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8/16/2019 Office 2016 Dirty Little Secret Presentation
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Ofce 2016’s
Dirty LittleSecretsOr….What You Won’t Hear fromMicrosoft
David Lavenda
VP Product Strateg! harmon.ie
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David LavendaVP Product Strateg
#d$avenda
htt%&''(((.$in)edin.com'in'd$avenda
david$#harmon.ie
(((.s$ideshare.net'd$avenda
htt%&''(((.fastcom%an.com'user'david*$a
htt%&''(((.cms(ire.com'author'david*$avenda'
htt%s&''(((.researchgate.net'%ro+$e'David,Lavenda
https://www.researchgate.net/profile/David_Lavendahttps://www.researchgate.net/profile/David_Lavenda
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What You Will Hear ro
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O/ce 2rou%sO/ce 2rou%s are the ne8t incarnation 98change distri5ution $ists.
“Group conversations
are stored in a singleExchange Online
mailbox, separate fromindividual users'
mailboxes….”Source: https://support.ofce.com/en-US/article/Start-a-group-conversation-in-Outlook-2016-4!!a!40-6!2-416"-#1$0-##%#&4&6'a&6
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(reate a group an a mem&ers
Source: https://support.ofce.com/en-)*/article/(reate-a-group-in-Outlook-2016-040c#c%-6"64-42'c-a'4%a"$"%2!102
Ofce rou!s $ What canyou do %ith it&
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Ofce rou!s $ What canyou do %ith it&
Sen an email to +our group
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Su&scri&e to group events
Ofce rou!s $ What canyou do %ith it&
Source: https://support.ofce.com/en-)*/article/,-eit-an-su&scri&e-to-group-events-0c%1a6"-10'4!$e#"1"'!6a
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ave a group conversation
Source: https://support.ofce.com/en-)*/article/ave-a-group-conversation-a04"2e24-a!6#-4e'a!c$6e"2"&22
Ofce rou!s $ What canyou do %ith it&
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,ttach ocument links to conversations i.e. emessages
Ofce rou!s $ What canyou do %ith it&
Source: https://support.ofce.com/en-)*/article/ieo-Uploa-ocuments-to-Onerive-%or-usiness-4$114!44-642-4%#61!"1#&e&
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OneDrive for =usinessOnerive %or usiness is a core part o
Ofce 2016 colla&oration
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(reate ocuments
OneDrive or "usiness$ What canyou do %ith it&
Source: https://support.ofce.com/en-)*/article/(reate-a-ocument-%rom-Onerive-%or-usiness-4c$4&%-e112-416$04#e!%ec'40
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Uploa ocuments
OneDrive or "usiness$ What cayou do %ith it&
Source: https://support.ofce.com/en-)*/article/ieo-Uploa-ocuments-to-Onerive-%or-usiness-4$114!44-642-4%#61!"1#&e&
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Share 3inks ith 5eople (hange 5ermissio
OneDrive $ What can you do%ith it&
Source:https://support.ofce.com/en-)*/article/Share-ocuments-or-%olers-in-Ofce-'6$-1%e'!''2-0%#a-4!1#-#!0e-
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,ttach ocument links to conversations i.e. emessages
OneDrive $ What can you do%ith it&
Source: https://support.ofce.com/en-)*/article/ieo-Uploa-ocuments-to-Onerive-%or-usiness-4$114!44-642-4%#61!"1#&e&
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So'Ofce 2016 Lets You
Share(ontent
)ie%*ro+les
Have(onversations
Su,-
"uildrou!s
(reateDocuments
.!load Documents /ttac-
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>hat’s?W9SOM9…
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So! What @S3’>MicrosoftS/Y&
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?d*hoc
O/ce
"01is 2reat
forScenarios
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?d*hoc
O/ce
"01is 2reat
forScenarios
9nter=ut W
?5o
4o$$a5
n
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4o$$a5oration
Struct?d*hoc
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-3am!les
/D$HO( (olla,oration S45.(4.5-D (oll
P$anning a4om%an 9vent
Designing a 3e(We5site 4once%t
Managing a 3e(Product Launch
Designing a 3e(Mar)eting >heme
ManagingBecords
Ma
ManagingProducts
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(haracteristics
/D$HO( (olla,oration vs S45.(4.5(olla,orati
Sma$$ and'or tem%orar %roCects >eams de+ned 5 5
initiatives• Long*term %ro• Lot of informa
@nterna$ an e8terna$ teammem5ers
Most$ interna$ team m%artners and contr
3o com%$iance! audit or
governance reEuirements
4om%$iance! audit! or g
reEuirements
-m!hasis is on sel$or#ani7ationand 8e3i,ility
-m!hasis is on ssharin#9 and +n
inormatio
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eeds
/D$HO( (olla,oration vs S45.(4.5(olla,orati
F$e8i5$e grou% management@ncor%orates man aGdocuments! emai$s! tas)s
announcements! (i)is! ca$eetc.
Iuic) set u%'Euic)teardo(n of %roCects
>o easi$ retrieve informa
$arge %oo$ of data (orone centra$ re%ositor
information is storec$assi+ed
9as co$$a5oration (ithgrou% mem5ers
9as co$$a5oration5usiness co$$eag
?n(here! antime access ?n(here! antime
l
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4ools
/D$HO( (olla,oration vs S45.(4.5(olla,orati-mail
Out$oo)'98change-mail
Out$oo)'98chan
rou! *ro+les98change GO/ce -7 2rou%s
rou! *ro+leSharePoint Yammer
Documents
OneDrive for =usiness
DocumentsSharePoint >eam Sites G
on*%remises! OneD=usiness
(onversations98change GO/ce -7 2rou%s
S)%e for =usiness
(onversations and dS)%e for =usin
YammerSharePoint 3e(s
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4he Dirty Little Ofce2016 SecretO/ce "01 has O4H rea$$ ne(
for
93>9BPB@S9 GJS>BK4>KB9D’
4OLL?=OB?>@O3
O/ce "01 has O4H rea$$ ne(
for
93>9BPB@S9 GJS>BK4>KB9D’
4OLL?=OB?>@O3
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Ha%%
Litt$e Secret’ fromharmon.ie
harmonie Delivers on Ofce :6; <Share*oint$,ased
Structured (olla,oration
harmon ie 9na5$es O/ce
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harmon.ie 9na5$es O/ce-7'SharePoint Structured
4o$$a5oration
.S- =-4/D/4/to accurate$ c$assif
informationGso ou can +nd it $ater
45-/4 -=/LS /SDO(.=-4S O>
5-(O5D4$assif and share
emai$s an documentsin a sing$e O/ce-7'SharePoint
=/?- YO.5(OLL/"O5/4O
4OOLS -/SY 4O .S-5 creating a sing$e*
screen e8%erience of a$$our Microsoft
co$$a5oration too$s on a$$our devices
Sh
ev
harmonie ena,les your
,usiness users to@
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documents using metadata so the can 5e fou
$ater
- il D t
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-mails are Documents9M?@L DO4KM93>
8/16/2019 Office 2016 Dirty Little Secret Presentation
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-mails in -3
Documst
in Sh
>reat 9mai$s as Documents o
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>reat 9mai$s as Documents oBecord
?utomatica$$ assign emai$headers such as >o!
From! Su5Cect! and
Beceived to SharePoint
metadata.
Ma)e it 9as
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Ma)e it 9asSing$e*Screen 4o$$a5oration 98%erience ?cros
Mo5i$e! =ro(ser Des)to%
Secure oNine access
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Secure oNine accessharmon.ie ena5$es secure oNine mo5i$e access to doemai$s! tas)s! ca$endars! announcements! contacts!
you need ,oth ty!es o
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you need ,oth ty!es ocolla,oration
?d*hoc
to a$$o( sma$$grou%s to (or)inde%endent$
you need ,oth ty!es o
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you need ,oth ty!es ocolla,oration
Stru?d*hoc
to a$$o( sma$$grou%s to (or)inde%endent$
to5uinit
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Becommendations
>a)e advantage of ne( O/ce "01
co$$a5oration ca%a5i$ities to %rovide
e8i5i$it to sma$$ teams ' transient
%roCects.
.se@
Kse harmon.ie to get the $ev
necessar to fu$+$$ structur
SharePoint On$ine'SharePo
.se@
For Structu
4o$$a5orat
For ?d*hoc
4o$$a5oration
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"
Summar1. >here are t(o 5asic varieties of co$$a5oration& ad*hoc an
structured". O/ce "01 oers great ne( ca%a5i$ities for ad*hoc co$$a
(ith 98change-. =ut for structured co$$a5oration or Jh5rid’ co$$a5oration
harmon.ie to&
?. K%$oad! c$assif! and share documents and emai$s
=. Find information $ater on
4. Fu$+$$ audit! governance! and com%$iance reEuirements
D. Sca$e to enter%rise*grade %roCects or 5usiness initiatives
9. Provide secure oNine access to information
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>han) You
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Do(n$oadharmon.ie 9mai$
4onta
harmon