EL Contact Meeting
Title I/SSC/SPSA Contact Meeting 12014-2015October 21,
2014October 23, 2014Type of Work: Contact MeetingAccount #s -
Certificated: 06-677-3010-0-1844-1000-1120Aides:
06-677-3010-0-1844-1000-2920 Agenda1) School Site Council
Responsibilities2) Single Plan for Student Achievement (SPSA) 3)
Title I Parent Involvement4) Questions?Contact Meeting
DatesDistrict Office Room 1A/B
Elementary3:45PM-5:15PM
Secondary12:30PM-2:00PM
TBDTBD4/21/154/23/15Site Council Documentation RequirementsThe
State of California holds the Riverside Unified School District
accountable for many federal and state educational requirementsMany
of these mandates for sites are centered around the School Site
CouncilHere are the specific compliance indicators as show in the
Compensatory Education Federal Program Monitoring
InstrumentAvailable at:
http://www.cde.ca.gov/ta/cr/documents/ce201415.pdf
CE-02 School Parent Involvement PolicyI-CE 2. With approval from
the local governing board, each Title I school shall jointly
develop with, and distribute to, parents of Title I students a
written parental involvement policy, agreed upon by such parents
and updated periodically to meet the changing needs of parents and
the school. (20 U.S.C. 6318 (b)(1.)
CE-02 ContinuedAssociated Documents Single Plan for Student
Achievement (SPSA) [r] Required and Suggested Documents CE
activities for building capacity records [r] School Parent
Involvement Policy [r]School-Parent Compact [r]SSC or SAC meeting
agenda and minutes about school parent involvement policy [s]CE-07
School Site Council CompositionII-CE 7. The SSC is composed of the
following members selected by peers. (EC 52852, 64001(g).)(a) In
elementary schools, half the members shall consist of the
principal, classroom teachers, and other school personnel.
Classroom teachers shall make up a majority of this group. The
remaining half of the members shall consist of parents or other
community members selected by parents.(b) In secondary schools,
half of the members shall consist of the principal, classroom
teachers, and other school personnel. Classroom teachers shall make
up a majority of this group. The remaining half of the members
shall consist of equal numbers of students selected by students,
and parents or other community members selected by parents. CE-07
ContinuedAssociated DocumentsSingle Plan for Student Achievement
(SPSA) [r] SSC agendas and minutes [r] Required and Suggested
DocumentsRecords of SSC peer selections [r] SSC Roster with
membership categories [r] CE-27 SSC Annually Evaluates SPSA
Services (SMART Goal Evaluation)IV-CE 27. The SSC shall annually
evaluate the goals and strategies described in the SPSA funded by
the Title I and EIA/SCE programs to determine if the needs of all
children have been met, particularly the academic achievement needs
of low-achieving students and those at risk of not meeting the
State's student academic achievement standards. The evaluation
shall include a general framework of accepted evaluation procedures
to provide adequate information for the SSC to carry out these
responsibilities. (20 U.S.C. 6314 (b)(1), (2), 6315(c)(2); EC 64001
(f), (g); 5 CCR 4422 .)CE-27 ContinuedAssociated DocumentsLEA Title
I and EIA/SCE Program Evaluation [r] Single Plan for Student
Achievement (SPSA) [r] SSC agendas and minutes [r] Student academic
assessment data and evaluation results [r] Required and Suggested
DocumentsCE record of LEA's involvement in SPSA evaluation [s]CE
specific program modifications based on evaluation results [s] SPSA
evaluation reports [r]School Site Council and the Site PlanOne of
the most important roles of the site council is to develop the
Single Plan for Student AchivementThis Single Plan deals with
expenditures for all funds distributed from the Consolidation
Application to school sitesTitle I (Primarily)CE-08 SSC Approves
SPSAThe SPSA contains: (a) An analysis of academic performance data
to determine students needs.(b) School goals to meet the identified
academic needs of students.(c) Activities to reach school goals
that improve the academic performance of students.(d) Expenditures
of funds allocated to the school through the CARS.(e) The means of
annually evaluating the progress of programs toward accomplishing
the goals, including determining whether the needs of all children
have been met by the strategies used, particularly the needs of
low- achieving students and those at risk of not meeting state
academic content standards. (EC 64001(f), (g), (h); 20 U.S.C. 6314
(b)(1), (2), 6315 (c)(2).)
CE-08 ContinuedAssociated Documents Consolidated Application and
Reporting System (CARS) [r] Single Plan for Student Achievement
(SPSA) [r] SPSA budget and expenditure reports [r] SSC agendas and
minutes [r] Required and Suggested DocumentsSSC Evaluation of CE
Program in the SPSA [s]So how do we document well?For site council,
its all about the minutesWell kept minutes play a huge role in
validating the role that the site council has played in fulfilling
its obligationsMinutes should be detailed enough to show that the
parents played an active role in the decision-making process
regarding the School Plan
Example 1The principal shared the SPSA with the site council
members. Motion carried 12-0.Are these minutes good documentation
for a reviewer?Example 2The principal presented the SPSA to the
site councilMrs. Adams said, I dont understand what the mission
statement means.The principal responded, A mission statement is an
attempt to define what our day to day work is as a school.Mrs.
Adams said, I think that our mission statement is missing an
element about the English LearnersMr. Jones said, I agree. Our
English learners need more attention across the board.The principal
said, English learners are an important priority at our site. Here
are the ways in which we support them.Are these minutes good
documentation for a reviewer?Example 3The principal presented the
SPSA to the Site Council.Parent raised the following concerns:What
are all of the programs offered to English Learners in RUSD?What
does the mission statement mean for our site?After discussion, the
site council made the following modifications to the site
plan.Increased details on the English Learner program in RUSD.The
mission statement was refined to consider the most recent changes
to the school program.Are these minutes good documentation for a
reviewer?Planning ContinuedOn top of documentation of the school
plan process, there is a broader issue of what constitutes a good
planning process.We are going to take some time to examine the RUSD
school plan process from two perspectives:Current RUSD plan
timeline and principles of the planning cycleCurrent plan template
and the new CDE templateQuality Schooling Framework VideoThis short
5 minute video explains the basic elements of developing a school
or district planThis video is a great refresher for those of us
experienced with the planning process at our sites, and a nice
introduction for those without that experience.What is our current
planning cycle?13-14 Plan14-15 PlanFebruary 2014 Send staffing
changes to Human ResourcesMay 2014 Develop budget and staffing
listOctober 2015 SMART Goal EvaluationNovember 2014 Develop Draft 1
of 14-15 SPSAJanuary 2015 Final draft of 14-15 SPSA dueMarch 2015
Board approval of 14-15 SPSASuggested CDE Cycle
Plus/Delta/Rx ActivityUsing the information provided, take 5
minutes with a few table partners, and fill out the Plus/Delta/Rx
in regards to our current planning process in RUSDPlus = Identifies
what is great about the current cycle in Riverside UnifiedDelta =
Identify what could be changed about our current cycle in Riverside
UnifiedRx = Your prescription for change to the cycle in Riverside
UnifiedThe Plan ItselfNow, lets take a look at the plan template
itselfYou will have both the current RUSD template, as well as CDEs
current sample TemplateNeither has the budget pages attached, but
there is not as much variation in the budget
processCompare/Contrast ActivityWe are going to compare and
contrast these two templates for the school planKeep in mind both
equally meet federal and state compliance requirements, so analyze
from the following perspectivesUsability from the perspective of
writing and editingAccessibility for a wide range of stakeholders,
including parents, school staff, students, and the
communityConsidering these factors, does the new template provide
enough positives to make a change worthwhile in the context of all
of the changes currently underway?
Some Key Areas to Look for DifferencesGoal structureSubgroups
versus overallNumber and type of mandatory goal categoriesUse of
paragraph narrativesOverall length
Parent Involvement ContinuedI-CE 2. With approval from the local
governing board, each Title I school shall jointly develop with,
and distribute to, parents of Title I students a written parental
involvement policy, agreed upon by such parents and updated
periodically to meet the changing needs of parents and the school.
(20 U.S.C. 6318 (b)(1.)
Key Elements of the Parental Involvement Policy2.1 The
school-level policy shall describe the means for carrying out the
requirements of subsections 20 U.S.C. 6318 (c) through (f): Policy
Involvement Shared Responsibilities for High Student Academic
Achievement Building Capacity for Involvement AccessibilityPolicy
InvolvementPolicy Involvement. Each Title I school shall involve
Title I parents by means of the following activities: (a) Convene
an annual meeting to inform parents of participating students of
the requirements of Title I and their right to be involved. (20
U.S.C. 6318 (c)(1).) (b) Offer a flexible number of meetings. (20
U.S.C. 6318 (c)(2).) (c) Involve parents of participating students,
in an organized, ongoing, and timely way, in the planning, review,
and improvement of its Title I programs and parental involvement
policy. (20 U.S.C. 6318 (c)(3).) (d) Provide parents of
participating students with timely information about Title I
programs. (20 U.S.C. 6318 (c)(4)(A).)(e) Provide parents of
participating students with an explanation of the curriculum,
academic assessment, and proficiency levels students are expected
to meet. (20 U.S.C. 6318 (c)(4)(B).) (f) Provide parents of
participating students, if requested, with opportunities for
regular meetings to participate in decisions relating to the
education of their children and respond to any such suggestions as
soon as practicably possible. (20 U.S.C. 6318 (c)(4)(C).)Shared
Responsibilities for High Student Academic Achivement2.3 Shared
Responsibilities for High Student Academic Achievement. The
school-parent compact shall be jointly developed with and
distributed to parents of Title I students. The school-parent
compact shall outline how parents, the entire school staff, and
students will share the responsibility for improved student
academic achievement and describe the means by which the school and
parents will build and develop a partnership to help children
achieve the state content standards. The compact:(a) Describes the
schools responsibility to provide high-quality curriculum and
instruction in a supportive and effective learning environment that
enables students to meet the state standards. (20 U.S.C. 6318
(d)(1).)(b) Describes the parents' responsibility to support their
childrens learning. (20 U.S.C. 6318 (d)(1))(c) Addresses the
importance of ongoing communication between parents and teachers
through, at a minimum, annual conferences, reports on student
progress, reasonable access to staff, opportunities to volunteer
and participate in their childs class, and observation of classroom
activities. (20 U.S.C. 6318 (d)(2).)Building Capacity 2.4 Building
Capacity for Involvement. To build capacity for involvement of
parents, each school and LEA shall: (a) Assist parents in
understanding academic content and achievement standards and
assessments and how to monitor and improve the achievement of their
children. (20 U.S.C. 6318 (e)(1).) (b) Provide materials and
training to help parents work with their children to improve their
childrens achievement. (20 U.S.C. 6318 (e)(2).) (c) Educate staff,
with the assistance of parents, in the value of parent
contributions and how to work with parents as equal partners. (20
U.S.C. 6318 (e)(3).) (d) Coordinate and integrate parental
involvement with other programs and conduct activities that
encourage and support parents in more fully participating in the
education of their children. (20 U.S.C. 6318 (e)(4).)(e) Distribute
information related to school and parent programs, meetings, and
other activities to the parents of participating students in a
format and, to the extent practicable, in a language the parents
understand. (20 U.S.C. 6318 (e)(5).)(f) Provide such other
reasonable support for parental involvement activities under this
section as parents may request. (20 U.S.C. 6318 (e)(1).)
Accessibility2.5 Accessibility. Each school and LEA shall
provide full opportunities for the participation of parents with
limited English proficiency, parents with disabilities, and parents
of migratory students including providing information and school
reports required under Section 6311 in a format and, to the extent
practicable, in a language such parents understand. (20 U.S.C. 6318
(f).) So, whats the bottom line?Theres a lot of text here, but what
does the district collect?Associated Documents (in Doc-Tracking
website)Single Plan for Student Achievement (SPSA) [r]Required and
Suggested Documents (In Compliance Upload Haiku)School Parent
Involvement Policy [r]School-Parent Compact [r]SSC or SAC meeting
agenda and minutes about school parent involvement policy
[s]Questions?Next meetingTBD based upon further developments in
regards to the School Plan
