ODISHA STATE DISASTER MANAGEMENT AUTHORITY _ (A Government of Odisha Agency)

2nd Floor, Rajiv Bhawan, Unit-5, Bhubaneswar — 751 001, Odisha, India Tel-0674-2395398, 2395531, Fax-0674-2391871,

E-mail: osdma(1i osdma.or2, Website: www.osdma.or2 OSDMA ISO 9001:2008 (NATIONAL SHOPPING PROCEDURES)

INVITATION FOR QUOTATIONS FOR SUPPLY OF SHELTER EQUIPMENT UNDER ICZM PROJECT

(Group- A)

To All intending Vendors

Dear Sirs,

Sub: INVITATION FOR QUOTATIONS FOR SUPPLY OF SHELTER EQUIPMENT FOR 14 NOs OF CYCLONE SHELTERS AT 14 DIFFERENT LOCATIONS.

You are invited to submit your most competitive quotation for the following goods:-

Sl. No. Brief Description Specifications Quantity Delivery Place of Installation

Requiremen of the Goods Period Delivery t if any

Lifebuoy(Ring Type) 70 nos.

2 Life jacket (Adult) 70 nos.

Annexure-I 30 days Annexure-II Not required

' Nylon Rope(12mm) 12 28 Roll mm dia 50 mtr length

4 Karnamental rope 12 mm 28 Roll

dia 50 mtr length

2. Government of India has received a credit from the International Development Association (IDA) in various currencies equivalent to US$ 285.67 million towards the cost of the ICZM Project and intends to apply part of the proceeds of this credit to eligible payments under the contract for which this invitation for quotations is issued.

3. Bid Price

a) The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re writing.

b) All duties, taxes and other levies payable on the raw materials and components shall be included in the total price.

C) Sales tax in connection with the sale shall be shown separately. d) The rates quoted by the bidder shall be fixed for the duration of the contract and

shall not be subject to adjustment on any account. e) The Prices shall be quoted in Indian Rupees only.

4. A bidder may submit group-wise separate quotation(s) for the group(s) of his choice. Group name must be superscribed on the envelope.

5. Validity of Quotation Quotation shall remain valid for a period not less than 30 days after the deadline date specified for submission.

6. Evaluation of Quotations

The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which (a) are properly signed ; and (b) conform to the terms and conditions, and specifications. The Quotations would be evaluated for all the item together and sales tax in connection with sale of goods shall not be taken into account in evaluation.

7. Award of contract The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price.

7.1 Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.

7.2 The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order.

7.3 All the items procured will be subjected pre-delivery inspection (PD!) at vender's site in Bhubaneswar or Cuttack and stickering at the cost of firm.

7.4 The number and quantity of items to be supplied may vary depending on the cost and requirements.

7.5 The rate should be quoted in the format in the Annexure-HI.

7.8 The rates quoted should include the cost of transportation to the respective shelters.

7.9 The quotation should accompany a copy of registration certificate. Valid Pan Card, Valid VAT clearance certificate.

V

8. Payment shall be made immediately after delivery of the goods.

9. Normal commercial warranty/ guarantee shall be applicable to the supplied goods.

10. You are requested to provide your offer latest by 3:30.PM. on Dt.18.12.2014 which shall be opened on same date at 4:00 PM.

11. We look forward to receiving your quotations and thank you for your interest in this project.

(Purchaser)

Name:

Designation: Prasant Kumar Pru&ty General Manager (Mech.)

OSDMA, Bhubaneswar

Me,

Annexure-Ill

FORMAT OF QUOTATION

SI. No.

Description Goods

Specifications Qty. Unit Quoted Unit Rate in Rs.

Total Amount

In In Words

TOTAL Sales Tax

Gross Total Cost: Rs.......................

We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs . ........... (amount in figures ) (Rs . ........... amount in words) within the period specified in the Invitation for Quotations.

We also confirm that the normal commercial warrantee/guarantee of...........months shall apply to the offered goods.

We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery.

Name Address:..................................... Tel. No. Fax No.

E-Mail ID...........................

Signature of Vendor

Annexure-1 TECHNICAL SPECIFICATIONS

Details of Standardized Shelter Items with specification

MN

S1. Items Specification

Units per Remarks

Shelter

1. Life Buoy Specification: Should meet the latest SOLAS regulations and there amendment 05nos (Ring type) thereof and tested, inspected, stamped and approved by IRSIMMD, Govt of India.

Material: Lifebuoy made of polyurethane foam. The buoys body shall be finished with two coats of vinyl base paint The life buoy will have more protective alternate covering. The lifebuoy shall be of a highly visible orange colour (UV protected).The life buoy should be evenly formed and free from any type of metal parts.

Dimension: The life buoys shall be of annular ring type, made of unicellular plastic material having and outer diameter of not more than 800 mm (31.5 inches) and inner diameter not less than 400mm (18 inches).

> Grab line: The lifebuoy should have a grab line of not less than of 5.5meters.10-12mm thickness, 38mm circumference having a breaking strength of above 500kg. It shall be made of polypropylene, or other suitable buoyant type synthetic material.(a) Beckets: when used beckets for securing the grab line shall be 2inches polyethylene or other suitable synthetic material.

> Buoyancy-19.5 KG. Strength: The lifebuoy should be capable of supporting a weight of

14.5kg for 24 firs without any affect on the lifebuoy. The lifebuoy should he rot- proof and be resistant to deterioration from sunlight exposure, oil or oil products and show no melting or burning after exposure to fire for two second. The lifebuoy should show no damage after being dropped 3times from a height of 2meters on concrete floor and cracks or any permanent deformation when dropped in to the water from a height of 30 meters.

) Retro-reflective materials: The lifebuoy shall be fitted with govt. approved retro-reflective tape with a minimum of Scm (2 inches) width around the lifebuoy with four locations spaced equally around the circumference of the

lifebuoy.

2. Lifejacket Specification: Should meet the latest SOLAS regulations and amendment thereof 05nos

(Adult) and tested, inspected, stamped and approved by IRSIMMD, Govt of India. Construction: The quality of workmanship (e.g. seam stitching fixing of

various fixtures, ergonomics of design and placement of fixtures etc) must be of high order. It should be fitted with a whistle made of a rustproof material, capable or making a loud shrill note in fresh water/sea water, and firmly secured by a cord. The life jackets should have sufficient buoyancy to lift the mouth of an unconscious wearer not less than 120mm clear of the water. Should shows no loss of buoyancy after immersion in water for 24 hrs.

> Strength: The life jacket body strength and shoulder strength should meet the test prescribed in SOLAS regulations.

> Vest: should be fitted on a nylon sleeveless mesh vest. Vest should have pockets/pouches. Should also have means for airlifting a survivor during search and rescue operation. (e) The buoyancy of Life Jacket should be at least 16 Kg in fresh water. Weight of life jacket should not exceed 1.5 kg. Life Jackets should be suitable for use by adults. The material used for the covers, tapes and seems should be rot proof, colour fast and resistance to deterioration from exposure to sunlight and are not unduly affected by sea water, oil or fungal attack. The lifejacket should have tapes for fastening with quick coupling device.

Retro-reflective materials: The life jacket shall be fitted with govt. approved retro-reflective tape with a minimum of 5cm (2 inches) width for

immediate visibility. Miscellaneous features: The model no and the year of manufacture,

buoyancy and details of approving authority should be printed on the life jackets. Each lifejacket should have mark of inspecting authority on the valise and a permanent marking of date of expiry

3. Nylon Rescue line of( 50 mts) longlinch or 24mm diameter/3 inches circumference of 3 02 rolls

Rope standard polyamide Multi-Filament Rope conforming to IS-4572-1992.It should be

24mm flexible which can be used suitably during rescue operation. The bidders must have

Dia to furnish manufacturer certificate. 50mtr.

Static The Kernamantle Rope having breaking strength 22 KN should be flexible which 02rolls

4. Kernmantle can be used for rescue purpose. The length of rope should be 30mtr.

Rope 13mm Dia S0mtr.

Annexure-11

PLACE OF DELIVERY

SLNo. Name of the District Name of the Block Name of the G.P Name of the

Village (Location)

I Kendrapara Rajnagar Brahmansahi Pentha 2 Kendrapara Rajnagar Tlalachua Manjuapali 3 Kendrapara Mahakalpada Barakanda Petachhela 4 Kendrapara Mahakalpada Batighar Badatubi 5 Ganjam Khalikote Kanak Samalanasi 6 Ganjam Ganjam Ramachandrapur Madhurchuan 7 Puri Krushnaprasad Alanda Jamuna 8 Puri Krushnaprasad Titipa Titipa 9 Puri Krushnaprasad Alanda Alanda

10 Puri Krushnaprasad Badajhad Jharkota 11 Puri Krushnaprasad Badajhad Khirasahi 12 Purl Krushnaprasad Satapada Baghamunda 13 1 Puri Krushnaprasad Badanala Khatiakudi 14 1 Puri Krushnaprasad Nuapada Gurubai