of August 2017, commencing at 7.00pm. - District Council of · PDF file · 2017-08-0410.1 Question with Notice received from Cr Margaret McDonald 1) Can Council confirm ... Can Council

NOTICE is hereby given pursuant to the provisions of Section 82 of the Local Government Act 1999, that an Ordinary Meeting of Council will be held in the Bute Council Chambers, Railway Terrace, Bute, on Tuesday the 8th of August 2017, commencing at 7.00pm. A copy of the Agenda for the above meeting is supplied as prescribed by the aforesaid Section of the Act. The relevant reports and documents relating thereto have also been supplied for the Council Members’ perusal.

Andrew Cole

Chief Executive Officer 3rd August 2017

MEMBERS: 1. Please note that if you require further clarification of any Manager’s report,

please contact the appropriate Manager prior to the Council Meeting. 2. If Members are proposing:

Questions without Notice and/or Motions without Notice Please ensure a written copy is made available to the Minutes Secretary at the meeting.

DISTRICT COUNCIL OF BARUNGA WEST Ordinary Council Meeting – Tuesday August 8th 2017

AGENDA 1. Opening – Mayor 2. Apologies & Leave of Absence 2.1 Leave of Absence: Nil 2.2 Apologies: Nil 3. Conflict of Interest Provisions

At the commencement of each Council meeting, members and officers are given the opportunity to advise of any “Conflict of Interest” that they may have in regards to any item on the Agenda. It is important to understand these provisions and to realise it is the members or officers responsibility to declare this conflict of interest. The Conflict of Interest will be recorded in the Minutes, at the location of the subject matter, that the member or officer has the conflict.

4. Confirmation of the Minutes of the previous Meetings

4.1 Ordinary Meeting of Council – Tuesday 11th July 2017 Page 5-13 5. Business Arising from the Minutes

This is for matters not elsewhere included in reports to Council 6. Deputations Nil

7. Members Reports

An opportunity arises for all members to report their Council related activities for the previous month.

8. Adoption of Committee Recommendations Nil 9. Adjourned Items Nil

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10. Questions with Notice 10.1 Question with Notice received from Cr Margaret McDonald

1) Can Council confirm which local roads are currently assessed as being suitable for road train access, to support local agricultural businesses? Answer Approved Road Train Routes are: Bypass Road, Hornby Road and Frost Road from Wembley Boundary Road to 400 metres north of Chappell Road.

2) What process is required to obtain road train access approval for Council Local

Roads, again to support local agricultural businesses? Answer The National Heavy Vehicle Regulator (NHVR) manages the access of heavy vehicles to ensure a safe, efficient and sustainable road network for industry. The NHVR coordinates a range of access applications from start to finish, liaising directly with road managers (both state and territory road authorities and local government) to manage applications and issue permits. The process is:

• The applicant (transport operator) applies to the National Heavy Vehicle Regulator to gain access on a specific road.

• The NHVR then sends a request to Road Manager for access. • In DCBW case, The Road Manager then inspects the road and carries out

a Risk Assessment (provided by the LGA). • Depending on the out come of the Risk Assessment the Road Manager

will then respond to the NHVR with an approval of the application, a refuse of the application with reasons, or ask for a Route Assessment be carried out.

• The NHVR then conveys the decision back to the applicant.

3) Can Council then put this information on its website and in the next Council Newsletter?

Yes

11. Questions without Notice An opportunity exists for Members to ask questions without Notice. These may not necessarily be recorded in the minutes.

12. Motions with Notice 12.1 Motion received from Cr Bettess “That Council

1. Acquire filling to cover previous rubble removal to a desired standard deemed proper by the landowner to continue broadacre cropping; and

2. level nearby land also from previous working to a more level nature to allow the landowner broad acre sprayer access and not damage his machine; and

3. Once piles of rubble are exhausted that an access track be made to the current working area and rehabilitation be done right up to the access track to regain as much cropping area as possible.

4. Liaise with landowner and complete works no later than March 2018.”

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13. Motion without Notice An opportunity exists for Members to make Motions without Notice.

14. Council Business – Managers Report

14.1 Chief Executive Officer Report – Andrew Cole Page 14-22

14.1.1 Murray Darling Association Membership 14.1.2 Town Boundary Review 2017 14.1.3 Meetings 14.2 Finance Report – Peter Ward Nil 14.3 Infrastructure Services Report –Fred Linke Page 23

14.3.1 Customer Service Report 14.3.6 Meetings 14.4 Development Services Report – Ben Harry Page 24-26

14.4.1 Development Assessment Report 14.5 Risk Management Officer Report – Penny Sternal Page 27-29 14.5.1 Risk Management Report

15. Correspondence

15.1 Correspondence for Information Page 30-43

16. Confidential Items 16.1 Fisherman Bay Land Division 16.2 Port Broughton Waste Transfer Station 16.3 Purchase of Unmade Road Reserves

17. Closure

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MINUTES of Ordinary Council Meeting Tuesday 11th July 2017 at 7.00pm

Council Chambers, Port Broughton

Present: Mayor C Axford, Deputy Mayor D Dolling, Cr Margaret McDonald, Cr L Kerley, Cr Malcolm McDonald, Cr G Simmons, Cr G Winen, Cr M Barker, Cr J Bettess

Staff in Attendance: P Ward (Finance Manager) F Linke (Manager-Infrastructure Services) B Harry (Planning Officer) L Gale (Personal Assistant) 1. Opening The Mayor Cynthia Axford opened the meeting at 7:00pm. 5 members of the public were in the gallery at the commencement of the meeting. 2. Apologies and Leave of Absence 2.1 Apologies: Nil 2.2 Leave of Absence: Nil 3. Conflict of Interest Provisions Nil 4. Confirmation of Minutes 4.1 Ordinary Meeting of Council held on the 13th June 2017 MOVED: Cr Simmons SECONDED: Deputy Mayor Dolling “That the Minutes of the Ordinary Meeting of Council held on the 13th June 2017 be confirmed as printed and supplied.” CARRIED UNANIMOUSLY 5. Business Arising from Minutes Nil 6. Deputations Courtney Thorpe, Regional Coordinator (Yorke & North), Country SA Primary Health Network. The Country SA PHN is the primary health network covering the country regions of South Australia. Established by the Federal Government, PHNs are now operating Australia-wide. The key objectives of the PHNs are to increase the efficiency and effectiveness of medical services for patients, particularly those at risk of poor health outcomes, and to

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District Council of Barunga West MINUTES of Ordinary Council meeting held on the 11th July 2017 Page 2 of 9 improve the coordination of care to ensure patients receive the right care in the right place at the right time. PHNs will achieve this through;

• Population health planning (needs assessments/data analysis) including service gap identification

• Health care commissioning particularly for vulnerable populations • Practice support services so that GPs are better placed to provide care to

patients and avoid hospital • Supporting general practices with safety and quality • Assisting general practices with eHealth

Our six key priority areas are:

• Aboriginal and Torres Strait Islander Health • Aged Care • Digital Health (eHealth) • Health Workforce • Mental Health • Population Health

7. Members Reports 7.1 Mayor Axford 15/06 & 29/06 - Met with Sonny Coombs-YPCT Report 18/06 - ALGA 2017 Regional Forum-Canberra Convention Centre 19-21/06 - ALGA National 3 Day Conference-National Convention Centre 19/06 - Dinner at National Convention Centre-Canberra 20/06 - Met Rowan Ramsey & staff-Parliament House, Canberra 20/06 - Dinner in Parliament House, Great Hall, Canberra 21/06 - Delegation to Minister Chester, with Jason Kuchel, CEO, Wakefield Regional Council-re: Pt Wakefield dual lane presentation 03/07 - Regional Roadmap Audit, RDAYMN, Pt Broughton 05/07 - Informal Workshop, Pt Broughton 06/07 - YP Alliance Meeting, Pt Broughton 07/07 - Mayors' & Chairpersons Forum, Entertainment Centre, Adelaide 11/07 - Met new Legatus CEO, Simon Millcock, Bute Council Chamber July - Numerous phone calls with Fisherman Bay residents, re freeholding Report from AGLA 2017, Canberra – Mayor Axford NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT 2017 On Saturday 17th June, Mayor Cynthia Axford and husband Allan arrived in Canberra after a two day road trip from South Australia. CEO Andrew Cole and his wife Janet flew in to Canberra, also on the Saturday afternoon. Mayor Axford and Andrew Cole represented the District Council of Barunga West at this important 4 day National LGA forum for 2017. The Regional Co-operation & Development Forum was held on Sunday 18th June at the National Convention Centre, opened by the Minister for Regional Development, Senator, the Honourable Fiona Nash, with the title 'Pillars of Regional Growth'. Impressive presentations were shared, in particular 'Insights from Tallangatta' and the National LGA Category Winner, Meander Valley Council's promotion called 'Valley

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District Council of Barunga West MINUTES of Ordinary Council meeting held on the 11th July 2017 Page 3 of 9 Central Industrial Precinct'. A Workshop after lunch was entitled 'Transitioning Regional Economies' presented by the Productivity Commission. A welcome Reception followed, in the Exhibition Hall Sunday evening for two hours for all participants to get to know one another. Monday morning, the ALGA Conference was in full swing by 9:00am. An intriguing topic was entitled 'Why Social Media is the New Town Hall'. Optus spoke at length about one new issue now challenging our Councils; and that is Cyber Security. The evening concluded with Dinner at the Convention Centre. On Tuesday ALGA President, David O'Loughlin chaired the Debate on Motions. With well over 100 motions to be dealt with, the process was professional and decisive, moving on at a quick-fast pace. The motion that caught the media headlines came from the Hobart City Council Mayor "That the National General Assembly encourage Australian councils to consider efforts they could take to lobby the Federal Government to change the date of recognition of Australia Day". The motion passed by two votes, but we now understand this Motion had not met the Assembly guidelines as it had not been voted on by the Hobart City Council. At 5:30pm Tuesday, Council representatives from the Federal seat of Grey, met at Rowan Ramsey MP's office at Parliament House. It was wonderful to catch up with former Senator Allan 'Spratter' Fergusson and the other Parliamentary Whip, who works with Rowan. Parliament was sitting at the time, with Rowan required to quickly present himself within the House for voting purposes. The official Dinner followed in the Great Hall of Parliament House. Wednesday mornings key note speaker was ABC's Leigh Sales who spoke on 'Disruption in Media and Politics, and What that Means for Communities'. The Conference concluded at lunch time, with most delegates flying home that afternoon. I was given the opportunity to meet in a delegation with Wakefield Regional CEO, Jason Kuchel. We spoke on behalf of seven Councils who are currently lobbying the SA State Government and the Federal Government for funding to upgrade the road to a dual carriageway through Port Wakefield. Supported by Liberal candidate for Frome, Kendall Jackson; Jason and I met with Federal Minister for Infrastructure, Hon Darren Chester to discuss funding requirements to see this important road network upgrade go ahead, for the much needed freight route improvements and to benefit our tourism industries. We received a most amicable hearing and will continue to lobby funding for this project without delay. Thank you to my Council for the privilege of travelling to Canberra to participate in this Conference. It is a very beneficial networking opportunity with Council colleagues, politicians and guest speakers. I consider this function to be an outstanding privilege to represent the District Council of Barunga West, and trust that our Council benefits considerably by our attendance. Cynthia Axford Mayor 7.2 Deputy Mayor Dolling 05/07 - Informal Gathering, Pt Broughton

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District Council of Barunga West MINUTES of Ordinary Council meeting held on the 11th July 2017 Page 4 of 9 7.3 Cr Barker 30/06 – Met with ratepayers at Pt Broughton Cemetery re niche wall and garden area 30/06- liaised on several occasions with the Pt Broughton Combined Sporting Club re carpark project 05/07- Informal Gathering, Pt Broughton 7.4 Cr Bettess 05/07 - Informal Gathering, Pt Broughton 7.5 Cr Kerley 05/07 - Informal Gathering, Pt Broughton 7.6 Cr Margaret McDonald 19/06 - Port Broughton Area School's Governing Council Meeting. 21/06 - Port Broughton District Hospital and Health Services Health Advisory Council meeting. 05/07 - Informal Gathering, Pt Broughton 7.7 Cr Malcolm McDonald 05/07 - Informal Gathering, Pt Broughton 7.8 Cr Simmons 22/06 – YP Community Transport Meeting, Kadina 05/07 - Informal Gathering, Pt Broughton 05/07 – Barunga Village meeting, Butterfly House assessment 06/07 – Barunga Village Building meeting 7.9 Cr Winen Nil 8. Adoption of Committee Recommendations Nil 9. Adjourned Items Nil 10. Questions with Notice Nil 11. Questions without Notice Nil

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District Council of Barunga West MINUTES of Ordinary Council meeting held on the 11th July 2017 Page 5 of 9

12. Motions with Notice MOVED: Cr Barker SECONDED: Cr Winen “That 1. the re-sealing of the Port Broughton Combined Sporting Club entrance and carpark including necessary improvements to storm water drainage facilities, be carried out by Council as soon as is practical using funds from the 2017/18 DCBW Community Capital Works budget, as per the original Project overview prepared by the Manager of Infrastructure Services and presented to Council in October 2015, subject to verifying current costings; and 2. in undertaking this project, the Manager for Infrastructure Services liaise with the Port Broughton Combined Sporting Club to seek any possible in-kind support that may contribute to reducing the overall cost to Council. ” CARRIED 13. Motions without Notice Nil 14. Council Business – Manager’s Reports 14.1 Chief Executive Officer Report – Peter Ward on behalf of Andrew Cole MOVED: Cr Margaret McDonald SECONDED: Deputy Mayor Dolling “That the Report from the Chief Executive Officer for the July 2017 meeting be received and noted.” CARRIED UNANIMOUSLY 14.1.1 Central LG Region Draft Business Plan and Budget 2017/18 MOVED: Cr Bettess SECONDED: Cr Barker “That Council: 1. Does not endorse the Draft 2017-18 Annual Business Plan and the Draft Budget 2017-18 and Long-Term Financial Plan Summary 2017-2027, noting a concern over the ongoing operational financial deficits over the 2019- 2027 year period. 2. Requests the Legatus Group Board of Management consider amendments to the Draft Annual Business Plan and Budget and Long-Term Financial Plan in order to establish a financially sustainable position within the long-term Financial plan period 2017-2027, and; 3. Request the Legatus Group Board of Management resubmit an amended Draft Annual Business Plan and Budget 2017/18 and Long Term Financial Plan 2017-2027 for Council consideration.” CARRIED UNANIMOUSLY 14.1.2 Council Meetings in Bute Noted 14.1.4 Meetings Noted

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District Council of Barunga West MINUTES of Ordinary Council meeting held on the 11th July 2017 Page 6 of 9 14.2 Finance Report- Peter Ward MOVED: Cr Malcolm McDonald SECONDED: Cr Winen “That the finance report for July 2017 be accepted” CARRIED UNANIMOUSLY 14.2.1 Declaration of a Separate Rate - Regional Natural Resources Management Levy MOVED: Cr Margaret McDonald SECONDED: Cr Winen “That pursuant to Section 95 of the Natural Resources Management Act 2004 and Section 154 of the Local Government Act 1999 and in order to reimburse the Council the amount contributed to the Northern and Yorke Natural Resources Management Board for the year ending 30 June 2018, being $195,508, the separate rate in the dollar of 0.0001720 declared on all rateable land in the Council’s area ion June 13 2017, be amended to 0.0001740.” CARRIED UNANIMOUSLY 14.3 Manager Infrastructure Services – Fred Linke MOVED: Cr Barker SECONDED: Cr Simmons “That the Report from the Manager Infrastructure Services for the July 2017 meeting be received and noted” CARRIED UNANIMOUSLY 14.3.1 Roads and Works Conference MOVED: Cr Barker SECONDED: Cr Margaret McDonald “That Council allows Councillors Bettess and Dolling, the Manager – Infrastructure Services, Works Supervisor and the Infrastructure & Regulatory Services Officer to attend the Roads and Works Conference 2017 ,to be held in Port Pirie.” CARRIED UNANIMOUSLY 14.3.2 Request for Tree Removal MOVED: Cr Kerley SECONDED: Cr Malcolm McDonald “That Council totally remove four trees and shrubs located adjacent number 2 Railway Terrace in Bute.” CARRIED UNANIMOUSLY 14.3.3 Street Trees MOVED: Cr Malcolm McDonald SECONDED: Cr Winen “That Plane trees only be considered for planting in parklands.” CARRIED Cr Kerley called for a division For the motion: Mayor Axford, Deputy Mayor Dolling, Cr Barker, Cr Bettess, Cr Malcolm

McDonald, Cr Margaret McDonald, Cr Winen, Cr Simmons Against: Cr Kerley 14.3.4 Request for Road Closure Noted

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District Council of Barunga West MINUTES of Ordinary Council meeting held on the 11th July 2017 Page 7 of 9 14.3.4 Customer Service Report Noted 14.3.5 Meetings Noted 14.4 Development Services Report- Ben Harry MOVED: Cr Margaret McDonald SECONDED: Cr Barker “That the Development Report from the Planning Officer for the July 2017 meeting be received and noted” CARRIED UNANIMOUSLY 14.4.1 Development Assessment Statistics Noted 14.4.42 Meetings Noted

14.5 Risk Management Update – Peter Ward on behalf of Penny Sternal MOVED: Deputy Mayor Dolling SECONDED: Cr Barker “That the Risk Management Report from the Risk Management Officer for the July 2017 meeting be received and noted” CARRIED UNANIMOUSLY 14.5.1 Risk Management Update Noted 15. Correspondence Noted

MOVED: Deputy Mayor Dolling SECONDED: Cr Barker “That the meeting pause for a 15 minute recess.” CARRIED UNANIMOUSLY The meeting was paused at 9:01PM

The Gallery departed at 9:15PM

MOVED: Deputy Mayor Dolling SECONDED: Cr Simmons “That the meeting resume.” CARRIED UNANIMOUSLY The meeting resumed at 9:15PM

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District Council of Barunga West MINUTES of Ordinary Council meeting held on the 11th July 2017 Page 8 of 9

16. Confidential Items

16.1 Review of Confidential Register

MOVED: Cr Kerley SECONDED: Cr Margaret McDonald “That pursuant to Sections 90 (2) of the Local Government Act 1999 the Council orders that all persons, except Senior Managers and the Minute Taker be excluded from attendance at the meeting for Confidential Agenda Item 16.1. The Council is satisfied that pursuant to Sections 90 (3) (a) of the Act that the consideration of issues relating to the Confidential Agenda Item 16.1 is information relating to the personal affairs of any person. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances.” CARRIED UANINMOUSLY MOVED: Cr Kerley SECONDED: Cr Malcolm McDonald “That having considered Confidential Agenda Item 16.1 in confidence under Sections 90 (2) and 90 (3) (a) of the Local Government Act 1999, the Council, pursuant to Section 91 (7) of that Act orders that any information and Minutes relating to that item, be retained in confidence.” CARRIED UNANIMOUSLY 16.2 Confidential Report to Council - Port Broughton Caravan Park

Lease Review MOVED: Cr Simmons SECONDED: Cr Kerley “Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all persons, except Senior Managers & Minutes secretary, be excluded from attendance at the meeting for Agenda Item 16.2 Port Broughton Caravan Park Lease Review. The Council is satisfied that, pursuant to Section 90(3)(b) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the Council is conducting business. In addition, the disclosure of this information would, on balance, be contrary to the public interest. The public interest in public access to the meeting has been balanced against the public interest in the continued non-disclosure of the information. The benefit to the public at large resulting from withholding the information outweighs the benefit to it of disclosure of the information. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances.” CARRIED UNANIMOUSLY MOVED: Cr Kerley SECONDED: Cr Barker “To suspend formal proceedings.” CARRIED UNAIMOUSLY Formal proceedings were suspended at 9:24PM

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District Council of Barunga West MINUTES of Ordinary Council meeting held on the 11th July 2017 Page 9 of 9 MOVED: Cr Margaret McDonald SECONDED: Cr Simmons “That formal proceedings resume.” CARRIED UNANIMOUSLY Formal proceedings were resumed at 9:32PM MOVED: Cr Bettess SECONDED: Deputy Mayor Dolling “That having considered Agenda Item 16.2 Port Broughton Caravan Park Lease Review in confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of that Act orders that the documents relating to agenda item 16.2 be retained in confidence for a period of 12 months and that this order be reviewed every 12 months.” CARRIED UNANIMOUSLY 17. Closure

17.1 The Mayor declared the meeting closed at 9:50 PM. Cr Cynthia Axford Mayor, District Council of Barunga West

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Ordinary meeting of Council held 8th August 2017

14.1 Report to Council – – Chief Executive Officer

August 2017 14.1.1 Murray Darling Association Membership Author: Andrew Cole, Chief Executive Officer Attachments: A1 MDA Letter to Legatus A2 MDA Region Map Strategic Plan reference: 4.2 Embed the culture we want 1. PURPOSE The purpose of this report is to inform Council of the current discussion concerning the Murray Darling Basin and the questions raised by regional Council’s in membership of the Murray Darling Association (MDA). 2. SUMMARY The MDA is a member organisation consisting largely of local Councils that are affected by water issues relating to the Murray Darling river network, stretching from Queensland to South Australia. The cost of membership for the District Council of Barunga West is currently $540 p.a. 3. RECOMMENDATION

For Members Information. 4. DISCUSSION With the current level of debate concerning the success of the current Murray Darling Plan, introduced by the Federal Government in 2012, it is timely to provide information concerning Council’s membership of the Murray Darling Association (MDA). The MDA is a member organisation consisting largely of local Councils that are affected by water issues relating to the Murray Darling river network. The cost of membership for the District Council of Barunga West is currently $540 p.a. The membership fees are determined by size of population. There is an active discussion occurring within the Central Local Government Region concerning the ongoing value of membership of the MDA. Attached to this report is a letter to the Legatus Group from the MDA.

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The purpose of this report is to highlight this debate and raise the question of whether Council continues to be a financial member of the MDA. 5. GOVERNANCE CONSIDERATIONS None identified. 6. RISK ASSESSMENT None identified. 7. FINANCIAL IMPLICATIONS The current annual fee is $540 per annum. 8. SOCIAL/ENVIRONMENTAL CONSIDERATIONS Water is a critical input to both agricultural and township establishments, by nature of the main water pipe sourcing Murray river water for use across the region.

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14.1.2 Town Boundary Review 2017 Author: Andrew Cole, Chief Executive Officer Attachments: Nil Strategic Plan reference: 4.2 Embed the culture we want (Legislative Compliance) 1. PURPOSE The purpose of this report is for Council to consider endorsing a review of township boundaries for a period of public consultation over new proposed boundaries in light of the introduction of the recent Environment Protection (Air Quality) Policy 2016 2. SUMMARY The introduction of the recent Environment Protection (Air Quality) Policy 2016 has required Council to consider updating township boundaries within the Council area. It is proposed to submit a set of proposed boundaries to a period of public consultation prior to considering submitting new boundaries to the Surveyor-General’s Office for processing. 3. RECOMMENDATION That a revised set of Town Boundaries be prepared, for Council consideration at the next Ordinary Meeting of Council, for a second period of public consultation prior to Council considering formal adoption. 4. DISCUSSION A set of proposed town boundaries have been submitted to a period of public consultation since the May 2017 Ordinary Meeting of Council. Respondent Summary of Feedback M Trengrove, Bute Rural Living Zone area be excluded from the proposed

Bute boundary north of the existing township. B Philby, Alford Do not extend boundary of Alford outside of the

community land that surrounds the existing township. D. Heatlie, Port Broughton

Restrict the proposed boundary to the existing built residential area from Parma Street in the north to Dale Road in the south. Do not include any boundaries in existing farming land.

P & L Aitchinson, Port Broughton

Do not include the industrial area proposed and oppose the proposal as being against Council’s Development Plan.

D & S Gray, Alford Only include the land immediately to the South of the Alford township, but do not change the north, east and west boundaries.

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Kerley’s Airconditioning, Port Broughton Engineering Broughton Bay Motors JC & JA Siviour

Do not extend any boundaries out to the industrial area of Port Broughton, as moving out to that location was to provide separation with residential dwellings. Restrict the boundaries to existing residential areas only.

Mundoora Progress Association

Do not extend the boundary south of Mundoora, but including the community land around the existing township only may be reasonable.

The feedback received is clear in that any proposed boundaries should focus on the existing residential built areas and not to include rural living or primary production land, even though theses land parcel areas may be close to existing townships. Therefore, this report recommends that a second set of proposed township boundaries be developed for Council consideration. This revised set of township boundaries would be submitted to a further period of public consultation prior to Council considering a set of township boundaries for adoption. 5. GOVERNANCE CONSIDERATIONS The adjustment of township boundaries will support the enforcement of the new Environment Protection (Air Quality) Policy 2016. 6. RISK ASSESSMENT None Identified. 7. FINANCIAL IMPLICATIONS None identified 8. SOCIAL/ENVIRONMENTAL CONSIDERATIONS The intention of the new policy is to improve air quality due to the regulation of industrial air emissions, woodheater emissions and burning in open spaces.

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14.1.3 Meetings

A summary of meetings held since the last Council Meeting is as follows: 12th Jul – Australian-French Entrepreneurship Challenge, Adelaide 13 Jul – LGA 2018 Elections Workshop, Adelaide 18th Jul – YP Country Times, Port Broughton 18th Jul – Legatus CEO Meeting, Port Broughton 19th Jul – YP Alliance Joint Planning Discussion, Kadina 19th Jul – All Staff Meeting, Port Broughton 20th Jul – YP Regional Tourism Workshop, Ardrossan 24th Jul – Geoff Brock MP, State Member for Frome, Port Broughton 26th Jul - Senior Management Team Meeting, Port Broughton 26th Jul – Correctional Services Coordination Meeting, Port Broughton 26th Jul – Informal Gathering/Workshop, Port Broughton 27th Jul – Fishermans Bay Progress Association, Port Broughton 27th Jul – Public Meeting, Fisherman Bay Freeholding, Fisherman Bay 28th Jul – Norman Waterhouse Lawyers, Adelaide 31st Jul – Norman Waterhouse Lawyers, Adelaide 1st Aug – Internal Health & Safety Committee Meeting, Port Broughton 1st Aug – ABC 639 North and West, Pre-Record Interview, Port Broughton 2nd Aug – Fishermans Bay Licensee Group, Port Broughton 3rd Aug – Norman Waterhouse Lawyers, Adelaide 3rd Aug – Botten Levinson Lawyers, Adelaide 4th Aug – Legatus CEO Forum, Balaklava Andrew Cole Chief Executive Officer

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www.mda.asn.au It’s in the Balance

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Friday 21 July, 2017 Mr Simon Millcock Chief Executive Officer Legatus Group PO Box 419 Clare SA 5453 Dear David, Thank you for your email of 15th July seeking further information in relation to the MDA’s membership rates and fees structure. I Membership Discounts In July 2015, at meeting 348 the board considered the 2015/16 membership fees and noted that that in the past a ‘non-riparian’ discount had been applied to some membership fees. This had created divisions within regions and claims of inequity owing to the irregular application of the discount. It was noted that all LGA’s contain riparian zones, and that all have an equal interest in ensuring that local government is effectively represented at the state and federal level in the management of our Basin resources. At that meeting the following motion carried, and the minutes were distributed via email to member councils, and posted on the MDA website. Motion: That the board

a) Adopts the above fee schedule for the 2015/16 year b) Explicitly extinguishes any distinction between riparian and non-riparian

categories of membership c) Resolves that all new members will pay full rate from commencement. d) Will phase out all discounts by 2020.

Murray Wood/David Thurley Carried Legatus Group membership proposal When the MDA was invited to prepare a membership proposal for the Legatus Group, I had discussions with the then CEO David Stevenson regarding the best way to continue the implementation of the phase-out. David suggested that given the membership fees for the MDA

[email protected] www.mda.asn.au T (03) 5480 3805

ABN: 64 636 490 493

463 High Street P.O. Box 1268

Echuca, Vic 3564

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http://www.mda.asn.au/

mailto:[email protected]



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are extremely modest, and that the capacity for influence is significant, he suggested a membership proposal based on current rates. In consideration of both the transition, and the group membership, the MDA instead offered an overall discount of 20%. 2017/18 membership fees The 2017/18 council member base rate is calculated at 28.4 cents per head of population, increased from 27.5 cents per head in 2016/17; The 2017/18 council member cap is set at $6,180.00, increased from $6,000 in 2016/17. What the current 6-member council’s rates would have been for 2017/18 if the proposal had not been presented.

Est. status quo

Proposed Group

Fee

Adelaide Plains Council 2,294.33

Clare and Gilbert Valleys Council 2,405.98

District Council of Barunga West 540.00 675.40

District Council of Mount Remarkable 790.08

District Council of Orroroo Carrieton 240.63

District Council of Peterborough 465.00 476.03

District Council of the Copper Coast 3,560.98

Light Regional Council 2,200.00 3,790.33

Northern Areas Council 950.00 1,238.60

Port Pirie Regional Council 4,766.58

Regional Council of Goyder 950.00 1,144.55

The Barossa Council 3,090.00 6,096.48

The Flinders Ranges Council 468.05

Wakefield Regional Council 1,832.05

Yorke Peninsula Council 3,031.60

Total Gross Fee 8,195.00

32,811.63

Less 20% Discount (6,562.33)

Net Payable Fee

26,249.30

Under the proposed group fee, the average contribution per council is only $1,749.95. If the contributions were shared equally among all councils within the group, this would represent an affordable contribution for most councils and a significant saving for some. Other membership Category Fees The rate for non-council organisations is $257.50 plus GST. Further details on membership fees, including the rate for non-council organisations can be found on our webpage.

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http://www.mda.asn.au/join-us/membership.aspx


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Benefits I acknowledge that the significant rate of reform and development within the organisation over recent years has created challenges, particularly in relation to our engagement with member councils. However the MDA now model organisation, with a strong board, regular region meetings, excellent governance arrangements, and a growing capacity to bring local government to the table at ministerial and departmental levels in issues of water, agriculture, economic and social development. Our membership growth rates, and our regional and national engagement levels and achievements are at an all-time high. We are ensuring local government is involved with input to the National Carp Control Plan; in understanding the impacts of Snowy 2.0; ensuring our member councils are ahead of the curve as we plan for the challenges and opportunities brought about by new and emerging industries; and we have input into matters effecting agriculture, tourism and economic development as the Basin Plan continues to be rolled out. I am hopeful that the member councils of the Legatus Group see value for their ratepayers and their communities by engaging with the MDA and thereby collaborating with local government across the Basin, and with our state and federal counterparts to ensure the best outcomes for our local communities. Please don’t hesitate to contact me if you require any further information. Kind Regards Emma Bradbury Chief Executive Officer Murray Darling Association Inc.

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14.3 Report to Council – Infrastructure Services August 2017

14.3.1 Customer Service Report Attached is a Summary Report of Logged Customer Service requests for the period since the July 2017 General Council Meeting. 14.3.2 Meetings 11th July – July General Council Meeting 12th July – LEGATUS Procurement, Street Lighting 17th July – AJ Stock Body Builders, new truck specification 18th July – Patrol grading operations, Works Supervisor & grader operators 20th July – Waste Transfer Station 26th July – Correctional Service 26th July – Leadership Team Meeting 26th July – Informal gathering 27th July – NHVR Portal Webinar 1st August – CEO catch up discussions 1st August – Work Health & Safety Meeting

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14.4 Report to Council – Development Services August 2017

14.4.1 Development Assessment Statistics

Author: Planning Officer – Ben Harry

Attachments: Nil

Strategic Plan reference: 5.5. Ensure that Council complies with all of its legislative

requirements

1. PURPOSE To update Council on Development activity 2. SUMMARY Providing Council with monthly Development Services assessment figures for information. 3. RECOMMENDATION

For members information 4. BACKGROUND Providing monthly development services approvals for information of Elected Members. 5. DISCUSSION The following table provides a view of the monthly building approval statistics for the month of July 2017.

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A review of the Development activity for the last month can be seen in the following table.

A review of development activity for the previous month last year can be seen as follows.

6. GOVERNANCE CONSIDERATIONS None identified 7. RISK ASSESSMENT None identified 8. FINANCIAL IMPLICATIONS

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None identified 9. SOCIAL/ENVIRONMENTAL CONSIDERATIONS None identified 14.4.2 Meetings

Nil Ben Harry Planning Officer

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14.5 Report to Council – Risk Management August 2017

14.5.1 Risk Management Update

Author: Penny Sternal

Attachments: Nil Strategic Plan reference: 4. Create a culture worth having

4.1 Build a great team

4.2. Embed the culture we want.

1. PURPOSE In line with DCBW Integrated Risk Management Framework, the Work Health Safety and Return to Work Plan this report is designed to update and brief elected members on matters relevant to the safe operations of staff, contractors, volunteers and visitors of our organisation. Provide information relevant toward key stakeholders meeting Local Government Risk Services Performance Standards for Self-Insurers governance expectations and internal system compliance. 2. SUMMARY Reported Hazards since January 2017 Admin nil Works 1

Reported Incidents since January 2017 Contractor 0 Admin 0 Works 0 LGRSWCS 2016 KPI Audit 4 Conformances 5 Non-conformances 2 Observations

Proposed actions for July 8 Completed actions for June 2017

1

Deferred actions 7 No. of actions completed YTD 14 % of total actions to be completed

58%

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LGRSWCS Injury Management Audit - Full compliance in all elements LGRSMLS Risk Review Actions 4. Review updated and delivered to LGRS for consideration Preferred Contractors on record 60 Active Contractors 37 Inactive or pending information update 23 3. RECOMMENDATION For members information

4. BACKGROUND Work Health and Safety Act, 2012, AS/NZS ISO 31000:2009 Risk Management - Principles & Guidelines 5. DISCUSSION Involvement with the identification, investigation, and treatment options of the dumping of asbestos at the Port Broughton Waste Transfer Station has taken considerable participation away from the KPI Action list. Further to this, the current Regional Risk Coordinator Bob Raymond has taken a new position within the LGRS and been replaced by Alan Jackson a fellow colleague from Barossa Council, with transition and development planning taking place. Alan will present with a hands on approach and an understanding of the level of commitment and resource required meeting the Performance Standards for Self-Insurers, as requested by LGRS and Return to Work SA. Further to this it is anticipated Alan's knowledge around the Skytrust Management tool, will assist our organisations better understanding and application. However, an appreciation should apply toward the time commitment directed at the data collection and download for the successful implementation and application of the tool. Discussion with the founding organisation QHSE indicate a three-year period as acceptable considering this organisations resource and commitment in other fields. Contractor management continues to improve. Most DCBW contractors have now acquired understanding and acknowledge their legislative obligation under the WHS Act to ensure provision of a safe place to work and the corresponding documented evidence coinciding with that. Development and application in this area will continue to evolve as our WHS Management system develops.

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6. GOVERNANCE CONSIDERATIONS WHS Act and Regulations Internal Contractor Management Policy and Procedure 7. RISK ASSESSMENT Contractors present the highest risk from a worker perspective under the Act. 8. FINANCIAL IMPLICATIONS Nil identified for this report 9. SOCIAL/ENVIRONMENTAL CONSIDERATIONS Nil identified for this report

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Correspondence for Information

Aug

ust

201

7

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Andrew Cole

From: [email protected]: Friday, 7 July 2017 10:55 AMTo: Andrew ColeSubject: LGA Circulars - Weekly Summary Report Week 27 - 6 July 2017

This is your weekly Circulars report. To adjust the topics you are subscribed to

Expression of Interest sought - Facilities to accept Household Hazardous Waste The State Government is seeking Expressions of Interest from local government and industry to host new, permanent facilities for the collection of household hazardous chemicals. View Circular

Heart Foundation Walking Information Session The Heart Foundation will be holding an information session to help councils and other organisations to establish walking groups in their local area. View Circular

Better Practice Model - Internal Financial Controls - 2017 update approved The Minister for Local Government, the Hon. Geoff Brock has approved an update of the LGA's prescribed guide to auditors on a Council's Internal Financial Controls. View Circular

Nominations now open for 2017 National Disability Awards The National Disability Awards offer a platform to recognise the efforts being carried out by individuals, teams and organisations that have improved the lives of Australians with a disability. Information about how to nominate is available from this Circular. View Circular

Green Star - Communities Guide for Local Government The Green Building Council of Australia’s (GBCA) Green Star – Communities Guide for Local Government has been designed to help local governments plan and deliver more productive, liveable, sustainable and healthy communities. Further information can be found in this Circular. View Circular

Council Member - Vehicle Reimbursement 2016/17 Rates for reimbursement of Council Member motor vehicle usage for the 2016/17 and 2017/18 financial years have been released by the Australian Tax Office. View Circular

Program Now Available - Annual Mayors’ and Chairperson Forum – 28 and 29 July 2017 The LGA Education & Training service is holding the annual Mayors' and Chairperson Forum on Friday 28 and Saturday 29 July 2017 at the Stamford Plaza, Adelaide. Registration details and a copy of the program are provided in this Circular. View Circular

Legal Advice on LED Public Lighting Contracts- July Update

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A number of councils are currently considering options to transition to LED public lighting. The LGA has obtained additional legal advice on an updated contract that is being considered by some councils, which is available upon request. View Circular

Free Webinar - The Procurement Hub - eLearning Modules All Council staff and their Entities are invited to join us on Thursday 20 July 2017 for a complimentary no-obligation webinar on the aims and benefits of LGA Procurement’s eLearning modules. View Circular

Reminder to register - 2018 Local Government Elections - Workshop Thursday 13 July 2017 The LGA us running two LG Elections Workshops next Thursday 13 July. Further information can be found in this Circular. View Circular

Local Government Festivals and Events Guide The LGA recently developed and launched the Local Government Festivals and Events Guide. Further information can be found in this Circular. View Circular

Reminder of closing date for applications to Local Government Research & Development Scheme Applications close on 28 July 2017 for project grants from the Local Government Research & Development Scheme View Circular

DEWNR offering native vegetation training and launch of new online portal The Department of Environment, Water and Natural Resources are providing training sessions across South Australia on the new Native Vegetation Regulations. View Circular

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Andrew Cole

From: [email protected]: Friday, 14 July 2017 12:35 PMTo: Andrew ColeSubject: LGA Circulars - Weekly Summary Report Week 28 - 13 July 2017


Payments from Local Government to businesses - reporting to ATO Since 1 July 2017, Local Governments need to be collecting information about payments made to business, for subsequent reporting o the Australian Taxation Office View Circular

SATC Wi-Fi and Touring Route Signage Project The South Australian Tourism Commission (SATC) in partnership with a major telco will introduce a network of free Wi-Fi hotspots significantly enhancing the tourist experience. The SATC is also working with the Department of Planning, Transport and Infrastructure (DPTI) to install new signage to help highlight the six key touring routes the SATC has developed. View Circular

Retail and Commercial Leases (Miscellaneous) Amendment Bill 2017 Following a review of the Retail and Commercial Leases Act 1995, the government has introduced an amendment Bill into Parliament. A copy of the Bill is available in this circular. View Circular

Planning, Development and Infrastructure Act 2016 - Update The implementation of the Planning, Development and Infrastructure Act 2016 (PDI Act) is the biggest change South Australia’s planning system in over 20 years. The first parts, being the State Planning Commission, Community Engagement Charter and the Environment and Food Production Areas, of the new planning system are being implemented. In addition further information is being provided on Council and Regional Assessment Panels, Joint Planning Arrangements (Boards), Council Planning Reform Roadshows and ePlanning Survey along with recent Minister Announcements View Circular

DEWNR offering native vegetation training and launch of new online portal The Department of Environment, Water and Natural Resources are providing training sessions across South Australia on the new Native Vegetation Regulations. View Circular

LG Functional Support Group Plan – Draft for LG consultation The LG Functional Support Group Plan (Draft for LG Consultation) will be available on the LGA’s website on Monday 17 July. We are seeking comments from councils and regional LGAs on the Draft Plan, which are due by COB 31 July 2017. View Circular

Management of Council Land and Buildings: Governance Masterclass - 26 July 2017 The LGA Education & Training service is holding a 'Management of Council Land and Buildings: Governance Masterclass' on Wednesday 26 July at LG House. Further details can be found in this circular.

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View Circular

2017 State Wage Case – Decision The Industrial Relations Commission of South Australia has determined a minimum rates adjustment of 3.3% to provide consistency with the National Wage Case to apply from 1 July 2017. Further details can be found in this Circular. View Circular




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Dogs and Cats Online (DACO) - update and reminder to nominate contact officer The Dog and Cat Management Board is seeking a single contact person at each council to liaise with the DACO Project Manager, Steph Jeuken. The Board has also provided a DACO project update, available via this Circular. View Circular

LG Emergency Management Framework Consultation Draft The LGA has partnered with Ernst and Young to develop a local government emergency management framework. The consultation draft is now available for comment until 25 August 2017. View Circular

LG Professionals, SA Rural Management Challenge - 12 October 2017 REGISTER NOW for the 2017 LG Professionals, SA Rural Management Challenge to be held at Commodore on the Park, Mount Gambier on Thursday 12 October 2017. Further details can be found in this circular. View Circular

Amendment to Provisions Governing the Erection of State and Federal Election Signs The State Parliament recently made a minor amendment to section 226(3)(c) of the Local Government Act, which governs the erection of election signs during state and federal elections. The rules governing the erection of election signs for local government elections remain unchanged. View Circular

2017 LGA Roads and Works Conference - Final Program now available The final program for the 2017 LGA Roads and Works Conference is now available. Further information about the program, accommodation and registrations can be found in this Circular View Circular

Commonwealth Government’s consultation on next stage of aged care reforms The Commonwealth Government has opened consultation via a Discussion Paper on the next stage of their future reforms to aged care. This Circular provides councils with information on making a submission by 21 August, and contributing to the LGA’s submission. View Circular

Survey on management of local government road components Austroads is urging local government engineers and finance professionals to complete a brief survey on how road assets are managed in terms of their separate components. View Circular

National Sports Plan for Elite Sport and Participation

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The Australian Sports Commission would like is now seeking feedback from local government on the National Sports Plan for elite sport and participation. Submissions close 31 July 2017. View Circular

Freedom of Information (FOI) metrics The Australian Government and State/Territory jurisdictions are seeking to standardise FOI reporting to match international Open Government expectations. This circular outlines how Councils can make submissions prior to 9 August, 2018. View Circular




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Smart Cities: Input into Cities Performance Framework interim report Assistant Minister for Cities and Digital Transformation Angus Taylor has invited public comment on the National Cities Performance Framework Interim Report, released last week. View Circular

Aluminium Composite Panels - information session The LGA has arranged for the SA Metropolitan Fire Service to conduct a forum on the use of aluminium composite panels on buildings from the perspective of building fire safety and risk. Council's are invited to attend the session on 9 August 2017. View Circular

Draft Stormwater Management Planning Guidelines open for consultation The Stormwater Management Authority has released draft Stormwater Management Planning Guidelines for consultation. Council feedback is encouraged. View Circular

Invitation to attend the Botanic Gardens Australia and New Zealand Congress The Botanic Gardens of South Australia are hosting the 8th Botanic Gardens Australia and New Zealand Congress, 22- 25 October 2017, at the Adelaide Botanic Garden and the National Wine Centre of Australia. An invitation to attend this event has been extended to South Australian Councils who manage and maintain garden spaces and curated landscapes. View Circular

Consultation on Native Vegetation Council Guidelines The Native Vegetation Council is reviewing its Guidelines that provide advice and criteria to apply when undertaking certain activities related to native vegetation clearance. View Circular

Community Engagement Charter - Attention Elected Members Elected Members – this is an opportunity to help shape the way the Community is engaged as part of the New Planning System. View Circular

Last days to register - Unpacking Energy from Waste – 31 July to 1 August, Adelaide Crowne Plaza Councils are encouraged not to miss this opportunity to learn more about energy from waste, and how it could work here in SA, from some of our leading CEOs amid a panel of interstate and international experts. View Circular

Amendments to Australian Road Rules

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The LGA has become aware that the National Transport Commission (NTC) has recently published a draft of amendments about which councils may wish to provide comment which should be submitted by 11 August 2017. View Circular

2017 Public Libraries SA Conference - Are We There Yet? Public Libraries in the 21st Century Public Libraries South Australia (PLSA) is holding its biennial conference at the Hilton Hotel in Adelaide on 18 and 19 September 2017. The theme for this year is ‘Are We There Yet? Public Libraries in the 21st Century’. Participants who are yet to register are encouraged to do so with Early Bird Registrations closing on 31 July 2017. View Circular

AGM & Breakfast Presentation - SA Local Government Financial Management GroupThe SA Local Government Financial Management Group AGM and breakfast presentation is being held on 25 August 2017 at the Adelaide Zoo Sanctuary with Guest Speaker, Dr Keith Suter. Registrations close on Friday, 18 August 2017. View Circular

Nominations Open - 2017 LGITSA Awards Nominations for the 2017 Local Government Information Technology (LGIT) SA Awards are now open. The LGIT SA Awards have been introduced in an effort to promote and reward excellence in Information Technology (IT) and Information Management (IM) across the Local Government sector in South Australia. Nominations are to be submitted by 1 September. View Circular

SAPOL request to councils re: Firearms Amnesty SA Police has requested the assistance of local councils in distributing information/educating communities about its current firearms amnesty which is encouraging people to hand in unregistered or unwanted firearms. This circular also contains information about drop-off points for firearms with many located in regional towns/cities and who to contact at SAPOL for further information. View Circular

SA Tourism Industry Council expressions of interest for a metro city or business to host the 2018 South Australian Tourism Conference The SA Tourism Industry Council (SATIC) is calling for expressions of interest for a metropolitan city or business to host the 2018 South Australian Tourism Conference. In 2017, there were a total of 340 delegates who attended. View Circular

2017 Local Government Twitter Day – August 1 #YourRatesAtWork Let's showcase what we do in our communities! Circular contains suggestions, ideas, downloadable graphics and much more. View Circular

Report on impact of rate‐pegging on South Australian local government - invite to forum Registrations are open for two forums on the impact of rate‐pegging on South Australian local government. Professor Brian Dollery, University of New England, will present the findings of his report on 2nd and 3rd August. This Circular provides further information and registration details. View Circular




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Dear Mayor Cynthia and Councillors,

I am writing to you regarding the new boat ramp fees. I spoke to one of the girls in the council office and she told me that the fees had increased from $55 to $85 for an annual boat ramp fee. I could not believe they had gone up so much in one year. I said this to her and she replied that the fees have been increased in line with other boat ramps. If this is the case then I think council should look at what facilities are at Fisherman Bay compared to other boat ramps. Fisherman Bay do not have an adequate area to park cars and boat trailers during long weekends and School Holidays. There is no wash down area for boats, no tap and hose, no fish cleaning area. The biggest problem is the bay channel at low tide. Many areas you run aground trying to negotiate the very narrow, shallow channel. The channel desperately needs dredging. This is a very big concern, because our motors do not like sand in them. Quite a few times we have not gone out fishing because of the low tide and the potential damage that may be done to our motor. As you are aware we have a lot of low tides. If you are going to charge top dollar for the boat ramp fees, I think these issues should be addressed. Kind regards Marion and Barry Hitch 0411 752 361 Bay Address: 52 Whiting Road Fisherman Bay Home Address: No 21, Twenty Fifth Street Gawler SA 5118

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Documents

of August 2017, commencing at 7.00pm. - District Council of · PDF file · 2017-08-0410.1 Question with Notice received from Cr Margaret McDonald 1) Can Council confirm ... Can Council