Office Depot, Inc. BSD Full-Line Catalog 0% - 79%

Contract Reference Number:

Website for on-line ordering with Bid terms: Yes

Vendor Contact: John Huff

eMail: john.huff@officedepot.com

Phone Number: 813-240-1782

Fax Number: 407-859-2037

Discount Exceptions:

General Freight Terms:

Freight Free, Prepaid & Included: Yes

$ Minimum:

within _____ miles:

Prepaid & Added to Invoice:

% added to order:

Actual amount billed

General Freight Terms Exceptions:

Other Exceptions:

Delivery ARO: 1-2 days

P-Card Accepted: Yes

Vendors' Principal Place of Business: Florida

“Equal Opportunity in Education and Employment”

LAKE Superintendent:

Susan Moxley, Ed.D. School Board Members:

District 1 Bill Mathias

District 2 Rosanne Brandeburg District 3 Tod Howard District 4 Debbie Stivender District 5 Kyleen Fischer

COUNTY

SCHOOLS

Leading our Children to Success

Procurement Services 29529 CR 561 Tavares FL 32778

(352) 253-6760 Fax: (352) 253-6761 http://lake.k12.fl.us

67NOTICE OF AWARD

December 20, 2013

Mr. Jim Pollman Office Depot, Inc. 6600 North Militery Trail Boca Raton, FL 33496

RE: Bid #3745BM – Catalog Discounts

Dear Mr. Pollman:

At their meeting held on December 16, 2013, the Lake County School Board approved the award of the above referenced bid for the catalog(s) and/or website(s) shown below. The bid proposal we received from your company will serve as the contract and will be in effect from January 1, 2014 through December 31, 2016. Purchase orders will be issued as needed.

Please note that it is your responsibility to label and distribute approved printed catalogs to LCSB schools and departments. As new catalogs become available it is your responsibility to 1) submit them to the Procurement Services Department for approval; and 2) label and deliver to the schools and departments.

BSD Full-Line Catalog

On-line internet ordering may be allowed only if a web portal designed specifically for LCSB has been reviewed and approved by the Procurement Services Department. Such approval must be obtained prior to sending any information to the schools and departments. The Procurement Services Department must be notified of any website modifications, changes, or additions that could affect connectivity to the website during the term of this contract.

A complete copy of the award recommendation letter and the bid tabulation may be viewed on the LCSB Procurement Services Department’s website located at http://lake.k12.fl.us. We look forward to working with you. If you have questions, please contact me at 352-253-6764 or piersonc@lake.k12.fl.us.

Sincerely,

Crystal Pierson, CPPB Certified Purchasing Agent

ATTACHMENT 1

COSTPROPOSALFORM

• VendorName: ~O~ff~ic~e~D~e~po~t •. ~ln~c~·--------------------------------------------------

• Vendor Bid/Contract Reference# (if applicable): -----------------

• Catalog Name (Only one (1) catalog per Cost Proposal Form. Duplicate form as needed.):

BSD Full-Line 2013 Catalog

• Catalog Number: ---------- Catalog Issue Date: _.::.Ja=..:n.:..::u:.:;::a:...J:ry...::2::..:::0...;.13;;:.._ ____ _

• Vendor has a website catalog that can be configured specifically for use by Lake County Schools for on-line ordering reflecting the special pricing offered: [RJ Yes 0 No

• CHOOSE ONLY ONE OF THE FOLLOWING DISCOUNT OPTIONS:

1. Percentage Discount offered on all items listed in catalog: % ---OR--

2. Percentage Discount offered by category (Vendor must provide definitive guidelines to ascertain the cateaorv in which a given item may be included.):

CATEGORY DEFINE CATEGORY % DISCOUNT

Supplies: See included NIPA Bid Letter % Equipment: _________ %

Other (Specify): -------__________ %

• Discount Exceptions: -------

• General Freight Terms (Check all that apply.) 00 Freight Free, Prepaid & Included Per NationaiiPA agreement D $ minimum 0 within miles

D Prepaid & Added to Invoice 0 We bill % of total order - Add % to each order D We bill actual amount

• General Freight Terms Exceptions: _P_er_N_a_t_io_n_a_l I_P_A_a_.g._re_e_m_e_n_t ____________ __

• Other Exceptions: ----------------------------• Delivery after Receipt of Order: 1-2 business days c:aiePUI"xGay,& • Vendor's representative name for ordering purposes and questions:

Representative's Name: _J_o_h_n_H_u_ff ________________________ _

Phone Number: ...;8;;....;1:..;:;3-=-2;;....;4:..;:;0_-1~7..::.;82=----------------------Fax Number: _4.:..;:0;.:,.7...;;-8;;.,;;:5.;::.9_,-2;.;;;0.;::.T.:...t --------------------Email Address: john huff@officedepot com

Page 14of22 Bid #37 45BM - Catalog Discounts

Vendors' product lines for the Printed Catalog/Price List referenced on this Cost Proposal Form A include supplies and equipment within the following categories (check all that apply):

0 0 !KI

B 0

Art Audio Visual Classroom I Teaching Aids Health Care Library I Media Music/ Band

ilil 0 0 0 0 0

Office Physical Education I Athletic Science Special Needs I Therapeutic Devices Technology Vocational

We submit our prices and agree to adhere to all terms and conditions included in Bid #37 45BM -Catalog Discounts.

Company: Office Depot. Inc.

Mailing Address: 6600 North Militarl Trail

(Street) Boca Raton. FL 33496

(City, State Zip)

Signature: ~~

Type name: .,...... - .. - - ·· •.. ..,.__

Telephone # G 1 fi - 17.- S - Y tYg \;,

Fax# ]1 Q · l{ Y 9 · 9 II_ S~

Title: Vice President Business Solutions

Date q - ~-· t 3

E-Mail ~, rn, 'II>-=>() r(>CvN ~;) (-/,.._" dcyY>J· ~N ,..,_,

I

INFORMATION ITEMS ONLY

Indicate additional percentage discount if estimated number of actual orders per item exceeds 10% of the estimated quantities during each term of the agreement: N/ A %

The District utilizes a P-Card and in some cases would make purchases utilizing the P-Card. Indicate if your firm has the capability of accepting the P-Card for purchases at no additional charge to the District.

ili) Yes 0No

Since the use of a P-Card provides earlier payment to the Vendor indicate if your firm would negotiate an additional discount to the District when a P-Card is used.

DYes lli] No

Page 15of22 Bid #37 45BM -Catalog Discounts

ATTACHMENT 2

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions

This certification is required by the Department of Education regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part 85, for all lower tier transactions meeting the threshold and tier requirements stated at Section 85.110.

Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certifiCation in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," " person," "primary covered transaction,"" principal," "proposal," and ''voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled nCertification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower raer Covered Transactions, without modification, in all lower tier covered transactions and in an solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may but is not required to, check the Nonprocurement Ust.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarrraent.

Certification (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) \Mlere the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

NAME OF APPLICANT PR/AWARD #AND/OR PROJ NAME

Office Deoot. Inc. 37458 PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

·:rm ·l\.· e President. Business Solutions DATE

"'-- q.s~ t?; ED

Page 16of22 Bid #37 45BM -catalog Discounts

ATTACHMENT 3

SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES. ON PUBLIC ENTITY CRIMES

This form must be signed and sworn to in the presence of a notary public or other officer authorized to administer oaths.

1. This sworn statement is submitted to School Board of Lake County. Florida

by '"3 :'rto t);. I I lfY"' C\).! Vjce presjdent Bqsjoess So!utjops (Print indivkiual's name and tit/e)

for Office Depot. Inc. (Print name of entity submitting swom stat8trltlflt)

Whose business address is: 6600 North Military Trail, Boca Raton, FL 33496

(If applicable) its Federal Employer Identification Number (FEIN) is _5:::;.:9::...;-2:;;;;6:.:::6..:;:.39:::;.:5::...:4 ____ _

(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement on the attached sheet.) Required as per IRS Form W-9.

2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes. means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including but not limited to, and bid or contract for goods or services to be provided to any public entity or agency or political subdivision or any other state or of the Unites States, and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understate that •convicted" or ·conviction· as defined in Paragraph 287.133(1)(b), Florida Statutes. means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1 , 1989, as a result of a jury verdict, nonjury trial, or entry of a plea Of guilty or nolo contendere.

4. I understand that •affiliate• as defined in Paragraph 287.133(1)(a), Florida Statutes means: A. A predecessor or successor of a person convicted of a public entity crime or; B. An entity under the control of any natural person who is active in the management Of the

entity and who has been convicted of a public entity crime. The term "affiliate" includes those offices, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of the affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not fair market value under an arm's length agreement, shall be a facie case that one person controls another person. A person who knowingly enters into a join venture with a person who has been convicted of a public entity crime in Florida during the proceeding 36 months shall be considered an affiliate.

5. I understand that a •person• as defined in Paragraph 287.133(1)(c), Florida Statutes. means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter a binding contract and which bids or applies to bid on contracts for the provision of goods or services Jet by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term •person• includes those officers, directors,

Page 17of22 Bid #37 45BM -Catalog Discounts

executives, partners, shareholders, employees, members, and agents who are active in management of the entity.

6. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting those sworn statements. (Please indicate which statement applies.)

18] Neither the entity submitted this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity nor affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

0 The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, member, or agents who are active in management of the entity, or an affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1 , 1989.

0 The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, member, or agents who are active in management ofthe entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been subsequent proceeding before a Hearing Officer of the state of Florida, Division of Administrative Hearing and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order)

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OR ANY CHANGE\ IN mEAft!FORMA TION CONTAINED IN THIS FORM.

.A.. ... ~ ~- y 13 (Date)

STATE OF ~ ~\1 /( <\: c;., • COUNTY OF Gv-i ; A.ll\.fe f+

~""iliiiie of individual sigling)

who, after first being sworn by me, affiXed his/her signature in the space provided above on

this S J..h day of .J t: (?I-t N1 W , 2 D's ,,,,uut,111

~ ()_ ~)L·,._-t (NOTARY PUBLIC)

My Commission Expires: .~ &"J J??i:> I J

Page 18of22 Bid #37 45BM -Catalog Discounls

'''c'" A Goo'''' ~'~ ····s"sia····· ~<'''-' ~ A..V.·~~ ..,~ ~~ ~~~{dT ~oTAIIr ~' ("'i - a ~ VIi -- -·- f -~ ~\ Aus\.,o i :S S -- ~ • .. ~l.fq ~ .. • il"" ~ .. ~~· ... !Js .. r s .. f..-• ~o ... $ .. , ~a .•.. t;:;v , ..

.,,,, 0UN1'(, ,,,,

'''''""''''

State of ~A County of ~ u> . tY rJ t. ~

ATTACHMENT 4

NON-COLLUSION AFFIDAVIT

S: /){\ V D lt «lcuJ being first duly sworn, deposes and says that: (Print Name)

(1) He/she is the Vice President. Business Solutions of the Proposer that has (Owner, Partner, Officer, Representative or Agent)

submitted the attached Proposal;

(2) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

(3) Such Proposal is genuine and is not a collusive or sham Proposal;

(4) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Proposer, firm or person to fiX any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work;

(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents representatives, owners, employees or parties in interest, including this affiant.

ed and delivered in the presence of:

BY: ~bi.(!.A-,,,,, .. ,,,,,

,,,, ~r>. A Go0

,,,, ,, ~c, ••••••••• ~ .... ~ ~ "~ .•~\SSIOI\f ;.~. ~ ~

~ :'t' ··d' ~··. ~ ~ ~ q; b.. -'-0 TAli J.. l, \ (1' : .. :~ ~ (I); -- . ~·-- .... :o: .b._ =~= ~ ~ ... - USL\V I & ~ ... ~ ··'1(1. ........ ~ ~ ~ ~ ;,• •• <fusr s. ;.~.·~.<::) ~ ~, <r c ········ \:}"' ,, ,,,, 0UN1'l, ,,,, ,,,,,,111\\\\

J;::;lr;:J (Printed Name)

~~ jO~:ole;n*" (T'ttle)

Page 20of22 Bid #37 45BM -Catalog Discounts

ATTACHMENT 5 BIDDER'S STAJEMENT OF PRINCIPAL PLACE OF BUSINESS

(To be completed by each Bidder) Name of bidder: Office Depot. Inc.

Identify the state in which the bidder has its principal place of business: _:.F...;,I.:;:,o:,::rid~a:;.... _____________ _

INSTRUCTIONS: IF your principal place of business above Is located within the State of Florida, provide the information as indicated above and return this form with your bid response. No further action is required. !E. your principal place of business Is outside of the State of Florida, the following must be completed by an attorney and returned with your bid response. Failure to comply shall be considered to be non-responsive to the terms of this solicitation.

OPINION OF OUT .OF-STATE BIDDER'S ATTORNEY ON BIDDING PREFERENCES (To be completed by the Attorney for an Out-of-State Bidder)

NOTICE: Section 287.084(2), Fla. Stat., provides that "a vendor whose principal place of business is outside this state must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, If any or none, granted by the law of that state [or political subdivision thereof] to its own business entities whose principal places of business are in that foreign state In the letting of any or all public contracts." See also: Section 287.084(1), Fla. Stat

LEGAL OPINION ABOUT STATE BIDDING PREFERENCES (Please Select One)

___ The bidder's principal place of business is in the Slate of and it is my legal opinion that the laws of that state do not grant a preference in the letting of any or all public contracts to business entities whose principal places of business are in that state.

___ The bidder's principal place of business is in the Slate of and it is my legal opinion that the laws of that state grant the following preference(&) in the letting of any or all public contracts to business entities whose principal places of business are in that slate: [Please describe applicable preference(s) and identify applicable slate law(s)J:

LEGAL OPINION ABOUT POUTICAL SUBDIYJSION BIDDING PREFERENCES (Please Select One)

___ The bidder's principal place of business is in the political subdivision of and it is my legal opinion that the laws of that political subdivision do not grant a preference in the letting of any or all public contracts to business entities whose principal places of business are in that political subdivision.

_ The bidder's principal place of business is in the political subdivision of and it is my legal opinion that the laws of that political subdivision grant the following preference(s) in the letting of any or all public contracts to business entities whose principal places of business are in that political subdivision: [Please describe applicable preference(s) and identify applicable authority granting the preference(s)]:

S~nawreofom~f~te~dder'sattomey: __________________________________________________________________ __

Printed name of out~f-6tate bidder's attorney:----------------------------

Address of om~f-slate bidder's attorney:------------------------------

Telephone Number of out~f-state ~dder's attorney: (___) __ - _____ _

Email address of out~f-slate bidder's attorney:---------------------------

Attorney's states of bar admission: -------------------------------

Page 21 of22 Bid #37 45BM - Catalog Discounts

August 26, 2013

Lake County School Board Purchasing Department 29529 County Road 561 Tavares, Florida 32778

Office DEPOT_

RE: Bid #37 45BM - Catalog Discounts

To Whom It May Concern:

Office Depot, Inc. ("Office Depotj respectfully requests an opportunity to provide Lake County School Board with a formal alternate proposal to the Bid referenced above.

Office Depot currently holds a competitively solicited contract for Office and Educational Consumables with the State of Florida (the "Contractj. The Contract is made available to eligible users. Through the State of Florida program, Lake County School Board has the ability to purchase products in accordance with the terms of the Contract. It is Office Depot's intention to provide Lake County School Board with a formal proposal to consider piggybacking off of the Contract in response to the referenced Bid.

In the event that Lake County School Board decides to purchase products pursuant to the Contract in lieu of awarding the Bid, Lake County School Board will have the benefit of, and be subject to, all of the terms and conditions of the Contract

The Contract provides the following:

• State Bid: o Contract provides competitive pricing. o Reduces administrative burden.

• Wide Assortment and Competitive Pricing:

• State of Florida Contract Items: Approximately 16,000 high-use items with deep discounts off of list price.

• Core List: More than 300 Brand Name products and nearly 100 Exclusive Brand products which provide extremely competitive prices to purchasers under the Contract.

• Non-Core List: Contains more than 15,000 items, providing aggressive discounts in the following product categories:

• Breakroom and Cleaning Supplies • Consumables • Folders, Binders, and Accessories • Ink and Toner • Paper • IT Peripherals • Equipment

• Pricing updated quarterly.

6600 North Military Trail I Boca Raton, FL 33496 I T + 561.438.4800

Product Category National National Brand Generic/Private Generic/Private Brand Core Non-Core Brand Core Brand Non-Core

Breakroom & 40% 40% 55% 55% Cleaning Supplies

Consumables 66% 66% 79% 79% I I

Folders, Binders & 70% 70% 75% 75% Accessories Toner-HP 35% 35% - -

Toner- Non HP 32% 32% 61% 61% IT Peripherals 34% 34% 32% 32%

Equipment 30% 30% 36% 36% Toner- Remain - 63% 63% 63% Paper- Other - 60% 71% 71%

Paper- 20# White - - 79% 79% I _(recycled & virgin)

• State of Florida Non-Contract Items: Contains items, in addition to the items described above, as set forth on Office Depot's Business Solutions website located at https://business.officedepot.com. These items are priced at market competitive prices.

• Store Purchasing Capabilities

• Service Level Agreements for key satisfaction metrics: • Delivery in two business days or less • Order Accuracy • Fill Rate • Price Accuracy

We understand that Lake County School Board is willing to consider alternative purchasing agreements after the review of the submitted Bid proposals has been completed. We believe that the Contract administered through the State of Florida provides an attractive alternative, and we look foJWard to developing a mutually beneficial relationship with Lake County School Board.

Thank you for your consideration.

2

COMPANYNAME: ~O~ff~ic~e~D~e~p~ot~,~ln-c.~---------------

INVITATION TO BID

SCHOOL BOARD OF LAKE COUNTY PURCHASING DEPARTMENT

29529 COUNTY ROAD 561 TAVARES, FLORIDA 32778-2496

The School Board of Lake County, Tavares. Florida solicits your company to submit a bid on our§!!! #3745BM- Catalog Discounts.

All terms and conditions below are a part of this Invitation to Bid (ITB) and no bids will be accepted unless the Vendor complies with all conditions required herein. Rights are reserved by the School Board of lake County to accept or reject any and all bids and to waive all technicalities and award in the best interest of the Board. The Board does not sign contract forms provided by Vendors. The bid, request for proposal, or invitation to negotiate with the Vendor's signature will constitute an offer to sell to the Board under the stated terms and conditions.

All prospective vendors are hereby cautioned not to contact any Board member of the School Board of Lake County or any other employee, officer, staff or agent, nor to attempt to persuade or promote through other channels. All contacts must be channeled through the Procurement Department. Failure to comply with these procedures shall be cause for disqualifiCation of firm's Submittal.

From the notice of publication until 72 hours after the posting of the recommendation of award only the Purchasing Department should be contacted concerning any questions concerning this bid. No other employee, officer, staff or agent of the School Board should be contacted during this period. All questions/concerns shall be directed, in writing, to:

Beth Minnix, Certified Purchasing Agent E-mail: minnixb@lake.k12.fl.us Fax: 352-253-6761 Address: 29529 CR 561

Tavares, Florida 32778

Formal bid openings will no longer be held for bids other than construction. Only the names of the bidders will be read.

1. BIDDERS RESPONSIBILITY: Before submitting their bid, each Vendor is required to carefully examine the invitation to bid specifications and to completely familiarize themselves with all of the terms and conditions that are contained within this bid. Ignorance on the part of the Vendor will in no way relieve them of any of the obligations and responsibilities, which are a part of this bid.

2. SCOPE OF WORK I SPECIFICATIONS: The purpose and intent of this bid is to establish and document purchase terms for a fixed discount and freight terms commensurate with the potential purchasing volume of Lake County Schools from a variety of vendor's catalogs. Vendors with product lines that include supplies and equipment within the following categories will be considered:

A. Art B. Audio Visual C. Classroom I Teaching Aids D. Health Care

Page 1 of22 Bid #37 45BM -Catalog Discounts

employee working solely for the Successful Vendor(s) any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. In the event of a breach of this provision, the School Board shall have the right to terminate this Agreement without further liability, and at its discretion, deduct from the contract price, or otherwise recover, the full amount of any such fee, commission, percentage, gift, or consideration paid in breach of this Agreement.

38. OWNERSHIP OF DOCUMENTS: All data, specifications, calculations, estimates, plans, drawings, construction documents, photographs, summaries, reports, memoranda, and other documents, instruments, information and material prepared or accumulated by the Successful Vendor(s) (or by such sub·consultants and specialty consultants) in rendering services hereunder shall be the sole property of the School Board who may have access to the reproducible copies at no additional cost other than printing. Provided, that the Successful Vendor(s) shall in no way be liable or legally responsible to anyone for the School Board's use of any such materials for another Project, or following termination. All original documents shall be permanently kept on file at the office of the Successful Vendor(s).

39. INDEPENDENT CONTRACTOR(S): The Successful Vendor(s) agrees that he or she is an independent contractor(s) and not an agent, joint venturer, or employee of the School Board, and nothing in this Agreement shall be construed to be inconsistent with this relationship or status. None of the benefits provided by The SCHOOL BOARD to its employees, including but not limited to, workers' compensation insurance, unemployment insurance, or retirement benefits, are available from the School Board to the Successful Vendor(s). Further, Successful Vendor(s) will be responsible for paying its own Federal income tax and self-employment tax, or any other taxes applicable to the compensation paid under this Agreement. The Successful Vendor(s) shall be solely and entirely responsible for his or her acts during the performance of this Agreement.

40. ASSIGNMENT: Neither party shall have the power to assign any of the duties or rights or any claim arising out of or related to the Agreement, whether arising in tort, contract, or otherwise, without the written consent of the other party. These conditions and the entire Agreement are binding on the heirs, successors, and assigns of the parties hereto.

41. NO THIRD PARTY BENEFICIARIES: This Agreement gives no rights or benefits to anyone other than the Successful Vendor(s) and the School Board.

42. JURISDICTION: The laws of the State of Florida shall govern the validity of this Agreement, its interpretation and performance, and any other claims related to it. In the event of any litigation arising under or construing this Agreement, venue shall lie only in Lake County, Florida.

43. CONTACT PERSON: The primary contact person under this Agreement for the Successful Vendor(s) shall be John Huff . The primary contact person under this Agreement for the SCHOOL BOARD shall be Deborah Gardner, Purchasing Department.

44. Approval of Personnel: The School Board reserves the right to approve the contact person and the persons actually performing the services on behalf of the Successful Vendor(s) pursuant to this Agreement. If School Board, in its sole discretion, is dissatisfied with the contact person or the person or persons actually performing the services on behalf of the Successful Vendor(s) pursuant to this Agreement, School Board may require that the Successful Vendor(s) assign a different person or persons to be the contact person or to perform the Successful Vendor(s) services hereunder.

45. DISCLOSURE OF CONFLICT: The Successful Vendor(s) has an obligation to disclose to the School Board any situation that, while acting pursuant to this Agreement, would create a

Page 9of22 Bid #37 45BM -Catalog Discounts

potential conflict of interest between the Successful Vendor(s) and his duties under this Agreement.

46. BACKGROUND INVESTIGATIONS: The Successful Vendor(s) represents and warrants to the School Board that the Successful Vendor(s) has read and is familiar with Florida Statute Sections 1012.32, 1012.465, 1012.467, and 1012.468 regarding background investigations. Successful Vendor(s) covenants to comply with all requirements of the above-cited statutes and shall provide School Board with proof of compliance upon request. Successful Vendor(s) agrees to indemnify and hold harmless the School Board, its officers, agents, and employees from any liability in the form of physical injury, death, or property damage resulting from the Successful Vendor(s)'S failure to comply with the requirements of this paragraph or Florida Statute Sections 1012.32, 1012.465, 1012.467 and 1012.468.

47. DEFAULT; LIQUIDATED DAMAGES: In the event of default by Successful Vendor(s) for failure to perform under this Agreement the Successful Vendor(s) shall pay the School Board as liquidated damages a minimum amount of either 10% of the total price of the Contract or $5,000.00, whichever amount is larger.

48. ATTORNEYS' FEES: In the event litigation is required by either party to enforce the terms of this Agreement, the prevailing party of such action shall, in addition to all other relief granted or awarded by the court, be entitled to judgment for reasonable attorney's fees, incurred by reason of such action and all costs of arbitration or suit and those incurred in preparation thereof at both the trial and appellate levels, and in bankruptcy proceedings.

49. MODIFICATIONS AND AMENDMENTS: This Agreement may be modified or amended only by a written document signed by authorized representatives of the Successful Vendor(s) and School Board.

50. SUBCONTRACTS AND ASSIGNMENT: Successful Vendor(s) shall not subcontract or assign any of the work contemplated under this Agreement without first obtaining written approval from the School Board. Any subcontractor(s) or assignee shall be bound by the terms of this Agreement, including, but not limited to, the fingerprinting, insurance and indemnification provisions.

51. ENTIRE AGREEMENT: This constitutes the entire agreement between School Board and Successful Vendor(s) and supersedes any prior or contemporaneous understanding or agreement with respect to the services contemplated herein.

52. SEVERABILITY CLAUSE: If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and/or the entire agreement shall be severable and remain in effect.

53. NOTICES: A All notices, demands, or other writings required to be given or made or sent in this

Agreement, or which may be given or made or sent, by either party to the other, shall be deemed to have been fully given or made or sent when in writing and addressed as follows:

School Board: Procurement Services 29529CR561 Tavares, Florida 32778

Vendor: Office Depot. Inc. 6600 North Military Trail

Boca Raton. FL 33496

Page 10of22 Bid #37 45BM -Catalog Discounts