Office of Sponsored Programs All rights reserved GTRC Research Administration Buzz March 22, 2012

Office of Sponsored Programs

All rights reserved GTRC

Research Administration Buzz

March 22, 2012



Office of Research Compliance

Melanie ClarkResearch Admin Buzz meeting



Office of Research Compliance

Mary BeranResearch Admin Buzz meeting



NASA Funded Projects12-01 Procurement Information Circular Announced 2/8/2012 http://www.hq.nasa.gov/office/procurement/regs/pic12-01A.html

Class Deviation Implementing NASA Restrictions on Funding Activity with the Peoples Republic of China (PRC)

Funding restriction became effective April 25, 2011 and included FY 2011 funds appropriated after April 25, 2011, FY 12 funds, and all future appropriations.

http://www.hq.nasa.gov/office/procurement/regs/pic12-01A.html

http://www.hq.nasa.gov/office/procurement/regs/pic12-01A.html



Implementation at GTContracting Officer will…

Review to make sure there are no subcontracts or other formal collaborative agreements (NDAs, MTS, MoUs, etc);

Code the projects as Foreign National Restricted.

Notify [email protected] of pending award so that a TCP may be put in place.

mailto:[email protected]



Implementation at GTExport Office will…

Generate a special NASA-specific TCP that will restrict appointments of Chinese nationals and require screening of others

Obtain confirmation statement from PI that there are no Chinese students, post-docs or others working or collaborating on the project

Obtain list of all foreign students, post-docs and others and their countries of origin for screening



Implementation at GTPI (& Business Manager)

Add any new participants to the TCP Before they may work on or charge to the project.

Ensure that Chinese nationals are not given access to project information or project data.



Conflict of Interest Management Office

Jeff SteltzerResearch Admin Buzz meeting



Grants and Contracts Accounting

Sandy MasonResearch Admin Buzz meeting



Cost Share Accounting and Reporting Expenses should be posted to separately-budgeted

companion cost share projects as incurred during the award performance period

Prior year documentation and/or certification require additional approvals

Quarterly report based on data in admin systems

Sponsored Project Exceptions

G&C Updates



ARRA Reporting – Quarter ending 3/31/12 PI Quarterly Update Deliverables

Timely submission by stated OSP deadlines – The reports must be filed by the Federal deadline

OMB Guidance – Acceleration of Unspent Funds Federal Agencies have been directed to take steps to

complete ARRA projects by September 30, 2013 Waivers may be requested, but should be used sparingly OSP has been in contact with PIs regarding NSF CAREER

awards and others with a term date beyond 9/30/13.

G&C Updates



G&C UpdatesCost Accounting FY2012 Space Survey

Letters sent in February requesting a designated space survey representative in each department

Contact Jonathon Jeffries at 894-3496 or [email protected]




G&C Management ReportsPrior state:o Ad hoc and/or emergency requests required workload

reassignmento Unclear parameters caused delays or other problems

– Research vs. Sponsored, Total vs. Direct, Federal vs. Non-federal, etc.

o Expertise required to query the financial system production environment to produce data files

o Expertise and additional time required to format, footnote, and reconcile reports



Grants and Contracts Accounting

Don CochranResearch Admin Buzz meeting



G&C Management Reports

Project goal:oUse existing data in the GT Data Warehouseo Augment this data with intelligence that had

not been digitizedoUse the new data set to build executive level

reports that could be delivered electronically in real time and presented in a graphical format



G&C Management ReportsCurrent state:o Ad hoc and/or emergency requests require no

meaningful workload reassignmento Parameters are identified up front by the user using

common terminologyo No special IT expertise is required to produce

expenditure reports at various levelso No additional expertise or additional time required to

format and reconcile reportso Web-based, user-friendly, accurate, timely



G&C Management Reports

GM System Data Extract

System Demonstration:

http://grants.gatech.edu/main/

http://grants.gatech.edu/main/



The Office of the Executive Vice President for Research

Judy WillisResearch Admin Buzz meeting



GT RCR Academic Policy for Graduate Students

Background

Applicability Criteria

Academic Policy Requirements

Approved In-House RCR Training Approaches

Relevance to Compliance

Key Differences Between Policies

Tracking and Monitoring

Resources



BackgroundRCR is an increasingly significant component of the education and training of researchers.

Policies from NIH have added emphasis to the importance of in-person training.

As a premiere technological university at the cutting edge of education, research, and innovation, Georgia Tech is committed to providing leadership in the realm of ethics and RCR.

RCR training is central to Georgia Tech’s mission to ensure that students are prepared with the knowledge and skills necessary to conduct themselves professionally and with integrity.



Applicability Criteria

Applies to all doctoral students with an admit date of Fall 2011 or later

Includes students admitted to a master’s program in Fall 2011 or later who have since transitioned to a doctoral program

The implementation plan for master’s students is still being determined



Academic Policy RequirementsDegree Requirement includes:

(1) CITI RCR online course Must be completed within 90 days of starting

doctoral program

(2) In-Person RCR training PHIL 6000 (expected to take during first

summer session of doctoral program) - OR -

In-House RCR training approved by RCR Advisory Committee



Approved In-House RCR Training Approaches

Applied Physiology – PHIL 6010: Biotechnology and Research Ethics

Biology – BIOL 8106: Tools of Science

Building Construction – BC 8100 / CEE 8813A: Research Methodology

Chemical & Biomolecular Engineering – ChBE 6003: Chemical Process Safety and ChBE 8801: Introduction to Research (both courses are required)

Chemistry – CHEM 8902: Information Resources for Chemists and Biochemists

Psychology – PSYC 8900: Special Problems in Experimental Psychology - RCR

Public Policy – PUBP 8801: Dissertation Starter Course (2 semesters)

All courses also satisfy the in-person RCR training requirement for the

GT Compliance Policy. Courses are only available to graduate students.



Relevance to ComplianceAt this point, the Compliance Policy and the Academic Policy both apply to certain categories of doctoral students.

Applicable students must follow the “in-person” requirement of the Academic Policy (the online training is the same).

Both policies will likely apply to master’s students in the future.




Compliance Policy

Online Training: 90 days or end of the semester

(whichever is later)

Academic Policy

Online Training: 90 days from start of first

semester of doctoral program A HOLD may be placed on

registration if a student goes past the 90 day timeframe




Compliance Policy

In-Person Training: Must be completed within 12

months of appointment to project

Menu of Options (some outside of the classroom)

In some cases only 4 hours of instruction is required

Academic Policy

In-Person Training: “Preferably” completed within

12 months of start of first semester of doctoral program

PHIL 6000 or approved in-house training (must be in a course)

8 hours of instruction required




Compliance Policy

Applicability: Includes doctoral and master’s

degree students as well as postdocs and undergraduates in sponsored projects

Academic Policy

Applicability: Includes doctoral students

admitted Fall 2011 or later Will include master’s degree

students at a later date There is no current plan to

include undergraduates



Tracking and MonitoringRCR Office

Tracks CITI completions and maintains list of approved course CRNs Sends reminders to students and places online training HOLDs Coordinates with Graduate Studies and Registrar to update online &

in-person records in Banner

Graduate Studies Provides lists of applicable students to RCR Office Maintains queries and reports Reviews RCR requirements at Admission to Candidacy

Registrar The Degree Certification process is the final and official check that

the online and in-person requirements are satisfied



Resourceswww.rcr.gatech.edu/resources

Or Contact: Dr. Jason Borenstein, Director of Graduate Research

Ethics Programs [email protected]

Judy Willis, Administrator of Graduate Research Ethics Programs [email protected]

http://www.rcr.gatech.edu/resources






Candice Ferguson Research Admin Buzz meeting



Routing Form





Approval List



NIH Salary Cap ReductionConsolidated Appropriations Act 2012 signed into law 12/23/2011

Salary Cap reduced from executive level 1 =199,700 down to executive level 2= 179,700

Effects awards with an Initial Award issue date on or after 12/23/2011

Applies to subrecipients who receive NIH flow-through dollars

Does not apply to consultants



For awards issued 12/22/2011 and prior:

Competing Grants w/ detailed budgets– NIH will adjust the award for future years only

Competing grants w/ modular budgets and Noncompeting Awards– No adjustment, institutions must apply the correct

salary, – Rebudgeting of excess IS ALLOWED




Executive level 1 salary (199,700) can be charged for FY2012 only

Executive level 2 salary (179,700) must be charged for future years (FY2013 and beyond)




Multi-year Grants (R15, ARRA)– Apply Executive level 1 salary for entire project

NCEs– Remain at Executive level 1 if initial award date was

prior to 12/23/2011

Carryover Money– For salaries use Executive level 1 for Carryover $$$

ONLY



For awards issued on or after 12/23/2011:

Previously issued competing awards w/ detailed budgets– NIH will adjust

Previously issued Modular Awards– No adjustment, institutions must apply the correct

salary, – Rebudgeting of excess IS ALLOWED

Supplements and Competitive Revisions

Transfer Awards



NSF Changes RETsResearch Experience for Teachers– Allows K-12 STEM teachers (in-service/pre-

service) and community college faculty to participate in NSF-funded activities

– Requested under an existing ENG or CISE award or a new ENG or CISE proposal

Including CAREER Awards



RET SupplementLimited to $10,000 per teacher per year– Includes stipend – Up to $2,000 (M&S, equipment, software)

Request up to an additional 25% of total Participant Support Costs may be requested in other categories that contribute to effectiveness of program



RET SupplementThe difference from prior years:– No longer 25% administrative allowance on

participant support stipend. – Has a potential impact for CEISMC and the

recovery of the $1500 rate to use “GIFT” teachers

– Contact Teri Hansen with questions:[email protected]



Reporting Toolswebwise.gtri.gatech.edu– Ad Hoc Reporting– COGNOS Report

Helpful Links– http://training.osp.gatech.edu/online-training/

http://training.osp.gatech.edu/online-training/

http://training.osp.gatech.edu/online-training/



THANK YOU FOR COMINGResearch Admin Buzz

Documents

Office of Sponsored Programs All rights reserved GTRC Research Administration Buzz March 22, 2012