OFFICE OF THE HEADQUARTERS MANIPUR RANGE ASSAM … · 2016-12-16 · 24. A power of attorney in favour of signatory and signatories or the tenderer in case the tender is signed by

OFFICE OF THE HEADQUARTERS MANIPUR RANGE ASSAM RIFLES

C/O 99 APO

6201/G/CAP/2016/001 Dated : 16 Dec 2016

NOTICE INVITING TENDER 1. Online e-tender with tender fees are hereby invited on behalf of President of India from Assam Rifles approved contractors and enlisted contractors working with other Central Government department/organization meeting eligibility criteria for selection of contractor for the following items :-

S/No Name of items Approximate cost (in lakhs)

Earnest money

Tender fee

(a) Solar Street Light (Complete Set) at Namching village (Manipur)

3,50,000.00 7,000/- 500.00

2. Last date uploading the tender documents by bidders duly completed in all respect is at 1030h on 05 Jan 2017 and opened on 1030h on 06 Jan 2017 (21 days from the date of publish of E-tender). 3. The lump sum amount to be quoted for the entire contract by the tenderers shall include all taxes including WCT and labourcess as applicable at the time of awarding of contract and during the execution of contract till completion. 4. Tender fee is required to be submitted with the application by Bank Draft/Treasury Challan only in favour of Commandant 6th Assam Rifles under Head of Account 46 Dy Comdt Head `2070’ Police 00.109 Assam Rifles, Sub Head 03.01.50 Other Charges (Civic Action) for the FY 2016-17.

5. The Inspector General Assam Rifles, MP Range AR (HQ 9 Sect AR) as the CFA reserves the right to reject or accept any application/tender without assigning any reasons. 6. Any inquiries by the tenderer may be obtained from the undersigned on any working day from 0830 hours to 1730 hours. This tender notice is also available on the Assam Rifles website at www.assamrifles.gov.in. Note: The complete tender documents can be accessed & downloaded from CPP Portal https://eprocure.gov.in/eprocure/ppp Please check regularly the website for any change/ modification/amendment in the Tender Enquiry. This TE is being issued with no financial commitment and DIGAR reserves the right to change or vary any part thereof at any stage. He also reserves the right to withdraw the TE, should it become necessary at any stage. Sd/- x x x

(Karam Singh Thakur) Dy Comdt Adjt for Comdt

Fwd to :- 1. HQ DGAR - You are requested to pub NIT in the three national / (PRO Cell) local newspapers. Soft copy fwd through ARMS pl. Shillong-10

2. HQ DGAR - Your are requested to pub NIT in the AR web site. Sig Branch (EDP Cell) Soft copy of this tender fwd through ARMS. Shillong-10

3. HQ IGAR(S) - for info and wide publicity pl. ( CAP Cell) PIN-932555 C/o 99 APO

4. HQ 9 Sector AR - for info pl. ( GS Branch) PIN-934829 C/o 99 APO 5. A Branch (Internal) - You are requested to detail a bd of offrs for opening of tender on 06 Jan 2017.

http://www.assamrifles.gov.in/

https://eprocure.gov.in/eprocure/ppp

INVITATION TO ONLINE TENDER

GOVT OF INDIA, MINISTTRY OF HOME AFFAIRS HEADQUARTERS DEPUTY INSPECTOR GENERAL ASSAM RIFLES

( HQ 9 SECTOR ) KEITHENMANBI, MANIPUR PIN-934829, C/O 99 APO

Tender No. 6201/G/CAP/2016 Dated, the Keithenmanbi : 16 Dec 2016 1. For and on behalf of the President of India, the Deputy Inspector General Assam Rifles, Headquarters Manipur Range (DIGAR, 9 Sector AR), Keithenmanbi, invites online tenders under Two Bid System (Technical & Financial Bid) on the prescribed form, for the purchase of the following stores as detailed in this schedule to tender :-

Ser No Description of Stores Required Qty

(a) Solar Street Lights (Complete Set) 10 Nos

2. If you are in a position to quote for the supply of these stores in accordance with the requirements stated in the attached schedule to tender, all documents attached herewith should be filled in, signed and submitted through e-Procurement site https://eprocure.gov.in/eprocure/ppp. All documents are required to be uploaded. No hard copies will be accepted except for tender fee, Security deposit and lab test certificate. 3. In case any foreign manufacturer is quoting directly against this online tender but has appointed any Indian firm/individual to represent it or facilitate its tender, manufacturer’s authorization on its letter head must be uploaded on CPP Portal by the foreign firm. 4. You are requested to study the tender document completely and ensure all documents pages and annexure to the tender are completely and correctly filled in, signed and stamped where applicable and then uploaded on CPP Portal. 5. This online Tender is NOT transferable. 6. This tender enquiry has the chapters and appendices as given in Schedule of Tender. Sd/- x x x Signature of the tenderer & Stamp (Karam Singh Thakur) Dy Comd Adjutant For & On Behalf of the President of India Page -1 of 27


SCHEDULE TO TENDER

ADVERTISED TENDER ENQUIRY

GOVT OF INDIA, MINISTRY OF HOME AFFAIRS HEADQUARTERS 9 SECTOR ASSAM RIFLES,

KEITHENMANBI, MANIPUR PIN-934829, C/O 99 APO

Tender No. 6201/G/CAP/2016 Dated, the Keithenmanbi: 16 Dec 2016

Schedule to online Tender

Chapter I : Instructions to Bidders Page- 3 to 12

Chapter II : Schedule of requirement Page- 13

Chapter III : Specifications Page- 14

Chapter IV : Compliance Statement Page- 15

Chapter V : Standard Form to be uploaded by bidders -

Appendix-A : Performance Statement Format Page- 16

Appendix-B : Band Guarantee Format for Furnishing Earnest Money (EMD)

Page- 17

Appendix-C : Scanned copy of EMD Page- 18

Appendix-D : Certificate to be signed by tender Page- 19

Appendix-E : Performa for “e-payment” Page- 20

Appendix-F : Black listing certificate Page- 21

Appendix-G : Financial stability cert Page- 22

Appendix-H : Guarantee/warrantee cert Page- 23

Appendix-J : Undertaking for no use of undue influence Page- 24

Appendix-K : Details of service centre Page- 25

Appendix-L : Check list for tenders Page- 26-27

Appendix-M : List of docus reqd to be att

Annex-(i) : (a) VAT/CST of last qtr with PAN & TIN No

Annex-(ii) : Photocopy of PAN Card

Annex-(iii) : Auth dealer cert

7. All tender documents attached with this invitation to tender including the specification are SACROSANCT for considering any offer as complete offer, it is therefore important that Tender Acceptance Letter which is a written undertaking that all the terms and condition of the tender are understood and accepted should be signed as given in chapter V appx ‘D’ and submitted only through e-procurement site https://eprocure.gov.in/eprocure/ppp . 8. Tenders are advised to carefully go through all the conditions and documents attached with this tender enquiry, before uploading the tender. 9. All tender documents attached with the tender are sacrosanct for considering any offer as a complete offer. 10. There is no requirement of uploading this tender. Only the documents required are required to be uploaded. 11. In case of any difference between the condition mentioned in schedule to tender and the specifications /QRs, the condition given in the specifications will be binding. 12. The tender can quote product /products of one OEM only. Sd/- x x x Signature of the tenderer & Stamp (Karam Singh Thakur) Dy Comdt Adjutant For & On Behalf of the President of India Page - 2 of 27


CHAPTER-I

INSTRUCTIONS TO BIDDERS

(THIS TENDER SET IS NOT TRANSFERABLE) 13. Name of Stores : Solar Street Lights (Complete Set)

14. Tender Fee : 500/-

Those who download the tender set from the CPP website must submit the cost of tender (non refundable) through a Bank Draft /Bankers Cheque in favour of Commandant 6th Assam Rifles, payable at Keithenmanbi at the time of submission of e-tender. E-tender documents submitted without the fee will be rejected. Price per tender set Rs. 500/- only (TENDER SET IS NOT TRSFERABLE) Tender fee with validity of at least 2 months from date of tender opening will be submitted prior to tender opening. 15. Earnest Money : 7000/- (Rupees seven thousand) only

16. Date of issue/publishing : 16 Dec 2016 at 1330h

17. Document download start date : 16 Dec 2016 at 1330h

18. Document download end date : 05 Jan 2017 at 1030h

19. Last dt & time for uploading of online tender : 05 Jan 2017 at 1030h :

20. Technical bid : 06 Jan 2017 at 1030h

21. Financial bid : Subsequently

22. Dt & time for opening of online tender : 06 Jan 2017 at 1030h

23. Place of Submission of Tender Documents : Original payment instruments in respect of tender fee and EMD are to be deposited either by person in the tender box placed in tender Room of 6th Assam Rifles or by post to the Commandant 6th Assam Rifles at least 24 hour prior to the time of opening of tech bids. Late/Delayed/non submission of original would result in rejection of bid during online bid opening.

Note: The onus of ensuring that the tender documents dispatched by post reaches the above said office address is that of the bidder.

24. A power of attorney in favour of signatory and signatories or the tenderer in case the tender is signed by a person or persons other than the actual tenderer or on behalf of a firm company and his/her/their / signature attested by Notary/Class I Gazetted Officer.

25. Financial Stability Certificate issued during current financial year from any schedule bank as per Appx’G’ of Chapter-V (Format attached).

26. Distributor/Sole Selling Agent/Authorised dealer will be required to submit a scanned copy of dealership certificate with a min one year authorization validity (from the date of tender opening) issued by manufacturer with date of issue and validity. The dealership cert issued by the OEM/distributor should not be for this tender only. The tenderer should have adequate infrastructure/ set up for rendering repair service back up in the north east and affidavit to this effect to be submitted by the tenderer alongwith complete details as per Appendix ‘K’.

27. VAT/DVAT/CST clearance certificate issued by concerned authority must be produced of last qtr with supporting PAN No and TIN No –Annexure (i) of Appx ‘M’.

28. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. Sd/- x x x Signature of the tenderer & Stamp (Karam Singh Thakur) Dy Comdt Adjutant For & On Behalf of the President of India Page - 3 of 27

29. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal /OEM in the same tender for the same item /product. 30. Full name and status of the person signing the tender documents must be clearly mentioned in the tender. 31. Rates quoted by the firm should be on firm price basis inclusive of all taxes/duties and freight up to consignee location.

Compensation

32. The successful tenderer will be intimated by a letter of acceptance of his/her/their tender by the Commandant 6th Assam Rifles. Till then no tenderer has any right to assume that his/her/their tender has been accepted and if any tenderer disregards this warning and makes any arrangements or ensure any expenditure in anticipation of issue of letter of acceptance. He/she/they will have no claim whatsoever for any compensation at a later stage. Delivery Period

33. Supply of aforesaid item is urgently required by the Force. Delivery of above mentioned items are required to be made within 45 days from the date of issue of supply order. No credit will be given for earlier deliveries and delivery beyond the acceptable range will be treated as unresponsive. As such tenderers are requested to make advance suitable provision action keeping in view of urgency. Extension of above mentioned delivery period will not be allowed in normal circumstances. However extension can be granted by the Indenter on levy of LD. The item should be in conformity with the required specification above.

Payment 34. Payment Terms. (a) It will be mandatory for the Bidders to indicate their bank account numbers and other relevant e-payment details so that payments could be made through ECS/EFT mechanism instead of payment through cheque. A copy of the model mandate form prescribed by RBI to be submitted by Bidders for receiving payments through ECS is attached (Ch V Appx ‘E’). The payment will be made 100% on delivery and acceptance by the user. (b) 100% payment will be made on completion of supply of constructed quantity in full and in good condition subject to checking and acceptance by the authorities so detailed for this purpose by the Commandant 6th Assam Rifles or his authorized representative. The payment of suppliers’ bills will be made within a reasonable time from submission of bill, subject to availability of budget. In this regard the decision of Commandant 6th Assam Rifles will be final and binding. No advance payment will be entertained in any circumstances. Payment will be made on supply of complete qty to the consignee. CORE Banking account No and /PAN Number should be mentioned in the bill for making of payment. (c) PAYMENT WILL BE MADE THROUGH “E-PAYMENT” ONLY. All firms are required to fill up the Performa attached with this tender and get it duly endorsed from concerned bank & submit with the tender. 35. Paying Authority. Pay & Account Office Assam Rifles (Old DGAR Complex) Laitumukhrah, Shillong-793011 Sd/- x x x Signature of the tender & Stamp (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the

President of India Page 4-27

36. EARNEST MONEY DEPOSIT.

(a) All firms who are not registered with NSIC or DGS&D for the subject stores for which the offers are being invited, are to deposit EARNEST MONEY equivalent to the amount as mentioned in the tender schedule. Registration of a firm under NSIC/DGS/D shall be considered if registered for the specific item under procurement vide this tender enquiry after duly verifying the particulars from NSIC website and will be considered only for those items exclusively reserved for procurement from small Scale industries. Photocopy of NSIC/ DG&S registration certificate will be attached with the tender documents. (b) Earnest money can be deposited in only any one of the following forms:-

(i) A Fixed Deposit Receipt / Term Deposit receipt drawn in favor of Commandant 6th Assam Rifles, Keithenmanbi, Manipur. (ii) An irrevocable Bank Guarantee (BG) in Indian Rupees in the format supplied with he tender of any Indian Scheduled Bank.

(iii) Bankers cheque. (iv) EMD should be valid for 135 days from the date of opening the tender.

(v) The earnest money should be valid and will remain deposited with the purchaser for the period the offer is valid. If the validity of the tender is extended, the validity of EMD document submitted by the tender shall also be

suitably extended by the tenderer, failing which has tender, after the expiry of the period shall not be considered by the purchaser.

(c) No interest shall be payable by the purchaser on the EMD deposited by the tenderer.

(d) The EMD deposited is liable to be forfeited if the tenderer withdraws or amend impairs or derogates from the tender in any respect within the period of validity of his tender.

(e) The EMD of the Successful shall be returned after the security deposit is furnished as per AT.

(f) If the successful tenderer fails to furnish the Security Deposit as required in the contract within the stipulated period, the Earnest Money shall be liable to be forfeited by the purchaser.

(g) EMD of the unsuccessful tenders shall be returned after finalization of tender. Tenderers are advised to send a pre-receipted challan along with their bids to facilitate refund of Earnest money in time. (h) ANY TENDER RECEIVED FROM FIRM WHICH IS NOT REGISTERED WITH DGS&D OR NSIC FOR THE TENDERED STORIES, AND IS NOT ACOMPAINED WITH REQUIRED EARNEST MONEY IN PRESCRIBED FORM, IS LIABLE TO BE REJECTED. REGISTRATION WITH ANY OTHER AUTHORITY WILL NOT BE CONSIDERED FOR EXEMPTING THE FIRM FROM DEPOSITING EARNEST MONEY. 37. Security deposit. The successful tender will be required to furnish security deposit of 5-10% of the contract value within 30 days of receipt of acceptance letter. Failure on the part of the supplier to deposit the security deposit within the stipulated time will make the order null & void. Security deposit will remain valid till two month after the expiry of warranty /Guarantee period which will be counted from the date of final acceptance of stores by the Commandant 6th Assam Rifles. Sd/- x x x Signature of the tender & Stamp (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the


38. Offer Validity. 02 month (60 days) from date of tender opening. In the absence of any indication in the tender documents submitted, of the date up to which the offer has been kept valid, it will be taken that the offer will remain open for acceptance for the period specified in the Schedule to Tender. 39. Eligibility for Responding to Tender: (a) Only OEMs /agents/auth dealers/distributors should respond for the specified stores. An OEM can authorize only one dealer to participate in this tender.

(b) Indian Agent of Foreign Manufacturers / Principal are allowed to participate in the tender subject to the following conditions:-

(i) The Indian Agent must be enlisted with the DGS&D for the tendered stores, on the date of opening of technical bids, under the compulsory registration scheme of the Department of Expenditure.

(ii) As per DGS&D Manual 9.8.2.(i) there shall be compulsory Enlistment of Indian Agents of Foreign Principals with DGS&D as per the guidelines of Ministry of Finance. As such, tenders from only such agents who have got themselves enlisted with the DGS&D before the date of opening tenders will be considered. Tenders of agents not enlisted with DGS&D will be ignored summarily.

40. Public sector undertaking/state undertaking or central/state owned companies are not exempted from the payment of earnest money unless registered with DGS&D/NSIC for subject stores.

41. The DIGAR, HQ 9 Sect Assam Rifles, reserve the right to cancel/reject any or all the tenders without assigning any reasons.

Pre Bid Conference

42. Pre-bid conference with the prospective bidders be held on (-) at main office, 6 Assam Rifles, Keithenmanbi for clarification of details pertaining to Tender Notice. All doubts/ clarification/representations if any in respect of Tender Notice shall be brought out by the prospectus bidders in pre-bid meeting. Nothing will be entertained after the pre-bid meeting is over.

43. Clarification of Specifications/QR. In case any prospective bidder requires

clarifications(s) on technical specifications Qualitative Requirements (QRs) the same may be

clarified by the undersigned on any working day i.e 0830h to 1330h. No change in price or

substance of the bid will be sought, offered or permitted. No post-bid clarification on the

initiative of the bidder will be entertained.

44. Sample Clause: Tender Samples : NOT REQUIRED WITH TENDER (Will be called for from the technically qualified tenders at TEC stage)

45. Instruction for the Tender Sample:

(a) If called for in Tender, or asked for during tender evaluation all bidders must submit complete and full Tender Samples with complete accessories as required/ offered.

(b) Each sample must have card affixed to it (duly laminated) giving particulars of:-

(i) Firms name and address

(ii) Tender number Sd/- x x x Signature of the tender & Stamp (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the


(c) Tender must ensure that the samples submitted by them fully and completely meet the QRs/Specifications as per tender.

(d) It will be the sole responsibility of the tenderer to make arrangements to submit the samples and ensure samples reach the concerned authority.

(e) No assistance or documentation needed for submission of tender samples except what is stated in Tender Enquiry will be provided. It will be purchasers’ discretion to accept or reject any written request in this regard, on merits.

(f) The cost and freight for sending tender samples will be borne by the tenderer and there will be no obligation on the part of the receiving officer/ purchaser for their safe custody. Offers received without tender samples or in case tender samples are received after the laid down date and time for receipt, as mentioned in tender enquiry or specified later in writing, shall be ignored.

(g) The purchaser reserves the right to extend the date of submission of tender sample as per merit.

(h) Price bids of only those tenderers shall be opened whose tender samples (If called for) are found to fully conforming to the laid down QRs as applicable, by a Board of Officers detailed by the Commandant, 6th Assam Rifles, Keithenmanbi.

(j) Tender sample of only those tenderers whose offers are not accepted will be returned to their representative on application to the officer to whom samples were sent, provided they have not been destroyed during testing. Samples can be returned direct to the tenderer, at the tenderers cost, if so requested in writing.

46. Lab Test Report. If called for the QRs/Specifications, copy must be enclosed/ uploaded with bid.

47. Sampling and Inspection Criteria. The tenderers will have to abide by the sampling and inspection criteria formulated by the purchaser.

48. The Purchaser. : The President of India

49. Inspection Authority. : The Commandant 6th Assam Rifles, Keithenmanbi, Manipur

50. Inspection Officer. : Board of officers at consignee location.

51. Stores Required At (Consignee): Commandant, 6 Assam Rifles, Keithenmanbi, Manipur, PIN-932006, c/o 99 APO

52. Terms of Delivery. : Free delivery to consignee only.

53. Packing & Marking. The packing and preservation of the supplied goods shall be airworthy/seaworthy/roadworthy (as the case may be) so that it may provide their safety during transit period. The seller shall ensure that the packing is strong enough to withstand the safety of the goods during transportation. All damages which may occur as a result of defective packing shall be borne by the seller.

Each packing case shall have labels as follow :

Contract No : ___________________________ Consignees : Commandant, 6th Assam Rifles, Keithenmanbi, PIN-932006, c/o 99 APO. 54. Dispatch Instruction & Documentation. The seller must intimate to the Purchaser, by telephone, fax, Speed Post 01(one) week in advance, the mode of transport and anticipated date of delivery of each consignment. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the


55. Guarantee/Warranty Terms. If not specified in QRs/specification, minimum one year warranty required. Warranty period will start from the date of acceptance of store. In case stores/part of stores are found defective/damaged during inspection after delivery to consignee, the suppliers will replace or repair the store under warranty at consignee’s location in India free of cost and thereafter will be allowed to lift the rejected stores. 56. Rejected Stores. If the appointed contractor fails to remove the bad/damaged/ rejected stores of above items whatever the case may be from sites location where installed, within the reasonable period i.e. 45 days from the date of issue of letter to contractor, the Commandant, 6th Assam Rifles or his representative shall dispose of the rejected stores without assigning any further notice. 57. Liquidated Damages. In case the firm does not complete the supply within the delivery period liquidated damages will be charged @ 0.5% per week or part thereof the total value of stores upto a maximum of 10% of the total value of stores undelivered. The purchaser reserves the right to either extend or cancel the contract after expiry of D.P. 58. Token Liquidated Damages. Token liquidated damages upto 10% of the normal liquidated damage may be imposed at the sole discretion of the purchaser in case of delay in delivery by the supplier due to circumstances beyond supplier’s control. 59. Option Clause. The purchaser reserve the right to place order to the successful tenderer with 10% additional or reduced quantity at the rate offered during placing of supply order. 60. Fall Clause. The Bidder undertakes that he has not supplied /is not supplying the similar systems or sub systems at a price lower than that offered in the present bid in respect of any other ministry/Department of the Government of India any if it is found at any stage that the similar system or sub-system was supplied by the Bidder to any other Ministry/Department of the Government of India at a lower price, then that very price, with due allowance for elapsed time, will be applicable to the present case and the difference in the cost would be refunded by the Bidder to the Buyer, if the contract has already been concluded. The Bidder shall strive to accord the most favored customer treatment to the Buyer in respect of all matter pertaining to the present case. 61. Force Dy Comdteure Clause. If at any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lock outs or act of God (hereinafter referred to “event”) provided, notice of the happening of any such event is given by either party to the other within 21 days from the date of occurring thereof, neither party shall be reason of such event, be entitled to terminate this contact nor shall either party may at its option terminate the contract provided also that if the contract is terminated under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may at its option terminate the contract provided also that if the contract at a price to be fixed by the Purchaser, which shall be final all unused, undamaged and acceptable materials, brought out components and stores in course of manufacture in the possession of the contractor at the time of such termination or such portion thereof as the purchaser may deem fit excepting such materials, bought out components and stores as the contractor may with the concurrence of the purchase elect to retain. 62. Purchase/ Price Preference Clause. The Purchaser reserves the option to give a Purchase/ Price Preference to the offers from Public Sector Units and/or Small Scale/ Cottage Industries/ Units over those from other firms in accordance with Govt. policies as amended up to date. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the


63. Jurisdiction & Arbitration. This tender and subsequent contract if any are subject to the jurisdiction of Indian Laws and Courts at the place of issue of the schedule. In the event of any question dispute or difference arising under these conditions or any special conditions of contract, or in connection with this contract (except as to any matters the decision of which is specifically provided for by these special conditions), the same shall be referred to the Sole Arbitration of the Commandant, 6th Assam Rifles or some other person appointed by him. There will be no objection that the Arbitrator is a Government Servant that he had to deal with the matters in which the contract is related or that in the course of his duties as Government Servant he has expressed views on all or any of the matters in dispute or difference. The award of the Arbitrator shall be final and binding on the parties to this contract. Further that all disputes arising out of the contract. Imphal Court have exclusive jurisdictions. The tenderers submitting the tenders shall render a certificate to have agreed to this clause.

64. Submission of the Proposal in TWO BID SYSTEM: All bidders are required to submit their offers in two forms as under:-

(a) Technical Bid: The tech bid should contain the following:-

(i) All documents as per tender (Except tender set) duly completed and signed and stamped on each pages but WITHOUT INDICATING THE RATE QUOTED (Scanned copy)

(ii) DD/ Cheque of Rs. 500/- towards cost of Tender set (Scanned copy) in favour of Commandant, 6th Assam Rifles, Keithenmanbi, Original to be submitted manually.

(iii) Earnest Money or copies of DGS&D/NSIC certificate with amendments if registered for tendered store and exempted from depositing earnest money (Scanned copy). Original to be submitted manually.

(iv) The technical details of the models offered along with the supporting technical literature, leaflets, brochures etc (scanned).

(v) Clause by clause compliance to specifications.

(vi) Details of warranty/terms and conditions, arrangements for after sale service in India and training

(vii) Distributor / Sole Selling Agent/ Authorized dealer will be required to submit a scanned copy of dealership certificate with a min one year authorization validity issued by manufacturer with date of issue and validity. The dealership cert issued by the OEM should not be for only this tender.

(vii) In case vendor is a distributor, the firm should have an authorization certificate for sale and services from the OEM.

(b) Commercial Bid (Cost Bid). Cost bid of only valid tenders will be opened by a board of officer, Date for opening of cost bids will be intimated to the valid Tenderers and posted on the website after evaluation of Technical Bids. Cost bid should contain following:-

(i) Commercial Bid forms given in a standard BoQ format (.xls file) provided with tender document should only be used to fill up the commercial bid.

(ii) Bidders are to note that submission of financial bids be done in the format provided and no other format is acceptable. Bidders are required to download the BoQ file, open it and complete the coloured (unprotected) cells with their respective financial quotes and other details viz. name of bidder. No other cell should be changed. Once the details have been completed, the bidder should save it and submit it online without changing the file name. If the BoQ file template is found to be modified by the bidder, the bid will be considered invalid and liable to be rejected. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the


(iii) The cost is to be indicated for each item and it should be the landed cost of item, inclusive of freight, packing charges and all taxes, as applicable.

(iv) Rate will not be indicated in the technical bid and if indicated, then the tender will be considered invalid.

(v) Tenders should quote the rates both in words and figures in the online tender from available at www.eprocure.gov.in for each variety. In case of variation in rate quoted in words and in figures, the quoted rate in words will be considered as valid.

(vi) The rate quoted should be inclusive of all taxes and other charges. No extra charges/ taxes over and above the quoted rate in any form will be borne by the Department. L1 Bidders will be considered for complete items and not for items wise quoted by them.

65. Evaluation of the Proposal: A two stage procedure will normally be adopted:-

(a) Stage-I

(i) Evaluation of Technical Bids a Technical Evaluation Committee (TEC) constituted by the Commandant, 6th Assam Rifles will examine the technical Bids. This would be a paper evaluation comprising of scrutiny of Technical literature, certificates, compliance statements as per the Technical Bid and any other information submitted by the supplier or asked for by the Tec and demo may be asked for if required.

(ii) If felt/ required, and called for by evaluation board, the tenderers will have to give such functional demonstration/ physical / trial evaluation as per Schedule of requirement on no cost no commitment basis at a location specified by the purchaser. It will be tenderers responsibility to submit the samples on the appointed date, time and place. Purchaser reserves the right to extend the date & time of above functional evaluation as per merit.

(iii) In case of imported stores, no assistance, except providing End User Cert if necessary, and certificate that equipment has been called for trials by Assam Rifles in response to tender will be provided by the purchaser.

(iv) The consignment will have to be cleared from custom etc. by the firm/their representative & deposited at specified location as intimated by Assam Rifles.

(v) Only in case of foreign manufactures responding directly to tender, will the Assam Rifles carry out these actions, in response to a direct written request from the firm.

(vi) Tenderers must ensure that they enclose all technical literature and detailed documentary proofs which specifically bring out the compliance of the equipment being offered against the QRs/ specifications.

(vii) In case it is not possible to verify compliance of equipment offered due to lack of adequate documents no reference will be made to tenderer & the bid will not be considered further. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On Behalf of the President of India Page-10 of 27

http://www.eprocure.gov.in/

(b) Stage-II:

Financial Evaluation (i) The price bids of only technically qualified firms will be opened whose stores as per schedule of requirement have been found meeting the laid down specifications/QRs and the Price Bid will be evaluated accordingly.

(ii) For evaluation and comparison of offers on equitable basis, all the quoted prices (with different currencies) will be converted into a single currency i.e INR as per the selling exchange rates established by RBI/SBI as prevailing on the date of opening of Tender.

(iii) It is in the tenderers interest to include all relevant and detailed technical data with their bid.

(iv) The commercial bid uploaded by bidder will be evaluated by a Board of Officers constituted by the Commandant, 6th Assam Rifles and further accessed by a Tender Processing Committee (TPC) for realistic prices. Depending upon the acceptance of the final prices by the Competent Financial Authority (CFA), a supply order, enter into a contract for supply of items and execution of project as per terms and conditions mentioned in this Tender Enquiry.

(v) Conduct/Attendance of TEC/TPC and PNC. Vendor/authorized representatives of vender may be required to attend the Technical Evaluation Meeting and Commercial Bid opening meetings. Date and time of such meeting will be intimated from time to time by customer. TPC reserves the right to disqualify the vendor , in case of non attendance when called to attend the meeting.

(vi) Acceptance/Rejection of Tenders. The DIGAR, HQ 9 Sect Assam Rifles reserve the right to accept or reject any or all tenders without assigning any reason and HQ 9 Sect AR has right to vary the quantity to be subject to availability of funds or any other reasons.

66. Training. If not specified in QRs/Specification “THE TENDERERS SHALL PROVIDE FREE TRAINING TO THE USER AT THE TIME OF INSTALLATION/ COMMISSION/ISSUE OF STORES TC USERS, AS APPROPRIATE AT THE CONSIGNEES/ USERS LOCATION AS SPECIFIED BY THE PURCHASER”. The tenderer must obtain training/installation certificate from the consignee while forwarding /submitting bills.

67. Insurance. The purchaser will not separately pay for transit insurance and supplier will be responsible till the entire stores contracted for, arrive in good condition at the destination. The consignee must notify to the contractor any loss or damage to the stores that may have occurred during transit as soon as possible, but not later than 30 days of date of arrival of stores at the destination.

68. For any change in terms and condition of tender/tender specification, the Tenderers are requested to visit CPP e-procurement site http://eprocure.gov.in/eprocure/app regularly.

69. The purchaser reserve the right to increase or decrease the quantity of the stores at any stage or to cancel or reject any/all of the tendered stores without assigning any reasons.

70. Lab Test Report. If called for in the QR’s /specifications or schedule to tender Lab test report must be submitted alongwith the tender.

71. PRICE. THE PRICE QUOTED SHALL BE ON FIRM AND FIXED BASIS SUBJECT TO NO VARIATION WHATSOEVER DURING THE CURRENCY OF THE CONTRACT. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On Behalf of the President of India Page-11 of 27

http://eprocure.gov.in/eprocure/app

72. Patent and Other Industrial/Intellectual Property Right. The prices quoted in the present tender shall be deemed to include all amounts payable for the use of patents, copy right, registration charges, trademarks and payment for any other industrial property/rights. The tenderer shall indemnify the purchaser against all claims from a third party at any time on account infringement of any or all the rights mentioned in the previous paragraphs, whether such claims arise in respect of manufacture or the user. The tenderer shall be responsible for the completion of the supply, irrespective of the fact of infringement of any or all the rights mentioned above. 73. Transfer and Sub-Letting. The tender has no right to give, bargain, sell assign or sublet or otherwise dispose of the resultant contract or any part thereof as well as to give or to let a third party take benefit of advantage of the resultant contact or any part thereof. 74. Past Performance. Bidders must submit performance statement for the last 3 years in the Performa supplied with the tender. 75. Termination of Contract. Time shall be essence of the contract. The purchaser shall have the right to terminate this contract without any notice in part or in full in any of the following cases; (a) The delivery of the material is delayed for causes not atributed to Force Dy Comdteure after the scheduled date of delivery. (b) The seller is declared bankrupt or becomes insolvent. (c) The delivery material is delayed due to causes of Force Dy Comdteure by more than 60 days. 76. Bulk supplied in the case of successful Tender should conform to tender samples if called for the performance evaluation in all respect besides specifications mentioned in Chapter-III. The successful tenderer may be asked to give advance samples prior to commence of bulk supply. 77. Any change in Address/Telephone/Fax/e-mail should be immediately informed. The state of non communication by the firm wills make the offer liable for rejection. 78. Any query/Representation be addressed to Commandant 6th Assam Rifles, Keithenmanbi (Manipur). PIN-932006, c/o 99 APO. 79. For any change in terms and condition of tender/tender specifications, the Tenderers are request to visit CPP e-Procurement site https://eprocure.gov.in/eprocure/app regularly. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 12 to 27

https://eprocure.gov.in/eprocure/app

Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi: 16 Dec 2016

CHAPTER-II

SCHEDULE OF REQUIREMENT

Ser No

Description of stores required Qty

1. Solar Street Light (Complete Set) 10 Nos

Sd/- x x x Signature of the tender & Stamp (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 13 of 27


CHAPTER -III

SPECIFICATIONS

SOLAR STREET LIGHT (COMPLETE SET) (a) Battery capcity : 75 to 100 AHC 12V

(i) Make : Exide/Base/AMCO preferably

(ii) Warranty : 02 years

(b) Solar Pannel

(i) STC (Irradiance-1000w/m2 Temp-25c and AM-1.5) peak power at 16.4 (Min Pld) : 74.OW

(ii) Voltage (VMP) : 17.OV

(iii) Current (Imp) : 4.4 A

(iv) Open circuit voltage (VOC) : 21.8V

(v) Short circuit current (ISc) : 4.9A

(vi) Minimum by pass diode : 6A

(vii) Maximum series fuse : 15A

(c) Solar charge controller

(i) Nom volts : 12V (ii) Max IP current :10A (iii) Max load current : 10A

(iv) Fuse rating : 12A

(d) Luminaries (i) LED light : 11 Watt

(ii) Make : Philips/Osram/Havells (ii) Warranty : 01 years (e) Pole/Assembly

(i) Iron pole tubular : 5 mtr length, 65mm dia (ii) Box with stand for battery : 01 No (iii) Bracket for Solar Pannel fixing : 01 No (iv) Bracket for luminaries : 01 No

(f) Installation :- Earth work in excavation manually. Length -01 feet, Width -01 and dept 2 feet and fixing pole with cement concrete 1:2:4. Sd/- x x x Signature of the tender & Stamp (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 14 of 27


CHAPTER-IV Compliance Statement: 1. Name of Item : 2. Brand of Item/Country Origin : 3. Make & Lot : 4. Tenderers are requested to give compliance of each specification whether equipment being offered by them is complying with specification or otherwise as per performa below:-

Ser No

Technical Specification/ Qualitative Requirements

Complied Not Complied. If not complied attach deviation statement

Page No. in the tech literature attached/ enclosed with tender which specifically confirms this

(a) As per Chapter-III

Signature of the tender & Stamp Sd/- x x x

(Karam Singh Thakur) Dy Comdt Adjutant

For & On behalf of the the President of India

Page 15 of 27

Appendix-A Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi: 16 Dec 2016

CHAPTER-V

PERFORMANCE STATEMENT FOR LAST THREE YEARS

Name of Firm ________________________________________

Ser No

Order Placed by Work/ Service

Qty Value Original Delivery Period

Extended Delivery Period

Quality Supplied Remarks (To include Reasons for Delay/ Cancellation/ Complaints etc.

In Original D/P

In Extended D/P

Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant

For & On behalf of the President of India

Page 16 of 27

Appendix-B Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi : 16 Dec 2016

CHAPTER-V

PERFORMA FOR BANK GUARANTEE FOR SUBMITTING EARNEST MONEY PERFORMA FOR BANK GUARRANTEE FOR EARNEST MONEY

(ON BANK’S LETTER HEAD WITH ADHESIVE STAMP) Bank Guarantee No _________________ Dated: To The Pay and Account Office Assam Rifles Provision Branch Dear Sir, In accordance with your invitation to tender No __________________ __________M/S Directors on their Board of Directors/partners of the firm:-

1. 2.

3. 4.

5. 6.

Wish to participate in the said Tender for the supply _____________ of ___________ as a bank Guarantee against Earnest Money for a sum of __________ (In words and figures) ________________ valid for (180) one hundred eighty days from the date of opening of Tender viz __________ is required to be submitted by the tenderers as a condition for the participation, this bank hereby guarantees and undertakes during the above said period of 180 (one hundred eighty days) to immediately pay on demand by Director General, Assam Rifles (MHA) in writing the amount of ____________ (Words and figures) without any reservation and resource if :- (a) The tenderer after submitting his tender, modifies the rates or any of the terms and conditions thereof, except with the previous written consent of the purchaser. (b) The tenderer withdraws the said tender within 120 days after opening of tender or. (c) The tender having not withdrawn the Tender, fails to furnish the contact security deposit imposed for due performance of the contact within the period provided in the General Conditions of contact. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 17 of 27

Appendix-C Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi : 16 Dec 2016

CHAPTER-V

SCANNED COPY OF EMD

Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the the President of India Page 18 of 27

Appendix-D Tender No. . 6201/G/CAP/2016 Date, the Keithenmanbi : 16 Dec 2016

CHAPTER-V

CERTIFICATE TO BE SIGNED BY THE TENDERER

1. It is certified that I have read and understood and will comply all instructions contained in tender enquiry and its schedule. All pages of schedule to tender from page ______ to ____ have been filled properly and signed. 2. The equipment once delivered will be subjected to an inspection by the acceptance board at the given consignee location. The specification of the equipment will be in conformity with the details provided by the user and as per given specifications. The date of completion of acceptance board would be deemed to be date on which the warranty will commence. 3. We shall provide on site comprehensive warranty of two year for the items being supplied. 4. We guarantee to provide 100% uptime for the equipment during guarnatee/warranty. 5. We confirm that we abide by the delivery schedule as given in tender and elsewhere in the tender equiry. 6. We agree to deposit a Security Deposit equal to five to ten percent (5 to 10%) of the total cost of items/eqpts within fifteen days on receipt of offer letter/spply order. The Security Deposit will be valid for six months beyond the date of expiry of warranty period. 7. We certify that any cost incurred on additional items/systems/components/accessories required would be borne by us. Signature of tenderer:_______________

Name in block letters :_______________

Name of firm :_______________

Full address :_______________

_______________

_______________

(i) Telephone No :_______________

(ii) Moblie No : :______________

(iii) Fax No :_______________

(iv) E-mail ID :_______________

(v) Website :_______________

Company Seal (Authorised Signatory of Company)

Place:_______________

Date :_______________ Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 19 of 27

Appendix-E Tender No. . 6201/G/CAP/2016 Date, the Keithenmanbi : 16 Dec 2016

CHAPTER-V

ELECTRONIC CLEARING SERVICE CREDIT CLEARING/REAL TIME GROSS SETTLEMENT (RTGS) FACILITY FOR RECEIVING PATYMENTS

A. DETAILS FOR ACCOUNT HOLDER:-

NAME OF ACCOUNT HOLDER

COMPLETE CONTRACT ADDRESS

TELEPHONE NUMBER/FAX/EMAIL

B. BANK ACCOUNT DETAILS:-

BANK NAME

BRANCH NAME WITH COMPLETE ADDRESS, TELEPHONE NUMBER AND EMAIL

WHETHER THE BRANCH IS COMPUTERISED

WHETHER THE BRANCH IS RTGS ENABLED? IF YES, THEN WHAT IS THE BRANCH’S IFSC CODE

IS THE BRANCH ALOS NEFT ENABLED?

TYPE OF BANK ACCOUNT (SB/CURRENT/ CASH WITH 10/11/13)

COMPLETE BANK ACCOUNT NUMBER (NEW)

MICR CODE OF BANK

NAME OF ADDRESS OF THE BENEFICIRY/PAYEE

IFCS (INDIAN FINANCIAL SYSTEM) CODE

C. DATE OF EFFECT:- I hereby declare that the particulars given are correct and complete. If the transaction is delayed or not effected at all for reasons of incomplete or incorrect information, I would not hold the user Institution responsible. I have read the option invitation letter and agree to discharge responsibility expected of me as a participant under the Scheme. Date: (_________________) Signature of Customer Certified that the particulars furnished above are correct as per our records. (Bank’s stamp) Date: (_________________) Signature of Customer 1. Please attach a photocopy of cheque along with the verification obtained from the bank. 2. In case your Bank Branch is presently not “RTGS enabled” then open its upgradation to “RTGS Enabled” branch. Please submit the information again in the above Performa to the Department at the earliest. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 20 of 27

Appendix-F Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi : 16 Dec 2016

CHAPTER-V

TO BE SUBMITTED ALONGWITH TECHNICAL BID

BLACK LISTING CERTIFICATE

1. I __________________ Son of Shri ______________ age about _____________ by

profession proprietor/partner of M/s ____________ having registered office at ___________

do hereby solemnly affirms and declare as under:-

(a) Undertake to the effect that our firm is not blacklisted by any Government Organisation. (b) I am not Proprietor/Partners/Director of any other firm or business with whom government has banned/suspended business dealing. (c) I do not have any sister concern/subsidiaries, blacklisted by Government Organisation. Company Seal (Authorised Signatory of Company) Place : ____________ Date : ____________ Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 21 of 27

Appendix-G Tender No. . 6201/G/CAP/2016 Date, the Keithenmanbi: 16 Dec 2016

CHAPTER-V

FINANCIAL STABILITY CERTIFICATE BY BANK

CERTIFICATE TO BE FURNISHED BY THE VENDOR 1. This is to certify that M/s ______________________ is maintaining current Account

No. _______________ with us. Proprietor of M/s ________________ is a respectable

customer of this Branch. To our information M/s ________________ may be considered

financially sound for any activities engagement up to Rs 11 Lakh (Rupees eleven lakh

only).

Dated : _______ 2016 Sign of Branch Manager with name & Seal Company Seal (Authorised Signatory of Company) Place : __________ Date : __________ Sd/- x x x Signature of the tender & Stamp (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 22 of 27

Appendix-H Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi: 16 Dec 2016

CHAPTER-V

GUARANTEE/WARRANTY

Except otherwise provided in the invitation to tender the contractor hereby declares that the goods/stores/articles/equipment sold/supplies to the purchaser/consignee under this contract shall be of best quality and workmanship and new in all respects and shall be strictly in accordance with the specification and particulars mentioned/contained in the contract. The Contractor hereby guarantees that the said goods/stores/articles would continue to confirm to the description and quality aforesaid for a period of twelve months from the date of receipt of goods/stores/articles/equipment in good condition at site by the consignee where installation and satisfactory taking over of the notwithstanding the fact that the purchase/inspection authority has inspected and/or approved the said goods/stores/equipment or such if during the 12 months the said goods/stores/articles/equipment be discovered not to confirm to the description and quality aforesaid or not giving satisfactory performance or have deteriorated and the decision of the purchase/consignee in that behalf shall be final and binding on the contractor/seller and the purchaser shall be entitled to call upon the contractor/seller to rectify the goods/stores/articles/equipment rectified from the date of rectification mentioned in the warranty thereof, otherwise the contractor/seller shall pay the purchaser such compensation as may arise by reason on the breach of warranty therein contained. (a) Guarantee that they will supply the spare parts, if and when required on agreed basis for an agreed proce. The agreed basis could be and including but without limitation an agreed discount on the catalogue proce or an agreed percentage of profit on landed cost. (b) Warranty to the effect the before going out of production for the spare parts they give adequate advance notice to the purchaser of the equipment so that the later may undertake the balance of lifetime requirements. (c) Warranty to the effect that they will make available the blue prints of drawing og spares in and when required in connection with the main equipment. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 23 of 27

Appendix-J Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi : 16 Dec 2016

CHAPTER-V

PENALTY FOR USE OF UNDUE INFLUENCE

The seller should undertake that he has not given, offered or promised to give directly or indirectly any gift, consideration, reward, commission, fees brokerage of inducement to any person in service of the Purchaser of otherwise in procuring, the Contact of Forbearing top do or for having done or forborne to do any act in relation or execution of the Contractor with the Government for showing or forbearing to show favor or disfavor to any person in relation to the Contact or any other Contact with the Government. Any branch of the aforesaid undertaking by the seller or any one employed by him or acting on is behalf (whether with or without the knowledge of the seller) or the commission of any offers by the seller or any one employed or acting on his behalf, as defined in Chapter IX of the Indian Penal Code, 1860 or the Prevention of Corruption Act, 1947 or any other Act enacted for the prevention of corruption shall entitle the Purchase to cancel the contact and all or any other Contact with the seller and recover from the Seller the amount of any loss arising from such cancellation. A decision of the Purchaser or his nominee to the effect that a breach of the undertaking had been committed shall be final and binding on the seller. Giving or offering of any gift, bribe or inducement or any attempt at any such act on behalf of the seller towards any officer/emplotee of the Purchaser or to any other person in a position to for showing any favor in relation to t his or any other contact, shall invite necessary disciplinary proceedings or any other action deemed fit including criminal proceeding and such person shall be deboned from further dealings related to contract process. Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 24 of 27

Appendix-K Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi : 16 Dec 2016

CHAPTER-V

DETAIILS OF INFRASTRUCTURE/SETUP AVAILABLE FOR SALES SERVICE SUPPRORT

Ser No

Establishment Complete Address Contact Information Contact Person: Land Line Number: Moblie Number

1.

2.

3.

4.

5.

6.

Note: - Copy of affidavit certifying correctness of above mentioned information to be attached by the tenderer. Company Seal (Authorised Signatory of Company) Place : _____________ Date : _____________ Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 25 of 27

Appendix-L Tender No. 6201/G/CAP/2016 Date, the Keithenmanbi: 16 Dec 2016

CHAPTER-V

CHECK LIST OF TENDERERS Before submission/uploading of tender documents, Tenderers should check they have complied with the following requirements:-

Ser No

Requirements To Be Checked Before Submission of the Tender

Complied (Please Indicate YES after Complying with the Requirements)

Indicate Page No

1. Cost of tender has been enclosed with tender document. If not then supproting documents providing exemption to this enclosed/uploaded.

2. Earnest Money Deposit (EMD) has been enclosed. If not then supporting documents providing exemption to this enclosed/uploaded.

3. If registered with NSIC or /and DG&D copies of valid registration certificate enclosed/uploaded.

4. If an SSI, it has been mentioned in tender & copy of valid registration certificate enclosed/uploaded

5. Monthly manufacturing & suppliying capacity has been mentioned in the tender documents.

6. Complete tender documents have been enclosed uploaded, after digital signature & stamping on all pages

7. Signature of witness will full name and address have been added wherever required on tender document

8. Proposal has been submitted in two bid system Technical Bid & Separate Financial Bid as per tender enquiry

9. Offer validity as required in tender has been accepted & clearly mentioned in tender document.

10. Delivery Terms & Period as per tender has been accepted and mentioned in tender

11. Payment terms as per tender have been accepted and mentioned in tender

12. Compliance statement in formant in tender has been enclosed along with supporting technical documents/proof for each point/parameter clearly showing it is complied with or not

13. Performance statement for 3 years as required in tender in the laid down format has been enclosed, if not reasons be specifically given in writing

14. Warranty terms as per tender accepted.

Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 26 of 27


Ser No

Requirements To Be Checked Before Submission of the Tender

Complied (Please Indicate YES after Complying with the Requirements)

Indicate Page No

15. If called for in tender, details of AMC condition after warrranty period have been included in price bid.

16. Status of tender has been clearly written in tender manufacture of manufacturers authorized agent. If authorized agent, valid authority letter for the stores quoted from the manufacturer has been enclosed. If agent of foreign principal, copy of valid DGS&D enlistment certificate as Indian Agent of Foreign Principal enclosed. If not reason in writing be given.

17. If called for in tender, tender sample has been enclosed with tender for deposit.

18. Lab test report from NABL accredited lab as required in tender in original, giving clear verdict as per requirement of tender has been enclosed.

19. Acceptance of Functional Demo clause as required in tender, has been specified writing.

20. Free Training on use of equipment after supply, as specified in tender, has been accepted in writing.

21. All documents as per chapter V have been submitted.

22. The tenderer has clearly mentioned in writing that business dealings with their firms have not been banned/black listed by any Govt/ Private agency.

23. If the tenderer wants to mention any specific condition, it must be mentioned on the covering/ forwarding letter only which will be placed on the first page of the technical bid. Such condition mentioned in any other document shall not be given any consideration.

Signature of the tender & Stamp Sd/- x x x (Karam Singh Thakur) Dy Comdt Adjutant For & On behalf of the President of India Page 27 of 27