17
AMENDMENT NO. 2 TO FOOD AND BEVERAGE CONTRACT This Amendment is made and entered into as of March I, 2018, and is by and between Boston Culinary Group, Inc. d.lQ/a Centerplate, an affiliate of Volume Services, Inc. ("Contractor 11 or "Concessionaire" or "Centerplatet'),. and Commonwealth of Virginia, Virginia Polyteclmic Institute and State University ("Virginia Tech" or "Clienf'). WHEREAS, pursuant to that certain Food and Beverage Contract Number TS- 001-14 entered into as of April 2013, as amended (the "Coritracf'), Centerplate provides the Concession Services for and on behalf of the Client at the Venues at Virginia Tech; and WHEREAS, Centerplate and Client now desire to amend the Contract to modify certain of the tenns and conditions. NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged by Client and Centerplate, the parties agree as follows: l. 2. 3. 4. ' Unless the context otherwise requires, the capitalized terms used herein shall have the respective meanings assigned thereto in the Contract (such definitions to be equally applicable to both the singular and plural forms of the terms defined). Centerplate is hereby granted rights.to the sale of beer and wine at approved functions at the baseball stadium, known as English Field at Union Park. Any commissions payable shall count towards the Guarantee Minimum Payment as set forth in Attachment Rof the Agreement. In accordance with the Virginia Teqh Policy on Serving Alcohol, Centerplate shall be responsible for complying with obtaining appropriate campus approvals and ABC licenses for beer and wine sales. For beer and wine sales, commissions shall be the following percentages of Gross Receipts, calculated on the increment and adjusted by CPI. so- $10,000: io% $10,001 - $20,000: 30% $20,001 - and above: 35% 1

· PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

Embed Size (px)

Citation preview

Page 1: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

AMENDMENT NO. 2 TO FOOD AND BEVERAGE CONTRACT

This Amendment is made and entered into as of March I, 2018, and is by and between Boston Culinary Group, Inc. d.lQ/a Centerplate, an affiliate of Volume Services, Inc. ("Contractor11 or "Concessionaire" or "Centerplatet'),. and Commonwealth of Virginia, Virginia Polyteclmic Institute and State University ("Virginia Tech" or "Clienf').

WHEREAS, pursuant to that certain Food and Beverage Contract Number TS-001-14 entered into as of April 2013, as amended (the "Coritracf'), Centerplate provides the Concession Services for and on behalf of the Client at the Venues at Virginia Tech; and

WHEREAS, Centerplate and Client now desire to amend the Contract to modify certain of the tenns and conditions.

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged by Client and Centerplate, the parties agree as follows:

l.

2.

3.

4.

' Unless the context otherwise requires, the capitalized terms used herein shall have the respective meanings assigned thereto in the Contract (such definitions to be equally applicable to both the singular and plural forms of the terms defined).

Centerplate is hereby granted rights.to the sale of beer and wine at approved functions at the baseball stadium, known as English Field at Union Park. Any commissions payable shall count towards the Guarantee Minimum Payment as set forth in Attachment Rof the Agreement.

In accordance with the Virginia Teqh Policy on Serving Alcohol, Centerplate shall be responsible for complying with obtaining appropriate campus approvals and ABC licenses for beer and wine sales.

For beer and wine sales, commissions shall be the following percentages of Gross Receipts, calculated on the increment and adjusted by CPI.

so- $10,000: io% $10,001 - $20,000: 30% $20,001 - and above: 35%

1

Page 2: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

5. Except as expressly set forth in this Amendment to the Contract, all other terms and conditions set forth in the Contract ;,hall remain in full force and effect.

IN WITNESS WHEREOF, Centerplate and Client have duly executed this Amendment on the date frrst above written.

Boston Culinary hroup1 Inc. d/b/a Centerplale-

. .=.-------By:_-+------­Name: adi Monavar Title: Chief Financial Officer

Commonwealth of Virginia, Virginia Polytechnic Institute and State Un'v.

By:~ D ,,z.· Name: M. D · t Shelton, Jr. Title: VP fo inance & Chief Financial Officer

2

Page 3: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

AMENDMENT TO FOOD AND·BEYf.IBAQB CONTRA.QT

Ti1is Amendment ls made aud e1tte1'e<I l11to ~s of Jamm1·y 22, 2018 Emd ls by llnd between Boston Cullna1·y Ol'oup d/b/a Cente1·plate (11Contrnctol'" 01· 11Concesslonai1"011 or 11Ce11te1·plate11) and Com1uo11we11ltb of Vil'ginla, Vhnlnln Polyteclmlo Institute and Slate University (0 Vil'ginill Tech0 01· "Cllent").

WHEREAS, pm·suant to that otirtain F:ood nnd Bevel'llge·Cont1·aot.Nu111be1· TS~ 001-14 entel'ed into as of Apl'll 2013 (with this Amendment, the 11Contl'1lct11) Ce11te1·plate p1·ov1des the Conces1don Services fo1· and on behnlf of the Clien1 at the Venues llt Vkglnln Tech: and

WHBRBAS, Ce11te1•p!Rte and Client now desire to nmend the Contrnct to modify certnln of the te1·ms and conditions.

NOW, THEREFORE, In considel'fllion of the mutual promises, covenants ru1d ng1-eemonts set.fo1·th below and fol' othel' good nnd valuable oonsldemtion, t11e l'ecelpt and sufficle11cy ofwhioh nl'e expl'essly ncknowledged by Client and Ce11tel'plate1 the pm·lles agree aR follows:

l.

2.

3.

Unless the context othe1wlsexeqUil'es1 the cnpltnllzed te1·ms used ho1"el 11 shall have the respective meanings assigned the1-e10 tn lhe Contract (such definitions to be equally appllcnble to both the s b1gulE11' Et.nd plul'lll f"91'ms of the tel'ms defined).

Cente1·plnte sh11\l spend at Ionst $151000.0Q on food nnd beve1·age cnpltnl eqnlpment nt baseball's English r'ield (UJ3aseball T11vest111e11t0 ). scope and naful'e to be mutually ag1·eed upon as set fo1'th In the attached m1d h1c01·po1•ated schedule 0 VT Blldget Estimate.'' The Baseball lnvestmenl shall be amo1·tizecl / deJll'eointod over the 1'emRlnde1· of !he te1·m of the Contrnct from dilte of installntlon or deployment, wl11oheve1· ls Intel', py l'elninlng l 00% of commission pnymcnt owed to CHent t1'0nrco11cessions s11les nt BngJish Field, Jf the Contmct is tel'minnted fot· 111ty 1'easo11 whntsoeve1· prlol' to Centerplnte's complete amo1•tl:zatlon of the Baseball Investmont1 lhe unamoi•Uzed portion of the Baseball Investment wHI bereimburned to Cente1plal-e by Vli'glnin Tech,

Vh'glnla Teoh sl111ll 1'elmbm·so Centerplate.fo1• tlte Basebnll Inves\ment.by Cel\terph,te withholding com111lsslo11s fi'om sales nt B11gl1$h.Stadh11n 11ntil Sl1Ch withholding renches the Baseball Invoatment llmom1t. Within thirty (30) days fQllowlng Vfrgl)1!n Tech ts l'elmbursement ofthe Baseball l11vestme11t nl the oncl of the tem1, CenteL·plate shall tr11nsfe1• title ohll equipment Lo Vlrglnln Teoh.

,--t-·---------·-·-·----·-~··-·-·----·········-··-·---·--......... ~ .... _ .. ____ , __ .,. ............... ,_., .... --~·--~ ...... --,----·---.... -·----·-···-·9-

1

Page 4: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

4. Except ns expl'essly set forth In lhls Amendment to the Contmct1

all othe1· te1·ms and conditions set fol'th 111 the Cont1°aot shall 1-em11ln Jn f\111 fo1-ce end effect,

IN WITNESS WHEREOF, Centel'plate and Client hnve duly executed this Amendment on the d11tc f11·sl above wl'luen.

By: ______ _ Nninc: l· · di Monl\va1· Title: h.ief-Flnanolnl Office1·

2

----.... - ....... ---·--11--•-••H•H .. _... ....... ,.., ...... ,,, ............. ........... •••• 104 ._.... .. ........ 0 I ....... ,u "'''"•IO !_,! .. I"•- 11-l,,_ .... _._ ..... ,,,111_ ...... _ .. '""••·----.. --, ........ ,0 ___ 0

Page 5: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

SCHBDULBA V1' Budget Bstlmate

VT BASEBALL EQUIPMENT BUDGET

KITCHEN EQUIPMENT HOOD FIRE SUPPRESSION ELECTRICAL SYSTEM TAX i'CELIVERY PROJECT MANAGER CONTINGENCY

PAR TOTAL

$ 6,468.00 $ 3,181.00 $ 2,420.00 $ 1,291.00 $ 1,893.00 $ 200.00 $ 637.00

$16,000.00

------·----·-------·-----·-·-·-··--···.... .. .... -·- ···- -......................... -··-----·-.. -· _, .......... __ .. ________ _

I I 1

l I

Page 6: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

FOOD AND BEVERAGE CONTRACT

This contract, Contract Number TS-001-14 (the "'Contract") entered into April_ 2013 ("Effective Date") by and between Volume Services, Inc <l/b/a Centerplatc ("Contractor" or "Concessionaire") and Commonwealth of Virginia, Virginia Polytechnic Institute and State University ("Virginia Tech")

WITNESSETH: that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements hereiTJ contained, agree ,Lo:; follows:

I. SCOPE 01·' CONTR.\.CT / PURPOSE:

II.

III.

The Contractor shall provide the Concession Services to Virginia Tech as set forth herein. The Venues' for this Contract include: Lane Stadium (football), Cassell Coliseum (men's and women's b~1skelball, volleyball, wrestling), English Fi~ld (baseball), T~ch Softball Park (softball), Re<;tor Field House {track), Burrows-Burleson Tennis Center (Tcnms) and other on-campus Olymp1c sports venues as needed, hereinafter called Venues.

CONTRACT PERIOD:

The term of this contract is for a period of seven (7) years effective with the 2013 football season, starting July 1, 2013, and terminating at the end of the 2019-2020 sports season, ending no later than June 30, 2020. There will be an option for three (3) additional two-year renewals, or as negotiated.

OVERVIE\V:

Contractor understands the ideals and commitment of both Virginia Tech and its intercollegiate athletics programs. Virginia Tech believes it has a unique relationship with its patrons and, as such, an extra degree of consideration will be required in the management of the property. The contractor will be a partner with Virginia Tech and work hand-in-hand with the Athletics Department in seeking to meet goals and expectations.

IV. CONTRACT RIGHTS AND EXPECTATIONS:

A. Statement of Expectations

Virginia Tech seeks a comprehensive corporate partnership arrangement to include the provision of concession services at Venues. Full concessions services will be required at all football games and both men's and women's b.:lsketball games. Partial concessions services will be rc4uired for all Olympic sports.

B. Rights conveyed (except as othenvise excluded or modified)

1. Exclusive rights to fond and beverage concessions sales for all Virginia Tech Athletics Department sponsored or conducted events in Venues.

2. Exclusive rights to soft drink "hawking" in bleachers at Lane Stadium with the exception of the outdoor duh seating area in the West Stands (993 seats).

C. Exclusions

Unless agreed to by Virginia Tech, the following activities and rights shall be excluded from any resulting agreement:

l

Page 7: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

1. Lane Stadium l'vlcdia, Suite and Club level catering, and Event staff catering,

2. No vending machine rights are granted to the Concessionaire.

3. Advertising rights lo stadium cups and concessions containers arc held by !MG, the multimedia rights partner of the Virginia Tech Athletics Department.

a. Cold beverage supply rights including soft drink, water, juice and juice drinks, Ready­To-Drink lea and isotonic to the extent provided for in a campus-wide contract. (Concessionaire does hold the rights to the sales of these products)

5. Concessions rights to events hosted al Virginia Tech Athletics facilities, but not conducted or sponsored by the Virginia Tech Athletics Department. (e.g. NCAA event, Pre or Postseason game sponsored by outside agency). Every effort will be made to utilize the Concessionaire under contract, however separate terms may need to be negotiated with lhc Third Party sponsor.

D. Additional Considerations

I. Pricing: As a matter of general policy, prices shall not be higher than those charged at other comparable University snack stand facilities [or the same type and quality of product. Prices must be posted on displays permanently in the facility. Pricing will be reviewed annually to insure a high level of service to the University and fair return to the Contractor. Any and all inqca~es in contractor pricing, or amendments to this agreement, must be approved by the Athletics Department.

2. Menu: The Contractor will work to develop an appetizing, reasonably priced selection of menu items. (sec Attachment C for 2013 menu and prices)

3. Special Events or Promotions: The University reserves the right, on a limited basis, to allow another vendor supplemental food or beverage rights for a special event or promotions. Additionally, at selected Olympic Sports events, the Athletics Department would like to have a dollar menu in order to increase altcndance.

4. Product Brands: Bidder must confirm in writing that the product lines for beverages and snack foods served at the Concession areas can be changed during the contract period should the University award exclusive beverage rights to one company for the Virginia Tech campus; or, when called for as part of a multimedia advertising agreement.

5. Furniture, Fixtures and Equipment (.FF&E): The Concessionaire is expected to provide all necessary FF&E. Concessionaire will be responsible for all maintenance and upkeep of FF&E. Concessionaire will be responsible for cosmetic appearance of food stands.

6. Alcoholic Beverages: No alcoholic beverages shall be kept or sold upon the premises of the University without approval in accordance with University policy. At the present time no alcohol sales should be considered.

7. Signage: Concessionaire may not post or permit signs lo be posted to directly derive advertising revenue or promote non-profit agencies. Signage intended to facilitate at­event sales is permissible. All signage, design and location must be pre-approved by the Athletics Department. The Athletics Department will have rights to post product brand signage in concessions stands as part of a multimedia advertising sale. Notwithstanding the above, Contractor may post signagc at a concession stand indicating a portion of the sales benefits the volunteer group running that stand, upon approval of Athletics.

8. Ownership/License to Use: The ownership of all concession stands used by the Contractor pursuant to the terms of this agreement shall vest in the University, At the termination or expiration of this agreement the Contractor may remove any or all of its

2

Page 8: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

personal property and equipment. The University shall not allow use of the concession areas without the permission of the Contractor.

'I. The Concessionaire will be encouraged to work with !MG to exploit the sale of advertising and mhcr media inventory from its suppliers and vendors.

IO. Concessionaire will provide commissions payment am! sales reports as set forth below:

a. First Period: July 1 through November 30 ( or last home football game) Payment due by January 15

b. Second Period: December l through April 30 Payment due by June l

c. Third period: May 1 through June 30 Payment due by August 1

d. At the end of the third period. Concessionaire will furnish a complete end-of-year accounting summary lo the Associate Athletics Director of External Affairs.

11. Concc~sionairc will procure and provide insurance and all licenses/permits necessary for operations.

12. Virginia Tech currently uses credit/debit card technology. Virginia Tech is aware of the tremendous value that this technology provides in the support of concession sales. Virginia Tech will require the Supplier lo accept credit/debit cards as well as utilize the Hokic Passport Card System, and also be responsible for paying all discount fees associated with the Hokic Passport Card System.

13. Miscellaneous terms and conditions of this Contract arc attached and incorporated hereto as Attachment A.

E. Commissions, Payment, and Renovation Improvements

1. For the financial arrangements between the parties, see Attachment B, attached and incorporated hereto to this Contract.

2. Checks shall be made payable to Virginia Tech Athletic Department and shall be forwarded to the Associate Athletic Director for External Affairs, unless otherwise directed in writing.

F. Concession Areas Identified

The Virginia Tech Athletics Department will provide thcf91lowing locations for fooc! concessions:

1. Lane Stadium

a. Twenty-one (21) permanent concessions stands with concrete floors and block walls, electrical service, fixed counter tops. hand sink, cold and hot water and iloor drain line.

il. Thirty-two (32) Portable stand locations.

3

Page 9: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

2. Cassell Coliseum Concourse

a. 16 Permanent recessed concession stands with concrete floors and block walls, fixed counters, hand sink and electrical service, some with floor drains.

3. English Field

a. Modern permanent concessions stands with concrete floors and block walls, fixed counters, hand sink and electrical service, some with floor drains.

b. One Portable stand location.

G. Quality of Service

It is the requirement of Virginia Tech that the concessions service food be of the highest quality attainable, All concessions areas arc to be kept clean, orderly, and sanitary al all times and in strict accordance with all applicable laws, ordinances, rules, regulations, and environmental health and safety requirements.

l. All food must be served in individual styrofoam, paper or plastic containers as approved and designated by Virginia Tech Athletics Department. The selling price of the food items must be mutually agreed on by both parties.

2. All food sold or kept for sale, shall be first quality, wholesome, and pure. No imitation, adulterated or misbranded article shall be sold or kept for sale, and all merchandise kept on hand shall be sorted and handled with clue regard !"or sanitation. Leftover merchandise shall not be sold at any time.

:1. All merchandise provided for sale shall be subject to inspection and approval or rejection by Virginia Tech Athletics Department and duly authorized representatives of appropriate governmental agencies.

4. Vendors circulating through seating areas shall have leak-proof baskets and containers for carrying mercharnlise. Vendors arc to prevent scattering of food containers, wrappers, napkins, and other items.

5. The Virginia Tech Athletics Department shall have the right to reject the type of service and the quality of food and drink products and requires that undesirable clements of service, food and drink be discontinued or remedied. Failure of the Concessionaire to lake appropriate action after notification, in writing or verbal, from Virginia Tech Athletics Department may result in the cancellation of the contract.

G. The Concessionaire shall constantly endeavor to improve the operation with a view toward developing gross rccciprs potential and service to the patrons at athletic events.

H. Operating Conditions

I. Location of all concession areas whether temporary or permanent and location of storage space required by the Concessionaire shall be designated by Virginia Tech Athletics Department. The Concessionaire shall acquire no rights to such locations once assigned and Virginia Tech Athletics Department reserves the right to require the Concessionaire to move temporary stands and equipment when the needs of other events require the use of such.

2. The University will, al its own expense, provide limited normal utilities required for concession operations. Anything herein to the contrary notwithstanding, Virginia Tech Athletics Department shall not be liable or responsible for any failure to furnish the services

Page 10: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

set forth above occasioned by strike, other work stoppage, federal, state, or local government action, breakdown or failure of apparatus, equipment or machinery employed in supplying the said services, any temporary stoppage for the repair, improvement or enlargement thereof or any act or condition beyond its rcasona!Jlc control.

1. The concessionaire shall furnish, at its own expense, all labor for the moving and setting up and dismantling of temporary refreshment stands in such locations as may be agreed upon between the Concessionaire and Virginia Tech Athletics Department. Concessionaire will provide labor for selling products throughout the Venues.

4. The Concessionaire shall be entitled lo enter upon and remain in said Venues only during specified university events and for a reasonable time prior to and subsequent to events, and only for the purpose of exercising during events the rights and privileges herein mentioned. Notwithstanding the foregoing, the Concessionaire shall be permitted to maintain an office in the football stadium throughout the calendar year.

5. Nothing herein contained shall lie held to limit or qualify the right of the University to a free and unobstructed use, occupation and control of its facilities and ingress and egress for itself, Concessionaire, and the public. Representatives of the University and/or Virginia Tech Athletics Department shall have the right to enter upon and h,1vc access to all spaces occupied by the Concessionaire during the time events are in and not in operation, and all times when concession employees arc present and not present.

6. Vending machines shall not be used except with the prior written approval of Virginia Tech Athletics Department. If the concessionaire desires to use vending machines, he shall submit his proposals concerning items to be sold, suggested price and recommended locations for the consideration and approval of Virginia Tech Athletics Department.

7. The Concessionaire shall have concessions open and in operation at a reasonable time before, during and after ,11! events as determined by Virginia Tech Athletics Department. The concession shall not be in operation when there arc no University events except as may be approved by Virginia Tech Athletics Department.

8. Virginia Tech Athletics Department reserves the right to direct the concessionaire to partially or completely suspend sales during those events with which full concession operations may be incompatible in the opinion of Virginia Tech Athletics Department.

9. The University and/or Virginia Tech Athletics Department shall not be responsible for any goods, merchandise or equipment stored at the various University athletic sites nor will it be responsible for damage resulting from fire, explosion, falling plaster, steam, gas, electricity or power failure, water or rain which may leak from any part of the building or from any other place resulting from dampness, theft, vandalism, flood, earthquake, act of God or any other cause whatsoever.

L Cleaning and Maintenance

L The Contractor shall be responsible for removal of all garbage, rubbish and debris from inside concession stands, storerooms. and other areas under the control or use of Contractor and deposit same in containers or areas designated for such purpose by Virginia Tech.

2. The Contractor shall maintain the concession stands, condiment tables, and other areas immediately adjacent to concession areas, as designated by the parties as concession areas, in a clean and satisfactory condition.

J. The Concessionaire must employ the necessary personnel before, during, and after the hours of any events to comply with this provision. The Concessionaire shall provide sufficient waste receptacles inside each location and make certain that they are kept clean and promptly serviced when necessary.

5

Page 11: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

4. The Concessionaire shall not permit any waste, injury, or damage upon or to the Venues or playing; fields or the equipment and appurtenances. At the expiration of the concession contract, the concessionaire shall leave the Venues and other facilities and their equipment and appurtenances in at least the same condition as that in which they were at the commencement of the contract less normal wear and tear.

J. Concession Employees

I. The Concessionaire shall he entitled to a reasonable number of employees, who shall be permitted free admission to University sites, provided that the number of such employees shall be approved hy the University. Concession employees shall he admitted in accordance wilh regulations csiablishcd by the University.

2. The University and/or Virginia Tech Athletics Dcparlmcnt reserves the right to deny entry to the University sites and lo eject such employees crnrloyed by the Concessionaire in the exercise of the concession contracl at Virginia Techs discretion.

3. Concession employees shall at all times be neatly and cleanly uniformed, at the expense of the Concessionaire. Uniforms for employees shall be of standard style. The Concessionaire shall be required to present designs and specifications for distinctive and colorful uniforms for stand operators and vendors within sixty (60) days following the execution of the contract. The approval of the University and/or Virginia Tech Athletics Department shall be required before uniforms are ordered.

4. All concession employees (or just vendor-hawkers, if mutually agreed to) shall be identified by numbers prominently displayed on their persons, either sewn on or at least two inches high. Accurate records must be kept hy the Concessionaire at all times so as to assure proper identification of employees al any time required by !he University or any other proper agency. Concession employees shall at all times reflect personal cleanliness. Unkempt and unclean employees shall not be accepted.

5. The Concessionaire shall employ a manager who will exercise supervision of the Concessionaire's operation and vendors, satisfactory to the University and/or Virginia Tech Athletics Department and who, or whose known alternate, will be present at the University sites at all limes during the operations of the concessions. If at any time the University, or its representative, finds that the concession manager or his alternate is unsatisfactory, the concessionaire shall within a reasonable rime (not to exceed thirty (30) days) replace him/her with one who is satisfactory to the University.

6. Concession employees shall at all times be polite and courteous in their dealings with University patrons. Concession employees shall not unreasonably disturb or offend spectators or interfere with the program or event in progress. The University shall be the sole judge in the determination of such matters.

V-Xlll. Intentionally Omitted

IX. INVOICES:

Invoices for goods or services provided under this Contract shall be submitted to:

Virginia Polytechnic Institute and State University Accounts Pa vable North End Center. Suite 3300, Virginia Tech 300 Turner Street NW Blacksburg, VA 24061

X-XI. Intentionally Omitted

6

Page 12: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

XII. CONTRACT ADMINISTRATION:

A. Tim East, Associate Director of Athletics, External Affairs, Athletic Department, at Virginia Tech or his dcsignee, shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance.

B. The Contract Administrator, or his dcsigncc, shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. The Contract Administrator, or his/her designcc, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the Virginia Tech Purchasing Department through a written amendment to the contract.

XIII. ENTIRE AGREEMENT:

This agreement, together with the attachments, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes any previous or contemporaneous oral or written agreement between the parties regarding such subject matter.

In WITNESS WI IEREOF, the parties have caused this Contract to be duly execnted intending to be

bound thereby. /

Contractor ,.----_________

By: /

I Name and Title: ,,J,.0 , ""70....r-1 v.-1 ...._

Virginia Tech By: -----''=.-/,'--.J/-----,--"-,V.-,4'-----

N am e and Title: C c,r le S W 5 ie_<Je.r r,~s,Jen+

7

Page 13: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

General Terms and Conditions

ATTACH'.\IENT A

TERMS AND CONDITIONS

I. hll12.:Lwww.purch.vt.cc!uihtml.docsitnms/GTC B-_fP 07277011,pdf

Special Terms and Conditions are incorporated hereto.

2. AUDIT: The Contractor hereby agrees to retain all books. records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech. its authorized agents, and/or the State auditors shall have full access and the right to examine any of said materials during said period.

3. AVAILABILITY OF l•llNDS: It is understood and agreed between the parties herein that Virginia Tech shall he bound hereunder on! y to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

4. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract, in part or in whole. without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial l 2 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective elate of cancellation.

S. Intentionally omitted.

6. INDEPENDENT CONTRACTOR: The Cootractor shall not he an employee of Virginia Tech, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the Contractor to make commitments which shall bind Virginia Tech, or to otherwise act on behalf of Virginia Tech, except as Virginia Tech may expressly authorize in writing.

7. INSURANCE: By signing and submitting a proposal under this solicitation, the Offeror certifies that if awarded the contnict, it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract, Virginia Tech reserves the tight to require the Contractor to furnish certificates of insurance for the coverage required.

INSURANCE CQVERAGES A.t'lD LIMITS REQ_lJif{.ED: A Worker's Compensation - Statutory requirements and benefits. B. Employers Liability- S 100,000.00 C. General Liability - $500,000.00 combined single limit. Virginia Tech and the Commonwealth of Virginia shall be named as an additional insured with respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability. D. Automobile Liabilitv - $500,000.00 l'. Builders Risk - for all renovation and new construction projects under S 100,000 Virginia Tech will provide All Risk - Builders Risk Insurance. For all renovation contracts, and new construction from S 100,000 up to S.500,000 the contractor will be required to provide All Risk -Builders Risk Insurance in the amount of the contract and name Virginia Tech as additional insured. All insurance verifications of insurance will be through a valid insurance certificate.

The Contractor agrees to he responsible for, indemnify. defend and hold harmless Virginia Tech, its officers. agents and employees, and the Commonwealth of Virginia, from the payment of all sums of

8

Page 14: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

money by reason of any claim against them arising out of Contractor's negligence or willful misconduct resulting in bodily or mental injury or properly damage that may happen to occur in connection with and during the performance of the contract, including__l)ut not li1nited to claims undec the Worker's Compensation Act,

The Contractor agrees that it will. at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees, and the Commonwealth of Virginia, from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract, if due to Contractor's negligence or willful misconduct.

8. NOTICES: Any notices to be given by eilher party to the other pursuant to any contract resulting from this solicilation shall be in writing, hand delivered or mailed to the address of the respective party at the following address:

If to Contractor: Ccnterplatc 2187 Atlantic Street Stamford, CT 06902 Attn: Legal Department

If to Virginia Tech:

Virginia Polytechnic Institute and State University Attn: Kimberly Dulaney Procurement Department (0333) Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, VA 24061

and

Virginia Polytechnic Institute and State University Attn: Tim East Athletics Department (0502) Jamerson Athletic Center Blacksburg, VA 24061

9. SAliETY: The Contractor bears sole responsibility for the safety of its employees. The Contractor shall take all steps necessary to establish, administer, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDU) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students, and visitors during the performance of their work. In addition, the contractor must also provide the university with a written safety program that it intends to follow in pursuing work under this contract. By entering into a contract with Virginia Tech, the contractor and its subcontractors agree to abide by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tcch's Environmental, Health and Safety Services (EHSS) web site at this URL http://www.chss.vt.cdulpro2:rarns/contractor safcty.php. A copy of the publication may also be obtained by contacting EHSS at 540/231- 5985. No work under this contract will be permitted until the university is assured that the contractor has an adequate safety program in effect.

IO. SEVERAL LIABILITY: Virginia Tech will be severally liable to the extent of its purchases made

')

Page 15: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

against any contract resulting from this solicitation. Applicable entities described herein will be severally liable to the extent of their purchases made against any contract resulting from this solicitation.

11. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia Tech the names, qualifications and experience of their proposed subcontractors. The CDntractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

12. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Owner's satisfaction at the Contractor's expense.

IO

Page 16: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

Capital_ Investment

ATTACHMENT B FINANCIAL CONSIDERATION

Contractor shall invest up to S601l,OO() ("Investment"), toward the following:

• Foodservice capital projects of up to $500,000; and

• Cash Grant of $100,000, payable to Virginia Tech or their designcc, within ninety (90) clays after the execution of this agreement.

Investment shall be amortized/ depreciated over a seven-year period from installation or deployment whichever is later. If the Contract expires or is terminated for ,my reason whatsoever, with or without cause (unless Contractor abandons the Facility without cause), prior to Contractor's complete amortization of the Investment, the unamortized portion of the Investment will be reimbursed to Contractor by Virginia Tech or successor concessionaire.

Commissions--- Percentage of Gross Receipts

To: Rent% CatcgClrJ__ ... .. From: ..... --· -------~-Calculated on the increment and all ticn are adjusted by CPI

Lane Stadium

All Other Athletic Venues

Third party subcontractors [I]

Zero s1,ooo,001 $2,000,001

$1,000,000 $2,000,000 and greater

42.0% 45.0% 50.0%

35.0%

50.0%

[ 1] Commission will be based on the revenue amount Contractor retains from the third party subcontractor's sales, less direct expenses net of any applicable sales and use tax. [c] Contractor proposes the same percentage commissions for branded foods as the rates as outlined above, provided the commissions due to the University arc decreased dollar for dollar for the royalties associated with the branded food concepts.

Guarantee Minimum Payment Contractor shall provide an annual guaranteed commission ("Guarantee Minimum Payment"), of $575,000 increasing annually by $25,000 throughout the term of the Contract, provided there arc at least six (o) varsity football games each year, and full seasons of men's and women's varsity basketball games each year. In addition, for every season that exceeds six (6) varsity football games, the Guarantee Minimum Payment will increase by S50,000 per game for that season only.

t 1

Page 17: · PDF filesufliole11oy of which are exp1-essly acknowledged by Client and Ce11terplate, ... FOOD AND BEVERAGE CONTRACT This contract, Contract Number TS-001-14

Reserve Fund -- Percentage of Gross Receipts fn order to maximize the fan experience at the Venues, Contractor shall provide ongoing improvements of food and beverage capital projects; scope and nature of the projects to be mutually agreed upon by both parties. Contractor shall make the following contribution commencing with the fourth year of the Contract:

• Capital Repair and Replacement Reserve As a r;~! of Gross Receipts l.O';i;

• Contractor will, at its sole expense, specify, purchase, deliver, receive, unload, uncrate, set in place, and remove debris for the equipment outlined above (Investment). All drawings, permits, utilities, rough-in connections, final connections, waler proofing, sealing, clean up, final clean removal of hazardous material, and any and all work required to bring food services spaces up to 20 l2 building/hcalthifire/mech:mical code standards shall be provided by Virginia Tech or others.

• The above financial arrangements are based on Virginia Tccll°s proposed price increases dated l2/18/12, beginning in 2013.

• ·'Gross Receipts" means total revenues collected by Contractor pursuant to this Agreement kss sales or other taxes, service charges and gratuities paid directly to the employees, credit card charges, employee meals and reduced or at cost items. Gross Receipts will include the amount received and retained by Contractor from third party subcontractors and not the gross receipts generated by the subcontractors.

12