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Office of Human ResourcesValerie Kelly, Associate Director of Human ResourcesT: 212-772-4512Email: [email protected]
1Revised 05/12/2015
HUNTER COLLEGEBENEFITS ORIENTATION
FULL TIME INSTRUCTIONAL STAFFHEO SERIES
EXECUTIVE COMPENSATION PLAN
About HunterNYC Health Benefits ProgramPSC-CUNY Welfare Fund BenefitsPension Plans Alternative Funding Vehicles (AFV’S)Tax Deferred Annuity (TDA)-Voluntary Savings LeavesRetirement Health BenefitsOther BenefitsPolicies and ProceduresCUNY Campaign
Revised 05/12/2015 2
TOPICS OF DISCUSSION:
ABOUT HUNTER COLLEGE
Hunter College is a comprehensive teaching, research, and service institution, long committed to excellence and access in the education of undergraduate and graduate students in liberal arts and sciences, as well as in the professional fields of education, health science, nursing, and social work.
Founded in 1870, by Thomas Hunter who was influenced by the free higher education open to young men and wished to offer the same for women.
Hunter is the second-oldest college in The City University of New York and is dedicated from its earliest days to serving a student body which reflects the diversity of New York City.
Revised 05/12/2015 3
How do I Enroll?
Complete the Health Benefits Application (Form ERB)To enroll any eligible dependents you must submit
acceptable documentation to support their eligibility status and
Return the health benefits application to the Human Resources Department/Benefits within 30 days or 90 days wait for processing post 30 day enrollment period
Qualifying event
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HEALTH BENEFITS
Revised 05/12/2015
The Transfer Period is a time in which you canmake changes to your health plan withouthaving a qualifying event
The NYC Health Benefits Program determines the exact dates; usually enrollment takes place during the Fall
All changes become effective the first day of the first full pay period in January of the next year
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HEALTH BENEFITS TRANSFER PERIOD
Revised 05/12/2015
A legally married husband or wife, but never an ex-spouse
Domestic PartnerChildren under age 26 (whether married or
unmarried)Unmarried children who cannot support
themselves due to disability that occurred before the age at which the dependent coverage would otherwise terminate
Revised 05/12/2015 6
HEALTH BENEFITS WHO CAN BE COVERED?
Health Maintenance Organizations (HMO) – A system of healthcare that provides managed, pre-paid hospital and medical services to its members. An HMO member chooses a Primary Care Physician (PCP) from within the HMO networkPlans presently offered: CIGNA Healthcare, GHI HMO, Empire HMO New York, Empire HMO New Jersey, HIP Prime HMO and Vytra Health Plans
Exclusive Provider Organization (EPO) – Offers a higher level of choice and flexibility than many other managed care plans. Members can see any EPO network provider. There is no need to choose a PCP and no referrals are necessary to see a specialist. Plans presently offered: Empire EPO and Aetna EPO
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HEALTH BENEFITSTYPES OF HEALTH PLANS AND SERVICES
Point of Service (POS) – Offers the freedom to use a network or an out-of-network provider for medical and hospital care. When using out-of-network providers, healthcare delivery resembles that of a traditional indemnity planPlans presently offered: HIP Prime POS
Preferred Provider Organization (PPO) – Offers the freedom to use either a network or an out-of-network provider for medical and hospital care. Participating plans contract with health care providers who agree to accept negotiated lower payment from the health planPlans presently offered: GHI-CBP/EBCBS
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HEALTH BENEFITSTYPES OF HEALTH PLANS AND SERVICES
CONTINUED
Revised 05/12/2015
Eligible employees who have non-city group health benefits may waive city health benefits in return for an annual cash incentive ($500 for individual and $1,000 for family coverage) post-tax payment.
Must provide proof of coverage under another group health plan.
No person can be covered by two City heath contracts at the same time
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MEDICAL SPENDING CONVERSION (MSC) - HEALTH BENEFITS BUY-OUT WAIVER
PROGRAM
Revised 05/12/2015
To enroll you must complete the PSC-CUNY Welfare Fund Enrollment Form which you can obtain from your Human Resources
Dependent information will be obtained from your NYC Health Benefits Application
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PSC-CUNY WELFARE FUNDWELFARE FUND COVERS OPTICAL, DENTAL,
PRESCRIPTION AND HEARING AID
Revised 05/12/2015
Your PSC-CUNY Welfare Fund benefits begins on the 1st day of the next month following your appointment (or on the first day of the month if you start on the 1st day of the month), if your enrollment form is received within 30 days
If the Human Resources Department does not receive your enrollment form within 30 days of your appointment date, there may be a delay in benefits.
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PSC-CUNY WELFARE FUND EFFECTIVE DATE OF COVERAGE
Revised 05/12/2015
Non Contributory Plans are provided at no cost to you. These include:
• Catastrophic Medical Supplement for members in GHI-CBP/EBCBS
• Death Benefit• One-Year Term Life Insurance• Prescription Drug Plan• Dental Plan• Optical & Hearing Aid Benefits• Group Long Term Disability
Contributory Plans are voluntary and require a contribution from you. These include:
• Catastrophe Major Medical SPECIAL NOTE: Enrollment in the Marsh Catastrophe Major Medical plan is currently closed while changes are made to the plan. Will reopen enrollment shortly.
• Optional Long Term Disability• Term Life Insurance (provided through NYSUT)
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PSC-CUNY WELFARE FUND WHAT ARE THE BENEFITS?
Revised 05/12/2015
General Vision Services (GVS)
Davis Vision
Direct Reimbursement (up to $100)
Hearing Aid
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OPTICAL BENEFITS
Revised 05/12/2015
The Medco Health Prescription Drug Plan is available for members enrolled in the NYCHBP.
Medco has an annual cap of $10,000 per individual.Employees that select Aetna HMO, CIGNA
Healthcare, HIP Prime POS, or GHI HMO as their health carrier and decide to purchase the optional drug rider provided by the health carrier instead of Medco will be eligible for an annual stipend to offset the cost of the rider.
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PRESCRIPTION DRUG BENEFIT
Revised 05/12/2015
Medco Health Retail Network ServiceParticipating Retail Pharmacies should be used
when filling prescriptions for a short period of time. If used after the second refill your co-insurance will increase from 20% to 35%.
At Non-Participating Pharmacies you must pay the full cost of the prescription. Medco will reimburse you the cost of the medication minus the co-insurance. A direct reimbursement claim form must be completed. The form can be obtained on-line through the Human Resources Website.
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PRESCRIPTION DRUG BENEFITCONTINUED
Revised 05/12/2015
Medco Health Home Delivery Service
The Home Delivery Services should be used when filling prescriptions for maintenance medication or for a 100-day (three-month) supply.
Standard shipping and handling is free.
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PRESCRIPTION DRUG BENEFITCONT.
Revised 05/12/2015
Delta Dental USA Program-DMO PlanNo premiums, claims forms, deductibles or
annual lifetime limitsOut-of-pocket expenses vary depending on
servicesOrthodontia coverage for children and adultFlexibility in switching and selecting
dentists within HMO network
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DENTAL PLAN
Revised 05/12/2015
Guardian PPO PlanNo premiums, deductibles, or annual lifetime limitsOut-of-pocket expenses vary depending on servicesOrthodontia coverage for childrenFreedom to use participating or non-participating dentist
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DENTAL PLAN Continued
PICA is a prescription drug program made available through the joint effort of the City of New York Office of Labor Relations and the Municipal Labor Committee and covers all employees, non-medicare retirees and their dependents enrolled in a health plan offered by the City Health Benefits Program
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PICA PROGRAM
Revised 05/12/2015
PICA covers medication in two specific drug categories:
Injectable - most medications normally administered by injections not requiring administration by a health care professional
Chemotherapy - medications used to treat cancer and the side effects of chemotherapy
There is an annual deductible of $100 per person for Injectable and Chemotherapy medications. This deductible is independent of any other deductibles.
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PICA PROGRAM CONTINUED
Revised 05/12/2015
New Full-time employees receive free for one year a $25,000 term life insurance policy. Fund participants may elect further term life insurance by paying a premium.
This option is not available to prior NYSUT members
The free term life coverage is for the employee only
Employees under age 65 may purchase up to $1,000,000 of life insurance coverage. Physical exam may be required.
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TERM LIFE INSURANCE THROUGH NEW YORK STATE UNITED TEACHERS (NYSUT)
TRUST
Revised 05/12/2015
Teachers’ Retirement System of the City of NY (TRS)
TIAA-CREF - (Optional Retirement Program)NYC Employees’ Retirement System (ERS) (only
as a Transferred Contributor)Board of Education Retirement System (BOERS)
(only as a Transferred Contributor)
Please note: As a new staff member you have 30 days from your appointment date to choose a pension plan. This choice is IRREVOCABLE. After 30 days, New York State Education Law Section 6253 mandates assignment to TRS.
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CHOOSING A PENSION PLAN!YOUR CHOICES ARE…
Revised 05/12/2015
o Effective for all employees joining the NYC Teachers’ Retirement System or CUNY Optional Retirement System on or after April 1, 2012.
o Requires 3% employee contribution, regardless of salary, until April 1, 2013; thereafter, the contribution rate in a given year is based upon regular compensation.
o Employee contributions will now be required of all participants for the duration of their employment.
o All participants will be required to make employee contributions at the current rate of 3% until April 1, 2013. Thereafter, employee contribution rates in a given calendar year will be based upon their earnings in the second calendar year preceding the current calendar year as follows:
Wages of $45,000 or less 3%Wages between $45,000 and $55,000 3.5%Wages between $55,000 and $75,000 4.5%Wages between $75,000 and $100,00 5.75%Wages between $100,000 but less than $179,000 6% (TRS)Wages between $100,000 or more 6% (CUNY/ORP)
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TIER VITRS/CUNY ORP
Revised 05/12/2015
TRS Defined benefit plan
Vesting after 10 years
Employee contributes base salary, pre-tax to the Qualified Pension Plan (QPP) for the duration of employment$45,000 or less 3%$45,000 - $55,000 3.5%$55,000 - $75,000 4.5%$75,000 - $100,000 5.75%$100,00 - $179,000 6%
Employer contributes lump-sum to pension fund, not individual accounts
Benefits based on age, final average salary (FAS) and years of service credit
TIAA-CREF (ORP) Defined contribution plan
Vesting after 366 days
Employee contributes base salary, pre-tax for the duration of employment$45,000 or less 3%$45,000 - $55,000 3.5%$55,000 - $75,000 4.5%$75,000 - $100,000 5.75%$100,00 – or more 6%
Employer contributes 8% of salary for first seven years and 10% thereafter.
Employer/employee Contributions held in
suspense for 366 days unless you have a vested open retirement plan contract.
Benefits based on amounts contributed by employer, employee, investment experience.
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CHOOSING A PENSION PLAN! - REVIEW AT A GLANCE
Revised 05/12/2015
To enroll, complete the following:
Retirement Program Election Form and TRS Enrollment Application and Beneficiary Form
must be notarizednecessary proof of birth documentation must be submitted
Membership begins on day TRS receives Tier VI Enrollment Application or 30 days after CUNY appointment, whichever comes first.
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TRS
Revised 05/12/2015
After joining TRS, and if you are a member of one of the following retirement systems, you may transfer your membership (service credit and accumulated pension funds) to TRS: NYC Employees’ Retirement System NYC Board of Education NYC Fire Department Fund NYC Police Department Pension Fund NYS and Local Police and Fire Retirement System NYS Teachers’ Retirement System NYS and Local Employees’ Retirement Systems
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TRS TRANSFERRING MEMBERSHIP
Revised 05/12/2015
To enroll, complete the:
Retirement Program Election Form andTIAA-CREF Retirement Annuity Application
beneficiaries must be listed
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TIAA-CREF
Revised 05/12/2015
If you do not have a previous vested CUNY Retirement Annuity contract or a vested open retirement plan contract from another employer, employee & employer contributions will be held in an escrow account for 366 days (the vesting cycle).
Upon the completion of the vesting cycle, employee contributions which are being held in an escrow account in Albany will be sent from the Office of the State Comptroller (OSC) and applied to your TIAA-CREF annuity contracts with 2% interest. The University will apply the employer contributions with 2% interest to your contracts.
After vesting you will start receiving quarterly statements from TIAA-CREF.
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TIAA-CREFVESTING CYCLE
Revised 05/12/2015
Effective July 1, 2001, earnings in a part-time/hourly Instructional Staff position held by a full-time Instructional Staff member became pensionable
Part-time earnings require both employee and employer contributions
Staff member must complete Form 102b
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TIAA-CREFIMPACT OF MULTIPLE EMPLOYMENT
ON CONTRIBUTIONS
Revised 05/12/2015
In order to allow for diversification of your ORP investments two AFV’s are permitted. At present, the AFV’s are the Guardian (represented by the Halliday Financial Group) and MetLife. Once you are vested (after 366 days) in your retirement annuity you may transfer your assets. Please review with each vendor what fees, if any, apply to such transfers
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ALTERNATE FUNDING VEHICLES
Revised 05/12/2015
Employees have the option of participating in a tax-deferred annuity
The tax-deferred annuity allows employees to set aside pre-tax dollars subject to IRS limits
As a result, employees may voluntarily reduce their taxable income
Tax-deferred annuity options:Teachers’ Retirement System of the City of New York (for
TRS members only)TIAA-CREFLincoln Life (represented by the Halliday Financial Group -
HFG)
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HOW DO I ADD TO MY PERSONAL INVESTMENTS FOR RETIREMENT?
Revised 05/12/2015
FAMILY MEDICAL LEAVEJURY DUTY.
MILITARY LEAVE
SPECIAL LEAVE OF ABSENCE- (SLOAC)TEMPORARY DISABILITY (Sick Leave)TRAVIA LEAVE
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LEAVES
Revised 05/12/2015
Under the CUNY Family and Medical Leave (FML) employees are eligible to take up to 12 weeks of unpaid, job protected leave for family (including Domestic Partners) and medical care during designated FML year, September 1st through August 31st
Employees pay their share of premiums through direct pay. Employer share paid by CUNY
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FAMILY AND MEDICAL LEAVE (FMLA)
Revised 05/12/2015
CUNY employees shall be released to serve on State or local juries in New York. The employee shall suffer no loss of pay nor reduction of leave credits for serving.
Employees summoned to jury duty must notify, as soon as possible, their immediate supervisor and the Director of Human Resources that they have been summoned. A photocopy of the jury duty summons must be presented by the employee.
When returning from jury duty, you must submit a photocopy of the completed jury duty certificate to your immediate supervisor and the Director of Human Resources
If the State inadvertently issues a check for the per diem jury duty service, you must reimburse the college for the full amount.
JURY DUTYSTATE OR LOCAL JURIES OF NEW YORK
Revised 05/12/2015 34
CUNY employees shall be released to serve on Federal and out-of-state jury duty.
Employees summoned to jury duty must notify, as soon as possible, their immediate supervisor and the Department of Human Resources that they have been summoned. A photocopy of the jury duty summons must be presented by the employee.
When returning from jury duty, you must submit a photocopy of the completed jury duty certificate to your immediate supervisor and the Department of Human Resources
JURY DUTYFEDERAL AND OUT-OF-STATE
Revised 05/12/2015 35
The Board of Trustees of the City University of New York passed a resolution for a continuation of military leave and employer-paid health and welfare benefits coverage for employees are members of the National Guard, Reserve forces, or Reserve components of the Armed Forces of the United States recalled from the reserves to active military service.
Supplemental Military LeaveMilitary Leave at Reduced PayContinued Health Insurance Coverage
MILITARY LEAVE
Revised 05/12/2015 36
Special Leave of Absence Coverage (SLOAC) may provide continued City health coverage for specified periods of time to certain employees who are on authorized leave without pay as a result of temporary disability or illness.
SPECIAL LEAVE OF ABSENCE COVERAGE (SLOAC)
Revised 05/12/2015 37
Members of a public retirement system (TRS, ERS or BOERS) must meet the eligibility requirements for a service retirement and must declare their bonafide intention to retire, file an application for retirement with their retirement system
ORP members are eligible for Travia if they declare their bonafide intention to retire, file an application for retirement with TIAA/CREF and are:Tier 1/2 - age 55 or with at least 20 years of pensionable, continuous, full-time CUNY service.Tier 3/4/5 - age 55 and possess 5 years of pensionable, continuous, full-time CUNY service.Tier 6 – established on 4/1/12. Further details to follow.
Retirees are granted a retirement leave of absence with full pay consisting of a maximum of five (5) months of pay if they have accrued 160 days. Those who have fewer than 160 sick days will receive one-half of their accumulated unused sick days
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TRAVIA (SICK LEAVE PAID UPON RETIREMENT)
Revised 05/12/2015
TIAA-CREF members initially appointed to a full-time position on or after September 1, 1985:
1. Separated at age 62 or over with 15 years of pensionable, continuous, full-time CUNY service, or
2. Separated prior to age 62 with 15 years of pensionable, continuous, full-time CUNY service and no subsequent full-time employment in a college, university, or other institution of post secondary education related to duties performed while in active service in CUNY or to duties normally performed by Instructional staff at CUNY and attained age 62.
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ELIGIBILITY FOR RETIREE HEALTH BENEFITS
Revised 05/12/2015
TRS/ERS/BOERS are eligible for retiree health benefits under the NYCHBP if the following criteria is met:
At least 10 years of credited service as a member of a retirement or pension system maintained by NYC at the time of retirement * AND
You have been TRS members who retire with deferred payability retain the right to retiree health coverage upon receiving retirement income from TRS
Retirees pay their share of the premiums through pension deductions. The employer share is paid by CUNY
*As of current rules. Subject to change.
Revised 05/12/2015 40
ELIGIBILITY FOR RETIREE HEALTH BENEFITS CONTINUED
COLLEGE SAVINGS PLAN (529)This plan allows you to save money for a family member’s education, i.e., dependents,
parents, etc.
Up to $10,000 is deductible from New York State taxable income for married couples filing jointly; single taxpayers can deduct up to $5,000 annually.
TRANSIT BENEFIT This plan allows you to deduct transportation expenses on a pre-tax basis.
TUITION WAIVERSEligible CUNY employees are eligible for a tuition waiver for undergraduate or graduate
degree courses.
FEDERAL CREDIT UNIONSEligible CUNY employees and their immediate families may join and get special offers on
benefits such as, Insured savings and investing accounts, checking accounts, credit cards, loans and more.
SAVINGS BONDSTo open an account, please visit www.treasurydirect.gov
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OTHER BENEFITS
Revised 05/12/2015
CUNY Work/Life ProgramA free confidential service for you and your family 24 hours a day, 7 days a week . This
service will help you manage your personal and professional responsibilities. CUNY eMALLCUNY eMALL is a virtual shopping site that offers discounts for faculty and staff.
OTHER BENEFITS CONTINUED
Revised 05/12/2015 42
Affirmative Action Americans w/ Disabilities CUNY Dedicated Sick Leave Non-DiscriminationCUNY Domestic Violence and Workplace Policy
and Procedures CUNY Workplace Violence Policy StatementPolicy Against Sexual HarassmentCUNY Policy on Drugs & Alcohol/ Information
about risksCUNY Tobacco Free Policy
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POLICIES AND PROCEDURES
Revised 05/12/2015
Family Medical leave Act Gifts to FacultyRight to KnowStatement of Policy on Multiple PositionsState Ethics
IT Security Policies and Procedures: E-mail/ Password Usage AdvisoryPolicy on Acceptable Use of Computer Resources.
IT Security Procedures- General 44
POLICIES AND PROCEDURES
Revised 05/12/2015
CUNY CAMPAIGN FOR CHARITABLE GIVING
An annual charitable drive that takes place within the City University of New York system through December 31st.
The CUNY Campaign is now in its 31st year.
Over 1,000 charity participants. Including our very own Hunter College Foundation
Revised 05/12/2015 45
Your responsibility is to determine which plans are best for you and your family. The College may not make health benefits or pension elections on your behalf. Take the time to review your options carefully. It is important for you to play an active role in understanding your benefits and how they work. We encourage you to weigh all factors before making a decision.
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CONCLUSION
Revised 05/12/2015
