OFFICE OF ADDITIONAL COMMISSIONER OF INCOME­TAX REAC AU l(1)BHAGALPUR

Williams town, Sri Krishnapuri Deoghar-814112 Email-bhagalpur.addlcitl.l.au.reac@incometax.gov.in

NOTICE INVITING TENDER Dated- 20.1.2021

The Additional Commissioner of Income-tax,(AU)(ReAc)-l(l) Deoghar invites sealed tenders from Registered Travel Agencies for providing the following type Car (with drivers) having Commercial Registration on monthly rental basis for a period of two years, extendable for further periods based on satisfactory performance ;-

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A) 01 (One) mid-sized SUV preferably new Innova Crysta with minimum actual seating capacity of 07 (seven) [06 (six) passengers + 01 (one) Driver) @ Rs. 50,000/- (Fifty thousand) per month (maximum) for Deoghar.

Earnest Money Deposit Rs.5,000/-(Rupees Fifteen Thousand Only) by Demand Draft in favour of ZAO, C.B.D.T., Patna, payable at Patna. Returnable without any Interest to the unsuccessful bidders.

Security Deposit Rs.lO,OOO/-(Rupees Ten Thousand Only) for mid-sized Vehicle. The successful bidder should furnish security deposit by way of Demand Draft in favour of ZAO, C.B.D.T., Patna, payable at Patna. Refundable without any Interest only after successful completion of contract.

Tender Application Fee Rs.1000/- (Rupees One thousand Only) by Demand Draft in favour of ZAO, C.B.D.T., Patna, payable at Patna. (To be submitted along with the sealed bid). Non-Refundable.

Date of issue of Tender bhagalpur.addlcit 1.1.au.reac@incometax. gOV.in Applications

Available at request in the above email. Fees OF Rs. 1,000/- to be paid along with application.

Last Date For Receipt of Completely Filled Tender 15/02/2021

Applications Date & Time of Opening ofTender 17/2/2021 at 3.00 P.M

Physical Checking and Test Drive of Operational Will be communicated in due course

Vehicle Selection of the Agency Will be at the sole discretion of the competent authority who reserves

the right to accept or reject any or all the proposals without assigning any rea~~.

VA,/a-, , ( Manas MoAdal )

Additional Commissioner of Income-tax,(AU)(ReAc)-

OFFICE OF ADDITIONAL COMMISSIONER OF INCOME­TAX REAC AU l(l)BHAGALPUR

Income- Tax office, Williams town, Sri Krishnapuri Deoghar-814112

Email-bhagalpur.addlcitl.l.au.reac@incometax.gov.in

.......................................................................................................................................................... F.No.AddI.CIT /BGP /Car-Tender /2020-21/ Date, Deoghar, the 21't Jan, 2021

NOTICE INVITING TENDER OPERATIONAL VEHICLE

The Additional Commissioner of Income-tax,(AU)(ReAc)-l(l) Deoghar invites sealed tenders from Registered Travel Agencies for providing the following types of staff car (with drivers) having Commercial Registration on monthly rental basis for a period of two years, extendable for further periods based on satisfactory performance :-

A) 01 (One) mid-sized SUV preferably new Innova Crysta with minimum actual seating capacity of 07 (seven) [06 (six) passengers + 01 (one) Driver] @ Rs. 50,000/- (Fifty thousand) per month (maximum) for Deoghar.

TENDERING PROCESS:

Tender is invited in two parts i.e. (1) Technical bid and (2) Financial bid . The tender

forms for Technical bid prescribed in Annexure-I and for Financial bid prescribed in Annexure-II

completed in all respects should be dropped in the sealed box kept for the such purpose in the

General Section, Room No. 205,0/ Additional Commissioner of Income-tax,(AU)(ReAc)-l(l) Deoghar

in one separate sealed covers addressed to Additional Commissioner of Income-tax,(AU)(ReAc)-l(l)

Deoghar by 3 •• 00 P.M on or before 15/02/2021. The sealed covers must be super scribed with

"Technical Bid - Contract for hiring of vehicles" and "Financial Bid - Contract for hiring of

vehicles" respectively. The Income-tax Department shall not be responsible for loss/delayed

receipt of tender document sent by post. The bids will be opened by the Tender Committee on

17/2/2021 at 4:00 PM in the presence of bidders. Incomplete bid document will be rejected.

bidders. Thereafter, the financial bids of the short listed bidders will be opened.

Late submission of tenders will not be accepted. The tender applicant should sign and stamp

each page of this tender document as a token of having read and understood the terms and

conditions contained herein and submit the same along with the bid. The tenderers would fill

up the information in the Annexure - I & II enclosed at the end of this document in clear and

legible terms. Wherever, the price is to be quoted should be written in figures and words as

well. Annexure will also have to be signed and stamped by the firm through its authorized

signatory.

TERMS AND CONDITIONS:-

1. Type of vehicle should be SUV preferably Innova Crysta.

2. (i)The vehicle will ply for all 365 days.

(ii) The Contract hire charges shall include all monthly charges viz. Charges of driver, repair and parking, maintenance of vehicle, insurance and petrol/diesel, lubricant oil including any other incidental expenses in running and maintenance of vehicle .

3. Period of contract: - The vehicle will be hired for an initial period of two years which may be extended on satisfactory service provided from the date of signing of the contractor, unless terminated earlier under the circumstances mentioned in the contract document. The Hirer has the sole discretion of extending the contract thereafter for further a period as deemed fir by the Hirer.

4. Duty Hours: - The Vehicle shall be at the disposal of the Income Tax Department, Deoghar for seven days a week, throughout the year and will be parked in the Income Tax Office, Deoghar

S. Scope of Work:

a. It shall be the responsibility of the contractor to ensure that only vehicles registered as commercial/private vehicles with the competent authority are sent for duty at all

times. b. The road worthiness of the vehicles provided is to be endured at all times by the

contractor, including the timely payment of applicable taxes and compliance to all regulation prescribed from t ime to time by the competent authority.

c. The vehicles provided should be kept in neat and clean condition with good upholstery and regularly polished exterior. They should also be in perfect running condition . The Contractor shall be required to produce the vehicles and the driver in the premises of the Hirer for physical inspection and should be parked in the premises of Income-tax

office, Deoghar.

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d. The Contractor will be required to furnish to the Hirer certified copies of RC Books, Insurance Policy of the vehicles being supplied, latest road tax challan paid, Permanent Account Number (PAN) of the concern, photograph of the driver along with his permanent and present address, copy of the driving, license of the driver.

e. It shall be the responsibility of the Contractor to ensure that the driver is qualified and experienced, possessing valid driving license. The driver of the vehicles provided must follow all traffic rules/regulations any consequences of the failure to do so shall be of the responsibility of the Contractor alone. The Hirer shall have no direct or indirect liability arising out of negligent/cash driving and any loss caused to the Hirer will have to be suitably compensated for by the Contractor.

f. The vehicles will be hired on calendar month basis. The rate should be claimed (exclusive of all Taxes) for 2000 Kms on a monthly basis. The billing for Kms. Shall be made from the reporting place to the relieving place. In case of relieving place not being the ordinary place of reporting than the ordinary place of reporting shall be deemed to be relieving place. The vehicles must be available at any time of any day as directed by the Hirer. Charges for additional Km beyond 2000 Kms should be claimed separately.

g. If, for any month the vehicle does not ply for 2,000( Two thousand) Kms,the balance Kilometre shall be carried for next succeeding month(s).

h. The Hirer will pay only fixed monthly ire charges as per contract and its liability shall be limited to this value alone, subject to provisions of clause (1) below. No separate payment will be made for driver's salary or any other incidental expenditure such as fuel, repair, maintenance, taxes, registration charges, periodic servicing etc. All such payments/expenditure will be borne entirely by the Contractor.

i. The billing will be on a monthly basis. The payment to the driver should be done through the banking channel with minimum wage of Rs. 10,000/- per month.

j . Deduction of tax at source (TDS) as per applicable rates prescribed under the Income­tax Act, 1961 shall be made by the Hirer from every payment made under this contract.

k. In case, the Hirer wishes to use the vehicle for travel to a destination outside the state of Jharkhand, any road tax actually paid to an authority outside the State of Jharkhand for any journey undertaken at the instance of the Hirer outside the limits of the State of Jharkhand will be reimbursed upon satisfactory proof of payment of such tax by the vendor.

I. The vendor should arrange alternative suitable vehicles immediately in case of breakdown of the car or absence of the driver. In case of failure to provide alternative suitable vehicle hiring. Charges on pro rate basis shall be deducted from the monthly hiring charges. If any vehicle, does not report on time/does not report for duty at all, the user will have right to hire a vehicle from market. In case of failure to provide alternative suitable vehicle, Rs 1500/- per day shall be deducted from the monthly hiring charges. If any vehicle, does not report on time/does not report for duty at all, the user will have right to hire a vehicle from market. In case of failure to provide alternative suitable vehicle, Rs.1500/- per day shall be deducted from monthly hire charges.

m. The vendor is liable for payment of all claim expenses of any accident. He will indemnify the office of the concerned officer against any loss/damage of property or life attributable to negligence on the part of the driver or poor maintenance of the vehicle.

n. The engagement/employment of drivers and payment of remuneration to them as per the existing provisions of various applicable labour laws/regulations will be the sole responsibility of the contractor.

o. The contractor will ensure that the driver will have a mobile phone in working condition, for which, no separate payment will be made by the hirer. The contractor will furnish adequate number of land/mobile phone numbers for establishing contact round the

clock.

-------p. The driver should be courteous, neatly uniform (Preferably White) with name badge and

adequately educated so as to maintain the log book and understand basic Instructions in English and Hindi. Proper Identity Cards should be Issued by the Contractor to the drivers after verifying their antecedents.

q. Save in exceptional circumstances, with the approval of the hirer or unless specifically requested by the hirer, once the hiring of vehicle commences, the contractor shall not change the dedicated vehicles or drivers.

r. The driver shall be duty bound to carry out the instructions of the hirer or officers to whom the vehicles are assigned by the hirer.

s. That if the running of vehicle exceeds 1800km in a month, then the first party would pay and the additional; sum to the second party @Rs.lO/- per km for A/c vehicle for the excess running day shall be payable.

t . The hirer has an option to cancel the contract by giving notice of 30 days in writing without any compensation to the contractor. The contractor can also opt out of the contract premature by giving notice of 30 days in writing.

u. Any sum of money due to or payable to the contractor under this contract (including refundable deposits) may be appropriated by the hirer and set off against any claim of the hirer for payment of any sum of money arising out of this contract of under any other contract of the contract with the hirer.

v. The contractor shall be required to sign the contract with the hirer within seven working days from the receipt of the letter of the hirer intimating the successful bidder of the acceptance of his bid. The supply of the vehicle shall someone within a month from the date on which the contract is signed. The aforesaid period may be extended at the sole discretion of the hirer.

w. Any change in the ownership of the vehicles or change in the constitution of the concern shall be notified in writing to the hirer immediately. It will be open for the hirer to either continue/renegotiate the contract with new owners of cancel the contract, the Performance Guarantee shall be forfeited/enchased.

x. It is agreed that the hirer has responsibility to pay the monthly bill of contractor as earliest after receiving of monthly bill. 1. In case of any dispute the jurisdiction of Hon'ble High Court of Ranchi, Jharkhand

shall apply. 2. All the above conditions will be enforced, unless written order of the hirer is

obtained relaxing any specific condition.

~'I~2.1 ( Manas Mondal )

Additional Commissioner of Income-tax,(AU)(ReAc)-1(1) Deoghar, Cum Chairman Tender Committee,

Memo No. No.AddI.CIT/BGP/Car-Tender/2020-21/68 Date, Deoghar, the 21st

Jan, 2021 DDIT(Sys), Ranchi is requested to upload the same in irsofficersonline.gov.in

6~11/~11 ( Mana(M~ndal )

Additional Commissioner of Income-tax,(AU)(ReAc)-1(1) Deoghar, Cum Chairman Tender Committee,

ANNEXURE-I

TECHNICAL BID DOCUMENT

1) Name ofthe Proprietor/Registered Firm/Company

2) Address of the concern(with Tel. No., Fax & E-mail)

3) Name & Address of the Partners/Directors/Proprietor:

(With Mobile No.)

4) Contact Person(s) (with Mobile No.)

S) Registration Certificate, Make & Model of Vehicle

to be given on hire

6) Ownership documents/hiring agreement

7) No. of years of experience in providing vehicles :

8) List of Clientele

i) Names and addresses of the parties with contact

number to whom vehicle(s) were given on hire.

ii) Period for which the vehicles were hired out.

iii) Number of vehicle(s) given on hire

9) Permanent Account Number of the concern

10) Goods & Service Tax Registration No.

11) Details of DD towards cost of tender form (Attach DD

in case of Tender form downloaded from website)

12) Details of EMD

13) Vehicle(s) to be given on hire for the station

DECLARATION:

Deoghar

I hereby certify that the Information furnished above is full and correct to the best of

my/our knowledge. I understand that in case of any deviation is found in the above statement, at any

stage, the company will be blacklisted and will not have any dealing with the Income-tax Department in

future .

(Signature of authorized signatory with date)

ANNEXURE-II

FINANCIAL BID DOCUMENT

Hiring of vehicles by Income TaK Department

RATE QUOTATION

1) Name of the Proprietor/Registered Firm/Company

2) Address of t he concern (with Tel. No., Fax & E-mail)

3) Contact Person(s) (with Mobile Number)

4) Rates for various operational vehlcle(s) and there

Models (Exclusive of Service Tax)

51. Description Rate for mid-size vehicle

No.

1. For 2000 Kms. per month

2. For every kilometre running beyond

2000 Kms.

5) It must be noted that rates quoted are inclusive all expenses and GST.

6) Any short running from 2,000 Kms. in any month will be accumulated and utilized in coming

months.

(Signature of authorized signatory with date)