OFFICE OF MANAGEMENT AND BUDGET 115 S. Andrews Avenue, Room 404 • Fort Lauderdale, Florida 33301 • 954-357-6345 • FAX 954-357-6364

TO:

THROUGH:

FROM:

SUBJECT:

April 19th

MEMORANDUM

June 3, 2016

Board of County Commissioners

Bertha Henry, County Adminisj ~ ~r

Kayla Olsen, Director i U.(1f ~ Office of Management and Budget

Responses to Questions Raised at April 19th and May 17th Budget workshops

Provide a chart with the number of County positions before the recession and the number of positions for FY16.

The attached Exhibit A provides both the total positions and budgets and positions and budgets by major agency for FY07 prior to the recession, FY12, after the recession and for FY16.

May 17th

How much did BSD collect in transport fees in FY15 and what do other large Florida Counties charge for air transport?

We received $337,364 in air rescue fees and $804,675 in ground transport fees in FY15. Also, 16 Florida counties were surveyed to determine whether they provided air transport, and if so, what they charge. The service is provided by private air rescue service companies or a hospital in 12 of the 16 Counties. Of the remaining 4, Collier County charges a $5,900 base fee and $100 per mile, Monroe charges a $5,500 base and $80 per mile, Palm Beach charges a $12,560 base and $74 per mile and Miami Dade does not charge a fee, primarily due to the lack of a required certification which requires shift schedules that conflict with their union contract. BSO's staff recommendation is to charge $7,000 and $95 per mile versus the current $4,500 base fee and $70 per mile.

Broward County Board of County Commissioners Mark D. Bogen• Beam Furr • Dale V.C. Holness• Marty David Kiar • Chip LaMarca • Stacy Ritter• Tim Ryan • Barbara Sharie!· Lois Wexler

www.broward .org

G:I_GENERAL\FY 2017 OUTCOME BUDGETING\Workshops\Workshop Follow-up\May 17th Workshop Follow-up.doc

When did grant for Airport/Seaport firefighters expire?

The grant expired on December 31, 2015

Port

Provide trade surplus information on other comparable ports.

Below is a chart with the trade surpluses and deficits for the seaports within the top 50 Customs ports in

the US. The rankings are based on total trade, and all airports and land border crossings have been

excluded. Note that the seaports with larger trade surpluses than Port Everglades are primarily due to

the value of petroleum exports with the exception of Everett, which mostly exports logs.

RANK PORTS TOTAL TRADE TOTAL EXPORTS TOTAL IMPORTS SUPLUS/(DEFICIT)29 Port of Everett, Wash. 31,990,020,841$ 29,849,457,070$ 2,140,563,771$ $27,708,893,299

25 Port of New York 47,593,299,440$ 37,323,387,319$ 10,269,912,121$ $27,053,475,198

7 Port of Houston 136,309,935,557$ 76,556,141,183$ 59,753,794,374$ $16,802,346,809

46 Port of Gramercy, La. 17,957,002,820$ 13,619,164,401$ 4,337,838,419$ $9,281,325,982

47 Port of Corpus Christi, Texas 17,226,406,568$ 10,235,838,789$ 6,990,567,779$ $3,245,271,010

36 Port Everglades, Fla. 25,215,418,069$ 13,239,011,070$ 11,976,406,999$ $1,262,604,071

8 Port of New Orleans 113,752,927,946$ 56,696,370,317$ 57,056,557,629$ ($360,187,312)

35 PortMiami 25,272,299,521$ 10,302,328,255$ 14,969,971,266$ ($4,667,643,011)

44 Port Arthur, Texas 18,495,438,030$ 6,463,061,950$ 12,032,376,080$ ($5,569,314,130)

38 Port of Jacksonville, Fla. 24,084,457,283$ 8,222,322,507$ 15,862,134,776$ ($7,639,812,269)

42 Port of Seattle 22,667,205,096$ 7,156,741,989$ 15,510,463,107$ ($8,353,721,118)

43 Port of Brunswick, Ga. 20,403,972,426$ 5,884,988,166$ 14,518,984,260$ ($8,633,996,094)

26 Port of Oakland 45,679,054,996$ 17,945,470,647$ 27,733,584,349$ ($9,788,113,702)

40 Port of Philadelphia 23,055,758,244$ 4,265,033,373$ 18,790,724,871$ ($14,525,691,498)

16 Port of Norfolk-Newport News, Va. 71,898,729,116$ 28,672,314,670$ 43,226,414,446$ ($14,554,099,776)

14 Port of Charleston, S.C. 80,904,112,776$ 31,625,272,673$ 49,278,840,103$ ($17,653,567,430)

23 Port of Baltimore, Md. 51,167,202,406$ 15,364,309,290$ 35,802,893,116$ ($20,438,583,826)

18 Port of Anchorage, Alaska 58,078,452,906$ 18,281,524,538$ 39,796,928,368$ ($21,515,403,830)

10 Port of Long Beach 90,335,433,552$ 31,193,386,904$ 59,142,046,648$ ($27,948,659,744)

22 Port of Tacoma 52,204,812,747$ 10,044,865,460$ 42,159,947,287$ ($32,115,081,827)

11 Port of Savannah 89,630,219,784$ 27,931,865,749$ 61,698,354,035$ ($33,766,488,286)

5 Port of Newark, N.J. 172,061,110,443$ 13,824,075,315$ 158,237,035,128$ ($144,412,959,813)

1 Port of Los Angeles 270,579,707,533$ 31,725,097,801$ 238,854,609,732$ ($207,129,511,931)

COMPARATIVE INFORMATION - 2015 TRADE SURPLUSES

What are the details on the 2.4% contractual services decrease?

The $160,100 (-2.4%) decrease in contractual services for FY2017 is primarily due to Department efforts

to align the budget with historical expenses.

Provide information on current coverage and projected coverage.

Attached as Exhibit B is a multi-year debt service coverage analysis that shows actual coverage for FY2015, and projected amounts for FY2016 through FY2021 based on existing debt service and estimated borrowing amounts included in the Recommended CIP.

Provide a chart with total Port revenues and appropriations including history.

The Chart is attached as Exhibit C.

Other Information

Provide information on the services currently provided by the Human Services Department to

assist non-profits with improving grant writing skills.

The Human Services Department Grants Team currently provides technical assistance at no charge to Broward County agencies with a 501c3. Technical assistance includes: specific funding opportunity research for the agency upon request, help with grant writing and preparing applications for submission, or editing proposals the agency prepared; strategic planning and capacity building direction. The Grants Team also facilitates nonprofit agencies’ requests for Letters of Support through the County process. The Grants Team provides training at no cost to Broward County nonprofits including the courses such as “Grant-writing Basics,” “Collaborative Grants Development,” “Fundraising 101,” “Stress Management,” “Grant-writing FAQs,” “Branding Your Nonprofit Effectively”. These trainings occur at a frequency of twice per quarter on a rotating schedule and based upon request and need. The Grants Team currently provides many other services to non-profits. The Grants team researches and identifies funding opportunities that are Broward County nonprofit-eligible and catalogues and announces the opportunities through various stakeholder groups. Agencies that were unsuccessful in competing for County dollars are directed to the Grants Team for technical assistance and coaching in order to improve future proposals. Additionally, the Grants Team is currently researching the technical assistance resources available to non-profits through other agencies in an effort to provide a centralized,

web-based and live resource to enable nonprofits to obtain a comprehensive catalog of training and other opportunities. This effort is underway and should be completed this summer. In the past year, the Grants Team has provided approximately 420 hours of technical assistance to over 40 local nonprofits. This includes significant involvement and submission of 7 grant applications on behalf of nonprofit agencies and assistance on over 25 agency applications, in addition to the primary support provided to the Divisions within the Human Services Department.

FY07 FY12 FY16FY07-FY16

Change Notes

Total County Position Cap 6,509 5,469 5,670 -839

General Funds

Finance and Admin

Adopted Positions 669 486 491 -178

Adopted Budget $65,126,590 $54,703,730 $57,862,790 -$7,263,800 County transferred Support Enforcement function to State

Env. Protection/Growth

Adopted Positions 344 202 219 -125

Adopted Budget $31,091,150 $17,604,970 $20,385,650 -$10,705,500Approximately half of the FY07-FY12 reduction involved moving

expenses to other funds

Human Services

Adopted Positions 347 255 301 -46

Adopted Budget $82,104,140 $70,734,160 $73,883,400 -$8,220,740 Excludes mandated payments

Public Works

Adopted Positions 266 212 214 -52

Adopted Budget $36,838,120 $33,062,590 $37,891,010 $1,052,890

County Administration

Adopted Positions 132 99 103 -29

Adopted Budget $12,747,990 $10,793,350 $12,704,930 -$43,060Excludes Regional Communications and Technology, and

Consolidated Dispatch

Reg Comm and Technology

Adopted Positions 14 14 21 7

Adopted Budget $5,510,790 $5,923,430 $7,081,030 $1,570,240

Consolidated Dispatch

Adopted Positions 274 268 453 179 Includes ORCAT and BSO positions

Adopted Budget $19,452,704 $20,997,304 $40,666,560 $21,213,856

Medical Examiner

Adopted Positions 43 38 42 -1

Adopted Budget $4,702,370 $5,165,540 $6,076,850 $1,374,480

*Some budgets have been adjusted to enable comparisons to the current organizational structure.

COUNTY OPERATING BUDGET AND POSITION HISTORY - MAJOR PROGRAMS* EXHIBIT A

FY07 FY12 FY16FY07-FY16

ChangeNotes

Libraries

Adopted Positions 990 654 635 -355

Adopted Budget $70,870,830 $58,935,960 $60,496,150 -$10,374,680

Parks

Adopted Positions 570 357 365 -205

Adopted Budget $39,479,190 $31,245,730 $34,601,710 -$4,877,480

Cultural

Adopted Positions 10 7 16 6

Adopted Budget $6,107,590 $3,885,900 $5,169,130 -$938,460Excludes reserves and FY16 includes contractual staff converted

to permanent

Other Boards/Agencies

Adopted Positions 19 27 31 12 Increase due to establishment of Inspector General

Adopted Budget $4,105,280 $2,894,180 $3,703,450 -$401,830

County Commission

Adopted Positions 38 37 37 -1

Adopted Budget $3,565,620 $3,220,340 $3,635,570 $69,950

County Auditor

Adopted Positions 20 15 17 -3

Adopted Budget $2,233,880 $1,790,350 $2,171,450 -$62,430

County Attorney

Adopted Positions 74 63 69 -5

Adopted Budget

$7,571,530 $6,840,730 $8,356,820 $785,290

Additional positions have been funded through capital projects

and enterprise funds and by reallocating funds within the legal

budget.

Broward Sheriff's Office

Adopted Positions 3,717 3,050 3,071 -646

Adopted Budget $425,836,106 $377,119,276 $436,000,000 $10,163,894

Supervisor of Elections

Adopted Positions 81 72 72 -9

Adopted Budget $7,825,350 $5,433,610 $6,173,160 -$1,652,190 Excludes elections budgets and capital expenses

Property Appraiser

Adopted Positions

258 207 210 -48

In addition to budget reductions, 18 positions were eliminated

due to workload decreases attributable to the tangible property

exemption in Amendment 1 and the increase in the tax notice

threshold.

Adopted Budget $17,803,900 $14,128,000 $17,545,130 -$258,770 Reflects only County Share of the budget.

*Some budgets have been adjusted to enable comparisons to the current organizational structure.

COUNTY OPERATING BUDGET AND POSITION HISTORY - MAJOR PROGRAMS*

FY07 FY12 FY16FY07-FY16

ChangeNotes

Other Funds

Transit

Adopted Positions 1091 977 1073 -18

Adopted Budget $119,549,620 $119,632,730 $138,250,050 $18,700,430 Excludes reserves

BSO Self-Supporting Funds

Adopted Positions 1,943 1,975 1,860 -83

Adopted Budget $235,467,010 $268,493,040 $301,460,860 $65,993,850 Excludes reserves

Judicial Self-Supporting Funds

Adopted Positions 40 51 46 6

Adopted Budget $10,259,800 $6,878,450 $7,525,170 -$2,734,630 Excludes reserves

Aviation

Adopted Positions 424 483 507 83

Adopted Budget $135,645,720 $128,116,510 $141,860,830 $6,215,110 Excludes reserves

Port

Adopted Positions 231 224 226 -5

Adopted Budget $78,560,040 $81,126,050 $87,815,970 $9,255,930 Excludes reserves

Water and Wastewater

Adopted Positions 425 418 414 -11

Adopted Budget $66,778,220 $68,966,250 $77,489,040 $10,710,820 Excludes reserves

Solid Waste

Adopted Positions 78 67 42 -36

Adopted Budget $112,592,410 $78,058,800 $13,918,060 -$98,674,350 Excludes reserves

CVB/Convention Center

Adopted Positions 42 43 45 3

Adopted Budget $28,199,460 $25,643,520 $32,318,240 $4,118,780 Excludes reserves and transfers to other funds

*Some budgets have been adjusted to enable comparisons to the current organizational structure.

COUNTY OPERATING BUDGET AND POSITION HISTORY - MAJOR PROGRAMS*

Actual Fiscal Year2015

Projected Fiscal Year2016

Projected Fiscal Year2017

Projected Fiscal Year2018

Projected Fiscal Year2019

Projected Fiscal Year2020

Projected Fiscal Year2021

Petroleum 32,749$ 33,448$ 33,672$ 34,345$ 35,032$ 36,619$ 39,124$ Cruise 52,315 53,844 57,780 57,780 57,780 57,780 57,780 Container 34,847 34,792 35,433 36,141 36,864 38,446 42,594 Bulk 2,827 3,341 3,435 3,504 3,574 3,645 3,718 Breakbulk/Neobulk 3,672 3,369 3,465 3,534 3,605 4,381 5,241 Rail 387 399 408 416 425 433 442 Lay-in 1,174 1,164 1,197 1,221 1,245 1,270 1,295 Real Estate 15,486 16,170 17,219 17,563 17,915 18,273 18,638 Foreign Trade Zone 692 755 768 783 799 815 831 Parking 8,765 8,754 7,847 7,847 7,847 7,847 7,847 Public Safety 238 168 168 171 175 178 182 Miscellaneous Finance 172 150 150 153 156 159 162

Sub-total Revenues 153,324 156,353 161,541 163,459 165,416 169,846 177,855

Total Operating Revenues (1)(2) 153,324 156,353 161,541 163,459 165,416 169,846 177,855

Total Operating Expenses (1)(3) 80,744 81,811 88,396 91,048 93,780 98,054 104,550

Gross Margin 72,580 74,543 73,145 72,411 71,636 71,792 73,305

Net eligible non operating revenues (4) 982 1,000 1,000 1,000 1,000 1,000 1,000

Net amount available for debt service 73,562$ 75,543$ 74,145$ 73,411$ 72,636$ 72,792$ 74,305$

*Total FY2017-FY2021 CIP Base amount is $766.5M1) Operating revenue and expense impacts associated with Masterplan projects included in year of impact in FY2020 and FY20212) Includes projected increase of 2% over the previous year for FY2018 through FY2021 for all operating revenue categories except cruise and parking3) Base year (2017) assumes expenditure of 95% of budget for Port operations and Seaport Engineering and Construction Division for forecasting purposes; 3% increase added in the outyears

TABLE II BASE CIP*PORT EVERGLADES DEPARTMENT

PROJECTED REVENUES, EXPENSES AND DEBT SERVICE COVERAGE(Dollars in Thousands)

4) Subtotal for revenues is different from the sub-total for revenue on the five-year financial breakdown as only certain non-operating revenues are permitted to be included in the coverage calculation

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Actual Fiscal Year2015

Projected Fiscal Year2016

Projected Fiscal Year2017

Projected Fiscal Year2018

Projected Fiscal Year2019

Projected Fiscal Year2020

Projected Fiscal Year2021

Existing plus new debt covenant tests:Eligible bond covenant revenue 73,562$ 75,543$ 74,145$ 73,411$ 72,636$ 72,792$ 74,305$ Debt Service (125% Test) 28,758 28,762 26,849 34,480 38,117 41,744 41,742 Debt Service (110% Test) 32,068 32,060 30,154 37,783 41,421 45,046 45,049 Test (125%) 2.56 2.63 2.76 2.13 1.91 1.74 1.78 Test (110%) 2.29 2.36 2.46 1.94 1.75 1.62 1.65

Debt service computation:Existing senior debt service payments 28,758 28,762 19,225 19,230 19,235 19,230 19,229 Debt service on new capital funds (2017 issuance) (1) 7,625 15,250 15,250 15,250 15,250 Debt service on new capital funds (2019 issuance) (2) 3,632 7,264 7,264 Sub-total senior debt 28,758 28,762 26,849 34,480 38,117 41,744 41,742

2008 Sub Bonds debt 3,310 3,298 3,305 3,304 3,305 3,302 3,307

Total debt service payments (3) 32,068$ 32,060$ 30,154$ 37,783$ 41,421$ 45,046$ 45,049$

*Total FY2016-FY2021 CIP Base amount is $766.5M1) Series 2017 assumes par amount of $304.99M, interest rate of 5.0% and debt service reserve requirement of $27.9M2) Series 2019 assumes par amount of $132.08M, interest rate of 5.5% and debt service reserve requirement of $13.2M

TABLE II BASE CIP*

3) Actual debt service for FY2015 shown in coverage calculation is different from the total shown on the 5-Year financial breakdown due to the inclusion of additional amounts not included in the coverage calculation for capitalized interest, letter of credit fees, and other miscellaneous debt related costs

PORT EVERGLADES DEPARTMENTPROJECTED REVENUES, EXPENSES AND DEBT SERVICE COVERAGE

(Dollars in Thousands)

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FY13 Actual FY14 Actual FY15 Actual

FY16 Adopted

Budget

FY17

Proposed

Budget

REVENUES:

Petroleum 27,530,193 29,363,512 32,749,162 32,268,300 33,671,600

Container 31,670,506 33,019,453 34,846,800 34,901,510 35,432,800

Cruise 62,152,647 59,422,144 52,314,661 57,651,900 57,780,200

Bulk Cargo 1,701,037 2,814,888 2,827,139 3,340,500 3,435,100

Break Bulk 2,130,060 2,766,579 3,671,874 3,369,200 3,464,900

Lay In / Navy 682,201 1,045,827 1,174,480 1,163,600 1,196,800

Real Estate 12,778,977 14,577,193 15,485,944 16,463,320 17,218,900

Foreign Trade Zone 725,169 803,443 692,497 820,700 768,000

Public Safety Services 181,631 219,398 238,147 168,000 168,000

Parking Garages 6,997,613 8,884,779 8,765,217 8,382,800 7,846,500

Rail - 82,173 386,577 399,440 408,200

Interest Earnings 390,000 763,000 1,113,000 400,000 400,000

Miscellaneous 274,417 194,564 171,886 150,000 150,000

Subtotal* $147,214,451 $153,956,953 $154,437,384 $159,479,270 $161,941,000

Federal/State Grants 4,400,000 11,333,000 10,249,000 30,222,000 39,724,120

Less 5% - - - (7,973,960) (8,097,050)

Future Bond Proceeds - - - 53,602,080 131,101,380

Fund Balance 212,399,294 217,501,431 241,438,287 ** 89,661,630 ** 59,045,120

Total Revenues $364,013,745 $382,791,384 $406,124,671 $324,991,020 $383,714,570

EXPENSES:

Personal Services 18,096,842 18,660,283 19,180,103 19,646,180 20,073,400

Operating Expense 56,840,131 60,143,307 60,665,056 68,169,790 70,389,500

Reserves - - - 14,942,800 15,511,800

Subtotal $74,936,973 $78,803,590 $79,845,159 $102,758,770 $105,974,700

Capital Budget 37,486,075 41,361,612 38,406,523 178,515,760 243,614,970

Debt Service *** 34,250,371 33,593,155 32,613,142 33,389,500 23,797,910

Debt Service Reserve - - - 10,326,990 10,326,990

Total Expenses $146,673,419 $153,758,357 $150,864,824 $324,991,020 $383,714,570

*Subtotal for revenues is different from the sub-total for revenue on the coverage projection for presentation

purposes as net eligible non-operating revenues are shown on a separate line.

Broward County Port Everglades Department Budget EXHIBIT C

**Capital project remaining balances are reappropriated after year-end closing.

***Includes additional amounts above actual required debt service payments for capitalized interest, letter of credit

fees, and other miscellaneous debt related costs.