Office of Application Development Accomplishments and Projects COT Town Hall Meeting April 24, 2014

Office of Application Development

Accomplishments and Projects

COT Town Hall Meeting

April 24, 2014

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OAD Accomplishments and Projects

Accomplishments

• SelectKentucky• Kentucky Story Maps• Kentucky Horse Racing Commission Licensing Application• Department of Revenue – ePay• Corporation Tax eFile• Kentucky Aerial Photography and Elevation Data Program

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Select KentuckySite Selection Mapping Tool

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Business Problem

• The Cabinet for Economic Development (CED) had a website of limited functionality for its database of development properties.

• CED wanted a modern Geographic Information System that would be dynamic and searchable.

• The system also had to be usable on the Apple iPAD, which is the portable device of choice for CED.

• There was a budget of $150,000

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Business Solution

• A new GIS would be developed leveraging current Commonwealth GIS data and tools as well as technical development from multiple Divisions of the Office of Application Development.

• The project should take less than a year.

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Technical Challenges

• The development team had not worked together• CED had little experience with new system development.• Commonwealth GIS software did not support the iPAD.

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Technical Solution

• Custom development was done using Javascript to enable data to be displayed properly on the iPAD using HTML5.

• Rapid Prototyping was used as the development methodology because of the highly visual nature of the application.

• We were able to leverage much of the Commonwealth’s ESRI based GIS infrastructure.

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Result

• The project was successfully delivered within the timeframe required.

• Total cost for the system was within 105% of the original budget.

• The application has functioned in production with a high degree of up-time.

• The customer was very pleased with the final product.

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Select Kentucky

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Select Kentucky

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Kentucky Story Maps

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• Collaborative effort with multiple agencies.• Highlights places or areas of interest using an intuitive

interface.• Combines multimedia content and interactive maps for an

elegant user experience.• Leverages open-source templates and Esri’s cloud-based

platform.

Kentucky’s Story Maps

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Kentucky Story Map Gallery

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Kentucky Story Maps – State Park Lodges

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Kentucky Story Maps – Physiographic Regions

Kentucky Horse Racing Commission

Licensing Application

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Business Problem

• Everyone who works at a race track must be licensed by KHRC with a Photo ID

• The existing system used hard wired proprietary camera technology that is no longer available, and only 3 cameras still worked

• Two tracks could operate at a time along with KHRC headquarters, so there were no spare cameras.

• No time to develop new software as camera failure was likely• KHRC wanted an industry standard solution

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Business Solution

• OAD assigned a project managers with racing experience• Evaluated solutions from other states• New application from Association of Racing Commissioners

International was selected.• KHRC Executive Director sat on the ARCI board• ARCI would provide software for free and do many

modifications for free

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Technical Approach

• Team from OAD, OIS, CISO and ARCI• Budget was $55,000• Needed to be ready for issuing 2014 licenses by December

2013• All new hardware (laptops, cameras, printers, scanners, etc)

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Result

• New system was launched in late November 2013 at Churchill Downs

• Project came in under budget• ARCI would continue to work on “nice to have” enhancements• The new system is being widely adopted by other states based

upon the experience in Kentucky• The Executive Director of KHRC recently named the

Chairperson for ARCI

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Accomplishments

• CACS-G Early Wins - $28M+ in new tax collections• Assignment Tracking System• Non-Resident eFile• HB440: Revocation of Licenses and • Health Benefits Exchange:

Independent Verification and Validation (IV & V)Payment Vouchers

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OAD Projects

Change in Approach and Perspective

• Enterprise Collaboration• Enterprise Applications• Creation of Commonwealth “Master Data” Not

“System Data”

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Kentucky Business One Stop (KyBOS)

Establishment of a Business Portal for all Initial and On-going Commonwealth Services to Businesses

Sponsors:• Governor’s Office• Secretary of State• Cabinet for Economic Development• Department of Revenue

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Phase 1• $10M Project• Consolidation of business demographic information to

establish a centralized “Master Record” • Establish a Commonwealth Business Identification Number

(CBI) for each legal entity which will be utilized across state government

• Establish unique identities for individuals accessing business information via the Portal

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• Establish an Agency Portal for the Department of Revenue for data access

• Establish for business services and tax incentive compliance• Provide electronic file and payment services for Withholding

Taxes• Integration between KyBOS and legacy SOS and DOR

systems• Implementation Planned for 3rd Quarter FY15

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Phase 2• $6.7M Project• Integration of Unemployment Insurance services into the

Portal• Modernize electronic filing for Sales and Use Taxpayers• Complete consolidation of business demographic

information from 50+ taxes • Establish a Business Intelligence Solution to analyze

Commonwealth business information• Planning Begins July 1, 2014

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Kentucky from Above

Kentucky’s Aerial Photography & Elevation Data Program (KYAPED)

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OAD Projects and Accomplishments

KYAPED• $11M Multi-Year Program• Establishment of a Common Digital Base Map of the

Commonwealth• Central data source for federal, state and local governments

as well as the private sector• Commonwealth Agencies include:

Division of Geographic InformationTransportation Cabinet Department of Abandoned Mine LandsEnergy and Environment Cabinet – Division of Water

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KYAPED– Federal Agencies include:

• U.S. Geological Survey• Federal Emergency Management Agency• Department of Defense• USDA Farm Services Administration• Tennessee Valley Authority

– City and County Governments include:• Frankfort Plant Board Northern Kentucky• Louisville/Jefferson County Paducah/McCracken Co• Danville/Boyle County Hardin County

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KYAPEDLiDAR Point Cloud

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KYAPEDElevation Data in Eastern Kentucky

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KYAPEDElevation Data in Northern Kentucky

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KYAPEDAerial Photography 2012

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Computer Assisted Collections System for Government (CACS-G)

• $20M+ Project • Implementation of new collections system for the Department

of Revenue• Modernizes collections of all final due and owing tax

receivables • Integration with over 79+ DOR and other agency systems• Implementation Planned for Labor Day Weekend 2014

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Enterprise Business Intelligence Program (EBI)

• Cross agency initiative led by the Finance and Administration Cabinet and the Office of the State Budget Director

• Enterprise Shared Platform for:– Cost reduction– Data Sharing – Expertise in Data Analysis and Reporting– Infrastructure– Business Objects Application supportS

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Enterprise Business Intelligence Program (EBI)

• Establishment of data standards and best practices• Enterprise Level Agreement (ELA) established for Business

Objects - $250.00 Per User- Agency Cost Savings: $300 - $500 Per User

• COT is both a consumer and a provider of the EBI Program- OAD provides leadership for agency adoption of the EBI

Platform

Documents

Office of Application Development Accomplishments and Projects COT Town Hall Meeting April 24, 2014