Office of Science (SC) Overview

John YatesOffice of Operations Program Management, SC-33

Office of Science

Briefing for DOE FIMS Training at ANL – May 5, 2015

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SC FY 15 Budget by Program - $5.1 Billion

$541,000

$1,733,200

$592,000

$467,500

$766,000

$595,500

$19,500 $79,600 $93,000 $183,700

Advanced Scientific Computing Research

Basic Energy Sciences

Biological and Environmental Research

Fusion Energy Sciences

High Energy Physics

Nuclear Physics

Workforce Development for Teachers and Scientists

Science Laboratories Infrastructure

Safeguards and Security

Program Direction

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Research$2,099,9

3139%

Facility Opera-tions

$1,995,565

37%

Construction$591,310

11%

MIEs$144,901

3%

Other* $364,747

7%

SBIR/STTR

$143,3403%

SC FY 2016 SC Budget Request by Category

*Other includes: GPP/GPE amounts for BES, GPP for FES, Other (DOE/SC/Fermi/Lawrence) for NP, WDTS, SLI non-construction funding, S&S, and Program Direction.

SC Operates 10 Labs and 3 Sites

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1,379 Buildings 22.3M gsf$11.8B RPV

Major SC User Facilities

Spallation Neutron Source at ORNL Linac Coherent Light Source at SLACAdvanced Photon Source at ANL

Molecular Foundry at LBNL 12 GeV Upgrade at TJNAFNational Synchrotron Light Source – II at BNL (in construction)

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Single largest supporter of basic research in the physical sciences in the United States (Budget ~$5 billion)

Advanced Scientific Computers – Leadership Machines

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Titan: Peak performance 27.1 Pf

Mira: Peak performance 10 Pf

Edison XC30: Peak performance 2.4 Pf

National Energy Research Scientific Computing Center at LBNL

ORNL

ANL

Challenge: Aging General Purpose Facilities Much of our infrastructure is old, expensive to

maintain, and can no longer meet the requirements of a modern research facility.

Improvements have been made – increased annual maintenance investment, focus on reducing deferred maintenance.

Maintenance alone will not ensure our laboratories can continue to fulfill their missions. An integrated approach is needed, including:

Capital Investment

Maintenance Investment

Elimination of Excess Facilities.

Failed Utility Line

Typical Aging Lab

Demolition of Deficient Building

Aged and Failing Cooling Tower

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Annual Investment in SC General Purpose Infrastructure

($000)

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FY 2012 FY 2013 FY 2014 FY 2015 FY 2016$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

$500,000

D&DDeferred Maint MaintenanceIGPPGPPLine Items

Recent Science Laboratories Infrastructure Projects

Interdisciplinary Science Building (BNL)

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Technology and Engineering Development Facility (TJNAF)

2011 DOE Secretary’s Award

for Excellence

Physical Sciences Facility (PNNL) Modernization of Laboratory Facilities (ORNL)

2011 DOE Secretary’s

Improvement Award

Energy Sciences Bldg (ANL)Research Support Bldg (SLAC)

2014 DOE Secretary’s Award for Achievement

2013 DOE Secretary’s Award for Achievement

Lab Operations Board’s General Purpose Infrastructure Initiative

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SC Sponsored FIMS Data Elements

Data Element Sponsor Update FFRP CommentStandard

ReportAd Hoc Reports

Property Records Validated?

Asset % Utilized SC Annual Yes Yes YesConventional Facility Indicator SC As Needed No Yes No

Deficiency System (1-5) SC Annual No Yes Condition NoHazard Category 1 SC As Needed No Yes No

Security SC As Needed No Yes NoSpace Alternatively Used SC As Needed No Yes Utilization No

Space Type Usable SF SC As Needed No Yes Utilization NoSpace Type Utilization % SC As Needed No Yes Utilization No

Status SC As Needed No Yes NoStatus Date SC As Needed No Yes No

Mission Unique Facility SC Static No LOB Condition Yes Mission NoMission Unique Description SC Static No LOB Condition Yes Mission No

Modernization Cost SC As Needed No LOB Condition Yes LOB Condition NoOverall Asset Condition SC As Needed No LOB Condition Yes LOB Condition No

Condition Notes SC As Needed No LOB Condition Yes LOB Condition NoUniformat SC As Needed No LOB Condition ? No

Uniformat Rating SC As Needed No LOB Condition ? NoUniformat Repair Needs SC As Needed No LOB Condition ? No

Utilization Notes SC As Needed No LOB Condition ? No

Asset Utilization Level SC System Generated No Yes Utilization NASpace Type % Utilized SC System Generated No Yes Utilization NA

Space Type Utilization Level SC System Generated No Yes Utilization NASpace Type Utilized SF SC System Generated No Yes Utilization NA

Summary Condition SC System Generated No Yes Condition NATotal Space Type Usable SF SC System Generated No Yes Utilization NATotal Space Type Utilized SF SC System Generated No Yes Utilization NA

Where data found in FIMS?

FIMS – Property Summary – LOB Condition

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FIMS – Property Summary – Mission

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Analysis: How is our space being utilized?

Analysis: What is the condition of our space?

Analysis: High Bay Use in SC Labs

Number of Bldgs with HB

HB Usable SqFt

HB Used SqFt %

# Bldgs with

Unused HB

Space

HB SqFt in Bldgs

where HB Not Used

Total HB Space in

Bldgs where HB Space

Used Alternatively

HB used Alternatively

Ames 1 11,284 10,268 91%ANL 41 383,427 383,427 100%BNL 33 319,891 299,757 94% 4 7,214 51,593 44,147 Fermi 21 280,265 259,330 93%LBNL 7 57,776 490 1% 3 8,815 10,623 4,409 ORNL 22 121,014 119,837 99%PNNL 7 28,845 17,139 59%PPPL 4 40,709 27,371 67%SLAC 21 128,854 54,126 42% 11 74,728 74,728 - TJ 8 101,995 98,369 96%Total SC 165 1,474,060 1,270,114 86% 18 90,757 136,944 48,556

High Bay (HB) Summary FIMS 4-2-15

Draft Infrastructure Plan Proposed Performance Measures

The annual report to the Secretary will include targets and performance to address the areas outlined below:

• Were planned investments executed?

• Is the % of adequate facilities and other structures and facilities (OSFs) increasing?

• Is deferred maintenance decreasing?

• Is the square footage of underutilized space decreasing?

• Are excess space/buildings being eliminated?

• Are the annual costs of carrying excess facilities declining?

• Are fewer core capabilities at risk due to infrastructure deficiencies?

MetricCurrent

Performance5 year Target

% space rated as adequate

68%

% utilities rated as adequate

69%

Deferred Maintenance $5.4B 0% growth

Annual Maintenance and Repair funding

< 1% RPV 2% RPV

% Assets rated as under utilized

8% (15M GSF)

Excess Space and Facilities 7.3M GSF

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SC HQ Use of FIMS InfoFIMS for SC-3 Purposes Calculate our Replacement Plant Value (RPV) Calculate our Deferred Maintenance Sustainability (track LEED Facilities, Guiding Principle Points, Metering, Cool Roofs) Conventional Facility Indicator (CFI) (this is used to track the difference in RPV in programmatic

equipment located in conventional facilities for Fermi and SLAC) Operating Costs (Used to check if costs are increasing or decreasing) Condition Assessments (required per DOE O 430.1B at least once during any 5-year period) Check

these before validations are performed Actual Maintenance Costs (Is this in line with what is collected in the Quarterly Maintenance Report) Leasing Information

FIMS for Budget Purposes Used in the OMB Budget Summary (Number of buildings, GSF, age of facilities, and total acreage)

FIMS for Annual Lab Plans/TYSPs Dispositions and GSF that is banked (does FIMS agree with TYSP) Track Operating, excessed, shutdown pending D&D, D&D in progress, etc.

FIMS for MA-OAPM Track Mission Critical Facilities for the Federal Real Property Council Cross check of information in FIMS when MA-OAPM sends out reports with FIMS Data for accuracy

FIMS for LOB General Purpose Facilities Initiative Summary charts using new data elements as requested

Summary

SC is a leadership research organization in energy and physical sciences operating 10 laboratories and numerous user facilities.

The mission readiness of the general purpose infrastructure is essential to the operation of the sites and user facilities.

SC lab planning activities identify general purpose investment needs.

SC’s dedicated infrastructure program Science Laboratories Infrastructure has addressed these needs for 34 years.

FIMS data is essential for tracking SC’s assets and their age and condition.

Recommendation: sites should complete loading facility pictures into FIMS

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John YatesOffice of Operations Program Management Office of ScienceDepartment of Energy 301-903-8435E-mail: john.yates@science.doe.gov

Contact Info:

For More Information on Office of Operations Program Management (SC-33)

http://science.energy.gov/opm/

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Questions?