Office of International Programs Union East Rm. 203 [email protected] (915)747-5664
66
Optional Practical Training (OPT) (Post-completion)-- Employment Workshop Office of International Programs Union East Rm. 203 www.sa.utep.edu/oip [email protected](915)747-5664 OIP
Office of International Programs Union East Rm. 203 [email protected] (915)747-5664
Office of International Programs Union East Rm. 203
www.sa.utep.edu/oip [email protected] (915)747-5664
Slide 2
Off-Campus Employment F-1 / F-3 students may work off campus in
one of 3 ways: 1) Curricular Practical Training 2) Economic
Hardship 3) Optional Practical Training
Slide 3
What is Optional Practical Training (OPT)? OPT is temporary
employment for practical training directly related to the students
major area of study. Employment is authorized for up to 12 months
after studies are completed (*longer if eligible for 17-month
extension)
Slide 4
What is Optional Practical Training (OPT)? 12 months of OPT is
available for each degree level completed, provided you move from
lower to higher degrees Current policy: students in certificate
programs may also apply for OPT
Slide 5
Am I Eligible for OPT? Have valid F-1 / F-3 student status at
the time of application Be a current UTEP student Have been
enrolled full time or equivalent for one academic year at the time
you would begin OPT. What is considered full-time?
Slide 6
Full-Time / Equivalencies Undergraduates: 12 hours / term
Graduates (Masters / Doctoral): 9 hours / term OR thesis OR
dissertation ATCP, Certificate programs: 9 hours Part-time Border
Commuters (Mexicans only): 1 academic course per term, renew I-20s
on time Last term: reduced course load permission
Slide 7
OPT Eligibility Must be enrolled in at least one course in last
term Must have less than 12 months of previous full-time Curricular
Practical Training (CPT) for current level of study. Will complete
all coursework by the end of the current term
Slide 8
OPT Basics Allows employment on a full-time basis Also, you
must work at least 20 hours / week to maintain your status You may
work an unlimited number of hours You can use your OPT anywhere in
the U.S.Do not use it in Mexico Note: F-3 students are restricted
to living in Mexico & commuting to the US on OPT Unpaid
employment (volunteering) is permitted where it does not violate
labor laws
Slide 9
Things to Think About Unlike CPT, you do not need to have a job
offer before applying for OPT OPT can begin up to 2 months after
the program end date. If you have a job offer already, this will
help you choose your start date If you have no offer, or need a
little extra time for thesis or dissertation, choose a later start
date
Slide 10
Things to Think About Applying for OPT may result in a change
to your I-20 expiration date (officially called your program end
date) New date will reflect graduating term (write this down!):
Summer 2013 graduates: Aug 6, 2013 Fall 2013 graduates: Dec 13,
2013 Exceptions: completing thesis / dissertation in the middle of
a term (can use earlier date)
Slide 11
Things to Think About You are NOT authorized to work between
your program end date and the start of OPT It is recommended to
apply for OPT BEFORE you complete your program You may apply up to
90 days before completion You may also apply up to 60 days after
program completion (but you may not be given a full 12 months of
OPT)
Slide 12
Choices for OPT Start Dates Summer 2013 graduates: Aug 7, 2013
Oct 5, 2013 Fall 2013 graduates: Dec 14, 2013 Feb 11, 2014 These
dates are dictated by the regulatory requirement that OPT must end
no more than 14 months after degree completion.
Slide 13
Earliest Date to Apply Summer 2013 graduates: May 8, 2013 Fall
2013 graduates: Sept 14, 2013 (These are the earliest dates you may
mail your applications to US CIS; can submit paperwork to OIP 1-2
weeks prior to these dates)
Slide 14
While on OPT You can only have a maximum of 90 cumulative days
of unemployment (throughout the entire year) You should be actively
looking for a job! Report all employment / unemployment to OIP
within 10 days of a change & every 6 months Dont forget that
volunteer work can count to maintain your immigration status
Slide 15
OPT Timeline Spring Graduates Last Semester of Program JanFeb
MarApr MayJunJulAug Feb 16: earliest you can mail app to US CIS (90
days before) Program end date 5/17/2013 Jul 16 : deadline for
Spring 13 grads to have application at US CIS; latest date to start
OPT clock Possible OPT start dates: 5/18/2013 7/16/2013 Feb 1,
2013: Student turns in app to OIP ; chooses Jun 15 start date Feb
8: Packet ready to mail Feb 16: student applies at earliest date;
mails packet US CIS processing Average 2 months processing time
receive card 3 months processing time - receive card June 15, 2013:
Start working when you have the card in your possession
Graduation
Slide 16
OPT Timeline Spring Graduates If you apply late Last Semester
of Program JanFeb MarApr MayJunJulAug Feb 16: earliest you can mail
app to US CIS (90 days before) Program end date 5/17/2013 July 16:
deadline for Spring 13 grads to have application at US CIS; latest
date to start OPT clock Possible OPT start dates: 5/18/2013
-7/16/2013 June 1, 2013: Student turns in app to OIP ; chooses July
10 start date Jun 8: Packet ready to mail US CIS processing Average
2 months (Aug) processing time receive card 3 months (Sept)
processing time - receive card Graduation-may not work yet!
Sept
Slide 17
OPT Timeline Summer Graduates Last Semester of Program AprMay
JunJul AugSeptOctNov May 8: earliest you can mail app to US CIS (90
days before) Program end date 8/6/2013 Oct 5: deadline for Summer
13 grads to have application at US CIS; latest date to start OPT
clock Possible OPT start dates: 8/7/2013 10/5/2013 May 1, 2013:
Student turns in app to OIP ; chooses Sept 15 start date May 8:
Packet ready to mail May 8: student applies at earliest date; mails
packet US CIS processing Average 2 months processing time receive
card 3 months processing time - receive card Sept 15, 2013: Start
working when you have the card in your possession Graduation
Slide 18
OPT Timeline Summer Graduates If you apply late Last Semester
of Program AprMay JunJul AugSeptOctNov May 8: earliest you can mail
app to US CIS (90 days before) Program end date 8/6/2013 Oct 5:
deadline for Summer 13 grads to have application at US CIS; latest
date to start OPT clock Possible OPT start dates: 8/7/2013 -
10/5/2013 Sept 1, 2013: Student turns in app to OIP ; chooses Oct 5
start date Sept 8: Packet ready to mail US CIS processing Average 2
months (Nov) processing time receive card 3 months (Dec) processing
time - receive card Graduation-may not work yet! Dec
Slide 19
OPT Timeline Fall Graduates Last Semester of Program AugSept
OctNov DecJanFebMar Sept 14, 2013: earliest you can mail app to US
CIS (90 days before) Program end date 12/13/2013 Feb 11, 2014 :
deadline for Fall 13 grads to have application at US CIS; latest
date to start OPT clock Possible OPT start dates: 12/14/13
02/11/2014 Sept 1, 2013: Student turns in app to OIP ; chooses Jan
15, 2014 start date Sept 8: Packet ready to mail Sept 14: student
applies at earliest date; mails packet US CIS processing Average 2
months processing time receive card 3 months processing time -
receive card Jan 15, 2014: Start working when you have the card in
your possession Graduation
Slide 20
OPT Timeline Fall Graduates If you apply late Last Semester of
Program AugSept OctNov DecJanFebMar Sept 14, 2013: earliest you can
mail app to US CIS (90 days before) Program end date 12/13/2013 Feb
11, 2014 : deadline for Fall 13 grads to have application at US
CIS; latest date to start OPT clock Possible OPT start dates:
12/14/2013 02/11/2014 Jan 10, 2014: Student turns in app to OIP ;
chooses Feb 11, 2014 start date Jan 18: Packet ready to mail US CIS
processing Average 2 months (Mar) processing time receive card 3
months (April) processing time - receive card Graduation-may not
work yet! Apr
Slide 21
How to Apply Apply for graduation (must be in Goldmine)
Complete the OPT request form: Start / end dates Turn in
application to OIP
Slide 22
Meanwhile, you should: Complete Form I-765
(http://sa.utep.edu/oip/files/2013/06/4476_001.pdf)http://sa.utep.edu/oip/files/2013/06/4476_001.pdf
Complete Form G-1145
(http://sa.utep.edu/oip/files/2013/06/g-1145.pdf)http://sa.utep.edu/oip/files/2013/06/g-1145.pdf
Instructions to follow!
Slide 23
START HERE NEVER FILLED OUT I-765, MARK HERE ALREADY HAD OPT,
MARK HERE If you do not have a SSN, leave section blank YOUR
SIGNATURE Refers only to form, not to CPT or On-Campus Employment
N/A Only for OPT Extensions N/A SHOULD MATCH PASSPORT YOUR VALID
U.S. MAILING ADDRESS MONTH/DAY/YEAR CONT. #11 DATE ON I-94 LAST
CITY WHERE YOU ENTERED THE U.S. STUDENT C 3 B YOUR PHONE NUMBER
DATE USE I-94 #
Slide 24
YOUR LAST NAME YOUR FIRST NAME YOUR MIDDLE NAME Your e-mail
address (UTEP or other) YOUR U.S. CELL PHONE NUMBER
Slide 25
How to Apply 5 business days later, you will receive an e-mail
from an advisor at OIP advising you whether or not you are eligible
for OPT If you are, prepare the following: Check or money order for
$380 payable to Department of Homeland Security 2 U.S. sized
passport photos (2 x 2); write your name and I-94# on the back
Slide 26
How to Apply, contd Return to OIP to review & sign your new
I-20 and pick up the mailing instructions for your OPT packet Then,
you will: Make copies of new I-20, I-94 front & back, visa
& passport (bio page only) Attach original signed I-765,
G-1145, photos & your payment of $380
Slide 27
How to Apply, contd Mail your application to US CIS, using a
traceable method If using US Postal service, use certified mail
with return receipt Courier mail carriers (DHL, FedEx, etc.)
Slide 28
Sample of I-20 with OPT Recommendation
Slide 29
Slide 30
Slide 31
OPT Deadlines Your OPT application must be received at the US
CIS processing center NO LATER THAN: Oct 5, 2013 Summer 2013
graduates Feb 11, 2014 Fall 2013 graduates What does this
mean?....
Slide 32
VERY IMPORTANT! 1. You must apply to the Office of
International Programs FIRST before you can mail your OPT
application to US CIS 2. You must allow AT LEAST one week for OIP
to process your new I-20...PLUS, time for your OPT application to
get from El Paso to Dallas, TX
Slide 33
VERY IMPORTANT! OPT Application Deadlines at OIP: Sept 20, 2013
- OIP deadline for summer 2013 graduates Jan 28, 2014 OIP deadline
for fall 2013 graduates
Slide 34
US CIS Processing Application received at lockbox facility;
application is reviewed; checked for all documentation If something
was not right with the application, a letter & your application
will be returned within one week It is VERY IMPORTANT that your
documents are received by US CIS within 30 days of the date printed
on the I-20; if you will be unable to do so, please see an advisor
at OIP for further assistance
Slide 35
US CIS Processing If G-1145 was filed, student is notified
Application forwarded to Texas Service Center Student will receive
a Notice of Action in two to four weeks
Slide 36
Slide 37
US CIS Processing Application assigned to an officer for review
and decision If approved, work permit is created (called Employment
Authorization Document, or EAD card) Card mailed to I-765 address
Average processing time is currently approx. 2 months DO NOT begin
to work until you have the card, on the start date (the date may
have changed from the one you requested).
Slide 38
While Pending OPT Approval It is okay to travel within the U.S.
VERY IMPORTANT: Are you not graduating as expected? Please see an
advisor at OIP. After the last day of finals in your graduating
semester, it is NOT okay to work, not even on campus
Slide 39
Once OPT is Approved OPT card arrives to address on I-765
Contact OIP for the OPT Notification Form or print it from our
website (www.sa.utep.edu/oip)www.sa.utep.edu/oip This form must be
submitted to OIP in compliance with federal regulations; for
reporting employment
Slide 40
OPT Card (EAD)
Slide 41
OPT EAD Card Official names: Employment Authorization Document,
EAD, Form I-766 Notation on OPT card not valid for reentry Is on
every OPT card issued; means card by itself is not sufficient to
reenter US; must have valid passport, visa & I-20 to enter May
reenter with card provided student has a job in the US
http://www.ice.gov/sevis/travel/faq_f2.htm
Slide 42
After OPT is Approved Ask yourself: Have I finished my degree?
If YES, then proceed to use your OPT to the full extent If NO, then
follow the instructions on the next slide
Slide 43
Havent finished your degree? See an advisor at OIP as soon as
possible for detailed instructions
Slide 44
Unemployment During OPT If you have reached 90 days of
unemployment: You may not use your OPT permit to accept any offers
of employment. The card is no longer valid. Your choices may
include: Beginning another academic program which starts within 5
months (must have I-20 by 90 th day) Applying to change your visa
status Returning to your home country immediately You do not have a
60 day grace period
Slide 45
How to Calculate OPT Unemployment Example 1 JanFebMar Apr
MayJunJul Aug Unemployed from Jan 15 to Apr 15 Jan 15, 2014: Start
date on EAD card & no job (unemployed) Apr 15 last (90 th day)
of permitted unemployment
http://www.timeanddate.com/date/duration.html SeptOctNovDecJan Last
day of OPT on EAD Jan 14, 2015
Slide 46
How to Calculate OPT Unemployment Example 2 Last day of OPT on
EAD Jan 14, 2015 JanFebMarAprMayJunJul Aug Jan 15, 2014: Start date
on EAD card and first day of Job A May 15: End of Job A
http://www.timeanddate.com/date/duration.html SeptOct How many days
of unemployment are still available? NovDecJan Answer: 90 Days
Slide 47
How to Calculate OPT Unemployment Example 3 Last day of OPT on
EAD Jan 14, 2015 JanFebMar Apr MayJunJul Aug Unemployed Mar 31 to
May 1st Jan 15, 2014: Start date on EAD card and first day of Job A
May 2 nd: Start of Job B Mar 30: End of Job A
http://www.timeanddate.com/date/duration.html 90 32= 58 days of
unemployment Jul 30 th : End of Job B Unemployed July 31 st to Aug
14 th 58 15= 43 days of unemployment Aug 15: Start of Job C SeptOct
Sept 30 th End of Job C Unemployed Oct 1 st to Nov 12 th NovDecJan
43 43= 0 more days of unemployment Nov 12 th Last (90 th day of
Permitted unemployment)
Slide 48
Exit / Reentry to the U.S. on OPT Check your visa!!! : If you
are going to Canada, Mexico or the Caribbean islands, you can
re-enter the U.S. with an expired F-1 / F- 3 visa as long as your
trip is 30 days or less (automatic visa revalidation) Exception:
students from Iran, Syria, Sudan, North Korea or Cuba If you are
going to another country, you MUST have an unexpired F-1 / F-3 visa
to re-enter the U.S.
Slide 49
Exit / Reentry to the U.S. on OPT When reentering the U.S.: You
are still a student!!! If asked by an immigration official,
remember that you are on practical training, and not going to work.
The law requires proof that you are returning for purposes of
practical training; therefore, you will need a job offer letter,
copies of pay stubs, etc. It is not recommended to exit the U.S.
after you have obtained your OPT card without such proof
Slide 50
While on OPT You can work as much as you like You can work at
multiple jobs, but each job must be related to the degree you just
completed at UTEP You can change jobs / companies
Slide 51
While on OPT If you are Mexican, it is fine to live in Mexico
and cross for work in the U.S. If you have an F-3 visa OR applied
for OPT with a part- time Border Commuter I-20, you must reside in
Mexico during your OPT Remember, you may only work in jobs related
to the degree you just received
Slide 52
While on OPT Some graduate students wish to use the first part
of their OPT to finish out their last month of a TA / RA
appointment i.e. Fall graduate: program end date 12/13/2013, TA
appointment is through 12/31/2013 if OPT approved by 12/14/2013
with start date of 12/14/2013, student may work from 12/14/2013 to
12/31/2013 as RA / TA This is okay as long as RA/TA is
major-related
Slide 53
May I Use My OPT at UTEP? Yes, you may use your OPT to work at
UTEP as long as the employment is directly related to your degree
and you meet HR employment policies for employment You need to be
hired into a regular staff / faculty position at UTEP OR be a
volunteer
Slide 54
Special Considerations Duration of status: grace period is 60
days after program end date AND end of OPT Beginning an academic
program at another level automatically cancels any remaining OPT
Mexican students: do not use the OPT solely to live in the US; you
must be working in US as well
Slide 55
OPT Reporting Requirements Students on OPT must now REPORT
their employer / employer address to OIP Every 6 months, must
confirm their employment with OIP Must continue to report changes
in residential address within 10 days of the change
Slide 56
OPT Extension Must have a STEM degree to qualify ONE-TIME
extension of 17 months OPT extension allows more chances to apply
for H-1b Allows U.S. employers to continue to hire skilled workers
in fields with a shortage / in demand (science, technology,
engineering & mathematics) Certificate programs = not
eligible
Slide 57
OPT Extension Must be on 1 st 12 months of OPT to apply May
apply up to 120 days prior to expiration of current OPT Must
reapply for OPT through OIP and pay the fee a second time ($380)
Employer must be enrolled in E-Verify program
(www.uscis.gov/E-Verify)www.uscis.gov/E-Verify Employer must report
if student leaves job
Slide 58
OPT Extension Student must report employment to OIP Student
must apply for the extension prior to the EXPIRATION DATE of the
OPT EAD card Student allowed to keep working up to 180 days with
old EAD until extension application is approved If extension is
denied, then employment stops & 60- day grace period
begins
Slide 59
OPT Extension If you are out of town: Contact OIP, request OPT
extension application & instructions e-mailed to you Submit
application to OIP via scan / e-mail Wait 5 business days OIP
advisor will e-mail you scans of your new I-20, for your review
Once you confirm documents are correct, OIP advisor will mail the
documents to you OR you can send a friend / signed letter to pick
up for you
Slide 60
Transitioning to Employment Visas NAFTA / TN visa (Trade
National visa): For Mexicans & Canadians Must have job offer to
apply *Select occupations* Currently granted for 1 year, renewable
Non-immigrant visa For info and job list, see
www.travel.state.govwww.travel.state.gov The Office of
International Programs is not able to provide formal advising in
regards to work visas. This information is to provide a general
orientation to work options in the U.S.
Slide 61
Transitioning to Employment Visas H-1b visa : Employer sponsors
student & pays fees Filing period: starts April 1 st of each
year (private); anytime of year for public institutions Status /
approval date begins Oct 1 st for private companies, on approval
date for public institutions Must show student has skills that are
hard to find among U.S. workforce Granted for 3 years, renewable
another 3 Cap (private sector employment only): 65,000 per year;
addtl 20,000 adv. degrees
Slide 62
H-1b Cap Gap Relief What is it? A way to bridge gap between end
of OPT & start of H-1b status on Oct 1 Only for students who
are petitioned for H-1b for private sector employers Due to timing
issues, only relevant for spring and summer graduates OR fall
graduates applying for H-1b during OPT extension period
Slide 63
H-1b Cap-Gap Relief Students whose employers file the H-1b
petition & request change of status on April 1 st and have an
RECEIPTED petition: Have maintained F-1 / F-3 status Can keep
working between end of OPT and Oct 1 st Should request an updated
I-20 from OIP This applies to any major If H-1b petition denied,
then student must stop working once OPT ends & 60-day grace
period begins
Slide 64
Important Question: What documents do you submit to OIP to
apply for the OPT recommendation?
Slide 65
Answer: Only the OPT application form, nothing else!!!
Slide 66
Your Turn Questions?????? For further information: Ph (915)
747-5664 Union East building, 2 nd floor www.sa.utep.edu/oip
[email protected] Revised 7/24/2013