Office 365 – Phase II OneDrive for Business, 365 Groups ...€¦ · OneDrive for Business - Browser • Can share with anyone - inside/outside • Owner can set permissions - View

Office 365 – Phase II

OneDrive for Business, 365

Groups and Skype for

Business

Agenda

• Office 365 Phase II Introduction

• OneDrive for Business

• Break

• Office 365 Groups

• Skype for Business

• How to get help

Office 365

OneDrive for Business

OneOneDrive for BusinessDrive

• Foundation for many Office 365 services

• Cloud-based storage – anywhere, anytime access to your files – PC, Mac, browser, mobile, Office desktop apps

• Similar to Novell J: drive, but much more space – 1TB upgradable to 5TB

• Intended for University business files

• You are the owner

OneDrive for Business

• Allows sharing of files and folders

• Useful for one-to-one sharing and small

group/team/project collaboration

• Work on documents (Word, Excel,

PowerPoint, OneNote) together online

• Not convenient for large group sharing

(365 Groups are the solution for that!)

One Drive – Access Methods

• Browser

• Sync Client

• Desktop Office Applications

• Mobile Apps

Portal.office.com

OneDrive for Business - Browser



• Can share with anyone - inside/outside

• Owner can set permissions - View – read

only, Edit – Can edit

• Get a link – generates a link that can be

sent outside of Office 365 – anyone with

link can open file

• Share With: Show who can read/edit file


• Right click on a file or folder to share

OneDrive for Business - Sharing





• OneDrive supports versioning

• Accessible through browser or Office 2016


• Every time a file is opened for editing, a

new version is created

• Owners can view, delete, or restore

previous versions

• Owners can restore their own files from

OneDrive Recycle Bin


• Right click > Select

Details

• Will show you all

the actions on a

file, including

actions by others it

is shared with

OneDrive for Business - Sync

• Sync client allows you to download all or

some of your files from the cloud, to your

local PC/Mac

• Files are kept synchronized

• Allows you to work on files offline e.g.

laptop without internet connection


• Integrates with Windows Explorer / Mac

Finder


• Green check indicates files synced

• Blue arrows indicate file syncing

• Red X indicates problem

• Common Issues:

– Invalid file name characters

– File +folder names too long

(> 256 chars )


• The following characters in file names aren't supported:

• < (less than)

> (greater than)

: (colon)

" (double quote)

| (pipe)

? (question mark)

* (asterisk)

/ (slash)

\ (backslash)

• As of May 2017 # and % are allowed characters



OneDrive – Desktop MS Apps

• Microsoft Office 2013 &

2016 allow access to One

Drive in cloud directly

• Must login to Office Apps

first




OneDrive – Mobile Apps

• One Drive App available for iOS and

Android

• Outlook App for iOS and Android can

connect to One Drive to attach and save

files

OneDrive – OWA Integration

• One Drive highly integrated into Outlook

Web Access

• Ability to view, attach files

• Link to One Drive files instead of sending

attachment - Recipient receives a link to

the file

• Can set permissions from e-mail

OneDrive – OWA integration

OneDrive – OWA integration

OneDrive – OWA Integration

OneDrive – Outlook 2016 Integration

OneDrive – Outlook 2016 Integration

OneDrive Q & A

Office Online

• Office 365 includes browser-based Word,

Excel, PowerPoint and OneNote

• Saves/Opens directly from One Drive

• Not all features of desktop applications

available, but majority of most popular

features are

• Word, Excel, PowerPoint, OneNote for

iOS/Android available too

Office Online - Word

Office Online - Excel

Office Online - Sharing

Office Lens

• iOS / Android / Windows Phone app

• Turns your camera into a scanner

• Take pictures of whiteboards, business

cards, documents

• Saves directly to One Drive

• Automatically convert editable images,

documents, contacts

• Text is OCR’d for searching

Office Lens - Whiteboard

Office Lens - Document

Office Delve

Office Delve

Office Delve

Office Delve

Office 365

Q & A

Break

Office 365 Groups

• Uses familiar tools to allow users to collaborate together

– Conversations – mailbox for group

– Calendar

– Files (One Drive accessible amongst group)

– Notebook

– Connectors

– Workflow Capability (Coming soon!)

Office 365 Groups

Office 365 Groups

• Primarily accessed through the web or mobile

app – Microsoft “web first, mobile first” strategy

• Limited functionality available through Outlook

2016 for PC – Mail and Calendar through client,

One Drive, Notebook are web only

• Can replace distribution list – e-mail sent to a

group will be in group + sent to members

• Members can choose to unsubscribe to e-mails

if they wish

Office 365 Groups

• Ideal replacement for a Lotus Notes

TeamRoom, Document Library

• Much of the same functionality (mail,

calendar)

• Added One Drive file storage functionality

• One Drive space quota different from

individual - max. 25TB!

Office 365 Groups

Office 365 Groups

Office 365 Groups

• Groups you have access to listed in your

mailbox on left hand side

Office 365 Groups - Conversations

• A group has an e-mail address

and displays in the directory

• Allow internal e-mail only, or both

internal/external messages

• Messages sent to group are e-mailed to all

members, and a copy kept in

conversations

• Ideal for new people joining group – can

view conversation history over time

Office 365 Groups - Conversations

Office 365 Groups - Calendar

• Can use used to note important

dates/milestones for the group

• Can send invitations out from the group to

group members

• Does not tie meeting invite to an individual

• Member can add entries to their own

calendar, or overlay group calendar

Office 365 Groups - Calendar

Office 365 Groups - Files

• Similar to your personal One Drive, but

based on a SharePoint document library

• Provides enhanced functionality – e.g. add

additional columns for data classification

• Alerts – receive a notification when files

are added/changed

• Pin important files to top of screen

• Workflow coming soon

Files = Recent Files

Files – Browse Library


Office 365 Groups -Files

Office 365 Groups - Views

Office 365 Groups - Views


• Version history available


• Can share group files with other users

• Users can share files with a group


• Can change permissions on files/folders to

be read only or allow a subset of members

edit access



Office 365 Groups - Membership

Office 365 Groups - Membership

Office 365 Groups - Notebook

• Each group comes with a One Note

notebook

• Useful for keeping track of meeting

minutes, notes, etc.

• Think of a OneNote Notebook as an empty

3-ring binder – fill it up with whatever you

like!

Office 365 – Mobile App

Office 365 Groups - Sync

Office 365 Groups Q&A

Office 365 – Skype for Business

• Instant Messaging

• Video / audio calls

• Online Meetings

• Integration with Outlook / Office 365

Office 365 – Skype for Business

Skype for Business – PC Client

• Full featured client, installed with Office

• IM, video call, meeting host capability

• Need to start separately from Outlook

• Use your [email protected] and Uwin

password to log in

• Integrates with Outlook

Skype for Business

Skype for Business

Skype for Business - Web

• Skype for Business IM and presence

awareness is available in Outlook on the

Web, Office Online

• Supports basic chat functionality only, no

video or hosting meetings (yet)

Skype for Business - Web

Skype for Business - Mac

• Released October 27

• Requires Mac OS

10.11+

• Lync for Mac provides

similar functionality

• Separate install from

portal.office.com

Skype for Business - Mobile

Skype Online Meetings

Skype Online Meetings

Office 365

Skype for Business Q&A

How to get Help!

• HelpDesk = Service Desk

• Phone 519-253-3000 Ext. 4440

• Self Service Portal:

www.uwindsor.ca/itshelp

– Create your own ticket – assigned to the

proper group right away

– Track status of ticket

– Communicate with consultant like e-mail

http://www.uwindsor.ca/itshelp

Further Learning

• Lynda.com – www.Lynda.com

-All faculty and staff have free access to

over 4000 courses (not just computer

related!)

http://www.lynda.com/

Thank You!

Documents

Office 365 – Phase II OneDrive for Business, 365 Groups ...€¦ · OneDrive for Business - Browser • Can share with anyone - inside/outside • Owner can set permissions - View