Revision of IAEA-TECDOC-1169: Managing Suspect and Counterfeit Items

in the Nuclear Industry

October 28, 2014

EFCOG ISM & QA Working Group Fall 2014 Meeting

Duli C. Agarwal, M.S., P.E. Office of Quality Assurance (AU-33)

Office of Environment, Health, Safety and Security (AU) U.S. Department of Energy

Chair, Department of Energy, AU S/CI Focus Group Chair, TECDOC-1169 Revision Team

Chair, ASME NQA-1 Subcommittee on Applications Duli.Agarwal@hq.doe.gov

Overview

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• IAEA-TECDOC-1169, Managing Suspect and Counterfeit Items in the Nuclear Industry

• Results of 1st Consultation Meeting on TECDOC-1169 in June

• Results of 2nd Consultation Meeting on TECDOC-1169 in September

• Plan for completing TECDOC-1169

• Status on S/CI Focus Group activities

• S/CI Focus Group recommendations

TECDOC-1169 Revision June Meeting

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Scientific Secretary Jana Roeschlova, IAEA

Licensees

Slovakia: SE, a.s Czech Republic: CEZ France: EDF Romania: CNE-PROD

Regulators

USA: NRC, DOE Canada: CNSC Finland: STUK UK: ONR

Ten Experts:

IAEA, during the June Meeting

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IAEA, during the September Meeting

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Scientific Secretary Jana Roeschlova, IAEA

Licensees

Slovakia: SE, a.s Czech Republic: CEZ France: EDF Romania: CNE

Regulators

USA: NRC, DOE Canada: CNSC

TSOs

USA: EPRI Korea: KINS

Ten Experts:

Objectives of TECDOC-1169

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• Eliminate the hazards created by Counterfeit, Fraudulent, Suspect Items (CFSI) that are present in nuclear facilities.

• Prevent any further introduction, installation, or use of CFSI.

• Ensure that items and services meet specified requirements.

• Ensure detection, control, reporting, and disposition of CFSI.

• Raise awareness and inform managers, supervisors, and workers on CFSI processes and controls.

Proposed Table of Contents

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• Introduction

• Prevention

• Identification, Investigation, and Disposition

• Management, Monitoring, and Control of CFSI

• Information Sharing and Reporting

• Symptoms

• Examples

Work Performed on TECDOC-1169

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• Each Team member provided subsections in August

• Preliminary Draft was completed in early September prior to the 2nd CM

• Team reviewed the Preliminary Draft during the 2nd Consulting Meeting, 11–12 September, including:

• Outline • Definitions • Chapters

• Developed 1st draft of the document

Next Steps

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• Comment/Review of 1st Draft by team members by December 30, 2014

• Compile comments, resolve them, and develop 2nd draft

• DOE/IAEA 1169 Review team:

– Richard D. Warriner, CHPRC Quality Systems (RL)

– Robert A. Carter, Sr. Performance Assurance Engineer (RL)

– Nancy D. Tessmar, Suspect Counterfeit Items Coordinator for Quality and Performance Division-Engineering Assurance (LANL)

– Larry Adkinson, Acting Quality Assurance Manager for SWPF Project Office (DOE SRS)

1169 Writing Team Schedule

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Document Preparation Proposal 4Q 2013

1st CS Meeting June 2014

Participation in TM on TECDOC-919 (Gather feedback)

2nd CS Meeting

Sept 8–10, 2014

11–12 Sept 2014

3rd CS Meeting 1Q 2015

TM 3Q 2015

First Draft for DCT Review 1Q 2016

Submission of Final Draft to DCT 2Q 2016

S/CI Focus Group Activities

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• Completed White Paper on Available S/CI Training not Offered by DOE, September 2013

• Completed S/CI Process Check List and Line of Inquiries has been approved and is available for use, October 2014

• Final Draft of Management Report on Trending, Analysis, and Recommendations to AU-Management on S/CI within DOE

• Close 2012.04 TPD by December 2014

• Initiate efforts for S/CI Handbook

S/CI Focus Group Recommendations

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• Make it clear counterfeit related definitions in DOE directives system

• Assist the Department with information and training materials related to S/CI

• Evaluate potential influence of new and existing guidance for S/CI as it applies to nuclear safety

• Revise the current DOE occurrence reporting directives to (1) provide causal analysis for S/CI items, and (2) provide selection categories to report S/CI in digital systems

• Review DOE procurement policy for small businesses

Questions and Feedback

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Looking forward to your thoughts and input!

Thank you for your attention.