October 8, 2020 Pursuant to Executive Order 2020-07 (2019

October 8, 2020

Pursuant to Executive Order 2020-07 (2019 IL EO 20-07), issued March 16, 2020, during the duration of the COVID-19 Gubernatorial Disaster Proclamation, the provisions of the Open Meetings Act, 5 ILCS 120, requiring or relating to in-person attendance by members of a public body are suspended. Specifically, the conditions in 5 ILCS 120/7 limiting when remote participation is permitted are suspended.

Per section 2.02 of this act; today’s meeting is being conducted remotely and is being livestreamed for the public’s viewing. This meeting is also being recorded in compliance with the Open Meetings Act.

The DuPage County Health Department is the lead agency for DuPage County in response to the global pandemic and as such is currently closed to the public except by appointment, in adherence to public health guidelines and for the protection and safety of the public and staff.

PAGE ITEM NO.

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5.

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2. --- 2.

8.

4. 1.

5. 2.

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7. --- a.U.S. Consumer Product -

Safety Commission

4.

11. --- a. S-PHS-03-13-131.a

12. --- b. C-BRS-10-08-256 –

13 --- c. S-CAS-10-17-229 –

15. --- d. C-BRS-10-08-263 -

16. --- e. P-BRS-10-08-262 –

18. --- f. P-BRS-11-09-090.a

19. --- g. P-BAS-10-08-259 –

21. --- h. S-PHS-09-10-285 –

CDW-G - Computer display monitors, Joint Purchase,

Personnel Transactions - BOS

Purchasing - BOS

Armbrust Plumbing - Costs for plumbing services

CDW-G -Wireless equipment and support, Joint Purchase,

Relias - Learning management system

Baker Tilly - Professional Auditing Services

ACTION ITEMS

Grant Acceptances - BOS

RESOLUTION: Salary Increase Guidelines

FY 2020 Budget Resolution scrivener's error - BOS

FY 2021 Holiday Calendar

October 8, 2020 DUPAGE COUNTY BOARD OF HEALTH

AGENDA

PUBLIC COMMENT

PRESIDENT'S REMARKS

CALL TO ORDER AND CALL OF THE ROLL

Business Meeting

6:15PM by Web stream dupagehealth.org/bohstream

SUBJECT

PUBLIC HEALTH UPDATES

APPROVAL OF THE MINUTES – September 10, 2020

TREASURER’S REPORT – August 2020

CONSENT ITEMS

COVID - 19 Update

Pool Safety Grant - DCHD

Crystal Management - Cleaning services

Wight & Company- Design and replacement of rooftop units at public health centers

Mindsight - Professional services

22. --- i. S-BRS-10-08-264 –

23. --- j. S-PHS-10-08-260 –

25. --- k. C-PHS-10-08-261 -

27. --- l. S-BRS-12-13-216 –

28. --- m. C-BRS-10-09-258 –

29. --- n. P-CAS-10-08-257 –

31. --- 5.

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13. ADJOURNMENT

EXECUTIVE SESSION

NEXT MEETING - November 12, 2020

NEW BUSINESS

UNFINISHED BUSINESS

Semi-Annual Review and Consideration for Release of Previous Executive Session Minutes between March 2020 - September 2020 per “5 ILCS120/2 (c) (21)”

Setting the price for sale or lease of property owned by the public body" per "5ILCS 120/2 (c)(6)”

RESOLUTION - FY 2021 Budget - BOS

CDW-G - Palo Alto Firewall support, Joint Purchase

Otis Elevator Services- Elevator cab air purifiers in all departmental elevators

Warehouse and Office Depot - Office supplies, Joint Purchase

FFF Enterprises - Flu vaccine

CDW-G - Microsoft Unified Support, Joint Purchase

DuPage Health Coalition - Professional services

NOTICE The following document has not been approved for accuracy and may be corrected, modified, or amended before final approval. Because it is being made available prior to final action, it should not be considered a true recording of the

meeting. It is not the Official Minutes of the Board meeting and cannot be relied on or used as an official record of the proceedings. Although the Board of Health makes every effort to see that proper notes are taken at a meeting, and although draft minutes are generally approved as submitted, changes and corrections are sometimes made before the final version is

approved. The Board of Health therefore makes no warranty, expressed or implied, as to the contents of this document. Once Official Minutes have been approved, a copy can be obtained from the Health Department.

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DUPAGE COUNTY BOARD OF HEALTH Wheaton, Illinois Sept 10, 2020

Board Members Present Lori Bottoms, Mindy Finch, Dr. Nadeem Hussain, Bob Larsen

Dr. Uzma Muneer, Dr. Lawrence Schouten, Robert Spadoni, President Tornatore, Dr. Weeks, Dr. Wilson

Board Members Absent State’s Attorney

Lisa Smith

Leadership Staff Present Karen Ayala, Lori Carnahan, Dr. Rashmi Chugh, Adam Forker, Andrea Gargani, Chris Hoff

Health Department Staff Present Luke Banzyck, Dennis Brennan, Penny Chanez, Pat Flaherty, Mike Kiep

Public Present: CALL TO ORDER: The September 10, 2020 meeting of the Board Health was called to order at 6:15PM. Ten members were present. Quorum was met. The meeting was conducted by ZOOM meeting and public live streaming due to the COVID-19 pandemic. Lisa Smith, Attorney for the State’s Attorney’s office noted

Pursuant to Executive Order 2020-07 (2019 IL EO 20-07), issued March 16, 2020, during the duration of the COVID-19 Gubernatorial Disaster Proclamation, the provisions of the Open Meetings Act, 5 ILCS 120, requiring or relating to in-person attendance by members of a public body are suspended. Specifically, the conditions in 5 ILCS 120/7 limiting when remote participation is permitted are suspended.

Pursuant to section 7(e) of this act; today’s meeting is being conducted remotely and is being livestreamed for the public’s viewing. This meeting is also being recorded in compliance with the Open Meetings Act.

The DuPage County Health Department is the lead agency for DuPage County in response to the global pandemic and as such is currently closed to the public except by appointment, in adherence to public health guidelines and for the protection and safety of the public and staff. 2. PUBLIC COMMENT

Comment from:

Jim Barnett

I am a parent of two at WWSHS. What is the hold up on opening our schools. I have talked to Dupage Health Department and our Board of Education and both are finger




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pointing as to why we are not open when schools across the state including Kane County. With York HS set to return to begin hybrid in person learning next week. It is time for someone to stand up and get our kids back to school. Our district voted 80% for hybrid learning. Listen to the people you represent!

Comment from: Heidi Foley

Dupage County is in the same region as Kane county, yet the guidelines for schools opening are much stricter in Dupage county. Kane county has been able to successfully open in hybrid models. If we are in the same region, why are our directives different? Our children's mental state is being severely affected by not having in person schooling. Why isn't mental health playing a bigger role in the development of these guidelines with this low risk demographic?

3. PRESIDENT’S REMARKS President Tornatore welcomed everyone and shared the following comments.

• There will be a presentation by staff of their FY2021 Budget request, as well as updated information on the COVID-19 case count metrics.

• Executive Director, Karen, was invited to participate in a very small group of regional health and public health leaders, in a discussion with White House Senior Advisory Dr. Deborah Birx on 9/1/20. Dr. Birx was visiting Chicago area due to ongoing concerns about Illinois’ concerning increases in cases—currently growing most quickly in the more rural areas of the State. She cautioned that Illinois, as a whole, is in a very critical time and encouraged the participants to continue to address the pandemic with the science, facts and available resources.

• Finally, we anticipate having our slate of BOH members approved at the next County Board meeting, and we will have a full board for our October meeting.

President Tornatore concluded his remarks by reading a resolution recognizing Melissa Kroll’s retirement and her 29 years working at the Health Department in Behavioral Health Services.




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RESOLUTION OF COMMENDATION For

Melissa Kroll Behavioral Health Services

WHEREAS Melissa Kroll has dutifully served the DuPage County Health Department for over twenty-nine (29) years, most recently in the position of an Emergency Services Counselor; and

WHEREAS Melissa Kroll spent her first16 years working at the Intensive Outreach Unit and West Chicago Public Health Center serving the Child and Adolescent Outpatient population through the provision of intensive community-based services; and WHEREAS Melissa Kroll is recognized within the Health Department as having considerable Adult Crisis, Child and Adolescent, and MISA (Mental Illness Substance Abuse) expertise, with an emphasis on cultivating hope within the clients served in Behavioral Health programs in DuPage County; and

WHEREAS Melissa Kroll was instrumental in providing crisis assessments, individual

therapy, family therapy, and case management services to the residents of our communities, and

WHEREAS Melissa Kroll has modeled calm and caring interactions for her peers in the midst of intense crisis experiences; and WHEREAS Melissa Kroll has repeatedly demonstrated a strong commitment to the high-risk population served in Behavioral Health in DuPage County with courtesy, understanding, patience and taking extra time and effort to ensure safety, care and support of individuals and families during mental health crisis episodes; and

NOW THEREFORE, BE IT RESOLVED, that Melissa Kroll, through her dedication to the DuPage County Health Department as an Emergency Services Counselor and her advocacy for Behavioral Health Services, has served an important role in fulfilling the mission and values of the DuPage County Health Department; and BE IT FURTHER RESOLVED that I, Sam Tornatore, Board of Health President, and the Members of the Board of Health do hereby congratulate and thank Melissa Kroll on her contributions to the DuPage County Health Department and the residents of DuPage County.

Approved this 10th day of September 2020.

________________________________________

Sam Tornatore, President DuPage County Board of Health




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4. PUBLIC HEALTH UPDATES

Executive Director Ayala and Mike Kiep, Asst. Director of Finance presented the FY2021 Budget presentation. Areas of discussion included:

• COVID -19 Impacts• Digital Transformation and Strengthening the Workforce• Continuity of Business During COVID -19• Budget Assumptions• Budget Highlights• Looking into the Future, including continued impacts of COVID-19 on the Health

Department’s budget.Mr. Kiep highlighted the budget is balanced and the Health Department remains in good financial position even with the unexpected expenses of COVID-19.

Ms. Bottoms questioned how the Health Dept. will sustain continued funding for the ongoing operations for COVID-19 after the December 30, 2020 deadline for using the federally allocated CARES funding? Director Ayala responded that much of the Health Department’s investment with CARES act dollars supported staffing resources. The Community-based testing site will be suspending operations in October due to the change in weather conditions and testing will transition to a less expensive model of mobile testing. Case investigation and contact tracing funding from the State will continue through the end of the State’s next fiscal next year. The Health Department is also applying for and seeking additional sources of funding and investing as much as possible to minimize and mitigate COVID-19.

Director Ayala introduced Dr. Chugh who provided an update on the Health Department’s COVID-19 dashboard located on the agency’s website. Dr. Chugh reviewed the current data on the level of community transmission and County-wide case count metrics. Dr. Chugh shared that the positivity rate and community level transmission is increasing which is a concern. The increased, recent activity is being driven by youth and young adults. Staff continue to monitor all case activity. Dr. Chugh and Director Ayala also provided answers to board member questions on school re-openings and communications with school superintendents, sporting activities, case activity goals of flattening the curve vs. zero case activity and reporting of deaths associated with COVID-19.

5. APPROVAL OF MINUTESDr. Wilson motioned for the approval of the minutes of the August 13, 2020 meeting of the Board of Health. Seconded by Mr. Spadoni. A roll call vote was taken.




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Ayes: Dr. Wilson, Ms. Bottoms, Ms. Finch, Dr. Hussain, Mr. Larsen, Dr. Muneer, Dr. Schouten, Mr. Spadoni, President Tornatore, Dr. Weeks

Motion Passed

6. TREASURER’S REPORT

Mike Kiep presented the July 2020 Treasurer’s Report. President Tornatore asked for a motion to accept the July Treasurer’s Report as presented.

TOTAL Health Department Funds: Beginning Balance as of 7/01/2020: $ 38,795,042.27 Total Receipts: $ 4,724,514.21 Total Disbursements: $5,061,468.99 Total Ending Balance as of 07/31/2020: $ 38,458,087.49 FY 2020 Interest Earnings for July 2020: $7,451.37 YTD: $213,159.62

Dr. Wilson motioned to accept the treasurer’s report as presented. Mr. Larsen seconded the motion. A roll call vote was taken. Ayes: Dr. Wilson, Ms. Bottoms, Ms. Finch, Dr. Hussain, Mr. Larsen, Dr. Muneer, Dr. Schouten, Mr. Spadoni, President Tornatore, Dr. Weeks Motion Passed

7. CONSENT ITEMSMr. Larsen motioned to approve the personnel transactions as presented. Seconded by Dr. Wilson

Motion Passed

7-1: Human Resources Transactions – Business Operations ServicesAll employees hired and changing status are filling vacant budgeted positions. The Changes of Status have not caused any increase in the budget.

MOTION The DuPage County Board of Health hereby approves the hiring, changes of status, and

separations as listed, falling within the dates of 08/02/2020 and 09/21/2020.

8. ACTION ITEMS8:2 – Revised 2020 Holiday Calendar President Tornatore asked for a motion to accept the revise 2020 Holiday Calendar which reflects the recent change adopted at DuPage County to make Election Day a paid holiday for staff. Mr. Spadoni motioned to approve. Seconded by Mr. Larsen.

Motion Passed




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RESOLUTION (BOS 20-03)

REVISED 2020 HOLIDAY SCHEDULE

WHEREAS, the Board of Health should review designated paid holidays for employees from time to time; and

WHEREAS, the holiday schedule should be comparable to other DuPage County offices and departments, while at the same time recognizing scheduling needs of our clients; and

WHEREAS, on August 8, 2019 the Board of Health, heretofore adopted Resolution #19-02 wherein the Board of Health designated certain days as Health Department holidays for 2020; and

WHEREAS, the Illinois General Assembly passed P.A. 101-0642, effective June 16, 2020 which amended the Illinois Election Code by adding Section 28-10, which provides that all government offices, with the exception of election authorities, shall be closed on November 3, 2020 in observance of the holiday “2020 General Election Day”; and

NOW, THEREFORE BE IT RESOLVED that the following days shall be designated as DuPage County Health Department holidays for 2020:




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And; BE IT FURTHER RESOLVED that the above designated holidays shall be part of the

DuPage County Health Department personnel policy and in subsequent years, with the exception of 2020 Election Day, the same schedule will be observed, unless deemed differently by the Board of Health; and

Revised and approved this 10th day of September 2020 in Wheaton, Illinois.

____________________________________ Sam Tornatore, President DuPage County Board of Health

____________________________________ Robert Spadoni, Secretary DuPage County Board of Health

8:2 Grant Acceptances President Tornatore asked for a motion to accept the grants as presented. Mr. Larsen motioned to approve. Seconded by Mr. Spadoni A roll call vote was taken. Ayes: Mr. Larsen, Dr. Muneer, Dr. Schouten, President Tornatore, Dr. Weeks, Dr. Wilson, Ms. Bottoms, Ms. Finch, Dr. Hussain. Motion Passed




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ILLINOIS DEPARTMENT OF HUMAN SERVICES – PUBLIC HEALTH SERVICES - SUPPLEMENTAL NUTRITION FOR WOMEN, INFANTS AND CHILDREN PROGRAM (WIC) – BREASTFEEDING PEER COUNSELING

Public Health Services Women, Infant and Children (WIC) Program wishes to accept a grant amendment from the Illinois Department of Human Services for Breastfeeding Peer Counseling in the amount of $ 20,000. The new award amount total is $ 115,000. The purpose of this program is to improve breastfeeding initiation and duration rates, reduce infant mortality, enhance long term health benefits of women, infants and children, and to reduce the incidence of obesity in childhood and later life. The grant period for this agreement is July 1, 2020 through June 30, 2021.

This grant is included in the FY 2020 Health Department Current Budget for $ 65,000.

MOTION

The DuPage County Board of Health hereby approves the acceptance of the grant amendment from the Illinois Department of Human Services as presented.

ILLINOIS DEPARTMENT OF HUMAN SERVICES – PUBLIC HEALTH SERVICES - HEALTHY FAMILIES ILLINOIS PROGRAM

Public Health Services wishes to accept a grant amendment from the Illinois Department of Human Services for the Healthy Families Illinois Program in the amount of $ 3,677. The new

award amount total is $ 290,039. This funding will be used to provide intensive home-visitation services to new and expectant families with income less than or equal to 200% of the Federal

Poverty Level. The goal of the home visitation services is to strengthen the parent child relationship, encourage healthy child growth and development and nurture parents in their role as

the child’s first teacher. The grant period for this agreement is July 1, 2020 through June 30, 2021.

This grant is included in the FY 2020 Health Department Current Budget at $ 290,039.

MOTION

The DuPage County Board of Health hereby approves the acceptance of the grant amendment from the Illinois Department of Human Services as presented.

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES – FOOD AND DRUG ADMINISTRATION (FDA) – ENVIRONEMNTAL HEALTH DATA SYSTEM

The DuPage County Health Department wishes to accept a grant from the U.S. Department of Health and Human Services – FDA in the amount of $70,000 to be used in support of the DCHD annual software contract obligation for an Information




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Management and Inspectional System (IMIS) configured to the current FDA Model Code and deliverables of FDA standards 6 and 7 conformance verifications. (STANDARD 6: FDA Food Code compliance procedures and verification of staff's implementation effectiveness. STANDARD 7: Industry and consumer interaction including educational outreach). The grant period for this agreement is July 1, 2020 through June 30, 2021. This grant was included in the FY 2020 Health Department Current Budget in the amount of $ 70,000.

MOTION

The DuPage County Board of Health hereby approves the acceptance of the grant from the US Department of Health and Human Services – Food and Drug Administration

(FDA) as presented. 8:5 – Purchasing Agenda President Tornatore asked for a motion to accept the purchasing agenda items as presented. Dr. Wilson motioned to combine and approve. Seconded by Mr. Larsen. A roll call vote was taken. Ayes: Dr. Wilson, Ms. Bottoms, Ms. Finch, Dr. Hussain, Mr. Larsen, Dr. Muneer, Dr. Schouten, Mr. Spadoni, President Tornatore, Dr. Weeks Motion Passed PURCHASING

a. P-PHS-11-08-211 – Professional Services to Theresa Atchley to provide infant and

early childhood mental health services in accordance with Article 4, Part A, Section 4-108 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included. Funds have been budgeted for these services and staff recommends approval of the expenditure in an amount not to exceed $20,000.00. This expenditure is fully covered by grant dollars.

b. S-CAS-09-12-227 – Annual maintenance and support for NEOGOV, Employee

Applicant Tracking and Onboarding System, in accordance with Article 4, Part A, Section 4-105, Sole Source, of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Justification for Sole Source Form are included. Funds have been budgeted for these fees and staff recommends approval of the expenditure in an amount not to exceed $ 54,786.82.




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c. C-BAS-08-13-244 – Change order to Accurate Repro for sneeze guards in accordance with Article 4, Part D, Section 4-405 of the DuPage County Health Department Procurement Policy. The Change Order form is included, and staff recommends approval of the expenditure in an amount not to exceed 8,000.00. This expenditure is fully covered by CARES funding.

d. P-CHR-05-08-243 – Professional Services to Conduent (FKA-Health

Communities Institute) for a web-based dashboard in accordance with Article 4, Part A, Section 4-108 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included. Funds have been budgeted for this service and staff recommends approval of the expenditure in an amount not to exceed $42,500.00. There is no increase in expenditure from last year.

e. S-PHS-09-12-222 – Second year bid renewal to Pro Nova Contracting to provide

painting supplies and materials in accordance with Article 4, Part A, Section 4-1-3 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist. Funds have been budgeted for this service and staff recommends approval of the expenditure in an amount not to exceed $50,000.00. There is no increase in expenditure from last year.

f. C-BRS-09-10-251 – Purchase from Insight for 150 laptop docks, Joint Purchase,

in accordance with Article 4, Part A, Section 4-107 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist is included, and staff recommends approval of this purchase in an amount not to exceed $18,600.00. This expenditure is fully covered by CARES funding.

g. S-BRS-11-06-087 – Change Order to CDW-G for Microsoft Enterprise Licensing

Agreement, Joint Purchase, in accordance with Article 4, Part A, Section 4-107 of the DuPage County Health Department Procurement Policy. The Change Order is included, and staff recommends approval of this expenditure in an amount not to exceed $30,000.00. This expenditure is fully covered by CARES funding.

h. C-BRS-08-13-251 – Change Order to Insight for warranty extension for laptops,

Joint Purchase, in accordance with Article 4, Part A, Section 4-107 of the DuPage County Health Department Procurement Policy. The Change Order is included, and staff recommends approval of this expenditure in an amount not to exceed $39,600.00. This expenditure is fully covered by CARES funding.

i. S-CAS-09-10-252 - Sole Source to Clear Channel for costs associated with digital

billboard advertising in accordance with Article 4, Part A, Section 4-105, Sole Source, of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Justification for Sole Source Form are included, and staff recommends approval of this purchase in an amount not to exceed $32,000.00. This expenditure is fully covered by CARES funding.




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j. S-CAS-09-10-253 – Professional services to AllOverMedia for gas station, andlaundromat advertising in accordance with Article 4, Part A, Section 4-108 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included, and staff recommends approval of this expenditure in an amount not to exceed $45,000.00. This expenditure is fully covered by CARES funding.

k. C-CAS-09-10-254 – Emergency Procurement to Accurate Repro for costs toprovide Stay Safe signage for distribution in the community in accordance with Article 4, Part A, Section, 4-106 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included, and staff recommends approval in an amount not to exceed $45,000.00. This expenditure is fully covered by CARES funding.

l. P-CAS-09-10-255 – Professional Services to Express Employment Professionalsto provide payrolling services in accordance with Article 4, Part A, Section 4-108 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included, and staff recommends approval of this expenditure in an amount not to exceed $4,000,000.00. This expenditure is fully covered by Illinois Department of Public Health and CARES funding.

MOTION

The DuPage County Board of Health hereby approves the Purchasing Agenda Items A - L as presented.

9. UNFINSHED BUSINESSPresident Tornatore asked for an update from Director Ayala on a potential property purchase. Director Ayala shared that she informed the seller that the Health Department would at this time not be making an offer on the property.

10. NEW BUSINESSThere was no new business before the board.

11. NEXT MEETINGThe next meeting of the Board of Health will be October 8 @6:15PM.

14. ADJOURMENTMr. Larsen made a motion to adjourn. Dr. Wilson seconded the motion.Motion passed.The meeting adjourned at 7:57PM

Robert Spadoni, Secretary DuPage County Board of Health

Schedule A DuPage County Health DepartmentTreasurer Fund Balance ReportFor the Month of August 2020

GENERAL FUND 70

FICA FUND 71

IMRF FUND 72

INFRASTRUCTURE FUND 73

Total Health Department

Beginning Balance as of 8/1/2020 29,730,689.45 3,533,812.78 4,259,509.69 934,075.57 38,458,087.49

Receipts: Program and Fees 2,122,024.46 - - 127.87 2,122,152.33 Pers Prop Replace Tax - - 8,117.77 - 8,117.77 Property Taxes/TIF Refund 1,135,668.04 171,584.72 216,188.35 - 1,523,441.11 Earnings on Investment 4,216.68 502.64 612.74 126.77 5,458.83 Total Receipts 3,261,909.18 172,087.36 224,918.86 254.64 3,659,170.04

Disbursements: Payroll 2,509,268.07 156,420.09 231,626.84 - 2,897,315.00 Vendor Payments 773,205.79 - - - 773,205.79 Total Disbursements 3,282,473.86 156,420.09 231,626.84 - 3,670,520.79

Ending Balance as of 8/31/2020 29,710,124.77 3,549,480.05 4,252,801.71 934,330.21 38,446,736.74

Prepared by: DuPage County Treasurer's Department 9/29/2020

Page 5

Schedule C

DuPage County Health Department

Interest Earnings

Projected ActualHealth Dept Fund August YTD August YTD Sep-20 Sep-19General Fund* $4,216.68 $163,318.25 $33,843.89 $285,744.23 $4,220.00 $36,028.20IMRF 612.74 27,360.97 5,686.46 48,715.88 620.00 6,255.03FICA 502.64 21,376.69 4,340.99 36,926.53 510.00 4,793.64Infrastructure 126.77 6,562.54 1,587.55 13,843.90 130.00 1,677.94Total $5,458.83 $218,618.45 $45,458.89 $385,230.54 $5,480.00 $48,754.81

*Includes IL Fund Interest

Interest Earnings History and YTD Summary

Monthly YTD Monthly YTD Monthly YTDDecember 14,631.64 14,631.64 30,529.94 30,529.94 38,865.00 38,865.00 January 14,876.37 29,508.01 36,242.48 66,772.42 38,626.97 77,491.97 February 16,807.28 46,315.29 72,830.31 139,602.73 37,541.03 115,033.00 March 16,311.54 62,626.83 33,085.24 172,687.97 34,859.07 149,892.07 April 17,394.28 80,021.11 36,349.39 209,037.36 27,868.66 177,760.73 May 17,803.24 97,824.35 33,280.74 242,318.10 18,051.83 195,812.56 June 26,655.58 124,479.93 35,256.79 277,574.89 9,895.69 205,708.25 July 31,711.53 156,191.46 62,196.76 339,771.65 7,451.37 213,159.62 August 34,151.11 190,342.57 45,458.89 385,230.54 5,458.83 218,618.45 September 36,930.34 227,272.91 48,754.81 433,985.35 October 39,162.46 266,435.37 46,840.53 480,825.88 November 40,110.71 306,546.08 45,629.55 526,455.43

Yearly Total 306,546.08 526,455.43 218,618.45

FY 2020 FY 2019

2018 2019 2020Fiscal Year

9/29/2020

Page 7

Agenda Item: 7-1 Page 1 of 3

Scrivener's error

FY 2020 BUDGET - AMENDMENT - BUSINESS ADMINISTRATION

Business Administration is requesting approval to amend the FY 2020 budget.

This amendment is necessary due to on-going COVID-19 response efforts. This

amended budget remains balanced and provides for additional authority to accept and

spend funds as needed throughout the fiscal year.

Business Administration is requesting that the Board of Health adopt the FY 2020

budget as amended and contingent upon DuPage County Board approval.

RESOLUTION (BA: 20-02 )

DUPAGE COUNTY HEALTH DEPARTMENT FY 2020 BUDGET – FIRST AMENDMENT

WHEREAS at the October 10, 2019 DuPage County Board of Health meeting,

the FY 2020 budget was approved by the DuPage County Board of Health; and

WHEREAS at the November 26, 2019 DuPage County Board meeting, the FY 2020 budget was approved by the DuPage County Board; and

WHEREAS the Health Department FY 2020 budget for the General Fund (70), Social Security Fund (71), IMRF Fund (72) requires an amendment in order to utilize funding in support of on-going COVID-19 response efforts; and

WHEREAS the Health Department Infrastructure Fund (73) will remain at $1,000,000 and be used for Board of Health approved projects; and

WHEREAS the required amendment to the FY 2020 budget appropriation for the General Fund (70), Social Security Fund (71), IMRF Fund (72) and Health Department Infrastructure Fund (73) is presented on the following page. Therefore, Business Administration, with the approval of the Executive Director, requests DuPage County Board of Health approval of the amended FY 2020 budget as presented;

NOW, THEREFORE BE IT RESOLVED that the DuPage County Board of Health hereby approve the DuPage County Health Department’s amended FY 2020 budget including the General Fund (70), Social Security Fund (71) and IMRF Fund (72) for a combined total of $98,869,512 and the Health Department Infrastructure Fund for a total of $1,000,000.

Dated this 13 th

day of August 2020 in Wheaton, Illinois.

___________________________ Sam Tornatore, President

DuPage County Board of Health

Attest: _____________________ Robert Spadoni, Secretary


Agenda Item: 7-1 Page 2 of 3 Scrivener's error

mkiep

Highlight

70 HEALTH GENERAL FUND ORIGINAL (1) AMENDED (2) CHANGEPERSONNEL $34,326,976 $38,326,976 $4,000,000COMMODITIES $2,484,973 $8,984,973 $6,500,000CONTRACTUAL $9,808,609 $40,425,601 $30,616,992CAPITAL OUTLAY $645,000 $4,645,000 $4,000,000

TOTAL FUND 70 APPROPRIATION $47,265,558 $92,382,550 $45,116,992

71 HEALTH SOCIAL SECURITY FUNDPERSONNEL $2,293,482 $2,599,482 $306,000

TOTAL FUND 71 APPROPRIATION $2,293,482 $2,599,482 $306,000

72 HEALTH IMRF FUNDPERSONNEL $3,404,680 $3,887,480 $482,800

TOTAL FUND 72 APPROPRIATION $3,404,680 $3,887,480 $482,800

TOTAL OPERATIONS APPROPRIATION - FUND 70, 71 & 72 $52,963,720 $98,869,512 $45,905,792

73 HEALTH INFRASTRUCTURE FUNDCAPITAL OUTLAY (3) $1,000,000 $1,000,000 $0

TOTAL INFRASTRUCTURE APPROPRIATION - FUND 73 $1,000,000 $1,000,000 $0

(1) As approved by the Board of Health on 10/10/19 and the County Board on 11/26/19(2) As proposed to the Board of Health on 8/13/2020.(3) To be used for Board of Health approved infrastructure projects.

DUPAGE COUNTY HEALTH DEPARTMENTFISCAL YEAR 2020 APPROPRIATIONS - AMENDMENT #1

INCLUDES GRANT APPLICATIONSDOES NOT INCLUDE RE-APPROPRIATIONS

Agenda Item: 7-1 Page 3 of 3 Scrivener's error

AGENDA ITEM: #7-2

(10/08/2020)

HUMAN RESOURCES TRANSACTIONS – BUSINESS OPERATIONS SERVICES

All employees hired and changing status are filling vacant budgeted positions.

The Changes of Status have not caused any increase in the budget.

M O T I O N

The DuPage County Board of Health hereby approves the hiring, changes of status,

and separations as listed, falling within the dates of 09/03/2020 and 10/26/2020.

2

AGENDA ITEM #7-2 (10/08/2020)

Minimum MaximumCrystal Sanchez Silva Behavioral Health Therapist-Youth & Family FT $42,510 $82,180 215 09/14/20Mirand Hebbard Community Support Specialist FT $36,770 $61,280 213 09/14/20Ellen Gade CICT Specialist - WN T $21.00/hr 09/14/20Candida Gilar CICT Specialist - WN T $21.00/hr 09/14/20Janet Gellert COVID19 Test Site Worker T $25.00/hr 09/21/20Kara Franco Emergency Services Counselor FT $42,510 $82,180 215 09/28/20Tawnya Cavalieri Behavioral Health Therapist-Forensic FT $42,510 $82,180 215 09/28/20Margaret Donahue CICT Specialist - WN T $21.00/hr 09/28/20Pranav Gupta CICT Specialist - WN T $21.00/hr 09/28/20Carole Hennessy CICT Specialist - WN T $21.00/hr 09/28/20Dianna Leja CICT Specialist - WN T $21.00/hr 09/28/20Kathryn Martin CICT Specialist - WN T $21.00/hr 09/28/20Danielle Allen Public Health Nurse FT $42,510 $82,180 215 09/29/20Jenna Sierra Behavioral Health Therapist-Youth & Family FT $42,510 $82,180 215 10/26/20

Minimum MaximumSamantha Crane From: Resident Assistant FT $27,545 $45,909 111 10/03/20

To: Resident Support Specialist FT $36,770 $61,280 213 10/03/20Anna Harvey From: Behavioral Health Therapist-Youth & Family FT $42,510 $82,180 215 10/10/20

To: Emergency Services Counselor O $28.00/hr 10/10/20

Minimum MaximumLinda Hansen Medical Officer O $150/hr 09/03/20Nicholas Johnson COVID19 Test Site Worker T $25.00/hr 09/04/20Linda Priske COVID19 Test Site Worker T $25.00/hr 09/04/20Anna Thoma COVID19 Test Site Worker T $25.00/hr 09/04/20Jared Schneider COVID19 Test Site Worker T $25.00/hr 09/04/20Clarissa Morris Resident Assistant FT $27,545 $45,909 111 09/18/20Donald Bolger Public Information Specialist FT $50,403 $75,605 115 09/18/202Aida Bahena Public Health Nurse FT $49,310 $82,180 215 09/24/20Kimberly Johnson COVID19 Test Site Worker T $25.00/hr 09/29/20Seema Shah Behavioral Health Therapist-Youth & Family FT $42,510 $82,180 215 10/02/20Maddelena Fico Emergency Services Counselor FT $42,510 $82,180 215 10/09/20Kristen Saylor COVID19 Test Site Worker T $25.00/hr 10/15/20

FT Full-time C Contractual 10/8/2020

Date

PERSONNEL TRANSACTIONS

President, Board of Health

Legend

T Temporary

Date of Activity

The Hiring Of The Following Employees

The Separation Of The Following Employees

Employee Name Job Title Job StatusSalary Range

Grade

The Changes Of Status Of The Following Employees

Grade

Date of ActivityGradeEmployee Name Job Title Job Status

Salary Range

PT Part-time O On-call

Date of ActivityEmployee Name From-To Job Title Job Status

Salary Range

3

RESOLUTION (BOS 20-04)

DESIGNATED HOLIDAY SCHEDULE 2021

WHEREAS, the Board of Health has adopted a closed holiday schedule as a benefit to employees; and

WHEREAS, the holiday schedule should be comparable to other DuPage County offices and departments, while at the same time recognizing scheduling needs of our clients; and

NOW, THEREFORE, BE IT RESOLVED that the number of 2021 designated holidays observed by the Health Department shall be eleven (11); and

BE IT FURTHER RESOLVED that the following days shall be designated as DuPage County Health Department holidays for 2021:

Holiday Day of the Week Observed Date Observed New Years Day Friday January 1, 2021 Martin Luther King Day Monday January 18, 2021 Presidents’ Day Monday February 15, 2021 Memorial Day Monday May 31, 2021 Independence Day Monday July 5, 2021 Labor Day Monday September 6, 2021 Columbus Day Monday October 11, 2021 Veterans Day Thursday November 11, 2021 Thanksgiving Day Thursday November 25, 2021 Day after Thanksgiving Friday November 26, 2021 Christmas Day Friday December 24, 2021

BE IT FURTHER RESOLVED that, should a designated holiday fall on a Saturday, it shall be observed on the preceding Friday, or should it fall on a Sunday, it shall be observed on the following Monday; and

Enacted and approved this 8th day of October 2020 at Wheaton, Illinois.

____________________________________ Sam Tornatore, President DuPage County Board of Health

_______________________________________ Robert Spadoni, Secretary DuPage County Board of Health

Agenda Item#: 8-1

4

AGENDA ITEM #8-2

(10/08/20)

SALARY INCREASE GUIDELINES AND COMPENSATION STRUCTURE - BUSINESS OPERATIONS SERVICES

The Board of Health approved the FY2020 budget during the Board of Health meeting in

October 2019. Included within the FY20 budget was the funding for a Salary Increase Program;

therefore, the following resolution, Resolution BOS #20-05 shall act to formalize the salary increase

amount included in the budget.

5

AGENDA ITEM #8-2

(10/08/20) RESOLUTION (BOS# 20-05)

SALARY INCREASE PROGRAM GUIDELINES

WHEREAS it is the goal of the DuPage County Health Department to attract, retain, and motivate qualified personnel through its salary practices; and

WHEREAS it is necessary to provide consistent guidelines for establishing and implementing salary increases.

NOW THEREFORE, BE IT RESOLVED, that the Salary Increase Program funding amount for FY2020 will be established through a merit pool budget for all eligible positions, and

BE IT FURTHER RESOLVED, that salary increases will be effective October 17, 2020, and subject to the following guidelines:

1. Salary increases will be distributed to eligible employees, hired prior to December 1, 2019, inaccordance with Employee Handbook policy.

2. Salary increases will be distributed based on job performance, merit and each employee’s overallperformance.

3. The percentage increase which may be granted will be from 0% to 4% based on job performance,merit and overall performance.

4. In those cases where an employee is at the maximum of the salary range and is beingrecommended to receive a salary increase, the increase will take the form of a Performance Bonusto be paid as a lump sum and will require approval of the Service Unit Director and the HumanResources Manager.

BE IT FURTHER RESOLVED that the Director of Client Access and the Human Resources Manager are hereby directed to ensure that these guidelines are implemented; and

BE IT FURTHER RESOLVED that the Administrative Assistant be directed to transmit copies of this resolution to the Executive Director, Board Treasurer and Service Unit Directors.

Approved and adopted this 10th day of October 8, 2020 at Wheaton, Illinois.

______________________________ Sam Tornatore, President

Board of Health

______________________________ Robert Spadoni, Secretary

Board of Health

6

AGENDA ITEM #8-3

(10/8/20)

UNITED STATES CONSUMER PRODUCT SAFETY COMMISSION – POOL SAFETY GRANT PROGRAM

The DuPage County Health Department wishes to accept a grant amendment

from the U.S. Consumer Product Safety Commission for Pool Safety that extends the

grant period through March 31, 2021; there is no change in funding amount. The Pool

Safety funds will be used to (1) strengthen the capacity of northern Illinois health

departments to improve VGBA compliance through collaboration, standardization of

materials and sharing of resources; (2) address gaps in knowledge and enforcement of

VGBA compliance of private pools and spas through enforcement training at the

municipality level; (3) serve as a bridge to the Illinois Department of Public Health on

VGBA compliance, with statewide replication at the forefront; and (4) reduce child

drownings and near-drownings through water safety/drowning prevention education to

the pool industry and general public, particularly the high-risk population. The term for

this grant agreement is now September 28, 2018 through March 30, 2021.

This grant is included in the FY 2020 Health Department Current Budget at

$91,194.

MOTION

The DuPage County Board of Health hereby approves the acceptance of the grant

amendment from the U.S. Consumer Product Safety Commission as presented.

7

AGENDA ITEM # 8-4

(10/08/2020)

PURCHASING

a.) S-PHS-03-13-131.a – Third year bid renewal to Armbrust Plumbing for costs associated with plumbing services in accordance with Article 4, Part A, Section 4-103 of the DuPage County Health Department Procurement Policy. TheProcurement Approval Checklist is included. Funds have been budgeted for theseservices and staff recommends approval of the expenditure in an amount not to exceed$44,000.00. There is no increase in expenditure from last year.

b.) C-BRS-10-08-256 – Purchase to CDW-G for Meraki wireless equipment and support, Joint Purchase, in accordance with Article 4, Part A, Section 4-107 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist is included. Funds have been budgeted for these services and staff recommends approval of the expenditure in an amount not to exceed $18,621.69 and $3,629.40 of the expenditure will be covered by CARES funding.

c.) S-CAS-10-17-229 – Expenditure to Relias for learning management system in accordance with Article 4, Part A, Section 4-105, Sole Source, of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Justification for Sole Source Form are included. Funds have been budgeted for this expenditure and staff recommends approval of the expenditure in an amount not to exceed $83,981.61.

d.) C-BRS-10-08-263 – Purchase to CDW-G for purchase of computer display monitors, Joint Purchase, in accordance with Article 4, Part A, Section 4-107 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist is included. Funds have been budgeted for this purchase and staff recommends approval of the expenditure in an amount not to exceed $18,239.00.

e.) P-BRS-10-08-262 – Professional services to Mindsight in accordance with Article 4, Part A, Section 4-108 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included. Funds have been budgeted for this expenditure and staff recommends approval of the expenditure in an amount not to exceed $34,000.00 and $14,500.00 of the expenditure will be covered by CARES funding.

f.) P-BRS-11-09-090.a – Request for Proposal award to Baker Tilly for Professional Auditing Services in accordance with Article 4, Part A, Section 4-104 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist is included. Funds have been budgeted for this service and staff recommends approval of the expenditure in an amount not to exceed $48,000.00.

8

g.) P-BAS-10-08-259 – Professional Services to Wight & Company for design and purchase costs to replace rooftop units at all public health centers to include bipolar ionization in accordance with Article 4, Part A, Section 4-108 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included. Expenditure in an amount not to exceed $1,020,000.00 and is fully covered by CARES funding.

h.) S-PHS-09-10-285 – Third year bid renewal to Crystal Management and

Maintenance Services Corp. for cleaning services for the East, North and Southeast Public Health Centers in accordance with Article 4, Part A, Section 4-103 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist is included. Funds have been budgeted for these services and staff recommends approval of the expenditure in an amount not to exceed $49,860.00. There is no increase in expenditure from last year.

i.) S-BRS-10-08-264 – Purchase to CDW-G for Palo Alto Firewall support,

Joint Purchase, in accordance with Article 4, Part A, Section 4-107 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist is included. Funds have been budgeted for these services and staff recommends approval of the expenditure in an amount not to exceed $15,932.57 and $3,700.00 of the expenditure will be covered by CARES funding.

j.) S-PHS-10-08-260 – Professional Services to Otis Elevator Services, for

purchase and installation of elevator cab air purifiers in all departmental elevators, in accordance with Article 4, Part A, Section 4-108 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included. Expenditure in an amount not to exceed $24,500.00 and is fully covered by CARES funding.

k.) C-PHS-10-08-261 - Emergency Procurement to FFF Enterprises for flu

vaccine to test the pandemic mass vaccination plans in accordance with Article 4, Part A, Section, 4-106 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included, and staff recommends approval in the amount of $25,551.50. This expenditure is fully covered by CARES funding.

l.) S-BRS-12-13-216 – Purchase to CDW-G for Microsoft Unified Support,

Joint Purchase, in accordance with Article 4, Part A, Section 4-107 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist is included, and staff recommends approval of the expenditure in an amount not to exceed $30,000.00. This expenditure is fully covered by CARES funding.

m.) C-BRS-10-09-258 – Purchase to Warehouse and Office Depot for office

supplies, Joint Purchase, in accordance with Article 4, Part A, Section 4-107 of the DuPage County Health Department Procurement Policy. The Procurement Approval checklist is included, and staff recommends approval of the expenditure in an amount

9

not to exceed $70,000.00. This reflects an increase of 27% due unknown needs during the pandemic.

n.) P-CAS-10-08-257 – Professional Services to DuPage Health Coalition in accordance with Article 4, Part A, Section 4-108 of the DuPage County Health Department Procurement Policy. The Procurement Approval Checklist and Decision Memo are included. Funds have been budgeted for this expenditure and staff recommends approval of the expenditure in an amount not to exceed $100,000.00. This expenditure is fully covered by CARES funding.

MOTION

The DuPage County Board of Health hereby approves the Purchasing Agenda

Items # _____________ as presented. A - N

10

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (a)

This form must accompany all Purchase Requests in excess of $15,000 and all Professional Service Contracts.

NEW PURCHASE ORDER REQUEST REQUISITION # SPHS0313131.a CONTRACT TERM 11/01/2020 – 10/31/2021

DATE SUBMITTED October 1, 2020 REQUESTING DEPT. Public Health Services

VENDOR Armbrust Plumbing DEPT. CONTACT Bill Lindholm

PHONE # PHONE # 7142

DESCRIPTION OF PROCUREMENT / SCOPE OF WORK

Need for plumbing services over a 12-month period in an amount not to exceed $44,000.00. There is no increase in expenditure from last year.

REASON FOR PROCUREMENT

Throughout the year the agency requires plumbing services. Required plumbing services are often unanticipated and urgent in nature.

BACKGROUND (HISTORY)

Some typical repairs are fixture replacement, sewer and domestic water line repairs, RPZ valve testing. A new bid was completed two years ago, and staff recommends third year bid renewal to Armbrust Plumbing.

SOURCE OF FUNDING: X THIS PROCUREMENT WAS SPECIFICALLY BUDGETED FOR (BUDGET CODE) 2208-53300

BUDGET TRANSFER FUNDS FOR THIS PROCUREMENT HAVE BEEN IDENTIFIED IN BUDGET

DECISION MEMO NOT REQUIRED: THREE WRITTEN QUOTES (ATTACH COMPETITIVE PRICE EVALUATION FORM) LOWEST RESPONSIVE, RESPONSIBLE BIDDER PER BID # PER JOINT PURCHASING

SOLE SOURCE (ATTACH SOLE SOURCE JUSTIFICATION FORM) - EXEMPT FROM BIDDING PER DuPage COUNTY HEALTH DEPARTMENT PURCHASING POLICY,

ARTICLE 4-105 REQUEST FOR PROPOSAL (RFP) INSTEAD OF BID. MOST QUALIFIED OFFEROR PER PROPOSAL #

X BID RENEWAL: Performance Criteria: Acceptable/timely delivery/response YES __X__ NO ______

Accurate and timely invoicing YES __X__ NO ______ Maintain/minimal price increase YES __X__ NO______

BASIS OF DECISION MEMO (ATTACH DECISION MEMO): UNABLE TO OBTAIN THREE QUOTES PROFESSIONAL SERVICES PER 50 ILCS 510 (ARCHITECTS, ENGINEERS & LAND SURVEYORS) OTHER PROFESSIONAL SERVICES EMERGENCY PROCUREMENT AUTHORIZED BY: DATE:

REVIEWED AND APPROVED BY:

Bill Lindholm 10/01/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE

/s/ Pat Flaherty 10/01/2020 /s/ Karen Ayala 10/01/2020

PURCHASING DATE EXECUTIVE DIRECTOR DATE

11

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (b)


NEW PURCHASE ORDER REQUEST REQUISITION # CBRS1008256 CONTRACT TERM Single Purchase

DATE SUBMITTED September 22, 2020 REQUESTING DEPT. Business Resources

VENDOR CDW-G DEPT. CONTACT Luke Banaszak



Purchase of Meraki wireless equipment being used by Community Based Testing Site with CARES funds and extension of support for existing Meraki wireless equipment used by the Department in an amount not to exceed $18,621.69 and $3,629.40 is covered by CARES funding.


The Community Based Testing Site requires internet connectivity in order to access the lab order system. Additionally, Cisco Meraki equipment requires an active subscription in order to work properly.


The Department has used Cisco Meraki equipment for wireless solutions at PHCs and WAN connectivity at remote sites since 2016. Development of the Meraki line continues to create new value and the products exceed reliability requirements.

SOURCE OF FUNDING: X THIS PROCUREMENT WAS SPECIFICALLY BUDGETED FOR (BUDGET CODE) 2207-53806 and 2248-52100 ($3,629.40)

BUDGET TRANSFER

FUNDS FOR THIS PROCUREMENT HAVE BEEN IDENTIFIED IN BUDGET

DECISION MEMO NOT REQUIRED:

THREE WRITTEN QUOTES (ATTACH COMPETITIVE PRICE EVALUATION FORM) LOWEST RESPONSIVE, RESPONSIBLE BIDDER PER BID #

X PER JOINT PURCHASING

State of Illinois SOLE SOURCE (ATTACH SOLE SOURCE JUSTIFICATION FORM) - EXEMPT FROM BIDDING PER DuPage COUNTY HEALTH DEPARTMENT PURCHASING POLICY,

ARTICLE 4-105

REQUEST FOR PROPOSAL (RFP) INSTEAD OF BID. MOST QUALIFIED OFFEROR PER PROPOSAL #

BID RENEWAL: Performance Criteria: Acceptable/timely delivery/response YES _____ NO ______ Accurate and timely invoicing YES _____ NO ______ Maintain/minimal price increase YES _____ NO______

BASIS OF DECISION MEMO (ATTACH DECISION MEMO):

UNABLE TO OBTAIN THREE QUOTES PROFESSIONAL SERVICES PER 50 ILCS 510 (ARCHITECTS, ENGINEERS & LAND SURVEYORS) OTHER PROFESSIONAL SERVICES EMERGENCY PROCUREMENT AUTHORIZED BY: DATE:

REVIEWED AND APPROVED BY: Luke Banaszak 09/22/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE /s/ Pat Flaherty /s/ Karen Ayala 10/01/2020 PURCHASING DATE EXECUTIVE DIRECTOR DATE

12

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (c)


NEW PURCHASE ORDER REQUEST REQUISITION # SCAS1017229 CONTRACT TERM 11/01/2020 – 10/31/2021

DATE SUBMITTED 9/22/2020 REQUESTING DEPT. Information Technology

VENDOR Relias DEPT. CONTACT Luke Banaszak

PHONE # PHONE # 630 221 7664


Expenditure for learning management system to provide staff training in an amount not to exceed $83,981.61.


There are several required trainings that staff need to complete; e.g., HIPAA, Bloodborne Pathogens, etc., and the agency needs to provide an efficient and effective process to support the delivery of on-line training to meet these needs.


A Request for Proposal was completed for a learning management system and Relias Learning system was purchased. This is a sole source expenditure for the next twelve-month subscription period.


BUDGET TRANSFER




PER JOINT PURCHASING

X SOLE SOURCE (ATTACH SOLE SOURCE JUSTIFICATION FORM) - EXEMPT FROM BIDDING PER DuPage COUNTY HEALTH DEPARTMENT PURCHASING POLICY, ARTICLE 4-105


BID RENEWAL:

Performance Criteria: Acceptable/timely delivery/response YES _____ NO ______ Accurate and timely invoicing YES _____ NO ______ Maintain/minimal price increase YES _____ NO______



REVIEWED AND APPROVED BY: Luke Banaszak 09/22/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE /s/ Pat Flaherty 10/01/2020 /s/ Karen Ayala 10/01/2020 PURCHASING DATE EXECUTIVE DIRECTOR DATE

13

JUSTIFICATION FOR SOLE SOURCE (PLEASE COMPLETE AND ATTACH TO PURCHASE REQUISITION)

REQUISITION # DEPARTMENT Client Access Services

ITEM BEING JUSTIFIED:

MANUFACTURER Relias LLC PART NUMBER

DESCRIPTION Relias Learning Management System annual subscription

X SOLE SOURCE - AVAILABLE FROM ONLY ONE SOURCE (e.g. only sold by the manufacturer)

SOLE AUTHORIZED DISTRIBUTOR – MANUFACTURER HAS ESTABLISHED TERRITORIES (e.g. Caterpillar Parts)

OTHER – EXPLAIN: REQUESTED SOURCE: COMPANY NAME Relias LLC CONTACT

ADDRESS PHONE

FAX

CITY, STATE ZIP e-mail/website BRIEFLY DESCRIBE WHAT THIS ITEM OR SERVICE IS USED FOR: Twelve month subscription for the learning management system._______________________________________________ WILL THE ITEM OR SERVICE BE USED WITH EXISTING EQUIPMENT? YES NO IF YES, AS A COMPONENT TO BE INTERFACED WITH EXISTING EQUIPMENT (e.g. machine accessory)? YES NO IF YES, GIVE MANUFACTURER AND MODEL NUMBER OF EXISTING EQUIPMENT: WHAT IS UNIQUE ABOUT THE ITEM OR SERVICE TO BE PURCHASED? The subscription is only available through Relias LLC). _________________________________________ ___________________________________________________________________________________________________________ NAME OTHER SOURCES WHOSE PRODUCTS OR SERVICES HAVE BEEN EVALUATED AND WHY THEY DO NOT MEET REQUIREMENTS: N/A

Agenda Item #: 8-4 (c)

14

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4(d)


NEW PURCHASE ORDER REQUEST REQUISITION # CBRS1008263 CONTRACT TERM Single Purchase

DATE SUBMITTED 9/22/2020 REQUESTING DEPT. Business Resources Services


PHONE # PHONE # 630 221 7664


100 computer display monitors for installation at staff workstations across multiple Public Health Centers in an amount not to exceed $18,239.00.


Information Technology is undergoing a multi-year initiative to standardize the in-office workstation provided to staff to include dual monitors to better accommodate the use of multiple software applications simultaneously. These monitors will be used to increase the number of workstations compliant with this standard.


HP has been a productive commodity manufacturer for computer hardware including peripherals for the last 5 years. The specific monitor model was first acquired in 2019 and has worked well in limited-use so far.


BUDGET TRANSFER FUNDS FOR THIS PROCUREMENT HAVE BEEN IDENTIFIED IN BUDGET

DECISION MEMO NOT REQUIRED: THREE WRITTEN QUOTES (ATTACH COMPETITIVE PRICE EVALUATION FORM) LOWEST RESPONSIVE, RESPONSIBLE BIDDER PER BID #


State of Illinois

SOLE SOURCE (ATTACH SOLE SOURCE JUSTIFICATION FORM) - EXEMPT FROM BIDDING PER DuPage COUNTY HEALTH DEPARTMENT PURCHASING POLICY, ARTICLE 4-105

REQUEST FOR PROPOSAL (RFP) INSTEAD OF BID. MOST QUALIFIED OFFEROR PER PROPOSAL # BID RENEWAL:

Performance Criteria: Acceptable/timely delivery/response YES _____ NO ______ Accurate and timely invoicing YES _____ NO ______

Maintain/minimal price increase YES _____ NO______

BASIS OF DECISION MEMO (ATTACH DECISION MEMO): UNABLE TO OBTAIN THREE QUOTES PROFESSIONAL SERVICES PER 50 ILCS 510 (ARCHITECTS, ENGINEERS & LAND SURVEYORS) OTHER PROFESSIONAL SERVICES EMERGENCY PROCUREMENT AUTHORIZED BY: DATE:


Luke Banaszak 10/01/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE



15

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (e)


NEW PURCHASE ORDER REQUEST REQUISITION # PBRS0810262 CONTRACT TERM 12 Months

DATE SUBMITTED 9/29/2020 REQUESTING DEPT. Information Technology

VENDOR Mindsight DEPT. CONTACT Luke Banaszak

PHONE # PHONE # 630 221 7664


12-month retainer for voice system (i.e., internal calling, public call centers, and crisis line) support using budgeted funds and project for voice system infrastructure software upgrade using CARES funds. Total expenditure not to exceed $34,000.00 and $14,500.00 will be covered with CARES funding.


DCHD’s Cisco voice system is a complex and critical set of infrastructure. This procurement will protect the system with a service agreement from Mindsight, a local technology firm specializing in Cisco voice systems. Additionally, this procurement includes a project with Mindsight to update the software running the system using CARES funds.


The Cisco voice system was installed in 2017. DCHD has worked with Mindsight on several voice system projects since 2018. Mindsight has been an exceptionally productive technology partner throughout these projects.

SOURCE OF FUNDING: X THIS PROCUREMENT WAS SPECIFICALLY BUDGETED FOR (BUDGET CODE) 2207-53020 ($19,500), 2204-53020 ($14,500)

BUDGET TRANSFER






ARTICLE 4-105




UNABLE TO OBTAIN THREE QUOTES PROFESSIONAL SERVICES PER 50 ILCS 510 (ARCHITECTS, ENGINEERS & LAND SURVEYORS)

X OTHER PROFESSIONAL SERVICES EMERGENCY PROCUREMENT AUTHORIZED BY: DATE:


16

DECISION MEMO Document #____________________ This document is required for all Professional Service Contracts, all Contracts $15,000 or greater or between $5,000 and $14,999

where 3 quotes are not feasible.

Requisition # PBRS1008262 Requesting Program Business Resources Services

Vendor Mindsight Program Contact Luke Banaszak Date Submitted for Review

09/29/2020 Contact Phone # 630-221-7664

ISSUE: Approval of two professional services agreements with Mindsight, LLC.: the first for a voice system support retainer, and the second for a one-time project to manage and lead a software upgrade of the infrastructure composing the system. BACKGROUND: DCHD has worked with Mindsight on 4 major voice system projects over the last 2 years in response to new requirements and to troubleshoot major issues. Each of these initiatives required a new contract. Given the central role of the voice system, it is expected that this volume of new requirements will continue. Creating a services retainer will allow for these new requirements to be more efficiently addressed and avoid the re-negotiation of a contract each time. To this point, this item proposal also contains a project scope of work to perform a software upgrade on the voice system infrastructure using CARES funding. DISCUSSION: Mindsight has proven to be one of DCHD’s most valuable technology partners through responsive, service excellence, and understanding of the organization’s mission and operations. The proposed service retainer will save significant administrative time in the form of contract approval. Additionally, the proposed software upgrade project will improve reliability for the remote calling tools being used currently for telehealth services. OPTIONS (ITEMIZE): Enter into professional services agreement with Mindsight Service Retainer - $19,500 CUCM Upgrade Project - $14,500 RECOMMENDATIONS: Staff recommend enter into a professional services agreement with Mindsight. FISCAL IMPACT (LIST CURRENT YEAR AND CONTRACT TOTAL TO ANY NARRATIVE: Expenditure not to exceed $34,000.00 and $14,500.00 will be covered with CARES funding.

Agenda Item #: 8-4 (e)

17

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (f)


NEW PURCHASE ORDER REQUEST REQUISITION # PBRS1109090.a CONTRACT TERM 12/01/2020 -11/30/2021

DATE SUBMITTED October 1, 2020 REQUESTING DEPT. Business Resources Services

VENDOR Baker Tilly Virchow Krause, LLP DEPT. CONTACT Mike Kiep



To perform the Health Department’s annual Financial Audit and Single Audit for the Fiscal Year ending on 11/30/2020 in an amount not to exceed $48,000.00.


Compliance with State and Federal audit requirements.


An annual audit is performed at the completion of each fiscal year by an independent audit firm to express an opinion of the financial records/recordkeeping of the Health Department. A request for proposal was completed last month and staff is recommending RFP Award to Baker Tilly Virchow Krause, LLP.


BUDGET TRANSFER






ARTICLE 4-105

X REQUEST FOR PROPOSAL (RFP) INSTEAD OF BID. MOST QUALIFIED OFFEROR PER PROPOSAL #




REVIEWED AND APPROVED BY: Mike Kiep 10/01/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE /s/ Pat Flaherty 10/01/2020 /s/ Karen Ayala 10/01/2020 PURCHASING DATE EXECUTIVE DIRECTOR DATE

18

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (g)


NEW PURCHASE ORDER REQUEST REQUISITION # PBAS1008259 CONTRACT TERM 10/9/20 through completion

DATE SUBMITTED October 1, 2020 REQUESTING DEPT. Business Administration Services

VENDOR Wight & Company DEPT. CONTACT Karen Ayala



Purchase and installation of rooftop units to include bipolar ionization at all public health centers in an amount not to exceed $1,020,000.00. Expenditure is fully coved by CARES funding.


Due to age of most of the rooftop units (are at end of life), as well as, hail damage caused to two units, replacement of these units is needed and will now, due to COVID-19, include bipolar ionization which provides for neutralization of many chemical compounds and sterilization of mold and bacteria.


In order to maintain our facilities and to also now find ways to minimize COVID-19 spread, staff is recommending that these end of life units and the damaged units be replaced and include bipolar ionization.

SOURCE OF FUNDING:

THIS PROCUREMENT WAS SPECIFICALLY BUDGETED FOR (BUDGET CODE) BUDGET TRANSFER

X FUNDS FOR THIS PROCUREMENT HAVE BEEN IDENTIFIED IN BUDGET

2406-54010 DECISION MEMO NOT REQUIRED:




ARTICLE 4-105




UNABLE TO OBTAIN THREE QUOTES X PROFESSIONAL SERVICES PER 50 ILCS 510 (ARCHITECTS, ENGINEERS & LAND SURVEYORS)

OTHER PROFESSIONAL SERVICES EMERGENCY PROCUREMENT AUTHORIZED BY: DATE:

REVIEWED AND APPROVED BY: Bill Lindholm 10/01/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE /s/ Pat Flaherty 10/01/2020 /s/ Karen Ayala 10/01/2020 PURCHASING DATE EXECUTIVE DIRECTOR DATE

19


where 3 quotes are not feasible. Requisition # PBAS1008259 Requesting Program Business Administration

Services Vendor Wight & Company Program Contact Bill Lindholm Date Submitted for Review 10/01/2020 Contact Phone # 7142 ISSUE: Need to purchase and install new rooftop units to include bipolar ionization at all public health centers. BACKGROUND: Due to age of most of the rooftop units (are at end of life), as well as, hail damage caused to two units, replacement of these units is needed and will now, due to COVID-19, include bipolar ionization which provides for neutralization of many chemical compounds and sterilization of mold and bacteria. DISCUSSION: In order to maintain our facilities and to also now find ways to minimize COVID-19 spread, staff is recommending that these end of life units and the damaged units be replaced including bipolar ionization. OPTIONS (ITEMIZE): Enter into agreement with Wight & Company. RECOMMENDATIONS: Staff recommends entering into agreement with Wight & Company for the purchase and installation of HVAC rooftop units including bipolar ionization. FISCAL IMPACT (LIST CURRENT YEAR AND CONTRACT TOTAL TO ANY NARRATIVE: Expenditure not to exceed $1,020,000.00 and is fully covered by CARES funding.

Agenda Item#: 8-4 (g)

20

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (h)


NEW PURCHASE ORDER REQUEST REQUISITION # SPHS0910285 CONTRACT TERM 11/01/2020-10/31/2021


VENDOR Crystal Management and Maintenance Services Corp.

DEPT. CONTACT Bill Lindholm



Third year bid renewal to Crystal Management and Maintenance Services Corp. for cleaning services for the East, North and Southeast Public Health Centers in an amount not to exceed $49,860.00.


When the Community Center opened, staff reviewed options for cleaning services in-house versus outsourcing and found that outsourcing these services would save the agency approximately $16,500.00 annually. After three years of utilizing Crystal Management and Maintenance Services Corp. for the Central Office and the Community Center a new bid was conducted last year, as well as pricing to have the DuPage Care Center provide these services was completed. Based on this process, staff is recommending having the DuPage Care Center provide cleaning for the Central Office and the Community Center and have Crystal Management and Maintenance Services Corp. provide cleaning for the East, North and Southeast Public Health Centers.


The Department’s facilities staff have provided cleaning services for all department owned facilities. With the opening of the Community Center staff began to review options for cleaning services, and based upon this review, have determined that contracting cleaning services for the Community Center, Central Office and East, North and Southeast Public Health Centers would be the most cost effective and efficient method for maintaining these four facilities.


BUDGET TRANSFER






ARTICLE 4-105

REQUEST FOR PROPOSAL (RFP) INSTEAD OF BID. MOST QUALIFIED OFFEROR PER PROPOSAL # X BID RENEWAL: Performance Criteria: Acceptable/timely delivery/response YES __X__ NO ______ Accurate and timely invoicing YES __X__ NO ______ Maintain/minimal price increase YES __X__ NO______




21

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (i)


NEW PURCHASE ORDER REQUEST REQUISITION # SBRS1008264 CONTRACT TERM Annual

DATE SUBMITTED 09/22/2020 REQUESTING DEPT. Business Resources Services

VENDOR CDW-G DEPT.CONTACT Luke Banaszak



Renewal of annual software licensing and support for Palo Alto Next Generation Firewall (NGFW) appliances used at DCHD data centers in an amount not to exceed $15,932.57. $3,700.00 of the expenditure will be covered by CARES funding.


Maintaining active support for foundational cybersecurity and networking infrastructure.


IT has used Palo Alto network appliances since 2015. The product line’s development continues to create new value, and the appliance maintains its position as a productive building block across multiple technology functions.


BUDGET TRANSFER





National IPA SOLE SOURCE (ATTACH SOLE SOURCE JUSTIFICATION FORM) - EXEMPT FROM BIDDING PER DuPage COUNTY HEALTH DEPARTMENT PURCHASING POLICY,

ARTICLE 4-105






22

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (j)


NEW PURCHASE ORDER REQUEST REQUISITION # SPHS1008260 CONTRACT TERM Purchase & Install


VENDOR Otis Elevator Service DEPT. CONTACT Bill Lindholm



Need to add air purification systems to all of the department’s elevators in an amount not to exceed $24,500.00. Expenditure is fully covered by CARES funding.


Need to minimize the spread of COVID-19 in all the department’s elevators by purchasing and installing the Otis Cab Air Purifier which utilizes bipolar ionization technology, significantly reducing airborne bacteria and viruses.


In order to create more productive air flow in the department’s elevators, Otis Elevator Services who maintains and repairs all of our elevators has a solution that allows us to purchase and install the ionic air purification technology by modifying our existing exhaust fans to an intake fan and add the air purifier. This unit continuously purifies air without having to be charged, refilled or cleaned outside of regular elevator maintenance.

SOURCE OF FUNDING:







ARTICLE 4-105







23



Requisition # SPHS1008260 Requesting Program Public Health Services Vendor Otis Elevator Service Program Contact Bill Lindholm Date Submitted for Review October 1, 2020 Contact Phone # 7142

ISSUE:

Need to add air purification systems to all the department’s elevators to minimize the spread of COVID-19. in an amount not to exceed $24,500.00. Expenditure is fully covered by CARES funding.

BACKGROUND:

In order to create more productive air flow in the department’s elevators, Otis Elevator Services who maintains and repairs all of our elevators has a solution that allows us to purchase and install the ionic air purification technology by modifying our existing exhaust fans to an intake fan and add the air purifier. This unit continuously purifies air without having to be charged, refilled or cleaned outside of regular elevator maintenance.

DISCUSSION:

Need to minimize the spread of COVID-19 in all the department’s elevators by purchasing and installing the Otis Cab Air Purifier which utilizes bipolar ionization technology, significantly reducing airborne bacteria and viruses.

OPTIONS (ITEMIZE):

Enter into agreement with Otis Elevator Services.

RECOMMENDATIONS:

Staff recommends entering into agreement with Otis Elevator Services to purchase and install the Otis Cab Air Purifier.

FISCAL IMPACT (LIST CURRENT YEAR AND CONTRACT TOTAL TO ANY NARRATIVE:

Expenditure in an amount not to exceed $24,500.00 and is fully covered by CARES funding.

Agenda Item #: 8-4 (j)

24

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (k)


NEW PURCHASE ORDER REQUEST REQUISITION # CPHS1008261 CONTRACT TERM Single Purchase


VENDOR FFF Enterprises DEPT. CONTACT Andrea Gargani



Purchase of flu vaccine in order to test pandemic mass vaccination plans in an amount not to exceed $25,551.50.


The department decided to purchase flu vaccine as it would provide an opportunity to test the agency’s plans for mass vaccination when a COVID-19 vaccine is available. This would be a real-life exercise that will test these plans as well as provide a valuable service to the community. Emergency Procurement was utilized in order to be sure that we would receive the vaccine by the end of the month.


In order to test plans for a mass vaccination event it is necessary to test plans that will be very different from the H1N1 vaccine efforts of 2010. Lessons learned from H1N1 will be incorporated into these plans but due to the nature of the novel virus, the department is faced with now more remote and drive through type events being developed.

SOURCE OF FUNDING: THIS PROCUREMENT WAS SPECIFICALLY BUDGETED FOR (BUDGET CODE) BUDGET TRANSFER

X FUNDS FOR THIS PROCUREMENT HAVE BEEN IDENTIFIED IN BUDGET 2216-52320

DECISION MEMO NOT REQUIRED: THREE WRITTEN QUOTES (ATTACH COMPETITIVE PRICE EVALUATION FORM) LOWEST RESPONSIVE, RESPONSIBLE BIDDER PER BID # PER JOINT PURCHASING


ARTICLE 4-105 REQUEST FOR PROPOSAL (RFP) INSTEAD OF BID. MOST QUALIFIED OFFEROR PER PROPOSAL #

BID RENEWAL: Performance Criteria: Acceptable/timely delivery/response YES _____ NO ______

Accurate and timely invoicing YES _____ NO ______ Maintain/minimal price increase YES _____ NO______

BASIS OF DECISION MEMO (ATTACH DECISION MEMO): UNABLE TO OBTAIN THREE QUOTES PROFESSIONAL SERVICES PER 50 ILCS 510 (ARCHITECTS, ENGINEERS & LAND SURVEYORS) OTHER PROFESSIONAL SERVICES

X EMERGENCY PROCUREMENT AUTHORIZED BY: Karen Ayala DATE: 10/01/2020


Andrea Gargani 10/01/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE



25


where 3 quotes are not feasible. Requisition # CPHS1008261 Requesting Program Public Health Services Vendor FFF Enterprises Program Contact Andrea Gargani Date Submitted for Review October 1, 2020 Contact Phone # 7035 ISSUE: Purchase of flu vaccine in order to test pandemic mass vaccination plans in an amount not to exceed $25,551.50. BACKGROUND: In order to test plans for a mass vaccination event it is necessary to test plans that will be very different from the H1N1 vaccine efforts of 2010. Lessons learned from H1N1 will be incorporated into these plans but due to the nature of the novel virus, the department is faced with now more remote and drive through type events being developed. DISCUSSION: The department decided to purchase flu vaccine as it would provide an opportunity to test the agency’s plans for mass vaccination when a COVID-19 vaccine is available. This would be a real-life exercise that will test these plans as well as provide a valuable service to the community. Emergency Procurement was utilized in order to be sure that we would receive the vaccine by the end of the month. OPTIONS (ITEMIZE): Placed the order with FFF Enterprises for adult flu vaccine. RECOMMENDATIONS: Staff recommended the recombinant flu vaccines (Flublok) as they do not use the flu virus or chicken eggs in the manufacturing process. Therefore, there are no issues with the egg allergy concerns. FISCAL IMPACT (LIST CURRENT YEAR AND CONTRACT TOTAL TO ANY NARRATIVE: Expenditure not to exceed $25,551.50 and is fully covered by CARES funding.

Agenda Item #: 8-4 (k)

26

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (l)


NEW PURCHASE ORDER REQUEST REQUISITION # SBRS1213216 CONTRACT TERM 12 months

DATE SUBMITTED October 1, 20202 REQUESTING DEPT. Business Resources Services




Need to add service credits to the department’s current Microsoft professional support agreement that was approved by the Board in December, 2019 in an amount not to exceed $30,000.00. Expenditure is fully covered by CARES funding.


In December, 2019, the Board approved our annual Microsoft professional support agreement for $25,000.00. At that time COVID-19 was not here so remote work was also not implemented. The service that needs to be added now is to implement infrastructure needed for full remote device management. Since Change Orders cannot exceed 50%, a new request for this support agreement requires Board of Health approval.


The support that is needed provides the capability to assure departmental computers receive security updates when working off the corporate network as is currently occurring.

SOURCE OF FUNDING:






State of Illinois SOLE SOURCE (ATTACH SOLE SOURCE JUSTIFICATION FORM) - EXEMPT FROM BIDDING PER DuPage COUNTY HEALTH DEPARTMENT PURCHASING POLICY,

ARTICLE 4-105






27

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (m)


NEW PURCHASE ORDER REQUEST REQUISITION # CBRS1009258 CONTRACT TERM 11/01/2020-10/31/2021

DATE SUBMITTED October 1, 2020 REQUESTING DEPT. Agency

VENDOR Warehouse Direct/Office Depot DEPT. CONTACT Pat DelMastro



Purchase of various office supply items for agency use in an amount not to exceed $70,000.00. This amount is a 27% increase due to unknown needs during the pandemic.


Office supplies needed for the day-to-day operation of the Department as well as additional office supplies that might be needed as we continue working through the pandemic.


In reviewing options for renewing the purchase of office supplies it has been determined to utilize joint purchase options for the next 12 months.

SOURCE OF FUNDING: X THIS PROCUREMENT WAS SPECIFICALLY BUDGETED FOR (BUDGET CODE) 52200

BUDGET TRANSFER





County of DuPage and Omnia Partners SOLE SOURCE (ATTACH SOLE SOURCE JUSTIFICATION FORM) - EXEMPT FROM BIDDING PER DuPage COUNTY HEALTH DEPARTMENT PURCHASING POLICY,

ARTICLE 4-105





REVIEWED AND APPROVED BY: Pat Delmastro 10/01/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE /s/ Pat Flaherty 10/01/2020 /s/ Karen Ayala 10/01/2020 PURCHASING DATE EXECUTIVE DIRECTOR DATE

28

03-16-2020

PROCUREMENT APPROVAL CHECKLIST AGENDA# 8-4 (n)


NEW PURCHASE ORDER REQUEST REQUISITION # PCAS1008257 CONTRACT TERM October 9, 2020 – December 31, 2021

DATE SUBMITTED October 1, 2020 REQUESTING DEPT. Client Access Services

VENDOR DuPage Health Coalition DEPT. CONTACT Adam Forker



Professional services needed to provide for local area assessment services to better reach vulnerable populations relating to the spread of COVID-19 in an amount not to exceed $100,000.00.


Assessment needed to maximize efforts to contain the spread of COVID-19 locally in analyzing data about impact of COVID-19 on disproportionately affected communities.


Need to design further interventions based on current data indicating disparities in both infection rates and health outcomes for particular minority groups.

SOURCE OF FUNDING:







ARTICLE 4-105






REVIEWED AND APPROVED BY: Adam Forker 10/01/2020 PREPARED BY: DATE SERVICE UNIT DIRECTOR DATE /s/ Pat Flaherty 10/01/2020 /s/ Karen Ayala 10/01/2020 PURCHASING DATE EXECUTIVE DIRECTOR DATE

29



Requisition # PCAS1008257 Requesting Program Client Access Services Vendor DuPage Health

Coalition Program Contact Adam Forker

Date Submitted for Review October 1, 2020 Contact Phone # 7419

ISSUE:

Professional services needed to provide for local area assessment services to better reach vulnerable populations relating to the spread of COVID-19. BACKGROUND:

Need to design further interventions based on current data indicating disparities in both infection rates and health outcomes for particular minority groups.

DISCUSSION:

Assessment needed to maximize efforts to contain the spread of COVID-19 locally in analyzing data about impact of COVID-19 on disproportionately affected communities.

OPTIONS (ITEMIZE):

Enter into agreement with DuPage Health Coalition.

RECOMMENDATIONS:

Staff recommends entering into agreement with DuPage Health Coalition to facilitate assessment and analysis to design further interventions combatting the spread of COVID-19 in DuPage County.

FISCAL IMPACT (LIST CURRENT YEAR AND CONTRACT TOTAL TO ANY NARRATIVE:

Expenditure in an amount not to exceed $100,000.00 and is fully covered by CARES funding.

Agenda Item#: 8-4 (n)

30

AGENDA ITEM#: 8-5 (10/8/20)

FY 2021 BUDGET – BUSINESS ADMINISTRATION

Business Administration has finalized the FY 2021 Budget proposal for your

consideration. This proposal has been approved by Health Department Leadership,

includes utilization of funds on hand to balance revenues with expenditures for Health

Department operations as provided for in the General Fund (70), Social Security Fund

(71) and IMRF Fund (72), and includes authority to utilize the Infrastructure Fund (73)

for Board of Health approved projects. This budget also includes balanced revenue and

expenditures for Grant Applications to be used for accepting unforeseen or unplanned

grant funding during the fiscal year.

Business Administration is requesting that the DuPage County Board of Health

adopt the FY 2021 Budget contingent upon DuPage County Board approval.

31

RESOLUTION

(BA: 20-06 )

DUPAGE COUNTY HEALTH DEPARTMENT

FY 2021 BUDGET

WHEREAS, at the September 10, 2020 Board of Health meeting, the FY 2021

Budget was presented and reviewed with the Board of Health; and

WHEREAS, the final FY 2021 Budget for the General Fund (70), Social Security

Fund (71), IMRF Fund (72) is balanced;

WHEREAS, the Health Department Infrastructure Fund (73) will be used for

Board of Health approved projects; and

WHEREAS, the final proposal for the FY 2021 Budget appropriation for the

General Fund (70), Social Security Fund (71), IMRF Fund (72) and Health Department

Infrastructure Fund (73) is presented on the following page. Therefore, Business

Administration, with the approval of the Executive Director, requests the Board of Health

adopt the FY 2021 Budget as presented.

NOW, THEREFORE BE IT RESOLVED that the DuPage County Board of

Health hereby adopt the DuPage County Health Department’s FY 2021 operations

Budget including the General Fund (70), Social Security Fund (71) and IMRF Fund (72)

for a combined total of $108,099,356 and the Health Department Infrastructure Fund for

a total of $900,000.

Dated this 8 th

day of October 2020 in Wheaton, Illinois.

___________________________

Sam Tornatore, President


Attest: _____________________

Robert Spadoni, Secretary


32

AGENDA ITEM#: 8-5 (10/8/20)

PERSONNEL $39,895,589COMMODITIES $17,358,497CONTRACTUAL $41,422,913CAPITAL OUTLAY $2,700,000

TOTAL FUND 70 APPROPRIATION $101,376,999

PERSONNEL $2,649,977


PERSONNEL $4,072,380


TOTAL OPERATIONS APPROPRIATION - FUND 70, 71 & 72 $108,099,356

CAPITAL OUTLAY (1) $900,000

TOTAL INFRASTRUCTURE APPROPRIATION - FUND 73 $900,000

(1) To be used for Board of Health approved infrastructure projects.

71 HEALTH SOCIAL SECURITY FUND

72 HEALTH IMRF FUND

73 HEALTH INFRASTRUCTURE FUND

DUPAGE COUNTY HEALTH DEPARTMENTFISCAL YEAR 2021 APPROPRIATIONS

INCLUDES GRANT APPLICATIONS

70 HEALTH GENERAL FUND

33

AGENDA ITEM#: 8-5 (10/8/20)

Documents

October 8, 2020 Pursuant to Executive Order 2020-07 (2019