of the Events, Tourism & Governance Committee Meeting€¦ · January to 31 March 2018 and 1 January to 31 March 2017. The expenditure on travel and related activities from 1 January

758 Adopted Report

of the

Events, Tourism & Governance Committee Meeting

held

Thursday 26 July 2018 at

2pm

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

758th Council Meeting 31 July 2018 2 Events, Tourism & Governance Committee Meeting 26 July 2018 Adopted Report

Index Adopted Report

Events, Tourism & Governance Committee Meeting Thursday 26 July 2018

Item Direct. File Page Subject

Presentation

Overview Of The LGP Customer Facing Functions (Demonstration)

Open Session

1 OCOO LG115/1355/01/2018(P1) 5 Events Tourism And Governance Committee Action List And Forward Planning Schedule

2 OS HR829/02(P1) 6 Travel And Travel Related Expenses - Councillors And Staff 1 January – 31 March 2018

3 OS LG314/-/-(P5) 12 City Contracting Plan 2018-19

Closed Session

4 OCOO CS105/274/-(P54) 48 Standardisation Of Event Economic Impact Assessment

5 OCOO CS105/274/870/2018(P1) 65 2018 And 2019 Hockey Australia Events

KEY: OCEO - Office of the Chief Executive Officer OCOO Office of the Chief Operating Officer EPE - Economy, Planning and Environment OS - Organisational Services LC - Lifestyle and Community TI - Transport and Infrastructure WW - Water and Waste

758th Council Meeting 31 July 2018 3 Events, Tourism & Governance Committee Meeting 26 July 2018 Adopted Report ADOPTED BY COUNCIL 31 JULY 2018 RESOLUTION G18.0731.020 moved Cr La Castra seconded Cr PC Young That the Report of the Events, Tourism and Governance Committee Recommendations of Thursday, 26 July 2018, numbered ETG18.0726.001 to ETG18.0726.005, be adopted with the exception of Recommendation Number ETG18.0726.003 which was specifically resolved.

CARRIED UNANIMOUSLY ATTENDANCE Cr R La Castra (Chairperson) Cr P C Young Cr W M A Owen-Jones Cr K L Boulton Cr P A Taylor Cr D I McDonald Cr G M O'Neill Mr A J McCabe Acting Chief Executive Officer Mr G Potter Director Organisational Services Ms C Drinkwater LGP Implementation Manager (part) Mr P Morichovitis Chief Procurement Officer (part) Mr S Brook Coordinator City Events (part) APOLOGY / LEAVE OF ABSENCE PROCEDURAL MOTION moved Cr PC Young seconded Cr Owen-Jones The apology of Cr D Gates be noted

CARRIED PRESENTATIONS 2pm Overview Of The LGP Customer Facing Functions Ms Cath Drinkwater

(Demonstration) LGP Implementation Manager

758th Council Meeting 31 July 2018 4 Events, Tourism & Governance Committee Meeting 26 July 2018 Adopted Report The information below is extracted from the Procurement Policy and Contract Manual. Refer to the Procurement Policy and Contract Manual for complete details. Applying the Local Business Pricing Advantage If the best value pricing offer is from a Category A, B or C business (refer Table 1 below) then this offer is regarded as the most advantageous. For contracts where quotations are sought (generally with an expected worth less than $250,000), if the best value pricing offer is from a Category D, E, F or G business, but a pricing offer from a Category A or B business is within: • 30 per cent of the best value pricing offer for contracts less than $50,000 • 25 per cent of the best value pricing offer for contracts between $50,000 and $100,000 • 20 per cent of the best value pricing offer for contracts between $100,000 and $250,000. then the offer from the Category A or B business will be regarded as the most advantageous. Invitations to offer (tenders) are generally utilised for contract greater than $250,000. For contracts where invitations to offer are utilised with an expected worth less than $1,000,000 per annum; if the best value pricing offer is from a Category D, E, F or G business, but a pricing offer from a Category A or B business is within 15 per cent of the best value pricing offer, then the offer from the Category A or B business will be regarded as the most advantageous. Applying the Local Business Weightings Local Content Scoring A 15 per cent weighting related to the business locality will be included in Council’s capability scoring evaluation criteria, allocated as shown in Table 1 following. Table 1 Category Score Description

A 15% Developing or established Gold Coast business B 12% Branch office on the Gold Coast directly employing a minimum of 10

FTEs (not contractors) C 9% Branch office on the Gold Coast, established for a minimum of six

months, directly employing less than 10 FTEs (not contractors) D 4% Adjacent local government (Logan, Scenic Rim, Redland or Tweed

Shire) business E 2% Queensland business F 1% Interstate business G 0% Overseas business

Gold Coast Awards Scoring A two per cent weighting related to Gold Coast Awards will be included in Council’s capability scoring evaluation criteria, allocated as shown in Table 2 following. Table 2

Score Description

2% A winner of the Gold Coast Business Excellence Award, Gold Coast Young Entrepreneurs Award or Gold Coast Women in Business Award within the past 4 calendar years

1% A winner of a monthly Gold Coast Business Award, or finalist in the Gold Coast Young Entrepreneurs Awards or Gold Coast Women in Business Awards within the past 4 calendar years

0% All other businesses

758th Council Meeting 31 July 2018 5 Events, Tourism & Governance Committee Meeting 26 July 2018 Adopted Report ITEM 1 OFFICE OF THE CHIEF OPERATING OFFICER EVENTS TOURISM AND GOVERNANCE COMMITTEE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1328/01/2018(P1) Item Action Officer &/or

Branch Action/Previous Resolution

(759) Events, Tourism and Governance Committee 9 August 2018

Audit Committee Meeting 23/7/2018 Corporate Assurance

Procurement and City Contracting Plan 2017-18 Update City Procurement

2019 Cooly Classic Corporate Communication

Major Music Concert Acquisition Corporate Communication

(761) Events, Tourism and Governance Committee 13 September 2018


Events Infrastructure Economic Development

City’s Events Strategy and Related Functions Office of the Chief Executive Officer

(763) Events, Tourism and Governance Committee 25 October 2018


Annual Report 2017-18 Corporate Planning & Performance

Proposal to make Regulated Parking (Amendment) Subordinate Local Law (No 1) 2018

Health, Regulatory & Lifeguard Services

(765) Events, Tourism and Governance Committee 22 November 2018

Audit Committee Chair’s Report to Council 2017-18

Corporate Assurance

Gold Coast Arts Centre Pty Ltd – Biannual Performance Review

Office of the Chief Executive Officer

RECOMMENDATION It is recommended that Council resolves as follows:

That the list of proposed Agenda Items for the Events, Tourism and Governance Committee be noted. Authorised by: Joe McCabe TRACKS REF: # 54648256 Chief Operating Officer COMMITTEE RECOMMENDATION ETG18.0726.001 moved Cr PC Young seconded Cr Taylor That the list of proposed Agenda Items for the Events, Tourism and Governance Committee be noted.

CARRIED

758th Council Meeting 31 July 2018 6 Events, Tourism & Governance Committee Meeting 26 July 2018 Adopted Report ITEM 2 ORGANISATIONAL SERVICES TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 JANUARY – 31 MARCH 2018 HR829/02(P1) Refer 2 Page Attachment A Refer 1 Page Attachment B 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT This report provides a summary of Council funded travel activities for Councillors and staff for the period 1 January to 31 March 2018 and a comparison report summarising travel expenditure for 1 January to 31 March 2017. 4 PREVIOUS RESOLUTIONS Ex Council Minute No GF08.0611.007:

“That a report be brought back to Council on all conferences paid for by Council, attended by staff, contractors or consultants, on a three monthly basis. The report to contain details of the dates, cost, the relevant budget numbers they were charged to, and whether the attendees were speakers at the conference or convention.”

5 DISCUSSION A report of Council funded travel activities for Councillors and staff for the period 1 January to 31 March 2018 is provided as Attachment A. There were 27 travel requests processed within this period. The following table shows a comparison with the same period last year.

1 Jan – 31 Mar 2017 1 Jan – 31 Mar 2018

No. of Travel Requests

Total Expenditure ($)

No. of Travel Requests

Total Expenditure ($)

Commonwealth Games Related Travel 6 54,042 1 304 Conferences 7 13,918 15 36,632 Business Meetings 17 23,612 8 8,350 Trade Missions 1 4,617 0 0 Site Inspections 3 2,532 2 2,271 Trade Show 1 6,442 0 0 Award Presentation 0 0 1 667 Conference Speakers 3 10,652 0 0 Total 38 115,815 27 48,224

758th Council Meeting 31 July 2018 7 Events, Tourism & Governance Committee Meeting 26 July 2018 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 JANUARY – 31 MARCH 2018 HR829/02(P1) A comparison report by directorate for travel related expenditure for the period 1 January to 31 March 2018 and 1 January to 31 March 2017 is provided as Attachment B. Also provided in Attachment B is a quarterly international travel comparison summary report. This report summarises total international travel related expenditure for the periods 1 January to 31 March 2018 and 1 January to 31 March 2017. The expenditure on travel and related activities from 1 January to 31 March 2018 of $48,224 represents 0.0029% of Council’s initial accrual budget of $1.640 billion for 2017-18. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Not applicable. 7 FUNDING AND RESOURCING REQUIREMENTS All travel costs are funded from individual directorate budgets. 8 RISK MANAGEMENT Not applicable. 9 STATUTORY MATTERS The Local Government Regulation 2012 requires disclosure of overseas travel in Council’s Annual Report. 10 COUNCIL POLICIES • Corporate Travel and Accommodation Policy – Employees and Contractors. • Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy. 11 DELEGATIONS Not applicable. 12 COORDINATION & CONSULTATION Not applicable. 13 STAKEHOLDER IMPACTS Not applicable. 14 TIMING This Report is for the period of 1 January to 31 March 2018.

758th Council Meeting 31 July 2018 8 Events, Tourism & Governance Committee Meeting 26 July 2018 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 JANUARY – 31 MARCH 2018 HR829/02(P1) 15 CONCLUSION The attached summary of travel expenditure is submitted for the information of Council. The report lists activities undertaken by Council that require either airfares or accommodation for staff, contractors or Councillors to attend an event. All travel is subject to a formal approval process. Furthermore, there is regular corporate oversight through reports to the CEO and external disclosure via Council’s Annual Report. Overall, Council’s travel costs continue to amount to a very small percentage of Council’s overall annual budget i.e. 0.0029%. 16 RECOMMENDATION It is recommended that Council resolves as follows: That the information contained in the report be noted. Author: Authorised by: Mark Farrell Glen Potter Corporate Travel and Administration Officer Director Organisational Services 29 May 2018

Item: # 69763908 Attachment A: # 69751447 Attachment B: # 69762753 COMMITTEE RECOMMENDATION ETG18.0726.002 moved Cr PC Young seconded Cr Taylor That the information contained in the report be noted.

CARRIED

758th Council Meeting 31 July 2018 9 Events, Tourism & Governance Committee Meeting 26 July 2018 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 JANUARY – 31 MARCH 2018 HR829/02(P1)

As at:

From To Position Title Description Provider Venue Reg Fee** Travel Accom Other* Total Gross Cost

16/01/2018 17/01/2018 Chief Executive Officer Business Meeting with CEO Sunshine Coast Regional Council

Sunshine Coast Regional Council Nambour 0 0 143 78 221

25/02/2018 27/02/2018 Senior Project Officer Digital City Gartner's 2018 APAC Data & Analytics Summit Gartner Group Sydney 2,860 359 575 287 4,0812,860 359 719 365 4,302


25/01/2018 25/01/2018 Chief Innovation and Economy Officer Business Meeting with Minister Angus Taylor - Minister for Innovation

Parliament of Australia Canberra 0 540 195 105 840

30/01/2018 7/02/2018 Strategic Advisor - Arts & CultureProvision of high level strategic advice on the GC2018 Commonwealth Games cultural legacy strategy

City of Gold Coast Gold Coast 0 518 1,295 287 2,101

12/02/2018 13/02/2018 Coordinator Design MONA Gallery Inspection Museum of Old and New Art Hobart 50 470 328 316 1,16412/02/2018 13/02/2018 Coordinator Project Development MONA Gallery Inspection Museum of Old and New Art Hobart 50 470 328 258 1,106

6/03/2018 6/03/2018 Executive Coordinator - Gc2018 City Media Operations

Media Engagement Sydney - Business Meetings City of Gold Coast Sydney 0 245 0 59 304

12/03/2018 21/03/2018 Strategic Advisor - Arts & CultureProvision of high level strategic advice on the GC 2018 Commonwealth Games Cultural Legacy strategy

City of Gold Coast Gold Coast 0 502 1,665 225 2,392

15/03/2018 16/03/2018 Executive Coordinator City Place Making Place Leaders Asia Pacific Awards Place Leaders Asia Pacific Melbourne 0 342 153 172 667

19/03/2018 23/03/2018 Program Specialist - Key Strategic Projects

UDIA National Congress UDIA Melbourne 3,349 400 750 381 4,881

19/03/2018 23/03/2018 Senior Infrastructure Planner UDIA National Congress UDIA Melbourne 3,349 343 750 347 4,7906,799 3,830 5,464 2,151 18,244


13/02/2018 15/02/2018 Corporate Librarian Vala 2018 Conference VALA - Libraries, Technology and the Future Inc

Melbourne 1,800 336 676 524 3,337

13/02/2018 16/02/2018 Executive Coordinator Environmental Health Compliance

AELERT Conference AELERT Sydney 1,025 232 544 330 2,131

2,825 568 1,220 854 5,467

Attachment A

Quarterly Travel Report1 January to 31 March 2018

CEO Office

Economy Planning & Environment

Lifestyle and CommunityBooking

Comment***

Total:

Approved by CEO

Approved by CEOTotal:

Booking Comment***

Approved by CEOApproved by CEO

28 May 2018

Booking Comment***

Approved by Mayor

Approved by CEOTotal:



8/02/2018 9/02/2018 Senior Business Partner - Workplace Relations

Local Government: In-house Counsel Forum 2018 McCullough Robertson Brisbane 0 0 154 72 226

8/02/2018 9/02/2018 Coordinator Workplace Relations Local Government: In-house Counsel Forum 2018 McCullough Robertson Brisbane 0 0 154 72 22626/02/2018 27/02/2018 Executive Coordinator Data Intelligence Gartner Data & Analytics Summit 2018 Gartner Group Sydney 2,778 293 456 314 3,84128/02/2018 2/03/2018 Coordinator Systems And Governance 2018 Frontier Software Client Conference Frontier Software Melbourne 1,755 296 274 209 2,53428/02/2018 2/03/2018 Business Systems Analyst 2018 Frontier Software Client Conference Frontier Software Melbourne 1,755 296 274 175 2,500

12/03/2018 13/03/2018 Coordinator Workplace Relations QIRC business meeting Queensland Industrial Relations Commission

Brisbane 0 0 161 113 273

6,287 886 1,472 956 9,600


14/02/2018 16/02/2018 Hydrographic Surveyor Hydrographic Seminar "Working with Nature" Survey & Spatial Sciences Institute

Perth 125 580 123 384 1,212

1/03/2018 2/03/2018 Project Manager - Light Rail Project and Corridor Development

Australian Railway Association Light Rail 2018 Conference

Australian Railway Association Sydney 2,305 149 357 309 3,119

21/03/2018 23/03/2018 Executive Coordinator Survey Services The National Surveying Congress 2018 Consulting Surveyors National Sydney 780 212 474 215 1,6813,210 940 953 908 6,011


12/02/2018 13/02/2018 Manager Network Reliability Water Services Association of Australia (WSAA) Members Meeting

Water Services Association of Australia

Adelaide 0 464 149 201 815

18/02/2018 20/02/2018 Manager Business Performance Water Services Association of Australia (WSAA) Business Meeting

Water Services Association of Australia

Sydney 0 211 493 197 901

14/03/2018 16/03/2018 Manager Customer Engagement Customer Perceptions: Best Practices Workshop Water Services Association of Australia

Melbourne 350 474 387 193 1,404

26/03/2018 27/03/2018 Manager Business Performance Infor Executive Briefing on Digital Disruption Infor Global Solutions Melbourne 0 408 164 235 807

26/03/2018 29/03/2018 Coordinator Catchment Compliance Erosion Sediment Control Certified Professional International Erosion Control Assoc (Australasia)

Brisbane 0 0 461 211 672

350 1,557 1,654 1,037 4,598

Reg Fee** Travel Accom Other* Total Gross Cost

# This report provides information on attendance at business meetings, conferences, seminars and similar activities. Total: $22,330 $8,141 $11,482 $6,271 $48,224* Other - includes daily allowances, cab charges, car hire and other minor costs.** Registration - Includes conference registration or other costs required to attend the event.*** Booking Comments - Where applicable a comment is made to clarify the details of the event attendance.

Total:

Organisational Services

Total:

Booking Comment***

Water and Waste

Total:

Booking Comment***

Transport & Infrastructure

Booking Comment***

Approved by CEO

Approved by CEO

Approved by CEOApproved by CEO


01 Jan 17 - 31 Mar 17

01 Jan 18 - 31 Mar 18

01 Jan 17 - 31 Mar 17

01 Jan 18 - 31 Mar 18

01 Jan 17 - 31 Mar 17

01 Jan 18 - 31 Mar 18

01 Jan 17 - 31 Mar 17

01 Jan 18 - 31 Mar 18

01 Jan 17 - 31 Mar 17

01 Jan 18 - 31 Mar 18

01 Jan 17 - 31 Mar 17

01 Jan 18 - 31 Mar 18

Transport & Infrastructure 0 3 $0 $3,210 $0 $940 $0 $953 $0 $908 $0 $6,011Lifestyle & Community 3 2 $904 $2,825 $570 $568 $1,411 $1,220 $992 $854 $3,877 $5,467Councillors 2 0 $0 $0 $10,593 $0 $3,666 $0 $366 $0 $14,625 $0Economy Planning & Environment 18 9 $1,519 $6,799 $22,591 $3,830 $22,007 $5,464 $12,953 $2,151 $59,070 $18,244Water & Waste 5 5 $1,100 $350 $2,243 $1,557 $1,633 $1,654 $1,253 $1,037 $6,228 $4,598Office of the Chief Executive Officer 5 2 $3,170 $2,860 $14,151 $359 $4,574 $719 $2,394 $365 $24,289 $4,302Organisational Services 5 6 $2,800 $6,287 $1,938 $886 $1,755 $1,472 $1,232 $956 $7,725 $9,600Total 38 27 $9,493 $22,330 $52,086 $8,141 $35,046 $11,482 $19,190 $6,271 $115,815 $48,224

01 Jan 17 - 31 Mar 17

01 Jan 18 - 31 Mar 18

$0 $0$0 $0

$13,687 $0$41,345 $0

$998 $0$15,764 $0

$0 $0$71,793 $0

Attachment BQuarterly Travel Comparison Summary Report

01 January - 31 March 2017 and 01 January - 31 March 2018(This summary report provides information on attendance at business meetings, conferences, seminar and similar activities)

No. of Attendees Registration Travel Accom TotalOther

01 January - 31 March 2017 and 01 January - 31 March 2018Quarterly International Travel Comparison Summary Report

Lifestyle & CommunityCouncillors

Total

Transport & Infrastructure

Economy Planning & Environment

(This summary report provides information on international travel, but excludes events that have been funded externally)

Water & Waste

Total

Office of the Chief Executive OfficerOrganisational Services


ITEM 3 ORGANISATIONAL SERVICES CITY CONTRACTING PLAN 2018-19 LG314/-/-(P5) Refer to Attachment 1: Amendments to the City Contracting Plan 2018-19

1 BASIS FOR CONFIDENTIALITY

1.1 I recommend that Attachment 1 be considered in Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012 for the reason that the matter involves:

(e) contracts proposed to be made by it;

1.2 I recommend that Attachment 1 be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY

Not applicable.

3 PURPOSE OF REPORT

This report seeks approval in accordance with section 220(7) of the Local Government Regulation 2012 to adopt the amendments to the City Contracting Plan 2018-19 (Attachment 1).

4 PREVIOUS RESOLUTIONS

Ex Minute G18.0621.050/ETG18.0620.005 (in part):

2. That Council adopts the City Contracting Plan 2018-19 (Attachment 1) with thefollowing amendment:a. That all contracts with a designated ‘Sourcing Method’ of ‘Sole source’ be

amended to a ‘Sourcing Method’ of ‘Quotation process’ where theestimated value of the contract is equal to or less than $250,000 and a‘Sourcing Method’ of ‘Public Invitation to Offer (ITO)’ where the estimatedvalue of the contract is greater than $250,000.

3 That the contracts referred to in part a. of recommendation 2 above are further investigated by officers and an amended City Contracting Plan 2018-19 be brought back to the next Events, Tourism and Governance Committee of 26 July 2018.

4. That a quarterly acquittal of the City Contracting Plan 2018-19 be submitted via theEvents, Tourism and Governance Committee.

5 DISCUSSION

The Procurement Policy and Contract Manual (section 4.2.14 Exceptions to seeking competitive offers) provides that Council may enter into a contract without first inviting competitive offers for particular situations or categories of spend where it is impractical or disadvantageous to undertake a competitive process as follows:

Procuring under a government arrangement (e.g. Federal government, stategovernment or another local government) or an LGAQ arrangement (e.g. Local Buy).

The contract is made with a sole sourced supplier as the supply market is restrictedmaking it disadvantageous or impractical to seek competitive offers, as follows:


ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 LG314/-/-(P5)

• the unique or propriety nature of the goods or services being sought has no suitable

alternatives available • statement of licence, legislated requirements, third part ownership of assets or

industry regulated standards • the compatibility of the goods or services matches an existing system, or equipment,

or is a proprietary item/brand • memberships/subscriptions/conferences (e.g. professional associations, industry

bodies, institutes) • training to organisations/bodies where alternatives do not practically exist (e.g.

professional associations, industry bodies, institutes) • ongoing licencing for existing systems • support and maintenance to existing systems.

Where Council resolves it is satisfied to single source as follows:

• where continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process

• where only one supplier is reasonably available to provide the goods and/or services • it is in the public interest to single source for a program or service category

(particularly in relation to innovative procurement and social procurement) • where the specialised nature of the services that are sought, makes it

disadvantageous or impractical to undertake a competitive process • where the confidential nature of the services that are sought, makes it

disadvantageous or impractical to undertake a competitive process. Contracts in the City Contracting Plan 2018-19 with a proposed designated “Sourcing Method’ of ‘Sole source’ have been investigated by officers. The contracting activities that are deemed to fit within the aformentioned exceptions to seeking competitive offers, contained within section 4.2.14 of the Procurement Policy and Contract Manual, have been amended from ‘Quotation Process’ where the estimated value of the contract is equal to or less than $250,000 and ‘Public Invitation to Offer (ITO)’ where the estimated value of the contract is greater than $250,000 to Sole Source or Single Source. The relevant details for the proposed sole/single source arrangements (including the name of the proposed organisation) are shown in Attachment 1. It is important to note the following regarding the composition of the City Contracting Plan 2018-19. The City Contracting Plan identifies programs of work which can be viewed strategically

from a procurement perspective. The City Contracting Plan is a living document and Council may, by resolution, amend

the Contracting Plan at any time before the end of the financial year to which the Plan relates. It is proposed that the City Contracting Plan come back to Council on a quarterly basis for any required amendments, as well as an acquittal of the previous quarter’s activities.

Contract lengths proposed in the City Contracting Plan for respective contracts (including proposed extension options) have been selected as advantageous based on market assessment, potential savings, and the utilisation of internal resourcing.

27 proposed contracts have been removed from the City Contracting Plan as they are no longer required.

45 proposed sole source contracts have been added to the City Contracting Plan.


ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 LG314/-/-(P5) 3 proposed social procurement contracts have been added to the City Contracting Plan,

one of which is a proposed single source contract. Proposed contracts identified as “(i) Low Value, Routine”, “(ii) Low Value, Non-Routine”

and “(iii) High Value, Routine” in the City Contracting Plan 2018-19 in accordance with Figure 1 below, are recommended to be awarded under delegation. Proposed contracts identified as “(iv) High Value, Non-Routine” are recommended to come back to Council for the award of the contract.

Figure 1:

The suppliers identified in Attachment 1 will still be required to demonstrate value for money and agree to appropriate contractual terms with Council prior to the supply of any goods or services. Approval is sought to adopt the amendments to the City Contracting Plan 2018-19 as detailed in Attachment 1. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN This project is aligned with the following themes, outcomes and signature actions of the City Vision and Gold Coast 2022. The City Contracting Plan 2018-19 provides Council with direct alignment of procurement, contracting and disposal activities with the Corporate Plan and corporate strategies.


ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 LG314/-/-(P5) Supporting the Delivery of Gold Coast 2022 A. We plan for the future of the city.

We make good choices that create a better future for the Gold Coast community Manage the maintenance, renewal and delivery of infrastructure for the city through the Total Asset Management Plan and the forward Capital Works Program. We manage the city responsibly. Our stewardship of the city provides value for money to ratepayers

Deliver a wide range of high quality services to the Gold Coast community (as identified in the annual Operational Plan).

7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations The City Contracting Plan provides the anticipated contracting activities in relation to operational services that support the implementation of the activities and priorities of Council’s Programs and Services as defined in the Operational Plan 2018-19.

People and Culture Not applicable. 8 RISK MANAGEMENT The Strategic Contracting Procedures will provide Council with greater flexibility to manage risks related with procurement activities and contributes specifically to the management of CO000379: Corporate Governance Compliance Framework and mitigation of Corporate Risk CO000435: Failure to achieve a sustainable long-term financial position leading to negative impacts on Council’s ability to deliver on its key focus area commitments. 9 STATUTORY MATTERS The Strategic Contracting Procedures are found in Chapter 6, Part 2 of the Local Government Regulation 2012. Section 220 Contracting plans (1) This section applies if a local government decides to apply this part to its contracts. (2) Each financial year, the local government must make and adopt a contracting plan. (3) A contracting plan is a document stating—

(a) the types of contracts that the local government proposes to make in the financial year; and (b) the principles and strategies for performing the contracts; and (c) a policy about proposed delegations for the contracts; and (d) a market assessment for each type of contract; and (e) the contracts that the local government considers will be significant (a significant contract) having regard to the market assessment; and (f) a policy about the making of a significant contracting plan under section 221.


ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 LG314/-/-(P5) (4) A market assessment is an assessment of the relative cost and difficulty in securing

supply under each type of contract. (5) A contracting plan must be consistent with and support the achievement of the strategic

directions stated in the local government’s 5-year corporate plan. (6) The local government must not make the resolution to adopt a contracting plan before the

local government adopts the annual budget for the financial year. (7) The local government may, by resolution, amend a contracting plan at any time before

the end of the financial year to which the plan relates. (8) The local government must allow the public to inspect and buy copies of the contracting

plan at the local government public office.

10 COUNCIL POLICIES Procurement Policy and Contract Manual. 11 DELEGATIONS The City Contracting Plan 2018-19 details which contracts are proposed to be awarded under delegation versus which contracts are proposed to come back to Council for the award of the contract. Proposed contracts identified as “(i) Low Value, Routine”, “(ii) Low Value, Non-Routine” and “(iii) High Value, Routine” in the City Contracting Plan 2018-19 in accordance with Figure 1 (above), are recommended to be awarded under delegation. 12 COORDINATION & CONSULTATION Directors and branch managers (budget owners) were engaged in accordance with the Corporate Budget and Planning Process to provide their contracting requirements for the City Contracting Plan 2018-19. Right to Information (RTI) and Information Privacy (IP) Legislation 2009 Not applicable. 13 STAKEHOLDER IMPACTS External / community stakeholder Impacts Section 220(8) of the Local Government Regulation 2012 requires Council to allow the public to inspect and buy copies of the annual Contracting Plan at Council’s public office.

Internal (Organisational) Stakeholder Impacts Not applicable. 14 TIMING The amended City Contracting Plan 2018-19 is effective from date of Council adoption.


ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 LG314/-/-(P5) 15 CONCLUSION Sole/single sourcing enables Council an efficient and effective way to procure identified goods/services that have a limited/restricted supply market or where it is impractical or disadvantagous to undertake a competitive process. This reduces the administrative cost to Council, as well as potential costs to suppliers who would be tendering/quoting needlessly. The contracting activities that are deemed to fit within the exceptions to seeking competitive offers contained within section 4.2.14 of the Procurement Policy and Contract Manual have been amended from ‘Quotation Process’ where the estimated value of the contract is equal to or less than $250,000 and ‘Public Invitation to Offer (ITO)’ where the estimated value of the contract is greater than $250,000 to Sole Source or Single Source. The relevant details for the proposed sole/single source arrangements (including the name of the proposed organisation) are shown in Attachment 1. Approval is sought in accordance with section 220(7) of the Local Government Regulation 2012 to adopt the amendments to the City Contracting Plan 2018-19 (Attachment 1). 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachment 1 be deemed non-confidential except for those parts deemed by the

Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 That Council adopts the amendments to the City Contracting Plan 2018-19 (Attachment 1).

Author: Authorised by: Shane Duran Glen Potter Senior Business Partner Procurement 10 July 2018

Director Organisational Services

ispot # 70666207, # 70061215


ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 LG314/-/-(P5) Conflict of Interest - Cr Owen-Jones:- Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The name of the person or entity is: Optus The nature of the relationship is: Hospitality received during the

GC2018 Commonwealth Games The value of the gift or benefit is: more than $500 on 10 April 2018 The nature of the other person’s interest in the matter is: contracts with the City of Gold

Coast However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that I was attending the event as part of my duty as a Councillor. PROCEDURAL MOTION moved Cr O’Neill seconded Cr PC Young

Pursuant to section 175E(4) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones has a real or perceived conflict of interest and may participate in the meeting and vote on the matter for the reason that he was attending the event in his duties as a Councillor

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote

COMMITTEE RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 31 JULY 2018

COMMITTEE RECOMMENDATION ETG18.0726.003 moved Cr O’Neill seconded Cr Taylor 1 That Attachment 1 be deemed non-confidential except for those parts deemed by

the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.


CARRIED

Cr Owen-Jones voted in the positive


ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 LG314/-/-(P5)

ADOPTED AS PRINTED COUNCIL MEETING 31 JULY 2018 RESOLUTION G18.0731.019 moved Cr La Castra seconded Cr Tozer

That Committee Recommendation ETG18.0726.003 be adopted as printed which reads as follows:- 1 That Attachment 1 be deemed non-confidential except for those parts deemed by

the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.


CARRIED UNANIMOUSLY

Cr Owen-Jones voted in the positive

ATTACHMENT 1: AMENDMENTS TO THE CITY CONTRACTING PLAN 2018-19*Contract Type: S-Significant; D-Disposal; R-Revenue

**Estimated Value of Contracts excludes extension option(s) value

Ref. Purpose Alignment to Corporate Strategies, Operational and Corporate Plans

Sourcing Method Contract Type*

**Estimated Value of

Contract(s)

Capex/ Opex

Expected Contract

Duration + Extension Option(s)

Expected time to market

(financial year)

Recommendation Contract award to

be referred back to Council

Sole / Single source justification

Supplier name(Single and Sole sourcing)

Supplier is not local in accordance with Council's Policy

Amendment Description

A - Contracts identified on the City Contracting Plan which were amended00002 UDIA 2018 Industry Leaders Research (not-for-

profit industry body representing the property development industry throughout Australia)

Sole source: Memberships/subscriptions/training where alternatives do not practically exist

(i) $14,273 C 1 year Q1 Contract(s) be awarded under delegation

UDIA Is The Peak Body Representing The Property Development Industry throughout

UDIA Queensland

*Amended from Quotation process to Sole source

00003 Corporate Membership to Planning Institute of Australia (PIA)



Planning Institute of Australia (PIA) is the national body representing planning and the planning profession. Through education

Planning Institute Of Aust. Ltd


00004 Intersection Analysis Software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Sole supplier of licensing for this product, used To Analyse Intersection Capacity, Level Of

Sidra Solutions


00005 Provision of Licensing Fees for E-Water Music Software

Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Sole supplier Of Ewater Music Software Licensing, Maintenance And Support

eWater Ltd


00010 Licensing and Maintenance of Software by Technology One Limited



Planning and Environment has a requirement for Technology One Limited to provide ongoing licencing, hosting, maintenance and support for City Plan (planning scheme), currently displayed electronically in line

Technology One Limited

*

Amended from Quotation process to Sole source

00040 Corporate Membership: UDIA (not-for-profit industry body representing the property development industry throughout Australia)



Supplier of specific Licences, Maintenance and support for existing solution required by

12d Solutions Pty ltd


00041 QELA Sponsorship Gold (not-for-profit industry body representing the property development industry throughout Australia)



Queensland Environmental Law Association provides access to unique electronic resources

Qld Environmental Law Assoc Inc. *


00042 Provision of Support, Maintenance, Licensing and Services for the 12D Stormwater Modelling Software



Supplier of Licences, Maintenance and support for existing software required by the business. Only available from the software licensor

12d Solutions Pty ltd


00043 Licensing and Maintenance of Software By Don Carroll Project Mgt Pty Ltd (DCPM)



Provides Access to Electronic Resources for library customers. Content generally not found in other resources

Don Carroll Project Mgt Pty Ltd


00046 Continuity of the Council Endorsed Masterplan for the Gold Coast Cultural Precinct

Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(iii) $1,000,000 C 1 year Q1 Contract(s) be awarded under delegation

Engage Arm Architecture to Ensure Continuity Of The Council Endorsed Masterplan For The New Art Gallery

Arm Architecture

*Amended from Public Invitation to Offer (ITO) to Sole source

Amended from Quotation/Invitation to Offer to Sole Source

Amended from Quotation/Invitation to Offer to Single Source

New Sole Source Activity

New social procurement limited market approach (includes a Single Source)

758th Council Meeting 31 July 2018 Events, Tourism & Governance Meeting 26 July 2018 ITEM 3 CITY CONTRACTING PLAN 2018-19 (Continued)

Page 20 Adopted Report






Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00050 Provision of Service and Maintenance to Designa Sabar Hardware and Software at the Bruce Bishop Car Park


(iv) $28,000 C 5 years (2 x 1 year)

Q1 Recommendation to enter into the arrangement be brought back to Council for consideration

*

Designa Sabar hardware and software for Car Park traffic control and parking payment technology is utilised in the Bruce Bishop Car Park, the goods and services match the

Designa Australia Pty Ltd

*

1- Amended from Quotation process to Sole source2- Due to contract being over 3 years, the contract type changed from (i) to (iv) and Recommendation to be brought back to Council.

00051 Provision of ESRI Professional Interfaced Solutions



The procurement of ESRI professional services (design/consult/configure/implement) to integrate into the

ESRI Australia Pty Ltd


00052 Works Associated with Gas Pipelines - Allgas Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders


Allgas Are The Managers Of The Networks Pipeline And Are The Only Authorised Entity To Manage The Works A i t d With Th

Allgas Amended from Quotation process to Sole source

00054 Third party asphalt supplier audits and surveillance

City Operational Plan


(i) $122,985 C 1 year (2 x 1 year)

Q1 Contract(s) be awarded under delegation


Department of Transport and Main Roads *


00056 Provide an Online PBS Route Assessment Tool



The NHRV engaged ARRB Group Ltd in 2013 to develop an online PBS Route assessment tool. This Is The

ARRB Group Ltd


00063 Relocation Alternation of Telstra Infrastructure for Footpath Works

Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) $300,000 C 3 years Q1 Contract(s) be awarded under delegation

Agreed SOR fixed for three years for specialised Telstra services relocation when required for footpaths works. The SOR d

Telstra Corporation Amended from Public Invitation to Offer (ITO) to Sole source

00070 Optus Networks - manages its own Infrastructure, Provision of Connection, Relocations and Removal




Optus owns and operates its own communication infrastructure and network systems. Optus

Optus Billing Services Pty Ltd Amended from Public Invitation to Offer (ITO) to Sole source

00071 Licensing and Maintenance of Software by Global Integrated Solutions Limited




Global Intergrated Solutions Limited provides services relating to the City's Parking Technology.

Global Integrated Solutions Limited *


00073 Licensing and Maintenance of Software by Challenge for Change



(i) $66,384 O 1 year Q2 Contract(s) be awarded under delegation

Challenge For Change Provides a Unique Online Platform for the delivery of community and

Challenge for Change Ltd


00074 Licensing and Maintenance of Software By Transoft Solutions

Transport Strategy 2031



Supplier Of Auto Turn And Guiding Software. Software Used For Vehicle Path Analysis And Testing Within

Transoft Solutions









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00075 Power Link Queensland - Provision of Connection, Relocations and Removal


Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Powerlink Queensland Owns And Manages Its Own Infrastructure And Distribution Systems For

Powerlink Queensland


00076 Licensing and Maintenance of Software City Operational Plan



Aimsun is traffic modelling software that allows you to model anything from a single bus lane to an entire region.

Legion Limited


00077 UECOMM Network and Services Agreement City Operational Plan



Works or Services on Uecomm communication infrastructure and network systems including connections

Uecomm Operations Pty Ltd Amended from Quotation process to Sole source

00078 Production of the City's 'Walk and Cycle Maps" Transport Strategy 2031



No other supplier can produce these as Z-Card, currently has a patent on the Walk and Cycle Maps

Z Card Pocket Media Solutions


00079 Upgrades, Replacement and Maintenance of Speed Awareness Devices (SAD) and Subscription



(i) $166,725 O 3 years Q3 Contract(s) be awarded under delegation

Replacement of damaged / stolen units; Subscription for devices (GR.net licence, 3 years); Allowance for purchase of units for Councillors;

Jenoptik Pty Ltd

*


00085 National Broadband Network and Services Agreement




Third party owned NBN Co Ltd


00147 Supply of Composite Fibre Technologies Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


Wagner’s Composite Fibre Technologies Pty Ltd an industry specialist in a specific field to provide a proprietary composite fibre mix to meet the

Wagners CFT Manufacturing Pty Ltd

*


00173 Consumables and services for the tickets/ticketing of the City's parking technology.



Provider of consumables and services for the tickets/ticketing of the City's parking technology

Colleagues Print Solution


00191 Membership of the Mosquito and Arbovirus Research Committee (MARC)



The procurement of a full membership of the Mosquito and Arbovirus Research Committee (MARC) enables Council to

Mosquito & Arbovirus Research









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00193 Provision, Maintenance, Support and Training for Online Community and Economic Profiling and Mapping Tools



Provision, Maintenance, Support and Training for Online Community and Economic Profiling and Mapping Tools

I D Consulting Pty Ltd


00219 Matevents Pty Ltd Hold the Master Licence for All GC2018 Merchandise

Commonwealth Games GC2018



Matevents Pty Ltd Hold the Master Licence for All GC2018 Merchandise

Matevents Pty Ltd


00224 Provide a specialist and tailored web based project management tool for large scale infrastructure projects

Utilise a government/LGAQ arrangement


Sole source: Ongoing licencing, support and maintenance to existing systems

Aconex

*Amended from Quotation process to Utilise a government/LGAQ arrangement

00226 Licensing Software by Our Community Pty Ltd Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Supplier specialises in the development and supply of best practice Online Grants Administration Tool to Government

Our Community Pty Ltd


00228 Online booking system for library events - Envisionware - Evanced Solutions (product)




Provides access for staff and the community to book online for library events.

Evanced Solutions


00229 Record databases and resources in Australian Library Collections and inter-library loans service. National Library of Australia.




Provides access to shared databases containing records describing resources in Australia Library

National Library of Australia


00230 Access to the Pharos System used in Branch Libraries



Provides Access to the Pharos System used in Branch Libraries.

EEMS Technologies Pty Ltd


00231 The Australian Early Development Index (AEDI) Volunteer Reading Project 'Read to Me'



Funding Under The Umbrella Of Best Start Initiative Has Been Pledged By The Queensland State Government To Allow The City To

The Benevolent Society


00232 Macquarie Dictionary Publishers - Provides access to information resources for Council officers.




Macquarie Dictionary Publishers


00233 Micrographic Applications - Provision of Historical Information for Library Customers.




Micrographic Applications









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00234 Provision of Ezproxy Software and Maintenance



Supplier of specific Licences, Maintenance and support for existing software required by

OCLC (UK) Ltd


00235 Access to a database for public library customers - Teen Health & Wellness, Rosen Publishing




Provides Access to Electronic Resources for library customers. Content

The Rosen Publishing Group


00236 Provision of Oxford (Grove) Music Online, Oxford (Grove) Art Online, Oxford Reference Online databases for public library customer access - Oxford University Press




Oxford (Grove) Music Online, Oxford (Grove) Art Online, Oxford Reference

Oxford University Press


00237 Provision of a range of online databases for public library customer access. Also supplies 360 MARC updates from Serials Solutions - Proquest




Provides access to electronic resources for library customers. Content generally not found in other

Proquest LLC


00238 Provides access to e-book, e-audio and video platform and content - Overdrive




Provision of access to Ebooks, Eaudio and video resources compatible with the

Overdrive, Inc. FKA Digital


00239 Provision of database for public library customer access - Dragonsource




Provides Access To Electronic Resources For Library Customers. C t t G ll

Dragonsource Internationl Ltd


00240 Provision of Optelec Products Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes



Quantum Reading Learning


00241 Provides access to online music for public library customers - Freegal




Provides Access To Electronic Resources For Library Customers. C t t G ll

Freegal


00242 Provision of Deep-Freeze Software Licences, Maintenance and Support




Aussie Telecom Pty Ltd


00243 Provides Access to Australian and International Standards for Council Officers and Library Customers - SAI Global Limited




Sole providor of access to Australian and International Standards for Council Officers and

SAI Global Limited


00244 Provision of the Library Management System (Sierra), Maintenance and Training Services



Supplier of Maintenance and support for existing required by the business. Only

Innovative Interfaces Global Ltd *

Amended from Public Invitation to Offer (ITO) to Sole source

00245 Provides access to various databases for public library customers - Forward Learning Pty Ltd




Provides Access To Electronic Resources For Library Customers to W ld B k d t

Forward Learning Pty Ltd


00246 Provides access to various databases for public library customers - Cengage Learning Australia




Cengage Are The Sole Agent For The Provision Of Specialist Online Lib R

Cengage Learning Aust Pty Ltd


00247 Subscription - Dunn and Bradstreet (Australia) Pty Ltd 'Company 360' for City Libraries



Provides access to electronic resources for Corporate library customers. Content

Dun & Bradstreet (Aust) Pty Ltd *









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00248 Education Technology Specialists - Provision of Steam Programs to City Libraries


(i) $4,530 C 6 months Q1 Contract(s) be awarded under delegation

Supplier Provides Steam Programs To City Libraries And Their Customers

Education Technology


00249 Provision of Historical Information for Library Customers - MWA Viewfinder



Local contractor who provides historical information and digitises items for

MWA Viewfinder Amended from Quotation process to Sole source

00250 subscription service that manages all of the daily newspaper and display magazine subscriptions - Prenax




Sole company that liases with 13 newsagencies within the restricted areas to obtain daily

Prenax Pty Ltd


00251 e-book and e-audio platform and content City Operational Plan



Utilising a Local Government arrangement to select a company th t id i

Peter Pal Library Supplies


00252 Provision of print serials City Operational Plan



Utilising a Local Government arrangement to

EBSCO Information Services


00253 Supply of LOTE resources City Operational Plan


(ii) $138,500 O 2 years Q1 Contract(s) be awarded under delegation

Utilising a Local Government arrangement to select a company

Caval Limited


00254 Supply of books and audiovisual resources City Operational Plan



Utilising a Local Government arrangement to select a company

Peter Pal Library Supplies

*Amended from Public Invitation to Offer (ITO) to Utilise a government/LGAQ arrangement

00255 Provision of Equipment for Usage at the Bruce Bishop Car Park - Advam's Hardware and Software


(iv) $17,902 C 5 years (2 x 1 year)

Q1 Recommendation to enter into the arrangement be brought back to Council for consideration *

Advam Pty Ltd equipment is used at Bruce Bishop Car Park, proprietary of licenced equipment mandates the use o Advam's hardware

Advam Pty Ltd

*1- Amended from Quotation process to Sole source2- Due to contract being over 3 years, the contract type changed from (i) to (iv) and Recommendation to be brought back to Council.

00260 Provision of an Externally Hosted Online Directory of Community Organisations, Services and Facilities available on the Gold Coast


(i) $37,125 C 6 months Q1 Contract(s) be awarded under delegation

Provision of an externaly Hosted Online Directory Of Community Organisations, Services and

Community Information Support Services Ltd


00261 Servicing, repairs, maintenance, replacement and supply and install of specialised suite of Audio Visual and Stage Lighting equipment within Community Facilities



Dominica Sound P/L is the authorised Agent for Southern Qld Teritory for a range of products ditributed through Group Technologies , including Nexo, DiGiCo, RCF, for

Dominica Sound Pty Ltd Amended from Quotation process to Sole source

00263 Licences-Booking Software for the Management of Accommodation Hire across Tourist Parks



This supplier is utilised for ongoing licencing fees for the booking software in the management of venue hire across 7 Tourist Parks & 2 Campgrounds

RMS (Aust) Pty Ltd Amended from Quotation process to Sole source








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00264 Licences-Booking Software for the Management of Venue Hire across Community Centres and Major Sports Venues



This supplier is utilised for ongoing licencing fees for the booking software in the management of venue hire across 22

RMS (Aust) Pty Ltd Amended from Quotation process to Sole source

00265 NewspaperDirect, Inc. - Provider of specialist online newspaper database.



Although the City could engage the newspapers directly and have one access per

Newspaperdirect Inc


00267 W. & F. Pascoe Pty Ltd - Reproduction rights to the specific newspaper titles required by City Libraries (e.g. newspapers on microfilm).



Provider has reproduction rights to the specific newspaper titles required by City

W. & F. Pascoe Pty Ltd


00268 Provision of specialist legal information resources




Company has a representative who sits in Parliament and specialises in providing transport,

Thomson Reuters (Professional) *


00269 Institute of Public Works and Engineering City Operational Plan



Institute own the rights to develop technical reports and make them available to City staff and the

Institute of Public Works and Engineering *


00271 Property Council of Australia City Operational Plan



Membership with the association who provides information on property developments The

Property Council of Australia


00275 Provision of Replacement Parts and Repair Services for Existing Building Management System



Austec designed and installed the BMS for various City Venues that was undertaken by the Qld State

Austec Building Automation Pty Ltd


00276 Business Management Software for Sporting, Aquatic and Community Facilities



Business Management Software for Sporting, Aquatic and Community Facilities which

Links Modular Solutions


00280 Venue Management Australia - Professional association for the venue managers in Asia/Pacific



Professional association for the venue managers in Asia/Pacific is an A i ti

Venue Management Services Pty Ltd *


00284 BDO Advisory - Tourist Park Industry consultancy work relating to business and accountancy advice



Specialists in the Tourist Park Industry offering consultancy work relating to business and

BDO Advisory


00285 Supply and Delivery of Catering Goods Utilise a government/LGAQ arrangement


Utilising a Local Government arrangement will provide greater

Parmalat AustraliaBidfoodExecutive Distributors *

Amended from Public Invitation to Offer (ITO) to Utilise a government/LGAQ arrangement

00286 Professional Association for the Caravan Industry



The Caravan /Holiday Park Accreditation Program is an industry specific

Caravan Industry Association


00288 Professional Association for Caravan Parks Sole source: Memberships/subscriptions/training where alternatives do not practically exist


Corporate membership to Caravan Park Association of Queensland.

Caravan Industry Association









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00295 Management and Operations of Miami Aquatic Centre


(i) $100,000 C 2 years (6 months)


Rackleys for continuity of service for the period of the pool renovation only

City Venue Management Pty Ltd


00302 Parks and Leisure - Professional association for the Parks and Leisure sector.



Supply and delivery of daily newspaper and magazine subscription service to City Libraries and

Parks and Leisure Australia


00310 Resurfacing of a memorial Kokoda sculpture by the original artist in Cascade Gardens, Broadbeach

Culture Strategy 2023



Need to use the original artist to maintain Intellectal property and Artists rights regarding the

David Yardley Pty Ltd Amended from Quotation process to Sole source

00317 Provision of Self-Checkouts Upgrade and New Gold Service Agreement for Branch Libraries




Bibliotheca RFID Library Systems *


00318 Provider for the Centaman System for the Right of use Program within Parks and Recreational Services and the Booking System for the Management of Sport and Recreation Facilities



Provider for the Centaman System for the Right of Use Program within Parks and Recreational

Centaman Systems Pty Ltd


00319 Provision of Datacom IT of Magic Box utilised in City Libraries



Datacom IT is the only provider of Magic Box product for the City Libraries. This product displays the libraries

Datacom Systems Pty Ltd Amended from Quotation process to Sole source

00323 Supply and Installation of park naming signs Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) $37,700 C 1 year (1 year)


Exception approved: Awarded to June 30 2019

Signart Creations Pty Ltd Amended from Quotation process to Sole source

00350 Electricity Connections, Relocations and Removals


(iii) $1,604,000 C 1 year (2 x 1 year)


Energex owns and manages Its own infrastructure and distribution systems for electricity connections

Energex Amended from Public Invitation to Offer (ITO) to Sole source

00445 CEE Systems support and maintenance City Operational Plan



Specialised Hydrographic Survey Jetski and equipment

CEE Hydrosystems


00482 Provision of software support, upgrades and modifications to weighbridge operating system



Provides Software Support, Upgrades And Modifications To Council's Weighbridge Operating System

Newcastle Weighing Services *


00483 Provision of waste edge software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Supplier of Licences, Maintenance and support for existing software required by the business. Only available from the

GMT Software Australia Pty Ltd


00485 Loader/Excavator purchase Utilise a government/LGAQ arrangement


LQOA requires 3 quotes from panel of suppliers










Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00487 Collection of data from specialised Weather Stations



Existing weather stations have been supplied by this company and the data is returned to a unique data

Pacific Data Systems Pty Ltd


00514 Corporate Membership: The International Water Centre (IWC) - Education and Training, Applied Research and Consulting to Develop Capacity and Promote Whole-Of-Water Cycle Approaches to Integrated Water Management



The International Water Centre Is A Joint Venture Between Four Leading Australian Universities

International WaterCentre Pty Ltd


00518 Sewage Treatment Plant SCADA Upgrade 2018-2020



The Yokogawa system was installed at Elanora STP in the early 1990’s and require upgrade for following reasons:•The existing dual processors are

Process Safety and Automation Engineering Pty Ltd


00521 Licences, Maintenance, Helpdesk Services for H2O Map Water and H2O Map Swim Network Modelling Software



Network modelling software is an essential resource that allows a water business to simulate wide ranging water supply and

Innovyze Pty Ltd


00522 Real time analysis and modelling for SCADA System - Osisof LLC



This software is used to interrogate field data from the Scada Sewer, Water Networks and Sewerage

OSIsoft Australia Pty Ltd


00523 Corporate Membership: Queensland Water Directorate, Queensland Based Industry Body



Queensland Water Directorate, this is Membership to a Queensland based industry body and no alternatives existing the market place

Queensland Water Directorate


00524 Supply of Clear SCADA Licensing for the Sewage Network SCADA System - Schneider Electric Australia



impractical to undertake a competitive process

Schneider Electric Aust Pty Ltd Amended from Quotation process to Sole source

00525 Proprietary Ownership of Telstra Infrastructure - Works to Be Undertaken By Telstra or Approved Contractors



Telstra Corporation owns and operates its own communication infrastructure and network systems. Telstra requires all works on its infrastructure to be undertaken by Telstra or it’s approved Contractors working

Telstra Licensed Shop Elanora Amended from Public Invitation to Offer (ITO) to Sole source








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00526 Corporate Membership: Water Services Association



Water Services Association is the body representing urban water industry and the City is

Water Services Assoc. Of Aust.


00527 Corporate Membership for the Australian Water Association



This is a Specialist Industry Association For The Water Industry in Australia. This is for membership to an

Australian Water Association Ltd


00529 Repair and Maintenance of Council’s Existing Fleet of Approximately 500 Flowtech Metered Standpipes



The only company in Australia that manufactures Digital Metered Standpipes. As there is only one company that makes

di it l t d

Flowtech Water Meters Amended from Quotation process to Sole source

00538 Servicing Scientific and Laboratory Equipment- Gas Chromatograph Mass Spectrophotomer (GCMS)



Industry specific software for servicing scientific and laboratory equipment

Agilent Technologies Australia Pty *


00539 Supply and Servicing of Flow Monitoring Equipment. Manufacturers of Monitoring Instrumentation in Water and Wastewater Reticulation Systems and Treatment Plants



Supply and servicing of flow monitoring equipment. manufacturers of monitoring instrumentation in

Environmental Data Services Amended from Quotation process to Sole source

00540 To provide Iseki Vacuum Valves and Vacuum Valve Controller Kits that are compatible with existing infrastructure



H.I Fraser Pty Ltd is the only distributer of Iseki Vacuum Valves and Vaccum Valve Controller Kits in Australia.

H.I Fraser Pty Ltd


00541 Supply, Service and Replacement Parts for CCTV Cameras



Supply of specialised technical equipment, the only known major manufacturer or supplier of these goods.The supply of

IBAK Australia Pty Ltd


00542 Uniquest (Uni of Qld): Provision of SeweX (Advanced Mathematical Modelling Tool), Recycled Water Material including additional Pipe Material (e.g. CICI, DICL, UPVC, MSCL)



Gold Coast Water has a requirement for Uniquest Pty Ltd (the University of Queensland) t/a SeweX to provide consulting, failure/ condition testing/ reporting and advisory services

Uniquest Pty Ltd

*


00545 Servicing Scientific and Laboratory Equipment- Inductively Coupled Plasma Spectrophotometer



Perkinelmer provide specialised services for the servicing of laboratory equipment.

Perkinelmer Pty Ltd









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00553 Provision of Biowin Software Licence - Simulation Software Solutions and Consulting Services for Wastewater Process Engineers



EnviroSim - Developer of BioWin software licence it provides simulation software solutions and consulting services for

EnviroSim Associates Ltd


00554 Nextgen Networks Pty Ltd - Maintenance of Communication Infrastructure and Network Systems



Proprietary ownership of Nextgen Networks, all works on its infrastructure to be undertaken by Nextgen Networks or

Nextgen Networks Pty Ltd


00556 The supply of Flow Metering Equipment, Instrumentation and Process Control Equipment



Proprietary Equipment installed and in use in Over 100 Locations. Supplies Flow Equipment, Instrumentation and Process Control Equipment

Abb

*


00563 Supply Vacuum Valve for the Sewer Systems located on the Gold Coast



This is specialised equipment required for vacuum valve interface between the atmosphere coming from a sewer

Flovac Vacuum Sewerage Systems Pty Ltd


00564 Supply and Maintenance of Specialised Gas Fired Varec Brand Equipment for Sewage Treatment Plans with Biogas Production



Specialised equipment. Must match existing system.

Alpha Biogas Pty Ltd


00574 Provision of Ongoing Support, Maintenance and Licensing of The Ups System



The UPS’s (uninterruptable power supplies) are propriety pieces of equipment and the IP around service and maintenance is tightly held

Emerson Network Power









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00576 Product Monitoring - Scientific Services Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Perkinelmer provide specialised services for the servicing of laboratory equipment.Scientific Services employs inductively coupled plasma mass spectrometers (ICP) to analyse a wide range of water samples for the presence of metals to the parts per trillion level. Samples include d i ki d

Perkinelmer Pty Ltd

*


00605 ADAC Subscription - Institute of Public Works Engineering Australasia (Queensland Division)

Gold Coast 2022 Sole source: Memberships/subscriptions/training where alternatives do not practically exist


ADAC Subscription Institute of Public Works


00606 Subscription - Institute of Public Works Engineering Australasia

Gold Coast 2022 Sole source: Memberships/subscriptions/training where alternatives do not practically exist


Subscription - Institute of Public Works Engineering Australasia

Institute of Public Works


00611 Provision of Amazon Web Services (AWS) - Cloud Services Platform



continuity of a previous/current engagement is required to maintain the continuity of

Amazon Web Services


00612 Visitor sentiment analysis - Design/consultancy services



Set-up required to analyse sentiment on specific topics is in-depth and cannot be transferred to another vendors platform. Aginic use NetBase, which is a global platform. Aginic are the only re-sellers in Australia with algorithms superior than others.

Aginic

*


00617 Digital Platform – Business Intelligence licence purchases




Tableau International UC


00622 Supply of Electricity for Watchman Lights Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Origin is the default vendor for electricity charges.

Origin Energy Electricity Ltd









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00627 Online Training and Education Tool for Council Personnel



Customisable business and leadership online tool adopting a 70:20:10 approach. Alternate supplier's

Mind Tools


00628 Training for the Public Sector on Administrative Practice



Queensland Ombudsman Is the only provider of tranining on Public Sector Administrative Practice

Queensland Ombudsman


00630 Job Evaluation Manager (JEM) and PayNet Subscription Service



In addition, this would be a scaled pilot to further test network and operations, therefore maintaining the same provider would

Hay Group Pty Ltd


00631 Cloud-base enterprise portfolio, program, and project management (P3M) system



Supplier of Licences, Maintenance and support for existing software required by the business

Sensei Productivity Pty Ltd

*1- Amended from Quotation process to Sole source2 - Estimated contract duration changed from 2 weeks to 1 year3- Estimated time to market changed from Q1 to Q2

00632 Alcohol and other drugs testing City Operational Plan



City engaged local company from the introduction of alcohol and drug testing and awareness and wants to continue

The Drug Detection Amended from Public Invitation to Offer (ITO) to Sole source

00633 Corporate Membership - Local Government Association of Queensland



Engage the Local Government Association of Queensland to undertake some

Local Buy Pty Ltd


00634 Provision of Actuarial Services for Gold Coast City Council’s Queensland Workers Compensation Liabilities for 2017/18


(iv) $15,700 C 5 years Q1 Recommendation to enter into the arrangement be brought back to Council for consideration *

Engage company to ensure Council’s estimated workers compensation claims liability is calculated using the

t i l

Francis Funder

*1- Amended from Quotation process to Sole source2- Due to contract being over 3 years, the contract type changed from (i) to (iv) and Recommendation to be brought

00635 Provide Local Government Training in Process, Policy and Legislation



All Councils are required to be members of the Local Government Association Q l d

Local Government Association of Queensland


00636 Provision of Lexis Nexis Imprints and Online Resources for Council officers through the Corporate Library



Company has a representative who sits in Parliament and specialises in providing

Lexis Nexis


00637 Media Streaming Solution for Council Meetings Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Supplier of media streaming solution for Council meetings. Only available from the

Interstream Pty Ltd Amended from Quotation process to Sole source

00638 Subscription - Professional Online Surveys Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Supplier of specific Licences, Maintenance and support for existing SaaS solution required by the

SurveyMonkey Europe









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00639 Licencing and Technical Support for the City's Software 'gchaveyoursay.com.au'



Provider of online community engagement platform. Only available from this Vendor

Bang the Table Pty Ltd


00641 Provision of Licence Fees for City Solicitors Sole source: Memberships/subscriptions/training where alternatives do not practically exist


Mandatory Licence To Practice Law in Queensland Issued By Qld Law Society Practising

Queensland Law Society


00642 Annual ICT License and Support - IDEA Specialised Auditing Software Program



Supplier of specific Licences, Maintenance and support for existing software required by the business. Only

Audit And Fraud Software Pty Ltd


00645 Annual ICT License and Support - Lawmaster Case Management System



Provider of specialised auditing software program for data analytics. The annual license fee, support

Law Master Pty Ltd Amended from Quotation process to Sole source

00646 Integrated Legal, Tax and Accounting Solutions Sole source: Memberships/subscriptions/training where alternatives do not practically exist


Membership/subscriptions to the legal, tax and accounting resources available through Thomson Reuters

Thomson Reuters (Professional)


00647 Provision of banking and financial services Utilise a government/LGAQ arrangement

(iv)S $12,203,077 C 3 years (2 x 1 year)


City’s eligibility for accessing the Queensland Whole of Government Transactional Banking and P t S i

Commonwealth Bank Of Australia


00648 ICT Solution to Host Information on the Use, Management and Storage of Hazardous Chemicals



Sole supplier of licence for ICT Solution to host information on the use, management and storage of hazardous chemicals

Chemwatch


00649 Replacement WHS City Operational Plan


(i) $90,000 C 2 years (1 year)


Provision of a whole of organisation ICT Solution to host Important Information on the use, management and storage of WHSMS

Netsight


00651 Provision to Meet the Terms of Council's Workers Compensation Self-Insurance Licence



To meet the terms of Councils Workers Compensation Self-Insurance Licence The Estimated Claims Liability (ECL) must be assessed by an Actuary Approved by

AM Actuaries Pty Ltd

*









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00652 Access to Specialist Electronic Resources for Council Officers through the Corporate Library



Provides access to specialist electronic resources for Council officers through the Corporate Library.

Anstat Pty Ltd


00656 Supply of Electricity for Premises Leased By Council



The lessor will elect the electricty supplier

Locality Planning Energy Pty Ltd *


00657 Supply of Mission Critical Services for HP and Compaq Servers



Organisational Services has a requirement for Hewlett Packard Pty Ltd to provide ongoing support, maintenance and

Hewlett-Packard Australia Pty Ltd


00658 Provision of software licence and support for IBM Rational Doors




Certus Solutions Pty Ltd


00660 HP Quality Centre Maintenance and Support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Due to an outcome of an audit by HP we upgraded our existing system to a SaaS solution requiring the City to

i ith th

JDS Australia Pty Ltd


00661 Powerbudget licensing and support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes



Magiq Software Ltd


00662 Citizen Connect Mobile Application licensing and support




MapData Services Pty Ltd


00664 Optus Services Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Ongoing support and maintenance to existing minor telecommunications services.

Optus Billing Services Pty Ltd Amended from Quotation process to Sole source

00665 OSISoft Software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Specialist integrator of OSI Soft products with SCADA Systems specific to the area of an historian. Currently GCW has a substantial investment in the

OSISoft Australia Pty ltd

*









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00666 Outback Imaging Pty Ltd (EzeScan) Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Supplier of Licences, Maintenance and support for existing software required by the business. Only available from the software licensor.

Outback Imaging Pty Ltd Amended from Quotation process to Sole source

00667 Active Administrator licencing, support and maintenance




Quest Software Int. Ltd


00668 Rightfax Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes



CPS Technology Group Pty Ltd


00669 Unify Solutions - Chris 21 Identity Connector Service




Unify Solutions Pty Ltd


00670 Australian Communications and Media Authority



Ongoing licence requirements for our existing Microwave point to point radio networks, Australian Government

Australian Communications and Media Authority


00672 Software Modelling Solution For The Local Government Infrastructure Plan




Integran Pty Ltd


00673 Takadu software implementation Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes



Takadu Ltd


00675 CISCO support agreement and smartnet Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Sole source: Ongoing licencing, support and maintenance to existing systems making it

Dimension Data Aust Pty Ltd


00677 Provision of identification card readers for City of Gold Coast libraries



Sole source: Ongoing licencing, support and maintenance to existing systems

ki it

Practical Peripherals Corp Pty Ltd


00682 Provision of Scanstation/Powerplus Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Supplier of Licences, Maintenance and support for existing software required by the business. Only

Alphawest Services Pty Ltd


00689 iSPOT Licensing, Support and Maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes



Open Text Pty Ltd









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00690 Oracle Tuxedo - Named User & Concurrent Licences, Support and Maintenance




Oracle Corporation Aust Pty Ltd


00692 UPS Preventive Maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Supplier of Maintenance and support for existing UPs required by the business. Only available from the

Emerson Network Power


00693 Lawmaster - Licences, Support and Maintenance




Law Master Pty Ltd Amended from Quotation process to Sole source

00696 OrgPlus Desktop Licences, Support and Maintenance




Navigo Pty Ltd


00697 Licensing Software By Citec Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Comprehensive Commercial Data Warehouse for public database searches. Enables searches of multiple

Citec


00698 Guardian Control upgrade to Guardian IMS Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes



QIT Plus Pty Ltd


00700 City ICT Security Audit Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Sole source: The unique or proprietary nature of the goods or services being sought has no

Alcorn Security


00701 Licensing and Maintenance of Software by Spectra Quest Australia Pty Ltd






00702 Smartnet support agreement City Operational Plan



Smartnet Aus GPS Subscription for Survey Services

Smartnet


00703 Provision of Support and Maintenance for Grange Software



(iii) $1,198,659 C 3 months Q3 Contract(s) be awarded under delegation

ENT. Services Pty Ltd are a wholly owned subsidiary of Hewlett-Packard (HP) who is the Direct Supplier Of Grange Software

Ent.Services Australia Pty Ltd









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00704 FigTree System For Various Modules City Operational Plan




NTT Data Figtree Systems Pty Ltd


00705 Provision of Maintenance and Support of the Chris21 Payroll/HR System



Maintenance And Support Of The Chris21 Payroll/HR System. Frontier Is The Proprietary Supplier Of Chris21 Payroll Software, Licences And Ongoing Support And Maintenance.

Frontier Software Pty Ltd

*


00706 Provision of Web Content Management System



Web Content Management System Proprietary Supplier Of Web Content Management

Open Text Pty Ltd


00708 Alcom Security Group provide specialist and sensitive security consulting, advisory and penetration testing services for ICT environment and SCADA network



Alcom located in Brisbane work with the Ald Audit Office to undertake performance audit engagement which involved a highjly

iti i d

Alcorn Security


00709 Provision of Design and Asset Management Software



Single Source - specialist nature of the services sought make it impractical to undertake a competitive process.Supplier of Licences, Maintenance,

A2K Technologies Pty Ltd

*


00710 Licenses, Support and Maintenance of Wincom4Xp / Wincom4Win7



Supplier of WINCOM Terminal Emulator software licences, maintenance and support services required to access Mainframe

Client Software International


00711 Links modular software license and maintenance




ft li

Links Modular Solutions









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00714 Secondary data centre Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(iv) $3,000,000 C 3 years (2 x 1 year)


The City requires the continuation of the secondary data centre providing ongoing disaster recovery capabilities for critical corporate I f ti

Digital Sense Hosting Pty Ltd

*1- Amended from Public Invitation to Offer (ITO) to Sole source2- Due to contract being over 3 years, the contract type changed from (i) to (iv) and Recommendation to be brought back to Council.

00733 Ongoing Licencing, Support and Maintenance to Existing Systems, XP Software




Innovyze Pty Ltd


00736 Fleet acquisition (Various) - trucks cab chassis Utilise a government/LGAQ arrangement





00737 Fleet acquisition - specialised truck bodies trailers






00738 Plant acquisition - machinery equipment Utilise a government/LGAQ arrangement





00743 Provision of fuel cards Utilise a government/LGAQ arrangement

(iii) $4,022,668 O 1 year Q3 Contract(s) be awarded under delegation




00748 Honeywell - Comprehensive Maintenance for Bundall and Nerang Administration Centres



Maintenance and upgrade of Honeywell building management system. The H ll t i

Honeywell Ltd


00749 Licencing, Maintenance and Operation of BMS for Corporate Buildings



Austec building Automation are the only company that can service, support and maintain the BMS system which is located in Council Buildings across the

Austec Building Automation Pty Ltd


00751 Supply, Repair and Maintain Keywatcher System Including Consumables, Key Tags etc.



Keywatch System Queensland are the company that supply and maintain the current system.The company is required to maintain the current system and service levels

Keywatch System Queensland Amended from Quotation process to Sole source

00759 Corporate Uniform - internal staff Utilise a government/LGAQ arrangement




Amended from Quotation process to Utilise a government/LGAQ arrangement








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00764 Support, maintenance and licensing for the mobile dispatch system for regulatory activities



ACRESTA Mobile Pty Ltd - Provider of support, maintenance and licensing for the mobile dispatch

Acresta


00767 Provision of Interactive Voice Response (IVR) Solution (outbound calls for debt recovery)



Taking Tech (Aust) Pty Ltd provide ongoing support, maintenance and licensing of IVR solution.

Talkingtech (Aust) Pty Ltd


00768 Corporate Membership: Institute of Public Works Engineering Australasia



Membership/subscriptions to provide training in process, policy and legislation.

Institute of Public Works Engineering Australasia *


00769 Disaster Recovery Print Materials Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Australian Red Cross manage Evacuation Centres on behalf of Council as documented in the City of Gold Coast Local Disaster

Australian Red Cross Amended from Quotation process to Sole source

00772 Corporate Membership: Healthy Waterways Pty Ltd (specialist consultancy services of waterway health monitoring)



Healthy Waterways Pty Ltd Provides Specialist Consultancy Services Of Waterway Health Monitoring With A Focus For

Healthy Waterways Ltd


00773 Provision of Resources and Training for Council Officers - Annual Subscription with the Institute of Public Works Australia Queensland Division



1. Provision of resources and training for Council Officers in the area of process, policy and legislation. 2.

Institute of Public Works Australia Queensland Division


00775 SMEC Pavement Management Software (PMS)




il bl f th

Smec Australia Pty Ltd Amended from Public Invitation to Offer (ITO) to Sole source

00776 Training Provider for Australian Asphalt Manufacturing Industry



The training organisation Australian Asphalt Manufacturing Industry is in partnership with the

Australian Asphalt Pavement Association Ltd


00777 Provide Software Programs for Hydrologic and Hydraulic Modelling




DHI Water & Environment Amended from Public Invitation to Offer (ITO) to Sole source

00778 Bruttour International Pty Ltd is the Australian agent for CEE HydroSystems hydrographic surveying equipment and HYPACK hydrographic surveying system




CEE Hydrosystems









Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00779 Provision of Leica Survey Equipment Maintenance and Replacement on Leica total Stations GPS Equipment


(iv) $54,729 C 3 years (2 x 1 year)



C R Kennedy & Co Pty Ltd

*1- Amended from Public Invitation to Offer (ITO) to Sole source2- Due to contract being over 3 years, the contract type changed from (i) to (iv) and Recommendation to be brought back to Council.

00006 Technical Support Local Government Infrastructure Plan - Integran Pty Ltd

Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) $190,068 C 1 year Q2 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Integran Pty Ltd

the specialised nature of the services that are sought, makes it disadvantageous or

Integran Pty Ltd

*

Amended from Quotation process to Single source

00009 Technical Support Local Government Infrastructure Plan - Pie Solutions Pty Ltd


(i) $80,550 C 1 year Q1 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Pie Solutions Pty Ltd

PIE is one of a limited number of firms able to provide expert technical support to prepare Local Government Infrastructure Plans (LGIP)

Pie Solutions Pty Ltd

*

Amended from Quotation process to Single source

00217 CG CBD Street Party Event Organisation Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) $30,000 C 2 weeks Q2 1. Council is satisfied due to continuity of a engagement of expert services or advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Breeze Events Pty Ltd

Councillor Request by Councillor Tozer

Breeze Events Pty Ltd Amended from Quotation process to Single source

00227 Specialist Advisory Services for the Delivery of the Gold Coast Cultural Precinct


(i) $156,250 C 1 year Q1 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Jones Lang Lasalle

Jones Lang Lasalle has provided specialist advisory services for fhe purpose of capturing maximum value from selected land assets to support the delivery of the Gold Coast Cultural Precinct in terms of the Real Estate Strategy and transaction/procurement. ARM A hit t

Jones Lang Lasalle Advisory Amended from Quotation process to Single source

00614 Robotic Process Automation Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) $100,000 C 1 year Q2 1. Council is satisfied due to continuity of a engagement of expert services or advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Datainteractive

seeking an extension to the current contract also as the success of the Proof of Concept has shown value and implemented processes with further processes within asset

ti b i

Data Interactive Pty Ltd Amended from Quotation process to Single source








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00618 Bin Monitoring Pilot Expansion Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(iv) $1,300,000 C 3 years (2 x 2 years)

Q2 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Recommendation to enter into the arrangement with Solarbins Australia be brought back to Council for consideration

*

Having already undertaken market research for the solution, Solarbins provides a higher quality platform required for data analytics. Sensors costs are also lower based on volume price purchasing

Solar Bins Australia Pty Ltd

*

1- Amended from Public Invitation to Offer (ITO) to Single source2- Contract type changed from (iii) to (iv)

B - New Contracts not on the City Contracting Plan but identified to go to market in 2018-1900795 FluentBooks for Project Online Edition 5.1 City Operational

PlanSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Supplier of Licences, Maintenance and support for existing software required

FluentPro Software Corporation

*Added to plan

00796 Capix Treasury Manager (CTM) City Operational Plan




CAPIX Pty Ltd

*Added to plan

00797 Cisco Webex Subscription Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes



Dimension Data Aust Pty Ltd

*Added to plan

00798 e-Recruitment Software Licences City Operational Plan



Supplier of Licences, Maintenance and support for existing software required b th b i

Mercury Group of Companies

*Added to plan

00799 Thomson Reuters - OneSource FBT City Operational Plan



Supplier of Licences, Maintenance and support for existing software required b the b siness

Thomson Reuters (Professional)

*Added to plan

00800 Provision of a Customer Contact Telephony Services Platform





Datacom Systems Pty Ltd Added to plan

00801 Peoplestreme - Human Capital Information Management System





Peoplestreme

*Added to plan

00802 Cyber Resiliance Program - Akamai Services




Supplier of Licences, Maintenance and support for existing software required by the business.

Optus Billing Services Pty Ltd Added to plan








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00803 Provision of Intelligent Business Research Services




Subscription to Intelligent Business Research Services - An IT advisory services company

Intelligent Business Research Services Pty Ltd

*Added to plan

00804 OCE Australia - Supply of toner to City of Gold Coast Print Room machinery




Ongoing supply of toners for the Plotter Printers for the whole City of Gold Coast b h l OCE

OCE Australia Ltd

*Added to plan

00805 Points North Community Titles Scheme 4774 - Installation of Communications Equipment and CCTV Camera



(ii) $39,000 C 3 years Q1 Contract(s) be awarded under delegation


Points North CTS 4774

*Added to plan

00806 Tuflow (EP&E) and City Infrastructure City Operational Plan




BMT WBM Pty Ltd

*Added to plan

00807 Online Community Consultation Database City Operational Plan




Bang the Table Pty Ltd

*Added to plan

00808 Atlas id and Profile id City Operational Plan





*Added to plan

00809 Provision of Toad Software Licences, Maintenance and Support




Supplier Of Toad Software Licences, Maintenance And Support. Toad For Oracle And Toad For Sql Software


*Added to plan

00810 FME Safe Software City Operational Plan



Locus is the only approved vendor offering support in Austrailia. FME connects

Navigate Pty Ltd

*Added to plan

00811 Provision of Licensing, Supply and Support of Economy ID Software






*Added to plan

00812 Nearmap Subscription (Parks & OCEO) City Operational Plan




Nearmap Pty Ltd

*Added to plan








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00813 WasteMan 2G City Operational Plan



Supplier of Licences, Maintenance and support for existing software required b the b siness

Newcastle Weighing Services

*Added to plan

00814 Provision of Security to the City's SSL Certificates - Entrust




Supplier of Security Certificates, Maintenance and support for existing

Entrust

*Added to plan

00815 Provision of CA (Clarity) Proprietary Software





Fujitsu Australia Limited Added to plan

00816 Provision of Pharos Software - City Libraries PC Booking system




EEMS Technologies Pty Ltd is the only Pharos approved vendor offering

EEMS Technologies Pty Ltd

*Added to plan

00817 Property Development (PD) Online Application Software Licences




CIVICA Pty Limited

*Added to plan

00818 Provision of Support and Maintenance for Resource Scheduler Software and Program





Novera Australia Pty Ltd

*Added to plan

00819 Sophos PureMessage Exchange City Operational Plan




Telstra Corporation Limited Added to plan

00820 Darzin Software City Operational Plan




Darzin Software

*Added to plan

00821 Microstran and MicroStation Advanced SELECT





Bentley Systems Pty Ltd

*Added to plan

00822 Red Hat Linux Server City Operational Plan




Datacom Systems Pty Ltd Added to plan

00823 Provision of E3Learning Solutions City Operational Plan



e3Learning Solutions is the only provider of the OIC online course content providing

t 1500 U

Interact Learning Pty Ltd

*Added to plan








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00824 AutoTURN & GuidSIGN City Operational Plan




Transoft Solutions Aust Pty Ltd

*

Added to plan

00825 ArcGIS Portal - Pathway Integration City Operational Plan




Isovist Australia Pty Ltd

*

Added to plan

00826 PowerControls for Exchange City Operational Plan




Data # 3 Limited

*

Added to plan








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00827 Internet Data Services for CoCG - Tertiary Link





Optus Billing Services Pty Ltd Added to plan

00828 Nintex Workflow 2010 Enterprise City Operational Plan




Myriad Technologies Pty Ltd

*Added to plan

00829 Slope/W 2018 City Operational Plan




Ceanet Pty Ltd

*Added to plan

00830 Sidra Intersection Enterprise City Operational Plan




Sidra Solutions

*Added to plan

00831 Circly Licence Maintenance and Support City Operational Plan




Mincad Systems Pty Ltd

*Added to plan

00832 Hosting with maintenance - Live Traffic Status at Helensvale Waste and Recycling Centre





CoastalCOMS Pty Ltd

*Added to plan

00833 Matlab and Simulink City Operational Plan




The Mathworks Australia Pty Ltd

*Added to plan

00834 Glass's Software Subscription City Operational Plan




Glass's Information Services *

Added to plan

00835 Aimsun 8 Advanced City Operational Plan




Legion Limited

*Added to plan

00836 Microsoft Dynamics CRM Online City Operational Plan




Microsoft Pty Ltd

*Added to plan

00837 AusSpec Complete City Operational Plan




Construction Information Systems Ltd

*Added to plan








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00838 Cemeteries Management Information System





Aptean (Australia) Pty Ltd

*Added to plan

00839 WHS Mock Court Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) $27,500 O 3 months Q1 Contract(s) be awarded under delegation

Mock Court provides direct and to-the-point instruction on compliance vulnerabilities, concerns and

Mock Court International Pty Ltd

*Added to plan

5.57 Lease of Cafe Space at Broadbeach Library

Single source: Social Procurement opportunity

(i) $0 O 2 years (1 year)

Q4 1. Council is satisfied that it is in the public interest to single source to Endeavour Foundation as a social procurement initiative2. Contract(s) be awarded under delegation

Social procurement initiative which is in the public interest

Endeavour Foundation Added to planSocial Procurement opportunity

5.58 Lease of Cafe Space at Southport Library Social Procurement opportunity (i) $0 O 2 years (1 year)

Q4 1.It is in the public interest to conduct a closed invitation process limited to organisations that provide social opportunities.2. Contract(s) be awarded under delegation


Added to planSocial Procurement opportunity

5.59 Lease of Cafe Space at Robina Community Centre

Social Procurement opportunity (i) $0 O 2 years (1 year)

Q1 1.1.It is in the public interest to conduct a closed invitation process limited to organisations that provide social opportunities.2. Contract(s) be awarded under delegation


Added to planSocial Procurement opportunity

C - Contracts identified on the City Contracting Plan to be removed from plan

00220 Internet Services, Power Supply and Telecommunications for Gold Coast Media Centre

Commonwealth Games GC2018

Quotation process (i) $70,000 C 2 months Q1 Contract(s) be awarded under delegation

Remove from plan

00266 OntheNet - Data and Internet Products and Services (Public WiFi for the Libraries for year 2 & 3)

Public Invitation to Offer (ITO) (i) $300,000 C 2 years Q3 Contract(s) be awarded under delegation

Remove from plan

00270 Provision of specialist legal information resources - Lexis Nexis


Quotation process (i) $36,000 C 1 year Q1 Contract(s) be awarded under delegation

Remove from plan

00303 Supply and Installation of Coin Operation Telescopes


Remove from plan

00309 Supply of specific wayfinder sign mounts for recreation trails

Quotation process (ii) $10,000 C 7 years Q1 Contract(s) be awarded under delegation

Remove from plan

00333 Provision of Coastal Imaging System Quotation process (i) $38,044 C 1 year Q1 Contract(s) be awarded under delegation

Remove from plan

00456 Replacement lift for Nerang Library Quotation process (i) $200,000 C 1 year Q2 Contract(s) be awarded under delegation

Remove from plan

00484 Disposal of Saturated Soil Materials Quotation process (i) $4,037 C 1 year Q1 Contract(s) be awarded under delegation

Remove from plan








Contract(s)

Capex/ Opex

Expected Contract



(financial year)











00515 Provision of Patented Safety Grate Systems Public Invitation to Offer (ITO) (i) $356,000 C 1 year Q1 Contract(s) be awarded under delegation

Remove from plan

00520 Software Solution for the new planning scheme Quotation process (i) $35,000 C 1 year Q3 Contract(s) be awarded under delegation

Remove from plan

00543 Supply and Maintenance of Proprietary SCADA/Telemetry Software, Hardware and Other Relevant Equipment in Current Use


Remove from plan

00609 EPMS Customer Care agreement Quotation process (i) $130,000 C 1 year Q2 Contract(s) be awarded under delegation

Remove from plan

00623 Corporate Gartner subscription service Public Invitation to Offer (ITO) (i) $309,500 C 1 year Q1 Contract(s) be awarded under delegation

Remove from plan

00640 Provision of Specialised Audit Leadership - Council Corporate Membership Subscription


Remove from plan

00643 Corporate Membership - Corporate Executive Board (CEB) Audit Leadership Council


Remove from plan

00650 Figtree Systems for various modules Quotation process (i) $130,000 C 2 Years Q1 Contract(s) be awarded under delegation

Remove from plan

00653 Supply and Delivery of Single Use Disposable Breathalyser Units


Remove from plan

00671 Provision of software licence and support for System Architect


Remove from plan

00674 Web based construction management tool Public Invitation to Offer (ITO) (i) $282,480 C 1 year Q2 Contract(s) be awarded under delegation

Remove from plan

00712 Hewlett Packard Commvault enterprise licence Public Invitation to Offer (ITO) (i) $945,756 C 1 year Q2 Contract(s) be awarded under delegation

Remove from plan

00713 Provision of Support and Maintenance for the System that Manages Licencing Data


Remove from plan

00731 Local Government Platform Solution Quotation process (i) $10,000 C 1 year Q1 Contract(s) be awarded under delegation

Remove from plan

00732 Ongoing support, maintenance and licensing of automated decision making tools for credit applications -Veda


Remove from plan

00735 Supply Specialised and Compatible Coolant to the City Fleet


Remove from plan

00741 Provision of GPS and Tracking of Council's Vehicles

Public Invitation to Offer (ITO) (i) $837,682 C 1 year Q3 Contract(s) be awarded under delegation

Remove from plan

00742 Supply of Oils and Lubricants Quotation process (i) $78,000 C 1 year Q1 Contract(s) be awarded under delegation

Remove from plan

00766 To receive debtor payments on Council's behalf


Public Invitation to Offer (ITO) (iii) $2,000,000 C 1 year Q2 Contract(s) be awarded under delegation

Remove from plan




ITEM 4 OFFICE OF THE CHIEF OPERATING OFFICER STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves

(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

1.2 I recommend that the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider a future pathway to achieve the goal of a standardised process of assessing event economic impacts within the City of Gold Coast’s (City) major events portfolio and events owned by Council Controlled Entities. 4 PREVIOUS RESOLUTIONS At its meeting on 8 August 2017, Council resolved the following (via G17.0808.018): “That a report be brought forward examining options for the standardisation of economic impact methodology used by Council controlled entities and Council supported commercial events”. 5 DISCUSSION 5.1 Background There is currently no single, uniform method of calculating the economic impact of an event on the Gold Coast, within Queensland or across Australia. Various tourism bodies are starting to focus primarily on ‘visitor nights’ and ‘overnight visitor spending’ with ‘economic impact’ a secondary focus. The lack of standardisation presents difficulties in comparing the outcomes of one event to the next, REDACTED LKJLKJKLJLKJLKJLJK In working towards a standardised arrangement, the main areas that exist in the process which require the implementation of common principles include:

• collection of data • calculation of event attendance


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54)

• tool used to calculate economic impact • selection and management of research providers.

A range of criteria is currently used to determine an investment level into a major event including: Primary-

• event-related visitation (ie. those residing outside of the Gold Coast) • economic impact on the Gold Coast local government area (LGA) • ability to build the Gold Coast’s reputation as a global destination.

Secondary-

• brand alignment • integration into existing calendar • risk level / financial model • community pride • social / cultural benefits.

One of the most significant variables in the desire to have a uniform method of calculating the economic impact of an event, is the accuracy of the system used to calculate the total number of persons at the event. Determining who is actually visiting the Gold Coast for the purpose of attending the event is equally important. A Memorandum of Understanding (MOU) exists between the City, Destination Gold Coast (DGC) and Griffith University (through its Institute for Tourism) around the development of a collaborative relationship of knowledge sharing in line with the Destination Tourism Management Plan (DTMP). A number of objectives of this MOU exist, with a relevant one being the “production of consistent, universally adopted sets of industry data”. To begin the process of moving towards a standardised system, a workshop was held in November 2017 with Tourism and Events Queensland (TEQ), DGC, Surfers Paradise Alliance (SPA), Broadbeach Alliance (BAL), Connecting Southern Gold Coast (CSGC), Economy ID and officers from the City’s Events Unit and Economic Development branch. This workshop was used to begin detailed discussions on the topic and subsequent one-on-one meetings were held to develop the contents and recommendations of this report. 5.2 Collection of data 5.2.1 How are surveys conducted Event organisers are currently using two main methods of surveying event attendees: Intercept at the event- This method involves randomly approaching event attendees and asking them if they would be interested in completing a brief survey.


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) Post-event email- This method involves collecting the email address of event attendees at the point of sale of an event ticket (ie. via Ticketek) or at the event itself (ie. at a merchandise stand). A survey is then sent to this database post-event and could involve providing an incentive to achieve a high response rate (ie. complete a survey and go into the draw to win a prize). From an industry standard, both of these are regarded as acceptable as long as sound principles exist when they are being conducted. Where the ‘intercept’ method is being used, data must be collected randomly (ie. every fifth person who walks by). Where the ‘post-event survey’ is being used, event organisers must ensure any prize incentive to complete the survey does not appeal to a particular segment of the market (ie. while a free night in a hotel on the Gold Coast may appeal to the drive market, it may be of no interest to the intrastate or interstate audience, who may not be returning to the Gold Coast anytime soon). The method of collecting email addresses must also be of a random nature to ensure the quality of the data is not compromised (ie. collecting email addresses at the point of sale of a merchandise area could incorrectly skew the data towards a higher number of people who are in the city as a motivated event attendee as opposed to getting an equal mix of those who were just passing through). 5.2.2 Pen and paper versus iPAD When deciding whether to collect information from event attendees via pen and paper or directly into an ipad, both positives and negatives exist with each: Pen and paper- research indicates that this method can be more productive than using available technology (ie. ipads) as it is perceived as being more ‘humanised’. At the ‘Battle of Brisbane’ Boxing event held at Suncorp Stadium in 2017, of the two teams that were deployed to collect data (one team using pen and paper, one using ipads), the team using pen and paper was more productive, achieving a significantly higher number of responses than the team using ipads. A potential gap does exist however, where an event organiser has access to completed surveys and it is their responsibility to input responses into a piece of software (ie. Survey Monkey) in order to aggregate the research. While unethical, an event organiser could modify the data at this point (ie. change the amount that visitors spent on their trip) in order to skew the final result more positively. Obviously where email addresses are the only item being collected on-site (and the survey is emailed out post-event) this risk does not exist. To ensure sound governance principles, a third party independent of the event organisation should handle the transfer of any data. Ipad- this method will achieve a much higher accuracy of data (ie. it doesn’t have the variable of transferring hand written information into a database which can lead to data loss) and it also removes that time and cost of resources to transfer the data. It can however, be troubled with slow internet service leading to extended time to complete and submit surveys, or a higher rate of people declining to participate through fear of technology. The use of ipads can also be a significant barrier for certain segments of the community including older generations and people that don’t have glasses with them. Using ipads in direct sunlight can also be very difficult.


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) Both methods however, are an acceptable means of collecting data, where sound guidelines are provided. An emerging method is via smart phone applications which can be a very efficient means of collecting data, but present limitations for certain segments of the community (ie. those not carrying their phone; those not proficient with smart phones etc).

5.2.3 Who is collecting the data Event organisers are currently using multiple methods of collecting data on-site at events:

• In-house staff • University students (Griffith and Bond) • Experienced surveyors • Volunteers.

REDACTED As long as staff are provided with a sound briefing on how to conduct a survey (ie. approach every fifth person, not only those who you are comfortable talking with; structured placement throughout an event site), using any of the above listed methods are acceptable means of collecting data. To ensure a strong process, where university students or volunteers are being used, it is recommended that at least two trained surveyors are included in the team. An opportunity exists in the market for independent research providers to provide this service and complete the research on behalf of an event organiser. This would remove any risk of data tampering and provide a high level of confidence in the information that is then used as inputs into an economic modelling tool. 5.2.4 Data confidence In order to achieve a 95% confidence level (industry standard) in the information obtained from event attendees, event organisers needs to gather responses from generally 400 persons (refer Figure 1 below).

Population (of event)

Confidence Level

90% 95% 99%

100 74 80 88 500 176 218 286

1,000 215 278 400 10,000 264 370 623

100,000 270 383 660 1,000,000+ 271 384 664

Figure 1: Minimum survey sample sizes (Source: Survey Monkey)


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) For most major events on the Gold Coast (who would be achieving an audience size of 10,000 or above), at least 400 survey responses would be required to provide a high level of confidence in the results (taking into account washing the data to remove anomalies). While difficult for any event that only lasts a few hours, most major events would run over at least 1 to 2 days, providing ample opportunity to collect the minimum number required. 5.2.5 The survey A standardised set of survey questions has been developed and is proposed to be used by:

• all Major Events the City invests in (with alignment to those that have Major Event funding through TEQ where research is included as part of the contract)

• all events delivered by Council Controlled Entities (excluding those that are activations and not programmed for an economic gain for the Gold Coast LGA).

The survey is an amalgamation of those currently used by Council Controlled Entities, along with the survey used by TEQ consultants (refer below). Additional questions could be added to this to cater for individual organisational needs or requirements (ie Culture Counts used by Arts organisations or sponsorship related questions). REDACTED LLKJLJLKLLJL



REDACTED

5.3 Calculation of event attendance One of the most significant variables in the desire to have a uniform method of calculating the economic impact of an event, is the accuracy of the system used to calculate the total number of persons at the event. The current methods used to calculate this include:


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) Ticketing / registration data- is a highly accurate means of calculating the total unique number of attendees along with total attendance. Total attendance is generally a higher number, as it includes individuals attending the event more than once. This method of calculating event attendance is used by 50.9% of the total events within the City’s major events portfolio and those owned by Council Controlled Entities (refer Figure 3 below). Ticketing could be in the form of a participation based event where individuals have to register to compete (ie. Gold Coast Marathon or Cooly Classic) or a spectator based event where tickets are purchased (ie. Australian PGA Championship or Opera on the Beach). Variables still exist with this method including the validity of the information provided by organisers, the accuracy of the calculation of additional persons attached to the event (ie. media, volunteers, family etc) and whether the ticket purchaser is the event attendee (ie. a ticket may have been purchased on behalf of a visiting friend). As long as there is a common standard for interpreting this, there is a high level of confidence in this approach. Device tracking- SPA have initiated the deployment of foot traffic monitoring sensors throughout the Surfers Paradise precinct during an event period to deliver highly contextual, location and event attendee behaviour analytics. This technology monitors the attendance within event zones across the precinct by passively analysing pedestrian activity 24 hours per day. The technology is depersonalised (ie. it is unable to collect personal information) and it is aggregated to ensure total protection of identity. The analytics provided include:

• total unique attendees to event zones during an event • dwell time in the event zone • peak attendance periods by day and hour • zonal reports for specified event activations and stage locations.

SPA have utilised this technology for over 5 years (across a number of different suppliers) and subsequently have a database of precinct attendance across peak and off peak periods across the calendar year. With previous providers, SPA’s methodology was to measure event attendance as “above seasonal average” (ie. total attendance to the event zone across the period of the event minus the seasonal average calculated from 5 years of data across the various seasonal periods). The current supplier however, is capable of detecting all unique mobile devices in an event zone. REDACTED LKJLJLKJLKJLJKLJKLKJLKJKJLLL KLJKLKJLKJKJLL. The strength of this technology is that it can provide live physical counts across the event zone as measured by mobile sensors as well as providing event specific summaries of attendance across the event times. This method does require some analysis and refinement of the raw data to calculate the actual total numbers attending the event. This includes increasing the numbers in proportion to those who are not carrying a phone (ie. younger children or adults on holidays). This variable is established as part of the survey (refer to question 16 of draft major event survey).


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) The rapid emergence of mobile technologies to measure unique foot traffic counts in event zones may be considered best practice in the field of event management in the future. As new suppliers enter the market, the lowering cost of this technology could make it possible for this to be used in a more widespread way on the Gold Coast. REDACTED LKJLJKLJLK LKJLJLKJLKJLJKL JKLKJLKJKJLLL KLJKJLL. A number of suppliers of this type of technology have both entered and exited the market in recent years, which is a matter that will need to be addressed as part of any procurement process. Grid density calculation- The grid density calculation is a technique used to estimate the number of people in a crowd during an event. The most accurate method is to count each individual person, which is recommended and practical for crowds under 200 people. For large crowds where counting each person is not possible or practical, a grid density calculation gives an estimation based on sound principles. Using this methodology, an event site is divided and measured into three zones of low, medium and high density. Each of these zones are then sub-divided into grids. The areas comprising grids and zones should be defined by landmarks to support the count, such as buildings, roads etc. It is vital for these zones and grids to be maintained for the entirety of the event (refer Figure 2 below).

Figure 2 – Grid density template example used during Blues on Broadbeach During an event, each zone should be counted separately to ensure accurate counts. To calculate each zone, the average number of people in the grids should be counted and assessed for density (low, medium or high). An hourly count for consistency is recommended, in order to account for changing crowds. The average number from all grids in the zone is then extrapolated to arrive at the entire density for the zone.


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) It is essential that multiple people take counts from different vantage points at the same time across the event, in order to accurately assess density and account for changes / differences in the crowd. Aerial photographs or video surveillance are also helpful to assist with counts. Grid counting should be supported by primary data such as an intercept or online survey in order to refine the numbers derived from the grid density calculation to ensure it factors in people attending multiple times across the event period. The following table lists each event within the City’s major events portfolio and those owned by Council Controlled Entities, broken down into how each calculates event attendance:

Ticketed / Registrations Grid Density Calculation Device Tracking

Activations (purpose not economic gain for Gold

Coast LGA) Gold Coast 600 Quiksilver Pro Sand Safari Broadbeach Xmas Carols

Bleach Bleach Festival of Film, Music & Dance Broadbeach NYE activities

Gold Coast Triathlon / ITU Superfoilers Grand Prix Surfers Paradise LIVE Coolangatta Xmas Carols Australian PGA Championships Swell Sculpture Festival Seafire

Surfers Paradise Carols / xmas activation

Australian SLSC Burleigh Pro VIVA Surfers Paradise Surfers Paradise NYE activities

Pan Pacific Masters Games Buskers by the Creek Aust Street Ent Champs Surfers Paradise Kids Week

Gold Coast Film Festival Gold Coast Film Festival Somerset Celebration of Lit Somerset Celebration of Lit

Logie Awards Aust Drone Nationals 2018 World Parachute Champs

Groundwater Country Music Fest

Gold Coast Marathon Blues on Broadbeach Australian Open Lawn Bowls GC Superhereos Weekend Australian University Nationals Cooly Rocks On Gymnastics Aust - Nationals

QLD Surf Life Saving Champs 2018 Aust Transplant Games Australian SUP Champs QLD Tri Series Coolangatta Gold NRL Masters Carnival Robbie McEwen Gran Fondo Kokoda Challenge GC Bulletin Fun Run Cooly Classic Aust Cheer & Dance Champs Tour de Valley

26 13 6 6

50.9% 25.4% 11.7% 11.7%

Figure 3: Current methods used to calculate event attendance


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) 5.4 Tool used to calculate economic impact Various means of calculating an event’s economic impact exist on the Gold Coast and include:

• TEQ have a panel of independent consultants that they use, however in the majority, an organisation called Strategic Facts manages this process on its behalf. They use a process that does calculate an event’s economic impact, however their reporting focusses more on ‘visitor nights’ and ‘overnight visitor spending’. Events that receive a Major Event investment (or are classified as Tier 1 within the Queensland Destination Events Program, QDEP) from TEQ are required to have this research conducted by one of its consultants. On the Gold Coast, these events include:

o Blues on Broadbeach o Gold Coast 600 o ITU Triathlon o Australian PGA Championships o Pan Pacific Masters Games o Gold Coast Marathon o Australian Surf Life Saving Championships o Australian Open Lawn Bowls o Australian University Nationals o Coolangatta Gold o Quiksilver Pro o Logie Awards o Gymnastics Australia, National Clubs Carnival o Bleach (Tier 1 QDEP) o Groundwater County Music Festival (Tier 1 QDEP) o Cooly Rocks On (Tier 1 QDEP)

• Events supported by QDEP are required to supply TEQ with its own collected data which is provided to a consultant for the analysis of outcomes. A basic report with visitor information including geographic location and visitor nights is provided. On the Gold Coast, these events include:

o Surfers Paradise LIVE o Sand Safari o VIVA Surfers Paradise o Swell Sculpture Festival o Gold Coast Film Festival o Burleigh Pro o Bowlzilla

• In 2012, SPA received funding from TEQ to have an economic consultant develop an

economic impact assessment tool using Gold Coast LGA input and output multipliers. Having ownership of this tool has allowed SPA to input data and calculate the economic return (refer Figure 4 below) on all its events as well as continuously improve the reporting capability and accuracy of the modelling produced. This tool has continued to be updated over the past 5 years to include assessment of both



LGA and precinct impacts with the ability to exclude LGA residents spend from the calculations.

REDACTED

• A small number of events (eg Swell Sculpture Festival) have previously used an organisation called Destination Research (based in Ballina) to both collect data and calculate the economic impact of their event.

• Utilising the ‘domestic overnight sports tourist’ spend of $265 per day (Source - Tourism Research Australia for year ending June 2017), some event organisers calculate the economic impact of their event by multiplying the number of out-of-region visitors by the number of days of the event by $265. This is a basic total expenditure calculation, as opposed to the calculation of an event’s economic impact and while providing an indication, is not regarded as the most accurate method possible.

• The City has an annual subscription to a platform called Economy ID which is a web based site that aggregates economic data on local economies. The platform feeds off Australian Bureau of Statistics and National Institute of Economic and Industry Research data and is modelled by leading national economists. As part of this platform, an event economic impact assessment tool is available. The tool relies on a number of accurate inputs (ie. total attendance, daily spend, significance of event) to calculate an events economic impact. As long as the inputs going into this tool are accurate and obtained using a standard methodology, the means of which an events economic impact is calculated through Economy ID would be regarded as accurate. As part of this package, access is provided to economic experts to help advise / answer questions about the process. This platform is used by the City Events Unit at present, to model the potential outcomes that an event may provide the Gold Coast economy (refer Figure 5 below).



REDACTED

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN As part of the DTMP, a key action that is underway is to “review the ROI and KPI’s for all major events using government standards and establish streamlined application and reporting templates for all events”. 7 FUNDING AND RESOURCING REQUIREMENTS The City’s Economic Development team currently fund an annual subscription to Economy ID REDACTED KKKKK as part of the Economic Development Strategy and associated work. The event economic impact tool can be accessed as part of this subscription at no further cost, however is kept behind a login wall as it is not deemed for public use. This is to ensure the inputs applied to the model are sufficiently interrogated so as to minimise risk of output errors being reported in the public. Any arrangement to contract a panel of research providers to conduct research on an event organisers behalf, could be built into the investment that the City makes into an event along with individual Council Controlled Entity’s budgets. 8 RISK MANAGEMENT A current risk exists in the limited confidence in being able to compare the economic outcomes of events in the City’s Major Events portfolio and those owned by Council Controlled Entities.


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES Not Applicable. 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION The following internal and external stakeholders have been involved / participated in the project to date: Name and/or Title of the Stakeholder Consulted

Directorate or Organisation Is the Stakeholder Satisfied With Content of Report and Recommendations

Jan McCormick, CEO Broadbeach Alliance Yes Mike Winlaw, CEO Surfers Paradise Alliance Yes Peter Doggett, CEO Connecting Southern Gold Coast Yes Leonard Chong, Senior Analyst, Events

Tourism and Events Queensland Yes

Jacqueline Ford, Senior Economic Research Officer

City of Gold Coast, Office of Innovation and Economy

Yes

Tanya Lipus, Principle Strategic Project Officer

City of Gold Coast, Office of Innovation and Economy

Yes

Nigel Smith, Manager - Research & Strategic Insights

Destination Gold Coast Yes

Warwick Sinclair, Manager

City of Gold Coast, Corporate Communication

Yes

Rob Hall, Lead Economist Economy ID Yes 13 STAKEHOLDER IMPACTS Depending on the final process selected, there may be cost implications (increase or decrease) to each Council Controlled Entity (SPA, BAL and CSGC) along with the investment that the City makes into major events. Any standardised process developed could be utilised for organisations such as HOTA in the future, as their events develop further as tourism offerings.


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) 14 TIMING It is proposed that a procurement process begins in August 2018, with the goal of securing a single research provider (or a panel) thereafter. A review of costs, reliability and functionality will occur to determine which of the following tasks the providers will take on-

• collection of data • calculation of event attendance (which may be a digital solution) • calculation of economic impact.

15 CONCLUSION There is currently no single, uniform method of calculating the economic impact of an event on the Gold Coast, within Queensland or across Australia. This presents difficulties in comparing the outcomes of one event to the next, REDACTED LKLKL LK In working towards a standardised arrangement, the main areas that exist in the process that require the implementation of common principles include:

• collection of data • calculation of event attendance • tool used to calculate economic impact • selection and management of research provider.

1. Data collection methodology- when it comes to the collection of data, event organisers are currently using two main methods of surveying event attendees - intercept at the event and a post-event email. Both of these are regarded as acceptable as long as sound principles exist when they are being conducted, as are the use of both i-pads and pen and paper as the physical means of collection. In terms of ‘who’ collects the data, an opportunity exists in the market at present for independent research providers to provide this service and complete the research on behalf of an event organiser. This would remove any risk of data tampering and provide a high level of confidence in the information that is then used as inputs into an economic modelling tool. 2. Attendance calculation- the accuracy of the system used to calculate the total number of persons at an event is critical to effective economic impact modelling. A number of systems are currently used across the city including information from registrations / ticketing databases, digital technology and grid density calculations. The rapid emergence of mobile technologies to measure unique foot traffic counts in event zones may be considered best practice in the field of event management in the future. As new suppliers enter the market, the lowering cost of this technology could make it possible for this to be used in a more widespread way.


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) 3. Economic Impact- the model used to perform the final set of equations and provide indirect and direct economic impact is based on a set of economic principles and predictions. The multipliers are built by economists and therefore will vary from model to model. Whilst the accuracy of the inputs (process and methodology for visitor numbers and expenditure) are paramount, the model itself should also be standard. 4. Process- a single variable overarches the entire desire to standardise the process of assessing event economic impact and that is to have an agreed methodology that encompasses the above 3 listed items (collection of data, calculation of event attendance and the tool used to calculate economic impact) in addition to the appointment of a research provider. The execution of a procurement process to identify research providers that will operate independently from event owners is an important and significant step in moving towards a more robust system where there is a greater level of confidence in event reporting. A workshop will be held with TEQ, DGC and Council Controlled Entities (Surfers Paradise Alliance, Broadbeach Alliance and Connecting Southern Gold Coast) to develop agreed, strong and enforceable guidelines that will be used in the specifications document as part of the procurement process. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the report/attachment be deemed non-confidential except for those parts deemed

by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That Council endorse the course of action as follows to achieve the goal of a standardised process of assessing the economic impact of major events:

a A procurement process (with the specification documents to outline the required methodology) to identify research providers capable of:

i collecting data;

ii calculating event attendance (which may be a digital solution);

iii calculating economic impacts.

b Until the procurement process is complete, the following process for major events is to apply:

i the introduction of a standardised set of survey questions;

ii the use of ‘ticketing / registration data’ or ‘grid density calculations’ as the primary means of calculating event attendance (where a digital solution is not available);

iii the ongoing use of the Economy ID ‘event impact calculator’ as the tool used by City Officers to forecast event economic outcomes.



c Following the completion of a procurement process, a further report be presented to Council to endorse the introduction of a standardised process and methodology as compulsory for:

i all events in the City’s major events portfolio;

ii all events delivered by Council Controlled Entities (excluding those that are activations and not programmed for an economic gain for the Gold Coast LGA).

d Costs of any new process are to be included as part of an investment package that Council makes in future major events. Council Controlled Entities will be required to include any associated costs in all future budget submissions.

Author: Authorised by: Steve Brook Joe McCabe Executive Officer Events (Acting) Chief Operating Officer 12 July 2018 TRACKS REF: 65779077


ITEM 4 (Continued) STANDARDISATION OF EVENT ECONOMIC IMPACT ASSESSMENT CS105/274/-(P54) COMMITTEE RECOMMENDATION ETG18.0726.004 moved Cr Owen-Jones seconded Cr O’Neill 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That Council endorse the course of action as follows to achieve the goal of a standardised process of assessing the economic impact of major events: a A procurement process (with the specification documents to outline the

required methodology) to identify research providers capable of: i collecting data; ii calculating event attendance (which may be a digital solution); iii calculating economic impacts.

b Until the procurement process is complete, the following process for major events is to apply: i the introduction of a standardised set of survey questions; ii the use of ‘ticketing / registration data’ or ‘grid density calculations’

as the primary means of calculating event attendance (where a digital solution is not available);

iii the ongoing use of the Economy ID ‘event impact calculator’ as the tool used by City Officers to forecast event economic outcomes.

c Following the completion of a procurement process, a further report be presented to Council to endorse the introduction of a standardised process and methodology as compulsory for: i all events in the City’s major events portfolio; ii all events delivered by Council Controlled Entities (excluding those

that are activations and not programmed for an economic gain for the Gold Coast LGA).

d Costs of any new process are to be included as part of an investment package that Council makes in future major events. Council Controlled Entities will be required to include any associated costs in all future budget submissions.

CARRIED


ITEM 5 OFFICE OF THE CHIEF OPERATING OFFICER 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1) Refer Confidential Attachment 1 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves:

(e) contracts proposed to be made by it; and (h) other business for which a public discussion would be likely to prejudice the

interests of the local government or someone else, or enable a person to gain a financial advantage.

1.2 I recommend that the report/attachment be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not Applicable.

3 PURPOSE OF REPORT The purpose of this report is to consider an investment into a suite of Hockey Australia events REDACTED EDACTED REDACTED EDACTED proposed to be held predominantly at the Gold Coast Hockey Centre in Labrador. 4 PREVIOUS RESOLUTIONS Not Applicable.

5 DISCUSSION 5.1 Applicant Ben Hartung General Manager – Leagues and Major Events Hockey Australia Ltd 66 Jolimont Street East Melbourne, Victoria, 3002 ABN: 26 546 955 455 [email protected] 0419 531 224 5.2 Event Overview / Background Hockey Australia (HA) is the National Sporting Organisation for hockey, overseeing the sport in Australia. HA exists to provide Australians with the opportunity to participate in hockey from recreational junior levels through to elite senior competition, including the Olympic & Commonwealth Games. It is responsible for delivering these benefits to Australian hockey

mailto:[email protected]


ITEM 5 (Continued) 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1) members through its member States/Territories and ensuring hockey in Australia achieves consistent success, a strong positive public profile and continuing player, officiating and spectator support at all levels. In total, more than 125,000 registered participants regularly play hockey in Australia. HA is also responsible for the administration and operation of Australian national representative teams, including the world renowned Kookaburras and Hockeyroos, which between them have won 12 Olympic medals, 15 World Cup medals, 10 Commonwealth Games medals and finished on the podium at 39 Champions Trophy tournaments. An exclusive event proposal has been developed and provided to both Tourism and Events Queensland (TEQ) and the City of Gold Coast (City) with the opportunity not presented to other jurisdictions at this stage. This proposal includes the ability to secure a suite of events including REDACTED EDACT ED REDACTED EDACTED It is proposed that these events are held at the Gold Coast Hockey Centre, Keith Hunt Park, Labrador, with spillover events at the Nikki Hudson Hockey Centre at Runaway Bay. 5.3 Event Opportunities REDACTED EDACTE


ITEM 5 (Continued) 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1) REDACTED EDACTED

5.4 Marketing Summary HA’s Marketing & Communications department will prepare a dedicated Marketing and Communications Plan for each event which will feature print and radio exposure. HA has existing relationships with media outlets who will support the event with event notifications and features, participant profiles, live crosses for results etc.


ITEM 5 (Continued) 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1) Destination Gold Coast will also work with both the City and TEQ in developing a marketing plan and initiatives to drive longer lengths of stay around the events. 5.5 Benefits Summary The City would be acknowledged as official event partners in:

• the event programs and all associated publications. • on HA’s website and social media channels. • via on-site signage (fence wrap, pull-up banners, tear drop banners etc.) that HA will

install around the hockey pitches and in all high visibility areas. • all media releases and in all official presentations. • City representatives will be invited to participate in the Opening and Closing

Ceremonies with speaking and photo opportunities. • City representatives will be invited to present the official awards at the Closing

Ceremonies. Community and sport development opportunities exist within these events including –

REDACTED

5.6 Investment Requested REDACTED 5.7 Economic Analysis REDACTED


ITEM 5 (Continued) 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1)

REDACTED

5.8 Tourism and Events Queensland (TEQ) TEQ are very interested in pursuing this suite of events as it presents strong strategic value given the usage of the Gold Coast Hockey Centre post Commonwealth Games. R ED REDACTED 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN

2.0 Prosperity built on a strong diverse economy 2.5 We are a globally recognised tourism destination.

Our city attracts visitors from all over the world. 3.0 People contribute to a strong community spirit

3.2 We are proud of our city. We are a vibrant community committed to success.

3.6 We are an active and healthy community. We enjoy our city and its enviable climate.

7 FUNDING AND RESOURCING REQUIREMENTS REDACTED REDACTED


ITEM 5 (Continued) 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1) REDACTED 8 RISK MANAGEMENT There are no significant strategic risks associated with this event. Operational risks will be assessed and addressed as detailed planning and preparation evolves. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES Not Applicable. 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION The following internal and external stakeholders have been involved to date:

13 STAKEHOLDER IMPACTS The events are expected to have a positive impact on the tourism sector across the event dates. The Gold Coast Hockey Association will benefit financially from large events being held at their facility (canteen revenue) and from a reputational perspective, ongoing content in Commonwealth Games venues is strategically important.

Name and/or Title of the Stakeholder Consulted

Directorate or Organisation Stakeholder Satisfied With Content of Report

Warwick Sinclair, Manager

City of Gold Coast, Corporate Communication

Yes

Craig Rowsell, Investment Attraction Officer (Sport)

City of Gold Coast, Economy and Innovation

Yes

Kate Barr, Director - Global Consumer Marketing

Destination Gold Coast Yes


ITEM 5 (Continued) 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1) 14 TIMING The events are being proposed to be held –

REDACTED

15 CONCLUSION Hockey Australia (HA) is the National Sporting Organisation for hockey, overseeing the sport in Australia with more than 125,000 registered participants. An exclusive event proposal has been developed and provided to both Tourism and Events Queensland (TEQ) and the City of Gold Coast (City) for the ability to secure a suite of events including REDACTED LKJLJLKJLKJKLJKLJLJLKJLKJLKJLKJJLKJLKJLLK It is proposed that these events are held at the Gold Coast Hockey Centre, Keith Hunt Park, Labrador, with spill-over events at the Nikki Hudson Hockey Centre at Runaway Bay. Collectively, the events will provide an economic impact to the Gold Coast of REDACTED There is also strong strategic merit given the usage of the Gold Coast Hockey Centre post Commonwealth Games. REDACTED


ITEM 5 (Continued) 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1) 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the report/attachment be deemed non-confidential except for those parts deemed

by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the applicant (Hockey Australia Ltd) be advised that Council will support an investment into the suite of events as prescribed in Confidential Attachment 1.

Author: Authorised by: Steve Brook Joe McCabe Coordinator – City Events Chief Operating Officer 9 July 2018 TRACKS REF: 70088020 COMMITTEE RECOMMENDATION ETG18.0726.005 moved Cr Boulton seconded Cr Owen-Jones 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the applicant (Hockey Australia Ltd) be advised that Council will support an investment into the suite of events as prescribed in Confidential Attachment 1.

CARRIED

There being no further business the meeting closed at 2.36pm.


ITEM 5 (Continued) 2018 AND 2019 HOCKEY AUSTRALIA EVENTS CS105/274/870/2018(P1)

Confidential Attachment 1

REDACTED


These Pages

Numbered 1 to 74

Constitute The Adopted Report Of The Meeting

Of The Events, Tourism & Governance Committee

Held Thursday 26 July 2018

Documents

of the Events, Tourism & Governance Committee Meeting€¦ · January to 31 March 2018 and 1 January to 31 March 2017. The expenditure on travel and related activities from 1 January