017-19


Page 50 of 118

12 GOGAWA-T 2017-19

13 GHUGHRIYAKHEDI 2017-19

14 GOGAWA-R 2017-19

15 BHIKANGAON-R 2017-19

16 BAMNALA 2017-19

17 ZIRNIYA 2017-19

18 SHIVANA 2017-19

19 ANJANGAON 2017-19

BARWAHA

20 BARWAHA-T 2017-19

21 SANAWAD-T 2017-19

22 BARWAHA-R 2017-19

23 BALWADA 2017-19

24 KATKUT 2017-19

25 BAGOD 2017-19

26 SANAWAD (R-I) 2017-19

27 SANAWAD (R-II) 2017-19

28 BEDIA 2017-19

29 KANAPUR 2017-19

30 BARUD 2017-19

MANDLESHWAR

31 MANDLESHWAR 2017-19

32 MAHESHWAR-T 2017-19

33 KASARAWAD 2017-19

34 KARHI 2017-19

35 MAHESHWAR R 2017-19

36 CHOLI 2017-19

37 MEHATWADA 2017-19

38 DHARGAON 2017-19

39 PADLIYA 2017-19

40 SOMAKHEDI 2017-19

41 PIPLIYA 2017-19

42 BALSAMUND 2017-19

43 MULTHAN 2017-19

44 SAWADA 2017-19

45 BALAKWADA 2017-19

4

MANDSAUR

(O&M) CIRCLE MANDSAUR

1 MANDSAUR (T) 2017-19

2 CHANDRAPURA 2017-19

3 KHILCHIPURA 2017-19

4 MULTANPURA 2017-19

5 GUJARBARDIA 2017-19

6 AFJALPUR 2017-19

7 DALODA 2017-19

8 KACHNARA 2017-19

9 BHAVGARH 2017-19

10 DHAMNAR 2017-19


Page 51 of 118

11 SEMLIA HERRA 2017-19

MALHARGARH

12 MALHARGARH 2017-19

13 NARAYANGARH 2017-19

14 ZARDA 2017-19

15 KANGHATTI 2017-19

16 BALAGUDA 2017-19

17 P/MANDI 2017-19

18 BOTALGANJ 2017-19

19 BUDHA 2017-19

20 SANJEET 2017-19

GAROTH

21 GAROTH 2017-19

22 BARKHEDA LOYA 2017-19

23 B / GANGASA 2017-19

24 BOLIYA 2017-19

25 CHANDWASA 2017-19

26 SHAMGARH 2017-19

27 D / DIWAN 2017-19

28 BHANPURA 2017-19

29 BABULADA 2017-19

30 G/SAGAR 2017-19

31 SANDHARA 2017-19

32 BHENSODA 2017-19

SITAMAU

33 SITAMAU (U) 2017-19

34 SITAMAU (R) 2017-19

35 LADUNA 2017-19

36 DIPAKHEDA 2017-19

37 SUWASARA 2017-19

38 RUNIJA 2017-19

39 RAHIMGARH 2017-19

40 KAYAMPUR 2017-19

5

RATLAM

(O&M) CIRCLE

RATLAM (CITY)

1 POWER HOUSE ZONE 2017-19

2 TRIVENI ZONE 2017-19

3 VINOBANAGAR ZONE 2017-19

RATLAM (O&M)

4 SIMLAWADA 2017-19

5 BILPANK 2017-19

6 DHARAD 2017-19

7 SEMLIYA 2017-19

8 DHONSWAS 2017-19

9 SHIVPUR 2017-19

10 DHAMNOD 2017-19

11 SAILANA 2017-19

12 NAMLI 2017-19

13 RAOTI 2017-19

14 BAJNA 2017-19


Page 52 of 118

JOARA

15 JOARA T 2017-19

16 DHODHAR 2017-19

17 K.KHEDA 2017-19

18 JAORA R 2017-19

19 UPLAI 2017-19

20 RINGNOD 2017-19

21 PIPLODA 2017-19

Þß SUKHEDA 2017-19

23 H.PALIYA 2017-19

ALOTE

24 ALOTE T 2017-19

25 V.GARH 2017-19

26 K.DEVDA 2017-19

27 TAL U 2017-19

28 K.KALAN 2017-19

29 TAL R 2017-19

30 H.PIPLIYA 2017-19

6

NEEMUCH

(O&M) CIRCLE

NEEMUCH

1 NEEMUCH (T) 2017-19

2 JEERAN 2017-19

3 NEEMUCH R-I 2017-19

4 NEEMUCH R-II 2017-19

5 HARKIYAKHAL 2017-19

6 CHITAKHEDA 2017-19

7 SAWAN 2017-19

JAWAD

8 JAWAD 2017-19

9 RATANGARH 2017-19

10 SINGOLI 2017-19

11 ZANTLA 2017-19

12 DEEKEN 2017-19

13 MORWAN 2017-19

14 S.MAHARAJ 2017-19

15 ATHANA 2017-19

16 NAYAGAON 2017-19

17 JAAT NEW 2017-19

MANASA

18 RAMPURA 2017-19

19 KUKDESHWAR 2017-19

20 BARLAI 2017-19

21 MANASA (U) 2017-19

22 MANASA (R) 2017-19

23 BHATKHEDI 2017-19

24 KANJARDA 2017-19

25 ANTRI 2017-19

26 MAHAGARH 2017-19

7 JHABUA

(O&M) CIRCLE JHABUA

1 JHABUA (T) 2017-19

2 JHABUA (R) 2017-19


Page 53 of 118

3 MEGHNAGAR 2017-19

4 THANDLA 2017-19

5 KAKANWANI 2017-19

6 RANAPUR 2017-19

7 PARA 2017-19

8 KHAWASA 2017-19

9 BAMNIYA 2017-19

10 SARANGI 2017-19

11 PETLAWAD 2017-19

12 RAIPURIYA 2017-19

13 JHAKNAWADA 2017-19

ALIRAJPUR

14 ALIRAJPUR(T) 2017-19

15 ALIRAJPUR(R) 2017-19

16 JOBAT 2017-19

17 BHABARA 2017-19

18 SONDWA 2017-19

19 UDAIGARH 2017-19

20 KATTHIWADA 2017-19

8

BARWANI

(O&M) CIRCLE

BARWANI

1 BARWANI (T) 2017-19

2 BARWANI (R) 2017-19

3 ANJAD (R-I) 2017-19

4 ANJAD (R-II) 2017-19

5 PATI 2017-19

6 ANJAD (T) 2017-19

7 TALWADA DEB 2017-19

8 DAWANA 2017-19

9 THIKARI 2017-19

SENDHWA

10 SENDHWA (T) 2017-19

11 SENDHWA (R) 2017-19

12 KHETIYA 2017-19

13 PANSEMAL 2017-19

14 BALWADI 2017-19

15 PALSOOD 2017-19

16 RAJPUR (T) 2017-19

17 RAJPUR (R) 2017-19

18 JULWANIYA 2017-19

9

BURHANPUR

(O&M) CIRCLE

BURHANPUR

(CITY)

1 SHANWARA ZONE 2017-19

2 LALBAG ZONE 2017-19

BURHANPUR

(O&M)

3 BURHANPUR-R 2017-19

4 LONI 2017-19

5 SAROLA 2017-19

6 BADGAON 2017-19

7 DOI PHODIYA 2017-19

8 KHAKNAR 2017-19


Page 54 of 118

9 SHAHPUR 2017-19

10 ICHHAPUR 2017-19

11 CHAPORA 2017-19

12 PHOPNAR 2017-19

13 KHAMNI 2017-19

14 NEPANAGAR 2017-19

15 DHABHIYAKHEDA 2017-19

16 NIMBOLA 2017-19

10

INDORE (CITY)

CIRCLE

EAST CITY DN.

1 MANORAMAGANJ 2016-19

2 O.P.H.(EAST) 2016-19

3 TILAK NAGAR 2016-19

4 SATYA SAI 2016-19

5 KHAJRANA 2016-19

6 GOYAL NAGAR 2016-19

WEST CITY DN.

7 G.P.H. 2016-19

8 SUBHASH CHOWK 2016-19

9 SANGAM NAGAR 2016-19

10 KALANI NAGAR 2016-19

11 AIRPORT 2016-19

SOUTH CITY DN.

12 O.P.H. (SOUTH) 2016-19

13 MECHANIC NAGAR 2016-19

14 DAILY COLLEGE 2016-19

15 NAVLAKHA 2016-19

16 UNIVERCITY 2016-19

NORTH CITY DN.

17 SANWER ROAD 2016-19

18 VIJAY NAGAR 2016-19

19 MALWA MILL 2016-19

20 ELECTRONIC COMP. 2016-19

21 ARYANY NAGAR 2016-19

22 MAHALAXMI 2016-19

CENTRAL CITY

DN.

23 RAJENDRA NAGAR 2016-19

24 RAJMOHALLA 2016-19

25 ANNAPURNA 2016-19

26 GUMASTA NAGAR 2016-19

27 RAU 2016-19

28 SIRPUR 2016-19

¼½

DHAR (O&M)

CIRCLE DHAR

1 DHAR-T 2016-19

2 DHAR-R 2016-19

3 TIRLA 2016-19

4 TEESGAON 2016-19

5 BAGDI 2016-19

6 NALCHHA 2016-19

7 DIGTHAN 2016-19

8 KESURE 2016-19


Page 55 of 118

BADNAWAR

9 KANWAN 2016-19

10 KOD 2016-19

11 BIDWAL 2016-19

12 BADNAWAR-T 2016-19

13 BADNAWAR-R 2016-19

14 MULTHAN 2016-19

15 CHHAYAN 2016-19

RAJGARH

16 AMZERA 2016-19

17 DESAI 2016-19

18 RAJOD 2016-19

19 SARDARPUR 2016-19

20 RAJGARH 2016-19

21 DHULET-R 2016-19

22 RINGNOD 2016-19

KUKSHI

23 BAGH 2016-19

24 KUKHI-T 2016-19

25 KUKHI-R 2016-19

26 SUSARI 2016-19

27 NISARPUR 2016-19

28 CHIKHALDA 2016-19

MANAWAR

29 MANAWAR-T 2016-19

30 MANAWAR-R 2016-19

31 SINGHANA 2016-19

32 BAKANER 2016-19

33 TAWLAI 2016-19

34 GANDHWANI 2016-19

12

DEWAS (O&M)

CIRCLE

DEWAS (CITY)

1 CIVIL LINE ZONE 2016-19

2 SENIOR ZONE 2016-19

3 CITY ZONE 2016-19

4 INDUSTRIAL ZONE 2016-19

DEWAS (O&M)

5 KSHIPRA 2016-19

6 SIROLIYA 2016-19

7 KHATAMBA 2016-19

8 DOUBLE CHOUKY 2016-19

9 SINGWADA 2016-19

10 DEWAS (R) 2016-19

11 BAROTHA 2016-19

12 VIJAYGANJ MANDI 2016-19

SONKATCH

13 SONKATCH(U) 2016-19

14 SONKACHCH(R) 2016-19

15 GANDHRVPURI 2016-19

16 PIPALGAVA 2016-19

17 BHOURASA 2016-19

18 TONK-KALAN 2016-19


Page 56 of 118

19 TOKN-KHURD 2016-19

KANNOD

20 KANNOD 2016-19

21 KANTAPHOD 2016-19

22 SATWAS 2016-19

23 KHATEGAON-I(U) 2016-19

24 KHATEGAON-II(R) 2016-19

25 HARNGONV 2016-19

26 NEMAWAR 2016-19

27 PANI GONV 2016-19

28 BAIJAGWADA 2016-19

BAGLI

29 BAGLI 2016-19

30 CHAPDA 2016-19

31 UDAYNAGAR 2016-19

32 KAMLAPUR 2016-19

33 HATPIPLYA-U 2016-19

34 HATPIPLYA-R 2016-19

35 KARNAWAD 2016-19

36 NEORI 2016-19

37 PUNJAPURA 2016-19

13

SHAJAPUR

(O&M) CIRCLE

SHAJAPUR

1 SHAJAPUR (T) 2015-19

2 SHAJAPUR (R-1) 2015-19

3 SHAJAPUR (R-2) 2015-19

4 MAKSI 2015-19

5 LAHORI 2015-19

6 BERCHHA 2015-19

7 SALSALAI 2015-19

8 GULANA 2015-19

MO. BARODIYA

9 MO. BARODIYA (N) 2015-19

10 MO. BARODIYA (S) 2015-19

11 PANWADI 2015-19

SHUJALPUR

12 SHUJALPUR [T] 2015-19

13 SHUJALPUR [R] 2015-19

14 AKODIYA 2015-19

15 POLAIKALA 2015-19

16 AV. BARODIYA 2015-19

17 ARNIYAKALA 2015-19

18 POCHANER 2015-19

19 KALAPIPAL 2015-19

20 NANDNI 2015-19

21 KHOKRAKALA 2015-19

22 BEHRAWAL 2015-19

AGAR (O&M)

CIRCLE AGAR

23 AGAR T 2015-19

24 AGAR R 2015-19

25 BAROD 2015-19


Page 57 of 118

26 JAYSINGPURA 2015-19

27 KANAD 2015-19

28 TANODIYA 2015-19

SUSNER

29 NALKHEDA T 2015-19

30 NALKHEDA R 2015-19

31 SUSNER 2015-19

32 SOYAT 2015-19

Annexure-1(B)

(B) DETAILED LIST OF VARIOUS OFFICES FOR SYSTEMS & EXPENDITURE AUDIT

Group No. Name of Circle Name of Auditee Office Financial Year of

Systems & Expenditure Audit

14 Region 1. CE(UR) ,Ujjain 2017-19

O&

M C

ircl

e U

jja

in

2. S.E. (O&M) Circle Ujjain 2017-19

3. E.E. (O&M) Dn. Ujjain 2017-19

4. E.E. (O&M) Dn. Tarana 2017-19

5. E.E. (O&M) Dn. Nagda 2017-19

6. E.E. (O&M) Dn. Baranagar 2017-19

7. E.E. (O&M) Dn. Mahidpur 2017-19

8. E.E. (STC) O&M Dn. Ujjain 2017-19

9. E.E. (STC) City Dn. Ujjain 2017-19

10. E.E. (STM) Dn. Ujjain 2017-19

11. E.E. (Store) Dn. Ujjain 2017-19

12. E.E. (Civil) Dn. Ujjain 2017-19

13. RAO Ujjain 2017-19

O&

M C

ircl

e, D

ew

as

14. S.E. (O&M) Circle Dewas 2017-19

15. E.E. (City ) Dn. Dewas 2017-19

16. E.E. (O&M) Dn. Dewas 2017-19

17. E.E. (O&M) Dn. Sonkatch 2017-19

18. E.E. (O&M) Dn. Bagli 2017-19

19. E.E. (O&M) Dn. Kannod 2017-19

20. RAO Dewas 2017-19

O&

M C

ircl

e,

Sh

aja

pu

r

21. S.E. (O&M) Circle Shajapur 2017-19

22. E.E. (O&M) Dn. Shajapur 2017-19

23. E.E. (O&M) Dn. Shujalpur 2017-19

24. E.E. (STC) Dn. Shajapur 2017-19

O&

M C

ircl

e,

Ag

ar

25. S.E. (O&M) Circle Agar 2017-19

26. E.E. (O&M) Dn. Agar 2017-19

27. E.E. (O&M) Dn. Susner 2017-19

15

O&

M

Cir

cle

K

ha

nd

wa

1. S.E. (O&M) Circle, Khandwa 2017-19

2. E.E. (O&M) Dn. Khandwa-I 2017-19


Page 58 of 118

Group No. Name of Circle Name of Auditee Office Financial Year of Systems & Expenditure Audit

3. E.E. (O&M) Dn. Khandwa-II 2017-19

4. E.E. (City) Dn. Khandwa 2017-19

5. E.E.(O&M) Dn. Pandhana 2017-19

6. E.E. (Civil) Khandwa 2017-19

7. RAO Khandwa 2017-19

O&

M C

ircl

e

Bu

rha

np

ur

8. S.E. (O&M) Circle Burhanpur 2017-19

9. E.E. (O&M) Dn. Burhanpur 2017-19

10 E.E. (City) Dn. Burhanpur 2017-19

O&

M C

ircl

e K

ha

rgo

ne

11. S.E. (O&M) Circle Khargone 2017-19

12. E.E. (O&M) Dn. Khargone-I 2017-19

13. E.E. (O&M) Dn. Khargone-II 2017-19

14. E.E. (O&M) Dn. Barwaha 2017-19

15. E.E. (O&M) Dn. Mandleshwar 2017-19

16. E.E. (STC) Dn. Barwaha 2017-19

17. E.E. (Store) Dn. Barwaha 2017-19

18. RAO Khargone 2017-19

O&

M C

ircl

e,

Ba

rwa

ni

19. S.E. (O&M) Circle Barwani 2017-19

20. E.E. (O&M) Dn. Barwani 2017-19

21. E.E. (O&M) Dn. Sendhwa 2017-19

16

O&

M C

ircl

e, M

an

dsa

ur

1. S.E.(O&M) Circle, Mandsaur 2017-19

2. E.E. (O&M) Dn. Mandsaur 2017-19

3. E.E. (O&M) Dn. Malhargarh 2017-19

4. E.E. (O&M) Dn. Garoth 2017-19

5. E.E. (O&M) Dn. Sitamau 2017-19

6. E.E. (STC) Dn. Mandsaur 2017-19

7. E.E. (Store) Dn. Mandsaur 2017-19

8. RAO Mandsaur 2017-19

O&

M C

ircl

e, R

atl

am

9. S.E. (O&M) Circle, Ratlam 2017-19

10. E.E. (City) Dn. Ratlam 2017-19

11. E.E. (O&M) Dn. Ratlam 2017-19

12. E.E. (O&M) Dn. Jaora 2017-19

13. E.E. (O&M) Dn. Alote 2017-19

14. E.E. (Civil) Dn. Ratlam 2017-19


Page 59 of 118

Group No. Name of Circle Name of Auditee Office Financial Year of Systems & Expenditure Audit

15. E.E. (Store) Dn. Ratlam 2017-19

16. RAO Ratlam 2017-19

O&

M C

ircl

e,

Ne

em

uch

17. S.E. (O&M) Circle, Neemuch 2017-19

18. E.E. (O&M) Dn. Neemuch 2017-19

19. E.E. (O&M) Dn. Jawad 2017-19

20. E.E. (O&M) Dn. Manasa 2017-19


Page 60 of 118

Annexure- 1 (C)

(C) LIST OF NUMBER OF OFFICES IN EACH CIRCLE AS PER AUDIT SCHEDULE

Group No. Type of Audit Name of Circle Total No. of Auditee

Office

1 L.T. Revenue Audit Ujjain (O&M) Circle 35

2 Indore (O&M) Circle 37

3 Khargone (O&M) Circle 45

4 Mandsaur (O&M) Circle 40

5 Ratlam (O&M) Circle 30

6 Neemuch(O&M) Circle 26

7 Jhabua (O&M) Circle 20

8 Barwani (O&M) Circle 18

9 Burhanpur (O&M)Circle 16

10 Indore (City) Circle 28

11 Dhar (O&M) Circle 34

12 Dewas (O&M) Circle 37

13 Shajapur & Agar (O&M) Circle 32

Total 398

14 Systems & Expenditure Audit

(O&M) Circle Ujjain, Dewas , Shajapur & Agar

27

15 (O&M) Circle Khandwa, Burhanpur, Khargone & Barwani

21

16 (O&M) Circle Mandsaur, Ratlam & Neemuch

20

Total 68


Page 61 of 118

M.P.P.K.V.V.Co.Ltd., INDORE

L.T. Revenue Audit Group No.1 Annexure 1 (D)

LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE UJJAIN TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC

Category wise No. of Consumers

DL&F CL&F IP W/W ST/LIGHT IRR TEMP (IRR)

OTHER TOTAL

1 2 3 4 5 6 7 8 9 10 11 12

1

UJJAIN

UJJAIN R 11365 678 118 39 18 3466 0 2 15686

2 CHINTAMAN JAWASIA

7102 286 89 23 33 4891 0 13 12437

3 GHATIA 7198 377 75 24 28 4577 0 0 12279

4 NARWAR 6675 374 65 40 34 4121 0 0 11309

5 PANTHPIPALIA 5940 250 41 19 34 4062 0 0 10346

6 PANBIHAR 5802 164 54 45 16 3891 0 0 9972

7 TAJPUR 5206 173 63 39 29 3363 0 0 8873

TOTAL 49288 2302 505 229 192 28371 0 15 80902

8

TARANA

TARANA URBAN 3871 947 59 45 3 241 0 1 5167

9 TARANA RURAL 4178 64 24 14 29 2598 0 0 6907

10 KAITHA 6465 329 47 31 41 3524 0 0 10437

11 KANASIA 4935 198 53 28 31 2807 0 0 8052

12 MAKDONE I 4603 298 53 24 26 2309 2 0 7315

13 MAKDONE II 2613 47 29 23 29 1727 0 0 4468

14 ROOPAKHEDI 5988 231 53 41 42 3925 5 0 10285

TOTAL 32653 2114 318 206 201 17131 7 1 52631

15

NAGDA

NAGDA RURAL 8836 211 84 63 46 5764 0 0 15004

16 NAGDA TOWN 18047 3010 149 158 21 13 0 1 21399

17 GHINODA 9025 294 55 74 48 7848 0 0 17344

18 KHACHAROD 10617 1644 85 51 36 4231 8 1 16673

19 MADWADA 5160 175 35 64 30 4956 0 0 10420

20 UNHEL 8036 795 71 43 58 5755 0 1 14759

21 PIPLODA BAGLA 7248 164 72 38 47 4282 0 0 11851

TOTAL 66969 6293 551 491 286 32849 8 3 107450

22

BADNAGAR

BARNAGAR R 4268 163 32 25 26 3700 0 0 8214

23 BARNAGAR 7289 2056 65 1 11 43 0 0 9465

24 INGORIA 5519 425 62 43 27 4121 0 0 10197

25 JAHANGIRPUR 4807 175 49 39 29 4182 0 0 9281

26 KHARSODKALAN 5492 314 60 27 26 4210 1 0 10130

27 KHRSOD KHURD 5159 270 51 23 28 4282 0 6 9819

28 LOHANA 4364 160 44 22 23 3871 3 0 8487

29 PIRZALAR 2394 64 18 17 17 2067 0 0 4577

30 RUNIJA 6202 524 59 42 17 4571 10 0 11425

TOTAL 45494 4151 440 239 204 31047 14 6 81595

31

MAHIDPUR

MAHIDPUR CITY 6551 1712 90 36 12 8 0 0 8409

32 MAHIDPUR ROAD

6111 595 74 39 21 3366 0 0 10206

33 MAHIDPUR R ZARDA

11864 496 129 51 34 6728 0 0 19302

34 GHONSLA 6788 421 49 54 50 3957 0 0 11319

35 MAHIDPUR RURAL

8564 129 78 36 56 6084 0 0 14947

TOTAL 39878 3353 420 216 173 20143 0 0 64183

UJJAIN CIRCLE

GRAND TOTAL 332695 37458 4295 1544 1593 129974 145 28 507732


Page 62 of 118


L.T. Revenue Audit Group No.2 Annexure 1 (E) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE INDORE TO BE OUTSOURCED FOR LT REVENUE AUDIT AND

CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC Category wise No. of Consumers

DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER

TOTAL

1 2 3 4 5 6 7 8 9 10 11 12

1

INDORE

RANGWASA 2222 133 30 6 1 921 73 0 3386

2 KANADIYA 8367 481 56 41 5 2225 192 1 11368

3 DUDHIA 7157 371 127 33 1 3502 345 3 11539

4 TILLORE KHURD 5034 248 63 21 13 2186 97 9 7671

5 KAMPEL 7640 226 65 38 17 4380 4 5 12375

6 SAWER 6580 956 76 36 20 3789 60 0 11517

7 DHARAMPURI 10440 649 288 58 25 3159 704 3 15326

8 CHANDRAWATIGANJ 3739 297 27 32 22 2668 23 0 6808

9 MANGALIA 4881 166 66 9 0 2820 97 0 8039

10 BUDI BARLAI 7117 416 42 35 0 3373 45 0 11028

11 AJNOD 3408 139 30 42 16 2708 2 0 6345

TOTAL 66585 4082 870 351 120 31731 1642 21 105402

12

MHOW

MHOW 10939 2662 54 78 22 47 27 0 13829

13 MHOW GAON 10080 691 77 17 11 1484 62 0 12422

14 HARSOLA 1953 125 15 36 2 1368 9 0 3508

15 SIMROL 8115 540 80 28 10 4011 68 5 12857

16 GUJARKHEDA 8723 492 67 41 15 2075 546 6 11965

17 GWALI-PALASIA 4927 409 57 18 12 1571 108 12 7114

18 HASALPUR 4449 189 52 19 15 3208 20 4 7956

19 BADGONDA 6127 246 51 11 13 2561 121 2 9132

20 MANPUR 5313 454 70 23 11 3443 4 0 9318

21 DHAMNOD URBAN 7049 1271 92 28 17 2446 59 1 10963

22 DHAMNOD RES 8559 586 100 48 14 3911 33 0 13251

23 DHARAMPURI 5270 473 60 21 2 1596 17 1 7440

24 SUNDREL 6302 202 68 29 2 3563 7 1 10174

TOTAL 87806 8340 843 397 146 31284 1081 32 129929

25

DEPALPUR

HATOD 7544 487 79 55 10 3592 113 1 11881

26 PALIA 3460 191 30 39 8 2464 26 0 6218

27 NAWADA PANTH 7189 271 151 29 3 2338 116 6 10103

28 DEPALPUR 9069 936 40 29 4 2361 38 0 12477

29 GAUTAM PUR 5800 557 48 31 7 2774 30 0 9247

30 JALODIGYAN CHAMBAL 4346 107 31 46 21 2897 2 0 7450

31 ATAHEDA 5497 188 32 35 13 3534 18 2 9319

32 GOKULPUR 3680 53 17 22 0 2711 1 0 6484

TOTAL 46585 2790 428 286 66 22671 344 9 73179

33

PITHAMPUR

PITHAMPUR 11452 1882 545 31 25 327 637 0 14899

34 GHATABILLOD 5335 586 81 20 1 1794 151 0 7968

35 SAGORA 7276 700 93 13 20 1847 412 0 10361

36 BETMA 9010 832 77 51 39 2282 341 0 12632

37 CHIKLODHA 4006 91 37 32 22 2413 7 0 6608

TOTAL 37079 4091 833 147 107 8663 1548 0 52468

INDORE (O&M) CIRCLE

GRAND TOTAL 238055 19303 2974 1181 439 94349 4615 62 360978


Page 63 of 118


L.T. Revenue Audit Group No.3 Annexure 1 (F) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE KHARGONE TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY

WISE NO. OF CONSUMERS

SL.NO NAME OF DN NAME OF ZONE/DC Category wise No. of Consumers

DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL 1 2 3 4 5 6 7 8 9 10 11 12

1

Khargone-I

Khargone-T 27643 4910 294 71 53 68 630 0 33669

2 Oon 4168 200 34 20 6 1885 10 0 6323

3 Segaon 5181 350 59 19 8 2217 15 0 7849

4 Talakpura 6528 128 87 18 16 2966 15 0 9758

5 Barud 6305 296 68 28 11 3492 11 0 10211

6 Khargone-R 4724 97 66 22 2 2738 22 0 7671

7 Bistan 6439 386 129 23 7 4168 14 0 11166

8 Bhagwanpura 7614 336 107 28 20 4265 102 0 12472

9 Nandgaon 4594 135 31 15 10 2463 10 0 7258

10 Mangaon 2946 96 27 19 2 1408 9 0 4507

TOTAL 76142 6934 902 263 135 25670 838 0 110884

11

Khargone-II

Bhikangaon-T 3592 749 72 2 3 0 83 0 4501

12 Gogawa-T 5489 430 84 22 16 1766 29 0 7836

13 Ghughriyakhedi 6458 178 85 46 21 3573 12 0 10373

14 Gogawa-R 5525 150 64 28 20 4026 11 0 9824

15 Bhikangaon-R 6638 112 88 34 18 4671 13 0 11574

16 Bamnala 6753 247 98 24 16 3494 7 0 10639

17 Zirniya 10748 362 177 30 15 5606 81 0 17019

18 Shiwana 4400 85 68 12 6 1863 4 0 6438

19 Anjangaon 5885 76 69 25 17 4345 13 0 10430

TOTAL 55488 2389 805 223 132 29344 253 0 88634

20

Barwaha

Barwaha-T 8944 1711 136 52 28 61 153 0 11085

21 Sanawad-T 7692 2115 45 21 13 20 131 0 10037

22 Barwaha-R 7838 183 60 34 51 2504 28 0 10698

23 Balwada 3065 126 40 22 27 1311 4 0 4595

24 Katkut 2970 102 40 14 15 1784 7 0 4932

25 Bagod 4197 187 30 32 29 2142 17 0 6634

26 Sanawad (R-I) 3812 118 33 19 14 1896 5 0 5897

27 Sanawad (R-II) 4487 75 45 29 50 2444 11 0 7141

28 Bedia 6468 571 78 25 27 2663 61 0 9893

29 Kanapur 4676 99 52 17 19 2296 7 0 7166

30 Barud 3814 77 32 24 19 1655 14 0 5635

0 TOTAL 57963 5364 591 289 292 18776 438 0 83713

31

Mandleshwar

Mandleshwar 6300 784 53 18 16 1269 6 0 8446

32 Maheshwar-T 5619 993 47 3 16 0 39 0 6717

33 Kasarawad 7541 847 80 33 11 1850 29 0 10391

34 Karhi 3911 473 44 17 12 1148 26 0 5631

35 Maheshwar R 4632 59 48 22 12 3845 11 0 8629

36 Choli 3318 115 34 6 14 2189 11 0 5687

37 Mehatwada 3426 95 27 14 6 2500 9 0 6077

38 Dhargaon 4296 291 37 17 13 1968 9 0 6631

39 Padliya 3433 85 31 16 18 1825 5 0 5413

40 Somakhedi 2266 67 27 12 10 1421 1 0 3804

41 Pipliya 5111 189 54 27 30 1996 17 0 7424

42 Balsamund 7588 311 135 32 21 2871 51 0 11009

43 Multhan 7658 389 56 30 9 4188 33 0 12363

44 Sawada 5873 169 75 44 34 4672 39 0 10906


Page 64 of 118

45 Balakwada 7733 209 78 31 24 3893 7 0 11975

TOTAL 78705 5076 826 322 246 35635 293 0 121103

KHARGONE

Circle GRAND TOTAL 268298 19763 3124 1097 805 109425 1822 0 404334

M.P.P.K.V.V.Co.Ltd., INDORE L.T. Revenue Audit Group No.4 Annexure 1 (G)

LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE MANDSAUR TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN NAME OF ZONE/DC Category wise No. of Consumers

DL&F CL&F IP W/W

ST/LIGHT

IRR TEMP(IR

R) OTHE

R TOTA

L 1 2 3 4 5 6 7 8 9 10 11 12

1

MANDSAUR

MANDSAUR (T) 23378 7422 313 57 45 278 0 0 31493

2 CHANDRAPURA 12392 1236 175 42 47 3291 6 0 17189

3 KHILCHIPURA 5345 244 41 25 24 3004 3 0 8686

4 MULTANPURA 5903 491 91 23 29 3427 0 0 9964

5 GUJARBARDIA 8790 392 55 41 58 5788 0 0 15124

6 AFJALPUR 5968 369 49 25 31 3930 4 0 10376

7 DALODA 5316 1054 113 27 15 2183 0 0 8708

8 KACHNARA 7498 474 58 32 20 5663 4 0 13749

9 BHAVGARH 6678 394 42 19 34 5500 0 0 12667

10 DHAMNAR 5708 194 30 36 25 4051 0 0 10044

11 SEMLIA HERRA 2861 97 18 14 15 2591 0 0 5596

TOTAL 89837 1236

7 985 341 343 39706 17 0

14359

6

12

MALHARGARH

MALHARGARH 5145 635 46 22 25 2407 0 0 8280

13 NARAYANGARH 3542 356 22 13 11 2274 0 0 6218

14 ZARDA 3192 180 20 19 22 2195 0 0 5628

15 KANGHATTI 2340 146 19 13 7 1584 0 0 4109

16 BALAGUDA 2676 102 26 17 16 1915 0 0 4752

17 P/MANDI 6344 1224 81 21 24 2739 0 0 10433

18 BOTALGANJ 2710 106 46 15 18 1891 0 0 4786

19 BUDHA 5687 343 45 23 30 5709 0 0 11837

20 SANJEET 7034 296 48 20 32 4528 29 0 11987

TOTAL 38670 3388 353 163 185 25242 29 0 68030

21

GAROTH

GAROTH 4085 1070 71 3 3 900 0 0 6132

22 BARKHEDA LOYA 5375 143 60 32 26 2790 1 0 8427

23 B / GANGASA 7016 397 88 19 22 4054 0 0 11596

24 BOLIYA 4792 460 58 27 17 2460 0 0 7814

25 CHANDWASA 8767 359 93 25 57 4760 0 0 14061

26 SHAMGARH 4966 1563 90 5 8 496 4 0 7132

27 D / DIWAN 7998 336 80 42 37 4173 13 0 12679

28 BAHANPURA 5007 1013 47 11 11 1055 0 0 7144

29 BABULADA 6888 369 60 31 31 2509 20 0 9908

30 G/SAGAR 3094 294 28 6 15 518 23 0 3978

31 SANDHARA 5121 255 34 16 25 2654 0 0 8105

32 BHENSODA 5065 270 36 24 16 2277 0 0 7688

TOTAL 68164 6529 745 241 268 28646 61 0 10466

4

33

SITAMAU

SITAMAU (U) 4753 1056 82 48 16 1656 0 0 7611

34 SITAMAU (R) 3672 152 35 18 20 3085 2 0 6984

35 LADUNA 5602 258 75 26 26 3245 3 0 9235

36 DIPAKHEDA 3598 99 42 33 28 2655 0 0 6455

37 SUWASARA 6031 921 74 30 22 2278 0 0 9356

38 RUNIJA 4169 126 44 36 32 2443 0 0 6850


Page 65 of 118


L.T. Revenue Audit Group No.5 Annexure 1 (H) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE RATLAM TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC Category wise No. of Consumers

DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL 1 2 3 4 5 6 7 8 9 10 11 12

1 Ratlam (City)

Power house Zone 17435 5004 212 265 36 0 116 0 23068

2 Triveni Zone 20570 4817 255 290 25 235 99 0 26291

3 Vinobanagar Zone 22501 2055 296 205 40 0 214 0 25311

TOTAL 60506 11876 763 760 101 235 429 0 74670

4

Ratlam (O&M)

Simlawada 6583 380 56 25 9 3520 12 0 10585

5 Bilpank 5782 198 46 16 17 4213 4 0 10276

6 Dharad 8861 370 121 44 24 4516 16 3 13955

7 Semliya 3504 167 23 32 12 2714 2 0 6454

8 Dhonswas 6781 451 60 46 28 4134 12 6 11518

9 Shivpur 5051 177 54 30 5 4587 7 3 9914

10 Dhamnod 6645 286 59 46 7 3110 19 10 10182

11 Sailana 15819 1224 190 33 9 5571 24 0 22870

12 Namli 5079 594 47 43 12 2624 11 0 8410

13 Raoti 12299 412 143 20 4 5734 21 1 18634

14 Bajna 12527 427 93 35 5 4644 10 0 17741

TOTAL 34858 1902 303 189 111 24997 0 0 62360

15

Joara

Joara T 13466 3193 192 75 25 0 0 1 16952

16 Dhodhar 5825 482 49 34 42 3686 0 0 10118

17 K.Kheda 6316 316 43 40 26 4307 64 2 11114

18 Jaora R 6438 366 59 25 45 4232 16 0 11181

19 Uplai 6154 372 56 27 49 3604 104 0 10366

20 Ringnod 6795 265 52 31 52 4009 0 0 11204

21 Piploda 8464 536 54 75 46 5136 23 0 14334

22 Sukheda 5311 329 41 31 28 3647 0 0 9387

23 H.Paliya 3953 228 29 16 25 3125 11 0 7387

TOTAL 62722 6087 575 354 338 31746 218 3 102043

24

Alote

Alote T 5738 1166 72 42 32 1624 26 0 8700

25 V.Garh 6152 122 34 53 68 5053 1 0 11483

26 K.Devda 4308 94 39 22 44 3240 0 0 7747

27 Tal U 6609 713 51 27 31 3986 8 0 11425

28 K.Kalan 6701 283 62 41 34 6072 2 0 13195

29 Tal R 7616 189 51 36 53 4283 2 0 12230

30 H.Pipliya 6293 198 48 29 49 4696 8 0 11321

TOTAL 43417 2765 357 250 311 28954 47 0 76101

Ratlam Circle GRAND TOTAL 255576 25414 2587 1734 882 106302 832 26 393353


L.T. Revenue Audit Group No.6 Annexure 1 (I) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE NEEMUCH TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC

Category wise No. of Consumers DL&F CL&F IP W/W ST/LIGHT IRR TEMP(IRR) OTHER TOTAL

1 2 3 4 5 6 7 8 9 10 11 12

1 NEEMUCH

NEEMUCH (T) 23628 6634 344 64 45 476 0 172 31363

2 JEERAN 4792 441 23 29 27 2921 16 11 8260

39 RAHIMGARH 7985 418 86 41 56 5102 0 0 13688

40 KAYAMPUR 8238 753 71 26 38 5258 2 0 14386

TOTAL 44048 3783 509 258 238 25722 7 0 74565

MANDSAUR Circle GRAND TOTAL

24071

9

2606

7

259

2

100

3 1034

11931

6 114 0

39085

5


Page 66 of 118

3 NEEMUCH R-I 7638 535 64 29 48 4165 0 28 12507

4 NEEMUCH R-II 6255 319 44 28 35 2931 0 27 9639

5 HARKIYAKHAL 4528 250 24 17 30 2151 0 10 7010

6 CHITAKHEDA 4267 281 25 41 42 2671 0 3 7330

7 SAWAN 5241 306 53 24 33 3622 0 4 9283

TOTAL 56349 8766 577 232 260 18937 16 255 85392

8

JAWAD

JAWAD 3400 973 45 6 7 299 1 9 4740 9 RATANGARH 5099 467 47 32 30 3159 1 8835

10 SINGOLI 6695 654 65 59 55 3511 17 11 11067 11 ZANTLA 3090 210 25 29 38 2923 1 6316 12 DEEKEN 3775 271 28 28 27 2354 3 6486 13 MORWAN 4092 239 42 16 26 2337 24 8 6784 14 S.MAHARAJ 2817 300 37 14 12 1662 0 4842 15 ATHANA 5498 303 29 37 33 3299 1 1 9201 16 NAYAGAON 4075 457 44 19 13 1595 8 16 6227 17 JAAT NEW 2181 156 18 17 24 1645 0 4041

TOTAL 40722 4030 380 257 265 22784 51 50 68539

18

MANASA

RAMPURA 8365 893 66 42 56 2290 35 19 11766 19 KUKDESHWAR 7190 658 44 43 59 3847 0 16 11857 20 BARLAI 3018 128 20 19 27 1228 7 2 4449 21 MANASA (U) 5417 2063 106 12 7 181 0 75 7861 22 MANASA (R) 5299 163 29 34 27 3774 0 1 9327 23 BHATKHEDI 3949 232 22 19 24 2348 2 3 6599 24 KANJARDA 2998 183 17 22 24 1547 0 0 4791 25 ANTRI 3747 160 32 17 19 2251 0 2 6228 26 MAHAGARH 4866 200 37 28 36 3046 10 5 8228

TOTAL 44849 4680 373 236 279 20512 54 123 71106

Neemuch (O&M) Circle

GRAND TOTAL 141920 17476 1330 725 804 62233 121 428 225037


L.T. Revenue Audit Group No.7 Annexure 1 (J) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE JHABUA TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC


1 2 3 4 5 6 7 8 9 10 11 12

1

Jhabua

Jhabua (T) 8820 1717 69 13 17 22 123 0 10781

2 Jhabua (R) 18112 396 148 9 5 2150 81 0 20901

3 Meghnagar 20302 958 337 26 12 3325 34 0 24994

4 Thandla 17260 1215 145 20 9 2866 89 0 21604

5 Kakanwani 13050 404 198 7 4 1850 6 0 15519

6 Ranapur 15572 942 198 14 4 1839 58 0 18627

7 Para 9785 461 116 8 1 2379 34 0 12784

8 Khawasa 7371 258 79 4 2 1155 17 0 8886

9 Bamniya 6816 428 73 13 11 1526 15 0 8882

10 Sarangi 9733 361 94 15 9 4157 33 0 14402

11 Petlawad 9526 1121 100 23 13 3324 47 0 14154

12 Raipuriya 11247 393 105 13 9 2766 9 0 14542

13 Jhaknawada 7133 210 67 12 14 1970 12 0 9418

TOTAL 154727 8864 1729 177 110 29329 558 0 195494

14

Alirajpur

Alirajpur(T) 5602 1322 100 9 22 47 50 0 7103

15 Alirajpur(R) 16279 493 144 13 12 4836 42 0 21819

16 Jobat 14098 957 156 36 10 4531 151 0 19939

17 Bhabara 13550 638 153 12 6 2718 54 0 17131

18 Sondwa 21494 499 155 16 8 6890 55 0 29117


Page 67 of 118

19 Udaigarh 10242 260 141 11 3 2627 23 0 13307

20 Katthiwada 7819 190 33 8 3 1702 3 0 9758

TOTAL 89084 4310 882 105 64 23351 378 0 118174

Jhabua (O&M) Circle

GRAND TOTAL 243811 13174 2611 282 174 52680 936 0 313668


L.T. Revenue Audit Group No.8 Annexure 1 (K) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE BARWANI TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC


1 2 3 4 5 6 7 8 9 10 11 12

1

Barwani

Barwani (T) 13173 2521 154 15 20 0 218 1310 17411

2 Barwani (R) 1801 193 77 56 16 4520 92 5595 12350

3 Anjad (R-I) 2463 137 60 41 15 1660 32 1442 5850

4 Anjad (R-II) 2552 132 62 42 17 2899 22 2515 8241

5 Pati 1075 386 80 17 4 5903 23 20856 28344

6 Anjad (T) 3635 829 112 9 6 0 18 1187 5796

7 Talwada Deb 2291 271 79 44 6 2850 15 3100 8656

8 Dawana 2506 209 70 33 23 2142 23 3255 8261

9 Thikari 3850 629 128 31 7 2051 89 4537 11322

TOTAL 33346 5307 822 288 114 22025 532 43797 106231

10

Sendhwa

Sendhwa (T) 9064 1604 169 16 20 0 114 193 11180

11 Sendhwa (R) 1199 425 165 38 11 8743 140 25103 35824

12 Khetiya 3411 531 71 53 33 4377 378 7479 16333

13 Pansemal 2995 558 105 62 21 5371 215 7539 16866

14 Balwadi 1544 414 88 31 7 4646 146 14181 21057

15 Palsood 2784 803 262 52 10 5581 227 16603 26322

16 Rajpur (T) 3913 703 71 7 5 5 39 184 4927

17 Rajpur (R) 1777 60 97 35 24 5297 22 6644 13956

18 Julwaniya 2481 521 139 35 19 4839 113 10709 18856

TOTAL 29168 5619 1167 329 150 38859 1394 88635 165321

Barwani (O&M) Circle

GRAND TOTAL 62514 10926 1989 617 264 60884 1926 132432 271552


L.T. Revenue Audit Group No.9 Annexure 1 (L) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE BURHANPUR TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC


1 2 3 4 5 6 7 8 9 10 11 12

1 Burhanpur (City)

Shanwara Zone 24105 5399 2055 131 44 18 139 0 31891

2 Lalbag Zone 17070 1661 2518 83 25 37 191 0 21585

TOTAL 41175 7060 4573 214 69 55 330 0 53476

3

Burhanpur (O&M)

Burhanpur-R 4381 454 166 24 12 958 134 0 6129

4 Loni 4501 277 43 21 8 1637 27 0 6514

5 Sarola 3767 134 49 20 18 1774 23 0 5785

6 Badgaon 4793 183 56 31 26 2483 40 0 7612

7 Doi Phodiya 5881 281 69 36 26 2935 174 0 9402

8 Khaknar 13038 623 120 43 60 4153 703 0 18740

9 Shahpur 4848 526 33 42 12 1938 71 0 7470

10 Ichhapur 2919 193 27 10 8 1267 44 0 4468

11 Chapora 3007 157 26 9 4 1279 24 0 4506

12 Phopnar 3636 218 27 22 14 2229 12 0 6158

13 Khamni 4394 176 37 22 15 2174 38 0 6856

14 Nepanagar 7338 653 61 57 16 947 31 0 9103


Page 68 of 118

15 Dhabhiyakheda 5389 198 69 24 24 2544 31 0 8279

16 Nimbola 10471 518 162 50 41 2611 160 0 14013

TOTAL 78363 4591 945 411 284 28929 1512 0 115035

Burhanpur (O&M) Circle

GRAND TOTAL 119538 11651 5518 625 353 28984 1842 0 168511


L.T. Revenue Audit Group No.10 Annexure 1 (M) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (City) CIRCLE INDORE TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC


1 2 3 4 5 6 7 8 9 10 11 12

1

East City

Dn.

Manoramaganj 12071 7542 35 46 66 1 130 0 19891

2 O.P.H.(East) 6298 12040 235 166 66 0 85 0 18890

3 Tilak Nagar 19209 3768 54 88 35 8 127 0 23289

4 Satya Sai 25080 3795 90 203 58 4 872 0 30102

5 Khajrana 19089 1939 112 73 27 8 310 0 21558

6 Goyal Nagar 17087 1474 33 33 65 8 353 0 19053

TOTAL 98834 30558 559 609 317 29 1877 0 132783

7

West City Dn.

G.P.H. 18562 2705 557 376 41 0 56 0 22297

8 Subhash Chowk 9912 14141 148 212 30 0 85 0 24528

9 Sangam Nagar 23764 2905 992 290 39 5 235 0 28230

10 Kalani Nagar 15421 2033 235 165 19 1 92 0 17966

11 Airport 21455 1704 153 84 48 208 466 3 24121

TOTAL 89114 23488 2085 1127 177 214 934 3 117142

12

South City Dn.

O.P.H. (South) 14050 2818 170 233 20 0 73 0 17364

13 Mechanic Nagar 21473 5248 227 67 54 137 353 0 27559

14 Daily College 25669 2660 353 186 47 13 125 0 29053

15 Navlakha 10732 8797 178 98 41 0 58 0 19904

16 Univercity 13006 1952 528 56 4 368 493 3 16410

TOTAL 84930 21475 1456 640 166 518 1102 3 110290

17

North City Dn.

Sanwer Road 5879 888 1227 78 15 0 48 0 8135

18 Vijay Nagar 26328 4915 135 236 88 0 181 0 31883

19 Malwa Mill 24693 4795 124 370 66 0 82 0 30130

20 Electronic Comp. 22627 2997 585 323 61 59 87 0 26739

21 Aryany Nagar 11608 1556 34 60 61 0 329 0 13648

22 Mahalaxmi 16385 3360 203 65 12 257 1120 0 21402 TOTAL

107520 18511 2308 1132 303 316 1847 0 131937

23

Central City Dn.

Rajendra Nagar 30278 2526 226 82 46 405 613 0 34176

24 Rajmohalla 12707 3389 203 207 22 1 61 0 16590

25 Annapurna 21050 3024 96 104 31 1 171 0 24477

26 Gumasta Nagar 16669 2395 843 108 30 0 147 0 20192

27 Rau 13361 1639 336 62 12 224 654 0 16288

28 Sirpur 16386 1566 264 147 10 23 118 0 18514

TOTAL 110451 14539 1968 710 151 654 1764 0 130237

Indore (City) Circle

GRAND TOTAL 490849 108571 8376 4218 1114 1731 7524 6 622389

M.P.P.K.V.V.Co.Ltd., INDORE L.T. Revenue Audit Group No.11 Annexure 1 (N)

LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE DHAR TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN NAME OF ZONE/DC


1 2 3 4 5 6 7 8 9 10 ¼½ 12

1 Dhar

Dhar-T 19176 3757 207 87 30 238 209 0 23704

2 Dhar-R 6421 197 60 35 2 3486 17 0 10218


Page 69 of 118


L.T. Revenue Audit Group No.12 Annexure 1 (O) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE DEWAS TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC


1 2 3 4 5 6 7 8 9 10 11 12

1 DEWAS (City)

CIVIL LINE ZONE

14939 1382 311 40 52 165 102 0 16991

2

SENIOR ZONE 14528 2753 136 64 40 394 172 0 18087 3

CITY ZONE 13680 2983 81 40 44 0 122 0 16950

4

INDUSTRIAL ZONE

11260 658 296 36 47 167 106 0 12570

TOTAL 54407 7776 824 180 183 726 502 0 64598

5 DEWAS (O&M)

KSHIPRA 4486 310 34 30 16 2570 0 0 7446

6

SIROLIYA 3533 139 26 12 16 2670 0 0 6396 7

KHATAMBA 4686 285 50 44 14 2729 0 0 7808

8

DOUBLE CHOUKY

4088 306 45 10 0 2841 0 0 7290

9

SINGWADA 7705 226 63 34 3 5950 0 0 13981

3 Tirla 8791 252 82 30 2 3368 15 0 12540

4 Teesgaon 6142 121 31 21 12 4134 0 0 10461

5 Bagdi 9076 351 67 32 6 5484 13 0 15029

6 Nalchha 11940 418 75 23 7 2092 15 0 14570

7 Digthan 3869 208 37 16 13 2322 29 0 6494

8 Kesure 6127 574 68 18 3 4009 22 0 10821

TOTAL 71542 5878 627 262 75 25133 320 0 103837

9

Badnawar

Kanwan 7748 664 72 24 13 4605 22 0 13148

10 Kod 3178 242 19 8 8 2066 0 0 5521

11 Bidwal 5295 313 53 20 5 3716 0 0 9402

12 Badnawar-T 6385 1229 69 9 10 1320 100 0 9122

13 Badnawar-R 5619 137 49 10 2 3976 12 0 9805

14 Multhan 3883 110 24 9 5 2867 2 0 6900

15 Chhayan 7306 205 70 15 8 3190 7 0 10801

TOTAL 39414 2900 356 95 51 21740 143 0 64699

16

Rajgarh

Amzera 7944 406 82 23 29 4237 3 0 12724

17 Desai 5128 290 50 18 9 2845 3 0 8343

18 Rajod 8572 677 99 27 27 5397 8 0 14807

19 Sardarpur 6476 362 72 31 12 3724 38 2 10717

20 Rajgarh 4299 1140 37 16 3 325 82 0 5902

21 Dhulet-R 12112 198 70 15 14 4383 9 0 16801

22 Ringnod 7407 214 47 27 20 3324 3 0 11042

TOTAL 51938 3287 457 157 114 24235 146 2 80336

23

Kukshi

Bagh 18386 555 157 47 5 5321 28 0 24499

24 Kukhi-T 15367 1574 152 22 6 3308 223 0 20652

25 Kukhi-R 7096 194 68 18 7 4611 7 0 12001

26 Susari 14128 475 182 41 3 7304 93 0 22226

27 Nisarpur 5711 249 63 26 10 3169 32 0 9260

28 Chikhalda 5568 110 40 35 17 1912 6 0 7688

TOTAL 66256 3157 662 189 48 25625 389 0 96326

29

Manawar

Manawar-T 13242 1456 153 33 29 3433 84 0 18430

30 Manawar-R 9233 168 89 36 27 4554 45 0 14152

31 Singhana 6166 350 68 43 27 2161 1 0 8816

32 Bakaner 11169 376 166 56 48 6156 1 0 17972

33 Tawlai 9230 271 127 46 34 5150 33 0 14891

34 Gandhwani 20967 622 142 29 2 6816 13 0 28591

TOTAL 70007 3243 745 243 167 28270 177 0 102852

DHAR Circle GRAND TOTAL 299157 18465 2847 946 455 125003 1175 2 448050


Page 70 of 118

10

DEWAS (R) 2031 104 12 8 7 1991 0 0 4153 11

BAROTHA 4170 286 34 33 27 2414 0 0 6964

12

VIJAYGANJ MANDI

4159 246 39 18 28 3832 0 0 8322

TOTAL 34858 1902 303 189 111 24997 0 0 62360

13 SONKATCH SONKATCH(U) 4658 1201 39 20 8 1024 0 0 6950 14

SONKACHCH(R) 6947 164 53 35 17 4671 0 0 11887

15

GANDHRVPURI 6958 272 65 31 19 5038 31 0 12414 16

PIPALGAVA 6644 291 50 21 22 3830 0 0 10858

17

BHOURASA 5539 464 60 38 8 3637 4 0 9750 18

TONK-KALAN 6215 297 50 25 23 4397 4 0 11011

19

TOKN-KHURD 6566 491 70 24 23 5434 9 0 12617

TOTAL 43527 3180 387 194 120 28031 48 0 75487

20 KANNOD KANNOD 10478 962 120 40 28 4444 28 0 16100 21

KANTAPHOD 8412 473 92 42 14 3906 21 0 12960

22

SATWAS 6807 543 67 26 10 2201 15 0 9669

23

KHATEGAON-I(U)

7998 1394 85 17 15 2540 0 0 12049

24

KHATEGAON-II(R)

7193 131 86 25 20 4544 23 0 12022

25

HARNGONV 4311 108 53 16 8 2062 2 0 6560 26

NEMAWAR 7421 295 74 17 24 4644 14 0 12489

27

PANI GONV 4619 163 46 24 15 2672 2 0 7541 28

BAIJAGWADA 5815 111 60 10 12 2558 30 0 8596

TOTAL 63054 4180 683 217 146 29571 135 0 97986

29 BAGLI BAGLI 6191 402 46 29 26 2670 0 0 9364 30

CHAPDA 3398 314 36 7 6 1753 0 0 5514

31

UDAYNAGAR 8682 387 108 60 64 3177 0 0 12478 32

KAMLAPUR 4552 161 35 29 14 2744 0 0 7535

33

HATPIPLYA-U 4203 632 81 27 7 1599 0 0 6549 34

HATPIPLYA-R 5376 136 37 71 20 3155 0 0 8795

35

KARNAWAD 3868 221 40 27 16 2458 0 0 6630 36

NEORI 4462 258 37 24 22 2707 0 0 7510

37

Punjapura 5437 265 81 32 18 1876 0 0 7709

TOTAL 46169 2776 501 306 193 22139 0 0 72084

Dewas Circle

GRAND TOTAL 242015 19814 2698 1086 753 105464 685 0 372515


L.T. Revenue Audit Group No.13 Annexure 1 (P) LIST OF DISTRIBUTION CENTRES (DCs) UNDER S.E. (O&M) CIRCLE SHAJAPUR AND AGAR TO BE OUTSOURCED FOR LT REVENUE AUDIT AND CATEGORY WISE NO. OF CONSUMERS

SL.NO NAME OF DN

NAME OF ZONE/DC


1 2 3 4 5 6 7 8 9 10 ¼½ 12 1 Shajapur Shajapur (T) 12467 2945 142 19 23 61 202 0 15859

2

Shajapur (R-1)

5954 137 62 17 0 3776 47 0 9993

3

Shajapur (R-2)

5832 175 65 17 2 2650 23 4 8768

4

Maksi 2748 161 28 8 0 1324 5 0 4274 5

Lahori 5320 647 95 11 8 1524 18 0 7623

6

Berchha 7733 496 78 35 0 3593 54 1 11990 7

Salsalai 5505 163 52 12 0 3433 4 0 9169

8

Gulana 4519 187 59 12 0 2604 5 0 7386

TOTAL 50078 4911 581 131 33 18965 358 5 75062

9 Mo.

Barodiya Mo. Barodiya (N)

6273 222 52 21 0 3822 5 0 10395

10

Mo. Barodiya (S)

5972 391 58 14 1 3209 0 1 9646

11

Panwadi 6194 238 60 11 0 2782 13 1 9299

TOTAL 18439 851 170 46 1 9813 18 2 29340

12 SHUJALPUR SHUJALPUR [T]

9813 2243 107 11 23 78 45 0 12320

13

SHUJALPUR [R]

7335 199 64 23 0 3666 65 0 11352

14

AKODIYA 7558 707 76 22 19 2986 51 0 11419 15

POLAIKALA 6730 387 46 24 18 3094 11 0 10310

16 AV. BARODIYA 3005 163 Þ Þ 6 6 1605 15 0 4822 17

ARNIYAKALA 6240 375 51 27 16 3441 9 0 10159

18

POCHANER 4036 134 28 12 15 2641 0 0 6866 19

KALAPIPAL 5985 880 59 18 19 1785 15 1 8762

20

NANDNI 4982 151 43 16 21 2756 2 0 7971 21

KHOKRAKALA 4813 288 54 8 16 3210 2 0 8391

22

BEHRAWAL 4931 130 37 17 17 2805 1 0 7938

TOTAL 65428 5657 587 184 170 28067 216 1 100310


Page 71 of 118

Shajapur Circle

GRAND TOTAL 83867 6508 757 230 171 37880 234 3 129650

23 Agar Agar T 7312 1962 82 22 12 60 161 3 9614 24

Agar R 8700 108 52 30 16 3355 16 0 12277

25

Barod 7143 633 64 53 11 3367 2 0 11322 26

Jaysingpura 8172 117 40 72 18 4563 3 0 12985

27

Kanad 7289 444 75 43 19 2945 4 0 10819 28

Tanodiya 7930 414 75 28 14 3151 7 0 11619

TOTAL 46546 3678 388 248 90 17441 193 3 68587

29 Susner Nalkheda T 7911 734 57 35 19 2544 38 0 11338 30

Nalkheda R 7784 80 34 29 19 2884 7 0 10837

31

Susner 14713 860 134 43 25 5530 43 0 21348 32

Soyat 8154 683 112 25 16 3395 43 0 12428

TOTAL 38562 2357 337 132 79 14353 131 0 55951

Agar Circle GRAND TOTAL 85108 6035 725 380 169 31794 324 3 124538

-Sd- Chief Engineer (Purchase) O/o MD (WZ), MPPKVVCL,

Indore


Page 72 of 118

SECTION - V SCHEDULE-I: PRICE AND QUANTITY

TO BE FILED ONLINE IN ENVELOPE- C WE QUOTED OUR LOWEST RATES AGAINST TENDER SPECIFICATIONS AS UNDER: -

Name of bidder

Sr.No.

Group No.

Particular HSN / SAC

Code

Tendered

Quantity (Total

Number of

Auditee Units)

Financial Year of Audit

Fees / rates (in Rs.) for audit of per auditee unit

for the FY as shown in

coloumn No. 6 including all

T.A./D.A., Lodging,

Boarding, out of pocket

expenses etc complete as per

all Terms and conditions

mentioned in the Tender Document

Tax amount Total Tax

Total Amount for per Auditee

Units for the FY as shown in coloumn

No. 6 (Rs./Unit)

Total Amoun

t of fees for

all Auditee Units for the FY as

shown in

coloumn No.6 (in Rs.)

Choice for

allotment of audit work

of Group as per tender condition (in

Roman No., i.e. I, II, III

etc.)

SGST CGST IGST

% Amt

% Amt

% Amt

Amt

1 2 3 4 5 6 7 8 9 10 11

12 13 14

15=7+14 16=15x5

17

(A) L.T.Revenue Audit

1 1 Distribution Centres under Ujjain (O&M) Circle

35 2017-19

2 2 Distribution Centres under Indore (O&M) Circle

37 2017-19

3 3 Distribution Centres under Khargone (O&M) Circle

45 2017-19

4 4 Distribution Centres under Mandsaur (O&M) Circle

40 2017-19

5 5 Distribution Centres / Zones under Ratlam (O&M) Circle

30 2017-19

6 6 Distribution Centres under Neemuch (O&M) Circle

26 2017-19

7 7 Distribution Centres under Jhabua (O&M) Circle

20 2017-19

8 8 Distribution Centres under Barwani (O&M) Circle

18 2017-19

9 9

Distribution Centres/ Zones under Burhanpur (O&M) Circle

16 2017-19

10

10 Zones under Indore (City) Circle 28 2016-19

11

11 Distribution Centres under Dhar (O&M) Circle

34 2016-19

12

12 Distribution Centres / zones under Dewas (O&M) Circle

37 2016-19

13

13

Distribution Centres under Shajapur & Agar (O&M) Circle

32 2015-19

(B) Systems & Expenditure Audit

14

14

Ujjain, Region, Circle, Division & RAO Offices under (O&M) Circle Ujjain , Dewas, Shajapur & Agar

27 2017-19

15

15

Circle, Division & RAO Offices under (O&M) Circle Khandwa, Burhanpur, Khargone & Barwani

21 2017-19

16

16

Circle, Division & RAO Offices under (O&M) Circle Mandsaur Ratlam & Neemuch

20 2017-19


Page 73 of 118

NOTE: 1. GST Registration Number of Bidder & HSN Code- ......................................................................,

(Enclose copy of Registration Certificate)

2. GST Registration Number of MPPKVVCL – 23AADCM7397N1ZU,

3. The Bidder shall quote its rates/prices for any or all Line item(s), mentioned in the

Price Schedule given in Schedule-I ‘Price Schedule’ with all the fields duly filled for

respective line item.

4. The UNIT of measurement for quoting rate of the item specified in the above Price Bid

schedule should be noted carefully before quoting rate(s). The unit shall remain un-

changed & applicable as per the above schedule and quoted rate shall be considered

only as per the above specified unit(s) for purpose of comparison as well as

placement of order. The bidder shall be bound to accept the same; else EMD shall be

forfeited and if EMD is already exempted, amount equivalent to the EMD required in

the tender will have to be deposited to MPPKVVCL Indore otherwise such firm shall

be kept disqualified for TWO (2) future tenders of MPPKVVCL for same/similar

item(s), reserving rights of other actions as per provisions of the tender & law of

contracts.

5. Any variation in rate of GST during contractual delivery period shall be borne by company (Purchaser).

6. Any downward variation in rate of GST beyond contractual delivery period shall be pass on to company and upward variation shall be borne by bidder firm.

7. Input credit has been considered under the provision of relevant act while submitting the above rates.

8. The total price mentioned in column 16 shall be considered as inclusive of all taxes & duties for that item/service no other taxes shall be payable.

9. It may be noted that Payment for works to be performed under this contract shall be released at contracted rates for aforesaid tasks only. Therefore, charges for all other activities to be performed under this contract as per Section IV-“Specification & Scope of Work” must be included in the rates quoted for above by the bidder.

10. No column shall be left blank, mentioned zero if not applicable.

11. Fees/rates per auditee office have to be quoted for audit work shall be legible

and clear. In case if the fees/rates quoted are not legible and clear, such offers

may be rejected at the sole discretion of MPPKVVCL, Indore.

12. The fees/rates in the above Price Bid shall be “fixed price‟ quoted for the audit

of each unit for the FY shown against each Group. The GST should be quoted

separately. If any Tax rates are increased or decreased, a new tax is

introduced, an existing tax is abolished, or any change in interpretation or

application of any tax occurs in the course of performance of contract, which

was or will be assessed on the auditor, an equitable adjustment in the total

fees payable for audit assignment shall be made to fully take into account any

such change. 13. All prices should be in INR. 14. It is mandatory to participate in atleast in one group. In case if the bidder

participate in more than one group then fill the choice in the sequence from I to VII as per their choice in column No. 17 for allotment of audit work of maximum Three groups only (Please refer Clause 2 of Section-II , General Instructions to Bidders).

15. In the field of “NAME OF BIDDER” above it is mandatory to fill by the bidder.


Page 74 of 118

16. INFORMATION TO BIDDERS:- SUBMISSION OF PROPOSAL There are two types of internal audit to be outsourced to CA firms.

(i) L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C’s/Zones under each circle/group should be done for the FY as mentioned against the circle/group as per Scope of Work given in Clause 13 of Section-IV (Specification and Scope of Works). Details of offices are shown in Annexure-1 A, C & D to P of Section-IV (Specification and Scope of Works) .The outsourcing of LT Revenue audit at circle level to CA firm shall be for a particular group i.e. for all D.C/Zones offices in that Group and each Group contains (01 or 02) Circles. Out of total 13 groups of LT Revenue audit (Group S.No. 1 to 13 of Annexure 1 (A) and 1 (C)) of Section-IV (Specification and Scope of Works) One Bidder Firm can participate maximum in 5 (Five )groups.

(ii) System & Expenditure Audit :- The outsourcing of System and Expenditure audit to CA Firms shall be for a particular group, i.e. for Region, all Circles, Divisions and RAO offices under three (3) to four (4) Circles in that Group. The C.A. Firm shall be responsible for System and Expenditure audit of the CE Office, all Circle Offices, Division Offices, Store Dn. Civil Dn. Office, and RAO office under that group, as per scope of work given in Clause 12, 14 and 15 of Section-IV (Specification and Scope of Works).. Out of total 3 Groups of System & Expenditure Audit (Group S. No. 14 to 16) One Bidder Firm can participate maximum in 2 (two) groups. As such one bidder firm can participate in maximum 7 (Seven) groups only out of total 16 groups of LT & Systems & Expenditure Audit. But the audit work of maximum 3(Three) groups (maximum 2 Groups of LT Audit + 1 Group of Systems & Expenditure Audit) shall be allotted to one Bidder Firm.

(iii) In special conditions mentioned in the selection procedure given under Section-II (General Instructions to Bidder) in the tender document work of more than Two groups for LT Audit & One group for Systems & Expenditure Audit shall be allotted to any firm.

Signature of Bidder with Seal of Firm :

Place- Name (in full) : Date- Designation :


Page 75 of 118

SECTION - V SCHEDULE – II (A): GENERAL INFORMATION

(TO BE FILED ONLINE IN ENVELOPE-B, PART–II, “COMMERCIAL / TECHNICAL BID”)

Please furnish desired details. Strike off, whichever is not applicable. Use separate sheets wherever necessary and enclose the same as Annexure.

Sr. No.

Particulars Information Enclosures

1 Name of the Firm Latest Partnership Deed 2 Telephone Nos. / Mobile No. 3 Fax Nos. 4 E-mail address

5 Address of the Head Office of the Firm ( Phone No., Email id, fax, Mobile No., Address)

(i) Latest constitution

certificate of the Firm issued by ICAI

(ii) Photocopy of PAN Card (iii) Photocopy of GST Reg.

Certificate (iv) Audited Copy of P&L

Accounts, Balance Sheet and Income Tax Return for FY 2017-18.

(v) Certified Copy of Latest Partnership Deed

6 Firm Registration No. (as mentioned in the constitution certificate)

7 Date of Establishment of Firm

8 Date of Formation of Partnership Firm in case initially established as Proprietorship Firm

9 Whether the Head Office/ Branch Office is in Indore / Ujjain Commissionaire area.

10 Whether any Office of Operation is in the Circle of the Group.

11 No. of Branches of the Firm

12 Address of Branches with the Date of Opening

13 Number of Partners 14 Number of Full-time Partners with the firm

15 Name of the Partners in the firm along with their membership number issued by ICAI, and the year of association with the firm

16 No. of CA on the roll of the Bidder 17 No. of other paid staff on the roll of bidder

18

CAG empanelment number for the FY 2018-19

Proof of empanelment with CAG letter of CAG addressed to firm showing empanelment of the firm for the FY 2018-19

19 No. of Articles Trainees

20 Partner of the firm to be assigned on the assignment with their Qualification

Bio data with experience of the partner of the firm

21 No. and name of the Professionals and Audit Assistants to be provided by the bidder on the assignment.

Bio data of the Audit Officers and Audit Assistants to be assigned on the assignment.

22 Any other information that bidder may like to provide

Signature of Bidder with Seal of Firm: Place- Name (in full): Date- Designation:


Page 76 of 118

SECTION - V SCHEDULE – II (B): COMMERCIAL INFORMATION

(TO BE FILED ONLINE IN ENVELOPE-B PART–II, “COMMERCIAL / TECHNICAL BID”) Please furnish desired details. Strike off, whichever is not applicable. Use separate sheets wherever necessary. Please enclose the extra sheets as Annexure

Sr. No.

Particulars Details

1 Earnest Money details a) Online payment details b) Amount of EMD (in `)

c)

Any exemption from EMD (if yes, please mention under which category exemption is sought i.e. SSI Unit of M.P./small Scale unit registered with NSIC/Fully owned Stated/Central Govt. Unit etc.)

2 Whether the offer is valid for 180 days from the date of opening of commercial / Technical bid.

Yes / No (If no, state validity period)

3 Performance Security Deposit: - Please indicate details of Performance Security Deposit, as would be applicable to the bidder.

(Please refer to General Terms & Conditions Section-III for details, and fill in the response accordingly)

a) Normal SD @10% shall be deposited

4 Bank details for the purpose of payment through RTGS

i Bank Name & address ii Branch Name iii A/c No. iv IFSC Code

6

They do not anticipate change in the ownership during the proposed period of contract, (if such a change is anticipated, the scope and effect thereof shall be defined).


**************


Page 77 of 118

SECTION-V SCHEDULE –III (A): COMMERCIAL DEVIATIONS

(TO BE FILED ONLINE IN ENVELOPE-B PART–II, “COMMERCIAL / TECHNICAL BID”)

If bidder desires to take any commercial deviation from the terms & conditions of the tender, it should be mentioned specifically in this deviation schedule. Unless commercial deviations are mentioned in this deviation schedule, the same will not be taken into consideration. Bidder’s Name & Address: ……………………………………………………………. To, The Chief Engineer (Purchase) O/o MD (West Zone) MPPKVV Co. Ltd, G.P.H. Compound, Pologround Indore. Sub: - Commercial Deviation

Dear Sir, The Commercial Deviation & Variation to the specification stipulated in the tender, for the items quoted, as under: -

Sr. No.

Condition Clause No. of Tender Document

Page No. of Tender Document

Statement of Deviation and

Variations 1 2 3 4 5

Except aforesaid deviations, the entire order, if placed, on us shall be executed

in accordance with your specifications and any other conditions, variations/deviations etc. if found, elsewhere in our offer should not be given any consideration while finalizing the tender. Note: - Continuation sheet of like size & format may be used as per bidder’s requirement and be enclosed as Annexure.


**************


Page 78 of 118

SECTION-V SCHEDULE –III (B): TECHNICAL DEVIATIONS

(TO BE FILED ONLINE IN ENVELOPE-B, PART–II, “COMMERCIAL / TECHNICAL BID”)

If bidder desires to take any technical deviation from the terms & conditions of the tender, it should be mentioned specifically in this deviation schedule. Unless technical deviations are mentioned in this deviation schedule, the same will not be taken into cognizance. Bidder’s Name & Address: …………………………………………………………. To, The Chief Engineer (Purchase) O/o MD (West Zone) MPPKVV Co. Ltd., G.P.H. Compound, Pologround Indore. Sub: - Technical Deviations. Dear Sir, The Technical Deviations & variations to the specifications stipulated in the tender, for the item quoted are, as under: -

Sr. No.

Condition Clause No. of Tender Document

Page No. of Tender

Document

Statement of Deviation and

Variations 1 2 3 4 5

Except aforesaid deviations, the entire order, if placed, on us shall be executed in accordance with your specifications and any other conditions, variations/deviations etc. if found, elsewhere in our offer should not be given any consideration while finalizing the tender. Note: - Continuation sheet of like size & format may be used as per bidder’s

requirement and be enclosed as Annexure. Signature of Bidder with Seal of Firm: Place- Name (in full): Date- Designation:

**************


Page 79 of 118

SECTION-V SCHEDULE – IV

SCHEDULE OF FINANCIAL INFORMATION

(TO BE FILED ONLINE IN ENVELOPE-B, PART–II, “COMMERCIAL / TECHNICAL

BID”)

Bidder’s Name & Address: …………………………………………………………. To, The Chief Engineer (Purchase) O/o MD (West Zone) MPPKVV Co. Ltd., G.P.H. Compound, Pologround Indore. Sub: - Financial Information.

Details of the Bidder Firm Sr . No.

Years Annual Turnover (Rs. In Lacs)

1 2015-16 2 2016-17 3 2017-18

Note: 1. Attach copies of the audited financial statements of the last 3 financial years.

2. Attach photocopies of Income Tax returns of the firm for last 3 financial years.

(Signed by an authorized Officer of the Firm, along-with seal of firm)

Title of Officer -

Name of Firm-

Date –

Place-

*********


Page 80 of 118

SECTION-V

SCHEDULE – V

DECLARATION OF RELATIONSHIP FORMAT

(TO BE FILED ONLINE IN ENVELOPE-B, PART-II, “COMMERCIAL/TECHNICAL BID)

DECLARATION BY THE TENDERER

(To be submitted on non judicial stamp paper of Rs.100.00)

(In case partner or any relationship of the partners of the firm exist with any

MPSEB/MP DISCOM Officer or employees retired or serving)

I……………………………………….………………………...…..sole proprietor/partner of

M/s……………………………............…………………………….hereby declare that the following

serving or retired officers or employees of the MPSEB (including companies formed)

are partners or have shares or have interest in the firm. (This undertaking should be on a non-

judicial stamp paper of ` 100/-duly notarized)

1 Name(s) (i) (ii) (iii)

2 Status in MPSEB/MP DISCOM

3 Address/ Telephone No(s)

4 Status in the Firm

And /OR

The relationship of the sole proprietor/partner(s) of the firm exists with the

following serving or retired officer or employees of MPSEB (including companies

formed). The relationship to the extent of Wife, Father, Mother, Son, Daughter, Son-in-

law or Daughter-in-law, Nephew & Niece etc., is to be considered.

1 Name(s) (i) (ii) (iii)

2 Status in MPSEB/MP Discom

3 Address/ Telephone No(s)

4 Status in the Firm

SIGNATURE OF THE

TENDERER

NAME

STATUS IN THE COMPANY

AFFIXED SEAL OF THE COMPANY


Page 81 of 118

SECTION-V

SCHEDULE – VI,

DECLARATION/ UNDERTAKING BY THE TENDERER/BIDDER

(To be submitted on non-judicial stamp paper worth Rs. 100/- & upload

the scan copy in Envelope-B)

I_______________________________ Sole proprietor / partner of M/s

_____________________________ is giving undertaking that:

1. Our firm/Company/any partner of the firm is not debarred / blacklisted for

future business with Discom-WZ / other Discom of MP/ any Government

Department or Public Sector Undertaking of any State Government in India or the

Government of India for practicing in India.

2. There is no pending or contemplated legal suit or criminal cases on grounds of moral turpitude or for violation of any other law in force.

We understand and agree that if the information mentioned above is found to be incorrect at any stage of this Bidding Process, our Bid shall be considered as non-responsive and rejected accordingly. If this undertaking is found to be incorrect post the issue of LoA, then such LoA issued shall be cancelled and the contract terminated, without any liability to either Party. Under such circumstances, however, we acknowledge and accept the right of MPPKVVCL to encash our EMD.

We further understand and agree that if the Audit is awarded to us and this undertaking is found to be incorrect after execution of the work, the order of appointments stands terminated, without any liability to either Party. Under such circumstances, however, we acknowledge and accept the right of MPPKVVCL to encash our security deposit.

(Signed by an authorized Officer of the Firm, along-with seal of firm)

Title of Officer -

Name of Firm-

Date –

Place


Page 82 of 118

SECTION-V

SCHEDULE – VII,

DECLARATION/ UNDERTAKING BY THE TENDERER/BIDDER

(To be submitted on non-judicial stamp paper worth Rs. 100/- & upload

the scan copy in Envelope-B)

[Shall be detailed out as indicated in the format on the Company’s/ Firm’s Letter Head]

I, the undersigned, being the duly authorized representative, do hereby

declared that if the work of Outsourcing of Internal Audit of various offices at Circle level under MPPKVVCL, Indore for the different Financial Year from 2015-16 to 2018-19 under any group number is allotted to our firm , the firm shall open its branch office in the area of Indore or Ujjain Commissionaire of Madhya Pradesh preferably in Indore , within one month of the receipt of the LoA from MPPKVVCL Indore and a copy of the registration of the firm from ICAI showing its branch office in the area of Indore or Ujjain Commissionaire of Madhya Pradesh will be submitted to the MPPKVVCL Indore failing to which I shall not start audit work also MPPKVVCL Indore shall have the right to reject our proposal and forfeit our EMD and security Deposit. The undersigned understands and agrees to the statement made above.

________________________________ (Signed by an authorized Officer of the Firm, along-with seal of firm) Title of Officer -

Name of Firm-

Date –

Place-


Page 83 of 118

SECTION-V SCHEDULE – VIII CHECK LIST (I)

(TO BE KEPT IN THE ENVELOPE PART–II, “COMMERCIAL / TECHNICAL BID”)

Sr. No. Check List Item Options Answer

1 Whether “Earnest Money Deposit” of specified amount is paid online and the documentary evidence is uploaded in Envelope-A.

Yes / No

2 Whether Certificate of unconditionally agreed to the clauses of the tender is uploaded online in Envelope-B

Yes / No

3 Whether the scan copy of duly signed “Tender Form” is uploaded online in Envelope-B

Yes / No

4 Schedule-II (A) General Information duly filled and uploaded online in Envelope-B

Yes / No

5 Schedule-II (B) Commercial Information duly filled and uploaded online in Envelope-B

Yes / No

6 Schedule-III(A) Commercial Deviation dully filled and uploaded online in Envelope-B

Yes / No

7 Schedule-III(B) Technical Deviation duly filled and uploaded online in Envelope-B

Yes / No

8 Schedule-IV Financial Information duly filled and uploaded online in Envelope-B

Yes / No

9 Schedule-V Declaration of Relationship Format duly filled and uploaded online in Envelope-B

Yes / No

10 Schedule-VI Declaration of /Undertaking of Firm (Not debarred /Blacklisted) duly filled and uploaded online in Envelope-B

Yes / No

11 Whether scan copy of GST exemption certificate (if applicable) uploaded online in Envelope-B

Yes / No

12 Schedule-VII Declaration of /Undertaking of Firm (Opening of Branch office) duly filled and uploaded online in Envelope-B

Yes / No

13 The schedule-VIII i.e., Check List uploaded online in Envelope-B Yes / No

14 Whether scan copy of Balance Sheets of last 3 year are uploaded online Envelope-B

Yes / No

15 Whether scan copy of P&L Accounts of last 3 year are uploaded

online in Envelope-B Yes / No

16 Schedule-I: Price bid is duly filled in and digitally signed by the signatory authority & uploaded online only in Envelope-C

Yes / No


Page 84 of 118

SECTION-V SCHEDULE – IX CONTRACT AGREEMEMNT

To be executed on non-judicial stamp paper worth Rs. 1000/- and one rupee revenue stamp

(stamp should be affixed over it)

THIS AGREEMENT made on this the …. day of ……………., against office order

no……….............dtd……………

BETWEEN

(1) ……..<Name of the Purchaser>……..For West Discom - Madhya Pradesh Paschim Kshetra Vidyut

Vitaran Company Ltd, Indore.( Constituted vide order dtd 31.05.2005, notified by the Stste

Government implementing restructuring of MPSEB vide no. 3679/FRS/18/13/202 to give effect

to reorganization of Madhya Pradesh State Electricity Board under the provision electricity act

2003 (No.36 of 2003), The applicable provision of Madhya Pradesh Vidut Sudhar Adhiniyam

2000(No.04 of 2001) and transfer scheme rule 2003) hereinafter referred to as the West

discom company of the one part.

and

(2) M/s_____________________________ of ______________________________ (hereinafter refer to as the

contractor/service provider/ Supplier which expression shall where the context so admits

include his heirs, executors, administrator & representatives), of the other part.

Whereas in accordance with the notice inviting the tender dtd…………….issued by CE

(Pur)/Addl.C.E.Pur O/o MD/WZ/MPPKVVCL, Indore. The contractor/service provider/ Supplier

submitted his offer which was opened on dtd………………… for

……………………………………………………………………..…. Whereas West zone company & the

contractor/service provider/ Supplier has decided to have provide

…………………………………………………………………………………………….& the contractor/service provider/

Supplier has agreed for the same upon the terms or condition here in after contained :-

Now it is hereby declared agreed as follows:

1. The contractor shall perform & carry out all maters incidental / ancillary there to within time

specified & in accordance with the special & general terms & condition of the tender document

no………......& price bid opened on dtd ……………………… for ……………………………………………… in witnesses

where of the parties here to signed this agreement on the date & here mentioned against their

respective signatures.

Article 1: Contract Documents

1.1 Contract Documents

The following documents shall constitute the Contract between the Purchaser and the

Contractor, and each shall be read and construed as an integral part of the Contract:

(a) Award of Contract No. ……………, Dated: …………….

(b) Section –V , Schedule- I (Price &Quantity)

(c) Section – IV (Specification & Scope of Work)

(d) Section - III (General Terms & Condition)

(e) Section –II ( General instructions to bidder)

(f) Section –V , Schedule- IX (Format for Contract Agreement)

(g) Other completed Bidding Forms submitted with the Letter of Bid

(h) Bid document as submitted by the Bidder including qualification of resources, standards

of performance

(i) Any other documents shall be added here.

1.2 Order of Precedence

In the event of any ambiguity or conflict between the Contract Documents listed above, the

order of precedence shall be the order in which the Contract Documents are listed in Article

1.1 (Contract Documents) above.


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1.3 Definitions Capitalized words and phrases used herein shall have the same meanings as are

described to them in the General Conditions of tender document.

Article 2: Price & statuary levies and Terms of Payment-

2.1 Price & statuary levies (Reference general terms & condition of purchases Clause 1)

The Purchaser hereby agrees to pay to the Contractor the Contract Price in consideration of

the performance by the Contractor of its obligations hereunder. The Contract Price shall be the

aggregate of Rs: ……………… (In words Rs…) as specified in Schedule “I”. Price & Quantity

Schedule or such other sums as may be determined in accordance with the terms and

conditions of the Contract.

2.2 Terms of Payment (Reference general terms & condition of purchases Clause 6)

The terms and procedures of payment according to which the Purchaser will make payment

the Contractor are given in the purchases ………………… (Terms of Payment) hereto.

Article 3: Effective Date

3.1 Effective Date

The Effective Date upon which the period shall be counted from the date of award of contract

& when all of the following conditions have been fulfilled:

(a) This Contract Agreement has been duly executed for and on behalf of the Purchaser and

the Contractor;

(b) The Contractor has submitted to the Purchaser the Performance security;

Each party shall use its best efforts to fulfill the above conditions for which it is responsible as

soon as practicable.

If the conditions listed under article 3.1 are not fulfilled within 15 day from the date

of this Contract notification because of reasons not attributable to the Contractor, the

parties shall discuss and agree on an equitable adjustment to the Contract Price and

the Time for Completion and/or other relevant conditions of the Contract.

• The laws applicable to this Contract shall be the laws in force in India. The Courts of

Indore shall have exclusive jurisdiction in all matters arising under this Contract.

3.2 Resolution of Disputes

(c) Settlement of Disputes i. If any dispute of any kind whatsoever shall arise between the Employer and the Contractor in

connection with or arising out of the Contract, including without prejudice to the generality of the foregoing, any question regarding its existence, validity or termination, or the execution of the Facilities, whether during the progress of the Facilities or after their completion and whether before or after the termination, abandonment or breach of the Contract, the parties shall seek to resolve any such dispute or difference, to the extent possible, amicably by mutual consultation.

ii. If the parties fail to resolve such a dispute or difference by mutual consultation at the execution site level, then the dispute shall be referred by the Contractor to the Addl. Director (Audit), who, within a period of thirty (30) days after being requested by Contractor to do so, shall give written notice of his decision.

iii. The decision/instruction of the Addl. Director (Audit) shall be deemed to have been accepted by the Contractor unless notified by the Contractor of his intention to refer the matter for Arbitration within thirty (30) days of such decision/instruction.

iv. In the event the Addl. Director (Audit) fails to notify his decision as aforesaid within thirty (30) days, the Contractor, if he intends to go for Arbitration, shall notify his intention to the Addl. Director (Audit) within 30 days of expiry of the first mentioned period of thirty days failing which it shall be deemed that there are no dispute or difference between the Employer and the Contractor.

v. In case of dispute or difference between the Employer and the Contractor, if the Employer intends to go for Arbitration, he shall notify such intention to the Contractor.

3.3 Arbitration i. All disputes or differences in respect of which the decision, if any, of the Addl. Director (Audit)

and/or the Head of the Implementing Authority has not become final or binding as aforesaid shall be settled by arbitration in the manner provided herein below:

ii. The employer or contractor either of them may after exhausting the provision of clause-38 may refer to the unsettled dispute to MP Madhyastha Abhikaran Adhinium under the Act (MP Madhyastha Abhikaran Adhinium 1983) with its latest amendment. The aggrieved party has


Page 86 of 118

to approach the Madhyastha for arbitration in accordance with the provision of MP Madhyastha Abhikaran Adhinium 1983. The decision of MP Madhyastha Abhikaran Adhinium shall be final and binding up on the parties.The language of the arbitration proceedings and that of the documents and communications between the parties shall be English. All the dispute will be settled in the High Court of MP Indore.

iii. During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out their respective obligations under the Contract.

Article 4: Communication Address

4.1 The address of the Purchaser for notice purposes, pursuant to SCC 11 is:

Attention:

Address:

City: PIN Code: Country: India.

Telephone:

Facsimile number:

Electronic mail address:

4.2 The address of the Contractor for notice purposes, is:

………………………………

………………………………

………………………………

Article 5: Schedules & Annexure-

5.1 The Schedules & Annexure listed in the tender document, order & this contract agreement

shall be deemed to form an integral part of this Contract Agreement.

Reference in the Contract to Schedules & Annexure shall mean the Schedules & Annexure

attached to purchase order, and the Contract shall be read and construed accordingly.

IN WITNESS WHEREOF the Purchaser and the Contractor have caused this Agreement to be duly

executed by their duly authorized representatives the day and year first above written.

Signed by, for and on behalf of the Purchaser

……………………………….

Name : ………………..

Designation : ………………..

Purchaser : ………………..

in the presence of

1. ………………………. 2. …………………………

Name : ……………….. Name : ………………..

Designation : ……………….. Designation :……………..

Purchaser : ……………….. Purchaser : ………………..

Signed by, for and on behalf of the Contractor

…………………………………

Name : …………………………………………….

Designation : …………………………………………….

Firm Name : …………………………………………….

in the presence of

1. …………………..

2. ……………………….


Page 87 of 118

SECTION-VI (Copy to be submitted in hard copy only in Envelope-B)

SAMPLE FORMATS

FOR

TEST AUDIT REPORT (TAR) FOR SYSTEM&

EXPENDITURE AUDIT /VERIFICATION OF STORE DN. &

INTERNAL AUDIT OF CIVIL DN.

----------------------------

INCLUDING

HALF MARGINS

(These formats are supplied only for a clear understanding of the scope

of work for participating firms. This portion is not related with bidding

process hence not required to be submitted with bid proposals)


Page 88 of 118

M.P.P.K.V.V.CO.LTD., INDORE

No…………../AR/Expt./AP-II/Indore dated…………………… To, The Additional Director (Audit), M.P.P.K.V.V.Co.Ltd., GPH Campus Polo Ground, INDORE Sub:- Submission of TAR on accounts of System & Expenditure Audit of O/o CE

(IR/CE(UR), SE(O&M/City/Civil) Circle, EE (O&M/City/STC/Store/Civil)Dn/RAO M.P.P.K.V.V.Co.Ltd ,…………………………….

Please find enclosed herewith the following documents in respect of System & Expenditure Audit of O/o CE (IR/CE(UR), SE(O&M/City/Civil) Circle, EE (O&M/City/STC/Store/Civil)Dn/RAO M.P.P.K.V.V.Co.Ltd …….…………… for the block year ……………………… for kind perusal and further necessary action. 1. Test Audit Report :- Page No. 1 to ………. (Along with ……… Nos. enclosures) 2. Original Half Margin :- No. 1 to …………… 3. Certificate :- 1 No. Page 4. Index of H.M. issued :- Page No. 1 to …………

Date – (Signed by an authorized Officer of the Firm, along-with seal of firm)

Place-

Title of Officer – Name of Firm-


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Certificate This is to certify that as per LoA No. MD/WZ/06/PUR/_______ dated ______of Chief Engineer (Purchase) MPPKVVCL, Indore, CA Firm M/S ________________ has completed the System & Expenditure Audit of office of _________for the FY ______ during the period from date _________ to __________ by the audit team as per details given below:-

S.No. Name of

Audit

Officer

Signature

of Audit

Officer

S.No. Name of Audit

Assistants

Signature of Audit

Assistants

1- 1-

2-

Seal & Signature of Firm Seal & Signature

Office Head MPPKVVCL, ------------

-


Page 90 of 118

Summary of Half margin issued

DETAILS OF H.M. ISSUED TO O/o _______________ AS PER Chief Engineer (Purchase) ORDER NO._________DATED ___________ FOR THE FY____________ DURING THE AUDIT PERIOD FROM _________ TO _________

S. No H.M.No. Date of issue Particulars TAR Signature of the receiver Para No. Annex. No. Amount

Seen and discussed by me & Recovery will be made and intimated to audit Seal and sign. of OIC Seal & Sign. of Outsourcing Firm


Page 91 of 118

TEST AUDIT REPORT ON ACCOUNT OF SYSTEM & EXPENDITURE AUDIT OF E E (O&M), M.P.P.K.V.V.CO.LTD. , DIVISION-I, KHARGONE

FOR THE YEAR 2016 - 2017 (A) INFORMATION OF OFFICERS / OFFICIALS (H.M. No.01) Annexure No. 01 The officers/officials held the charge of the post during the audit period FY 2016-2017 were attached to the office as detailed in Annexure No. 01. (B) POSITION OF SANCTIONED, FILLED UP, VACANT & EXCESS POST OF THE DIVISION OFFICE (H.M. No.02) Annexure No. 02 As per submitted information of sanctioned, filled up, vacant and excess posts of the Division for the month of December 2017 and, it is observed that total 408 were sanctioned as per Board Norms and 239 Nos. posts have been filled up (including excess filled) against sanction and vacant post were 169 in nos. Detail enclosed as per enclosed Annexure No. 02. (C) DETAIL PHYSICAL VERIFICATION OF CASH Annexure 3 Physical verification of Cash was conducted by Prashant Rajvaidya Audit Officer on dated 15/01/2018 and an amount of Rs. 00 (Rupees NIL Only) found as cash which tallied & agreed with cash book page no. 161 of cash book dated 15/01/2018. (D) AFFIXING THE WALL COFFER / CASH CHEST SECURELY ON THE WALL (H.M. No.07) As per reply to H.M. from E.E. “Tthe wall coffer cash chest Affixed on the wall of EE’s Room.” (E) DEFALCATION OF BOARD/COMPANY’S MONEY (H.M. No.08) No defalcation of Company/Board’s money occurred during the financial year 2016-17.


Page 92 of 118

TAR Para No.01 Settlement of old audit /note (Half. Margin . No.09) During the audit we observed 73 nos. of old audit para of system & expenditure audit is pending form years 2001-05, 2005-07, 2007-2011 and 2011-12 to 2015-16 for Rs. 1011615/- REPLY OF H.M. Best Efforts to recover amount for pending paras are undergoing. ACTION TO BE TAKEN Compliance should be reported to Internal Audit Department, MD Office, Indore within one month positively otherwise responsibility may be fixed on officer-in-charge. Audit paras pending for more than 1 year old must be closed in timely manner to make compliance effectively. TAR PARA NO. – 2 THEFT OF COMPANY PROPERTY.(H.M. – 11) Annexure 4 During the course of audit we have noticed three cases of theft of company’s property for Rs. 236757/- REPLY OF H.M. During the financial year 3 cases of theft occurred for Rs. 2.36 lakhs. ACTION TO BE TAKEN E.E. should ensure to report the updating of FIR to Internal Audit Department, MD Office, Indore TAR PARA NO. – 3 Non matching of ERP closing balance with Physical cash book (H M NO. –12 ) During the verification of ERP software entries it is found closing balance of ERP not matching with closing balance of physical cash book. Balance of cash should be NIL however ERP showing Rs. 589617.21. REPLY TO H.M:- Inform to Higher authority to resolve above error. ACTION TO BE TAKEN Executive Engineer should ensure Balance of ERP software should be match with balance as physical cash book and report to Internal Audit Department, MD Office, Indore within one month positively otherwise responsibility may be fixed on officer-in-charge. TAR PARA NO. – 4 NOT SETTLEMENT OF TDS DEFAULT (H. M. No. – 24) Annexure 05 During audit we observed that a sum of RS.15480/- are still pending as TDS defaults for the Financial Years 2012 -13.


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REPLY TO H.M:-

Communication has been issued to Tax Consultant Shri Kailash Ghatia, Indore in relation to TDS Default ACTION TO BE TAKEN (A) Necessary action to be initiate to resolve these defaults. (B) If any correction is required in filled TDS statement then it has to be filled as soon as possible. (C) If still default shown by TRACES then made payment and settled the demand as well care should be taken for non occurrence of such default in future. (D) Adequate awareness should made regarding pending demand for rectification so that action would be taken expeditiously. (E) Compliance should be reported to Internal Audit Department, MD Office, Indore within one month positively otherwise responsibility may be fixed on officer-in-charge. TAR Para No. 5 EXCESS EXPENDITURE ON TELEPHONE BEYOND THE MONTHLY CEILING FIXED.(H.M. No.25) Annexure 06 During the verification of the records related to telephone expenses it is observed that telephone expenses of Rs.66748/- are incurred above the ceiling limit specified.Employee wise and phone no. wise Details is enclosed in annexure. IN THE REPLY OF H.M. Recovery will be done from the concerning. ACTION TO BE TAKEN E.E. ensure that either sanction of competent authority to be obtained or amount should be recovered and compliance should be to Internal Audit Department, MD Office, Indore within one month positively otherwise responsibility may be fixed on officer-in-charge. TAR PARA NO. – 06 SHORT/NON DEDUCTION OF PENALTY ON LATE SUBMISION OF BILLS (H.M.26) ANNEXURE-07 From the scrutiny of billS of manpower supply agencies it is observed that recoverable penalty for late submission of bill should be Rs. 5400/- however recovered Rs. 1400/- only. Hence Rs. 4000/- to be recovered from the party. REPLY TO H.M:- The recovery done from the Party. ACTION TO BE TAKEN Amount treated recovered as to be deducted from S.D. So amount should be actually deducted from bill and compliances should be reported to internal audit department MD office within one month positively otherwise responsibility may be fixed on officer in charge.


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CONCLUSION

The compliance of this TAR Para no. 1 to 6 with the financial impact/Recovery of Rs 70748/- may please be furnished to the ADDITIONAL DIRECTOR,(AUDIT) MPPKVVCO.LTD. INDORE, within one month from the date of receipt, through next higher authority with his specific comments there on as per Boards circular No. S-II/1711 dated 14-06-1961 and Addl. Secretary (s) MPSEB Jabalpur’s No.02-05/Estt /corresp/273/5429/30/Jabalpur date.15.10.2003.

Sr. No.

Para No. Amount of recovery/financial impact.

Brief Particular of recovery

1

5 66748/- EXCESS EXPENDITURE FOR TELEPHONE

2 6 4000/- SHORT DEDUCTION OF PENALTY FOR LATE SUBMISSION OF BILL BY MANPOWER AGENCY

TOTAL RECOVERY

Rs. 70748/-

Date – (Signed by an authorized Partner of the Firm, along-with seal of firm) Place-

Name & Registration No. of authorized Partner –

Name of Firm-

Copy To :-1) S E (O&M) CIRCLE KHARGONE

2) E.E.(O&M) DIVISION-I, KHARGONE


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SECTION-VII

(Copy to be submitted in hard copy only in Envelope-B)

SAMPLE FORMATS

FOR

TEST AUDIT REPORT (TAR) FOR L.T. REVENUE

AUDIT OF D.C./ZONE

INCLUDING

HALF MARGINS

(These formats are supplied only for a clear understanding of the scope

of work for participating firms. This portion is not related with bidding

process hence not required to be submitted with bid proposals)


Page 96 of 118

No.____/I.A.P./LT/__________ Dated__________ To, The Additional Director (Audit), O/o The MD (WZ), M.P.P.K.V.V.Co.Ltd., Polo ground, INDORE

Sub.: Submission of TAR of L.T. Revenue accounts audit of M.P.P.K.V.V.Co.Ltd., ___________

D/c for the period from __________ to ___________. Please find enclosed herewith the following documents pertaining to Test Audit of L.T.

Revenue Accounts of _____________ D/c in (O&M) Division M.P.P.K.V.V.Co.Ltd., ___________ for the Block year _______________ for kind perusal and further necessary action.

1. Certificate of completion : 1 No. page

2. Title Sheet : 1 No. page

3. Cash Certificate : 1 No. page : 1 No. page 4. Index of H.M. issued : Page No. 1 to ______ 5. R-46 Statement for the month of _____________ (Photo copy enclosed) 6. Test Audit Report : Page No. 1 to ____(alongwith ___Nos. enclosures) 7. Original Half margin : No. 1 to ______ 8. ERP Generated Cash Book Page : No. 1 to ______ 9. ___________________________________ 10. ___________________________________

Date – (Signed by an authorized Partner of the Firm, along-with seal of

firm) Place-


Name of Firm-


Page 97 of 118

Certificate of Attendance This is to certify that as per Work Order No. MD/WZ/02/audit/2018-19/TS-/__________ dated _______of Chief Engineer (Purchase) MPPKVVCL, Indore , CA Firm M/S__________________________has completed the LT Revenue Audit of DC/Zone _______________for the FY ______ during the period from date _________ to __________ by the audit team as per details given below:- S. No. Name of

Audit

Officer

Signature

of Audit

Officer

S.

No.

Name of Audit

Assistants

Signature of Audit

Assistants

1- 1-

2-

Seal & Signature Seal & Signature EE (O&M/City) AE/JE (DC/Zone) MPPKVVCL, ------------- MPPKVVCL, -------------

Seal & sign. of Firm ________________________________________________________________________

Certificate of 100% Audit

This is to certify that M/s -----------------------CA Firm has completed the LT Revenue Audit of

100% CL, IP, Temporary connection (other than irrigation) & DL connections above 20 KW

for the FY ______ .

Seal & sign. of Firm Seal & Signature

AE/JE (DC/Zone)

MPPKVVCL, ------------

-


Page 98 of 118

TITLE SHEET

1. Centre of Audit : ___________________________________

Dist.____________ : Pin code no._________________________

STD Code No._________ : Telephone No._______________________

Mobile No. of OIC_____________________

2. Name of D/c in charge (OIC) : Shri________________________________

3. Audit conducted by : ___________________________________

4. Date of commencement : ___________________________________

5. Date of completion of audit : ___________________________________

6. No. of working days : ___________________________________

7. Cash Stub checked for the month : ___________________________________

8. Special attention required for the para no. :___________________________________

9. No. of H.M. issued :___________________________________

10. At present total No. of consumers category wise in the D/c

I.P. ________________________________

C.P. ________________________________

DL&F ________________________________

CL&F ________________________________

IRR ________________________________

SLP ________________________________

BPL ________________________________

W/W ________________________________

St. Light________________________________

Total : ______________________________

11. Summary of TAR

Para Nos. Annexure Nos. Amount of Recovery raised

TAR 01 to 01 to `

Certified that all the records which were maintained have been checked and TAR have

been drafted as per model report.

Date – (Signed by an authorized Partner of the Firm, along-with seal of

firm) Place-


Name of Firm-


Page 99 of 118

Summary of Half margin issued

DETAILS OF H.M. ISSUED TO JE/AE ________________D/c AS PER Chief Engineer (Purchase) , W.O.ORDER NO._________ DATED ___________ FOR THE AUDIT YEAR _______________ DURING THE AUDIT PERIOD FROM _________ TO _________

S. no. HM

No. Date of Issue

Particulars Introductory Annexure No.

TAR Signature of the

receiver Para

No. Annex.

No. Amount

Seen and discussed by me & Recovery will be made and intimated to audit Seal and sign. of AE/JE Seal & Sign. of Outsourcing Firm


Page 100 of 118

TEST AUDIT REPORT ON L.T.REVENUSE ACCOUNTS OF ____________ DISTRIBUTION CENTRE UNDER O&M DIVISION ________________

FOR THE BLOCK YEAR _________________ INTRODUCTRORY Test audit on L.T. revenue accounts of ___________________ Distribution Center under (O&M)

Division_________________ for the block year ________________ was conducted by Audit Party ____________________________ headed by Shri__________________ during the period ____________ to ______________ audit conducted vide Work order no.____________________ dt. _____________ .

(A) Certified that the Cash balance physically verified by audit party and chest fitted in the wall and

verification of Cash on dated ________ and certificate to this effect was recorded in ERP Generated Cash Book with the Cash balance on dated ___________ which is found ____________. Physical verification of cash book certificate is enclosed separately shown in Annexure No._A___.

(B) The details of officers/officials who held charges of post as indicated against each during the period

covered by audit are shown in enclosed Annexure No.___B___. (C) The revenue progress of the D/c as on ______________________ is found satisfactory as per enclosed

Annexure No.____C___ with comments of AE/JE and Audit party in charge. (D) The arrear position of the D/c as on ______________________ is found satisfactory as per enclosed

Annexure No.___D____ with comments of AE/JE and Audit party in charge. (E) The year wise progress report towards settlement of the old audit paras (TAR & TAN) in the following

table is enclosed Annexure No.___E____(provided by D/c) with comments of AE/JE and Audit party in charge.

(F) The statement of Stop / Defective metes for replacement as on dated__________ is as per enclosed Annexure No.___F__ (provided by D/c) with comments of AE/JE and Audit party in charge. (G) As per requirement to be checked checking of 100% connection having above 20 KW or more load of

the D/c during the audit period from ----------------- to ------------ has been done. Certificate enclosed as per Annexure No.___G__ (provided by D/c) with comments of AE/JE and Audit party in charge.

(H) The checking of revenue collection from Cash Stub / MR Book / CAC / CRA with Cash listing, DCB

and R-46 statement for the month _____________ of the D/c as on dated ________ is found correct as per enclosed R-46 Statement Annexure No.__H__(provided by D/c) with comments of AE/JE and Audit party in charge.

(I) As per requirement to be checked checking of Electricity bill amount paid by the consumers by the E-Payment mode and if any discrepancy found than we enclosed as per Annexure No.__I__(provided by D/c) with comments of AE/JE and Audit party in charge.

(J) checking the record of unauthorised changes in Sanctioned Load/Connected Load/Contract Demand of All type of connections (As per circular No.MD/WZ/10, Indore,dated 05-01-2018) therefore as per random checking we are enclosing such load changes list (provided by computer section) enclosed as per Annexure No.__J__(provided by D/c) with comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- All changes in load found (Approved / Not Approved) by the competent authority. 2- Applicable charges are (Recovered / Not recovered) in all cases. 3- Office Note/Load changes register (Maintained / Not maintained) in all cases. 4- Supplementary agreement (Executed / Not executed) in all cases. (K) checking the record of credit through CC-4/CC-7 all type of connections (As per circular

No.MD/WZ/10, Indore,dated 05-01-2018) therefore as per random checking we are enclosing such cases (provided by computer section) enclosed as per Annexure No.__K__(provided by D/c) with comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- All correction found (Approved / Not Approved) by the competent authority. 2- Office Note / CC-4 or CC-7 register (Maintained / Not maintained) in all cases. 3- All correction found (With consumer’s Application / Without consumer’s Application) 4- New CC-4 / CC-7 Annexure –I & Annexure-II are being (Used / Not used) in all cases.

S. No.

Year TAR or TAN No. of Para raised

Amount raised

No. of Para settled

Amount Settled

No. of para pending

Balance Amount


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(L) checking the record of Unauthorised credit / adjustment of any payment through CCB (As per circular No.MD/WZ/10, Indore,dated 05-01-2018) therefore as per random checking we are enclosing such cases (provided by computer section) enclosed as per Annexure No.__L__(provided by D/c) with comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- All Credit / Adjustment (Approved / Not Approved) by the competent authority. 2- Office Note / CCB register (Maintained / Not maintained) in all cases. (M) checking the record of Unauthorised Correction / Changes in MF / ME without competent authority

(As per circular No.MD/WZ/10, Indore,dated 05-01-2018) therefore as per random checking we are enclosing such cases (provided by computer section) enclosed as per Annexure No.__M__(provided by D/c) with comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- All Correction / Changes (Approved / Not Approved) by the competent authority. 2- Office Note / Any other register (Maintained / Not maintained) in all cases. (N) checking the record of R-3 All type of New Service Connection(NSC) (As per circular No.MD/WZ/10,

Indore,dated 05-01-2018) therefore as per random checking we are enclosing such cases (provided by computer section) enclosed as per Annexure No.__N__(provided by D/c) with comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- Correct Tariff Code (Applied / Not Applied) . 2- Correct Demand / Sanction Load (Entered / Not Entered) in all cases. 3- Correct ED Code (Applied / Not Applied) . 4- Correct Meter Rent Code (Applied / Not Applied) .

5- Correct MF (Entered / Not Entered) .

(O) Please intimate to audit the position of D.C.B. Reconciliation for the audit period ---------------. If certificate obtained from R.A.O. -------------------- concerned and copy of the same may please produced to audit. Latest position of the DCB reconciliation may please be intimated to audit with AE/JE comments in H.M.No.--------- reply at HM.

(P) During the Audit period please produced Yearly / Half yearly / Quarterly inspection report that is carried out by higher authority of your office with your compliance for verification may please be intimated to audit with AE/JE comments in H.M.No.--------- reply at HM.


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PHYSICAL VERIFICATION OF CASH BOOK (Annx. No. --------- ) (1) Wall coffer has grounded is wall of room. Duplicate key register is maintained and is to confirm that

two key having number G-1____________ and G-2______________. (2) Physical verification of Cash was conducted by Shri_____________________ on dated ________________ and

certificate to this effect was recorded in ERP Generated Cash Book balance on dated ____________ which is found Rs.__________________ detailed as under.

Details of Cash

Sr. No. Details of Note Amount 01 1000 x = ` 02 500 x = ` 03 100 x = ` 04 50 x = ` 05 20 x = ` 06 10 x = ` 07 5 x = ` 08 Coin = ` TOTAL :- `

Seal & Signature AE/JE Seal & Signature of Outsourcing Firm

CONCLUDING PARA

The total recovery pointed out in this Test Audit Report is Rs. ___________________ vide TAR para No. 1 to

_______________ the compliance of audit Report may be furnished within one month from the date of its receipt

as per board’s circular No. SII/1711 dt.14-06-1961 compliance reported through next higher authority.

Seal & Signature of Outsourcing Firm .

DETAILS OF OFFICERS / OFFICIALS STAFF DURING THE AUDIT PERIOD ANNX. NO. ------------ H.M. NO.____ (1) Name of A.E. / J.E. (OIC) : (2) Name of Revenue Accountant : (3) Name Revenue Cleark : (O.A.Gr. II / III) (4) Name of Cashier :

Seal & Signature of OIC


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REVENUE PROGRESS DURING THE AUDIT PERIOD ANNX. NO. ---------

H.M. NO.____

Sr. No.

Revenue Category Period

Nos. Amt. Nos. Amt. Nos. Amt. 01 DL&F 02 Non DL&F 03 Industrial Power 04 Water Works 05 Street Light 06 Irrigation (All Category)

07 Temporary (All

Category)

08 Others TOTAL :-



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ARREAR POSITION DURING THE AUDIT PERIOD

ANNX. NO.- ------- H.M. NO.____

Sr. No. Revenue Category Period

01 DL&F 02 Non DL&F 03 Industrial Power 04 Water Works 05 Street Light 06 Irrigation (All Category) 07 Temporary (All Category) 08 Others As per R-15 TOTAL :-



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PARA No. ____ LESS BILLING DUE TO STOPPED/DEFECTIVE METERS AND AVERAGE BILING THERE OF

H.M.No.____ OBSERVATION During the checking M.R.Books and consumers ledger, it was noticed that the energy meters, installed at the

premises of the consumer listed in Annexure No. ____ were reported as stopped or burnt from the months mentioned against each. In accordance with clause No. 19 (C) (III) of “General conditions of supply of Electrical energy and Scale of Miscellaneous charges” those consumers were required to be billed on the basis of average consumption of preceding or succeeding three months consumption as the case may be but the above instructions were not followed which resulted in short billing of `

___________ as detailed in Annexure No.____. REPLY OF H.M. The A.E./J.E. has stated that “Recovery pointed out by audit is accepted. On realization of M.R. No. and date will

be intimated to audit”. ACTION TO BE TAKEN Now internal audit department required that : (A) The aforesaid amount may please be recovered from respective consumer on priority. (B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on

officer-in-charge.

PARA No. ____ RECOVERY FOR COST OF BURNT METER

H.M.No.______ OBSERVATION According to clause 9 (C) of “General conditions of supply of Electrical Energy and Scale of Miscellaneous

Charges” every consumers is liable to compensate the Board for damages caused to Boards properties installed in consumer’s premises. The meter found burnt and Cost be recovered from the consumers as per Board’s circular No. __________ dated ______ and Notification No. __________ dated ______. The consumers is liable to pay its cost of ` _______ as detailed in Annexure No. ____.

REPLY OF H.M. The A.E./J.E. has stated that “Recovery pointed out by audit is accepted. On realization of M.R. No. and date will


officer-in-charge.

PARA No._____ LESS BILLING OF L.T. SHUNT CAPACITOR SURCHARGE H.M.No.____ OBSERVATION According to board’s circular No. __________ dated ______ and circular issued by Board from time to time, the

surcharge on account of non installation of appropriate capacity of L.T. Shunt Capacitor was not found billed in respect of power consumer as detailed in Annexure No.___ resulting short billing of `__________.



officer-in-charge.


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PARA No. ____ LESS BILLING OF W.L.T.Cs. (WELDING SURCHARGE) H.M.No._____ OBSERVATION According to board’s circular No. __________ dated ______and __________ dated ______ and __________ dated ______. The

special surcharge as prescribed in the above tariff has to be charged in respect to L.T. installation with Welding X-mer where connected load of Welding X-mer exceeds 25% of total connected load and where No. adequate steps were taken to improve power factor with the satisfaction of the Executive Engineer of the board. Due to non levy of aforesaid power factor surcharge in respect of consumers detailed in Annexure No. _____ resulted in short billing to the extent of _______________.



officer-in-charge.

SAMPLE FORMAT OF ANNEXURES FOR TAR

Details of ------------------------------------------------------- for the ------------ D/c Audit block----------- Para No.-------

Annex.

No.----

H.M. No.---

---

Name

of

Consu

mer

Address of

Consumer

Service

conn. No.

Categor

y of

connec

tion

Conn.

Load

Formul

a of

Averag

e Unit

Month

of

Burnt

/Defe

ctive

Meter

No. of columns may be added as per actual

requirements of the details of Para

Reco

vera

ble

Amo

unt

To be billed @ Already billed @

Sign. & Seal of Firm


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FORMAT OF HALF MARGINS CAMP ………………………………………

To be replied within 24 hours HM No. / ………………. Dt. …………………. To, The ……………………….. Engineer, M P P K V V CO. Ltd., ……………………….. Sub: - Production of Records The Records as per list receive Work Order No. No. ………………… dt. ………………………. sued by the Chief Engineer

(Purchase) M P P K V V Co. Ltd., Indore. May please be produced to audit for verification along with the following records for the selected month i.e.

1 Money receipt book and stubs. 2 C A C 3 C R A 4 Cash Book From ……………………….. to ……………………. 5 Demand ledger 6 Meter reading books along with meter replacement register, disposal slip burnt meter register, etc 7 R-2 Register 8 Temp. Ledger, Reading books and Street light ledger. 9 Fort nightly statement (R-46) certified copy received from R A O. 10 Vigilance checking file / register 11 Case of load enhanced / reduction the with register

Seal & Signature AE/JE Seal & Signature of Audit Officer


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CAMP ………………………………………

To be replied within 24 hours HM No. / ………………. Dt. …………………. To, The ……………………….. Engineer, Annex.no.------ M P P K V V CO. Ltd., -------------------

Sub: - Inordinate delay in Replacement of Stopped / Defective meter According to the Instructions contained in Item No. ……. of the Rev. circular No. __________ dated ______ read with

circular No. __________ dated ______defective meter should be replaced within fortnight at D.E.(H.Q.)/A.E. and within one month of other. Places and their billing should be revised as per clause 19(c) (iii) of Gen. Conditions of supply these instructions were not tallied of defective propped meters were not replaced average billing was also not found billed. The meters were replaced after award replaced after a period of …………………month/ not replaced up …………………… month listed in

Annex. No. …………….. After doing needful i.e. replacement of meters and average billing compliance reported to audit Seal & Signature AE/JE Seal & Signature of Audit Officer


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CAMP ……………………………………… To be replied within 24 hours HM No. / ………………. Dt. …………………. To, The ……………………….. Engineer, M P P K V V CO. Ltd., Annex.no.------ -------------------

Sub: - D. C. B. Reconciliation Please intimate to audit the position of D.C.B reconciliation for the audit period ……………………. If certificate

obtained from R A O concerned and copy of the same may please be produced to audit. Also latest position of the D.C.B reconciliation may please intimated to audit and a copy of the same if available may be produced to audit.



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CAMP ……………………………………… To be replied within 24 hours HM No. / ………………. Dt. …………………. To, The ……………………….. Engineer, TAR Para No. ------ M P P K V V CO. Ltd., ------------------- Annex.no. ------ Sub: - Less billing of meter hire charges. During the checking of meter reading Books with demand ledger, it was observed that Special type

meter (SEMS) were installed in the Premises of consumer mentioned in enclosed Annexure No. ………….. but meter hire charge was found billed according to old rates prescribed by the boards vide __________ dated ______ w.e.f. __________ and amounted at time billing of meter hire charges Rs. …………………………..



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CAMP ……………………………………… To be replied within 24 hours HM No. / ………………. Dt. …………………. To,

The ……………………….. Engineer, TAR Para No.------ M P P K V V CO. Ltd., ------------------- Annex.no.------ Sub: - Non recovery of cost of burnt meter According to clause 9(c) of Gen. condition of supply every consumer is liable to compensate the Board for

damages caused to its properties like mains apparatus instruments ingressions for burning of the meters as shown in Annex. no. ……………….. could not be ascertained No. Ceases for their burning Indicated on the meter readines books reasons for their burning may please Rs. ………………………… be recovered from meters amounting to circular No. __________ dated ______ and amended from time to time reported to audit.

Encl. :– As above Seal & Signature AE/JE Seal & Signature of Audit Officer


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CAMP ……………………………………… To be replied within 24 hours HM No. / ………………. Dt. …………………. To, The ……………………….. Engineer, TAR Para No. ------ M P P K V V CO.

Ltd., ------------------- Annex.no. ------ Sub: - Less billing of wrong application of tariff. The consumer of classified as commercial L & F and commercial power indicated in boards circular no.

__________ dated ______ and circular no. __________ dated ______ further board has introduced a separate tariff for commercial L& F consumer which is higher than the one applicable for domestic L&F consumers. The boards in its circular no. __________ dated ______ has clarified the charging of whole consumption at higher tariff is in order, when the lower tariff is used for higher one till separate connection for commercial purpose is availed by consumers. It was however, observed in respect of cases in listed Annexure No. …………… this has resulted in short billing to Rs. ………………………….This amount may be please recover and Compliance intimate to audit.



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The ……………………….. Engineer, TAR Para No.------ M P P K V V CO. Ltd., ------------------- Annex.no.------ Sub: - Less billing of W.L.T.Cs. (Welding surcharge). According to Boards circular no. __________ dated ______ and __________ dated ______ and __________ dated

______ the special surcharge as prescribed in the above tariff has to be charged in respect to L.T. installation

with welding X-mer where connected load of welding X-mer exceeds 25% of total connected load. Due to non

levy of aforesaid power factor surcharge in respect of consumers detailed in Annex.no. ………….. resulted in

short billing To the extent of Rs. …………………………….



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The ……………………….. Engineer, Annex.no.------ M P P K V V CO. Ltd., ------------------- Sub: - Checking the records of unauthorised changes in Sanctioned Load / Connected Load / Contract Demand of

all type connections with the data provided by computer centre. As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if SL/CL/CD is changed by DC for all type

existing connections, then following rules as per said circular should be followed :-

1- Such changes should be approved by the competent authority. Yes / No. 2- Applicable charges should be recovered for such cases. Yes / No. 3- Office Note/Load changes register should be maintained. Yes / No. 4- Supplementary agreement should be executed for such cases. Yes / No. Therefore as per random checking we are enclosing such load changes list (provided by computer

centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules followed or not. If recovery arrived then Para No.-------- for Rs………………..



Page 115 of 118


The ……………………….. Engineer, Annex.no.------ M P P K V V CO. Ltd., ------------------- Sub: - Checking the records of unauthorised Credit through CC-4 / CC-7 with the data provided by computer

centre. As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then

following rules as per said circular should be followed :-

1- Such correction should be approved by the competent authority. Yes / No. 2- Way of Application URJUS/1912/Manual Or without application. 3- Office Note/CC-4 or CC-7 register should be maintained. Yes / No. 4- New CC-4 / CC-7 Annexure-I & Annexure-II are being used as per Circular. Yes / No. Therefore as per random checking we are enclosing such Credit list (provided by computer centre) in

Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules followed or not. If recovery arrived then Para No.-------- for Rs………………..



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The ……………………….. Engineer, Annex.no.------ M P P K V V CO. Ltd., ------------------- Sub: - Checking the records of unauthorised Credit/adjustment of any payment through CCB register with the

data provided by computer centre. As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then


1- Such Credit / Adjustment should be approved by the competent authority. Yes / No. 2- Office Note / CCB register should be maintained. Yes / No. Therefore as per random checking we are enclosing such Credit/adjustment list (provided by

computer centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules followed or not. If recovery arrived then Para No. -------- for Rs………………..



Page 117 of 118


The ……………………….. Engineer, Annex.no.------ M P P K V V CO. Ltd., ------------------- Sub: - Checking the records of unauthorised correction/changes in MF/ME without competent approval with the

data provided by computer centre. As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then


1- Such correct / changes should be approved by the competent authority. Yes / No. 2- Office Note / Any register should be maintained. Yes / No. Therefore as per random checking we are enclosing such correction/changes list (provided by

computer centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules followed or not. If recovery arrived then Para No.-------- for Rs………………..



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The ……………………….. Engineer, Annex.no.------ M P P K V V CO. Ltd., ------------------- Sub: - Checking the records of R-3 of all type of NSC with the data provided by computer centre. As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if punching R-3 / NSC creation in database,

then following rules as per said circular should be followed :-

1- Correct Tariff Code should be applied. Yes / No. 2- Correct Demand / Sanction Load should be entered. Yes / No. 3- Correct ED Code should be applied. Yes / No. 4- Correct Meter Rent Code should be applied. Yes / No.

5- Correct MF should be punched. Yes / No.

Therefore as per random checking we are enclosing such NSC / R-3 list (provided by computer

centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules followed or not. If recovery arrived then Para No.-------- for Rs………………..
