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  • OCS WEB HELP GUIDE

    Date: 31 Jan. 2014

    Version: 1.7

  • DTNA OCS Web Help Document Page 2 of 57

    TABLE OF CONTENTS

    1 OVERVIEW ................................................................................................................................................. 4

    1.1 ACCESSING OCS WEB........................................................................................................................... 4

    1.1.1 Logging On to OCS WEB ................................................................................................................ 5

    1.1.2 Log-in Error in OCS WEB ............................................................................................................... 5

    1.1.3 Document Overview Screen ............................................................................................................. 6

    1.1.4 Logging Out of OCS WEB ............................................................................................................... 6

    1.2 THE DOCUMENT OVERVIEW SCREEN ................................................................................................... 6

    1.2.1 Navigating Through the Document Overview Screen ...................................................................... 7

    1.2.2 Searching for a Specific Detail Item (Document Overview Screen) ................................................ 7

    1.2.3 Accessing the Document Details Screen .......................................................................................... 8

    1.2.4 Entering Information in the Document Details Screen ..................................................................... 8

    1.2.4.1 Certificate of Origin Details Screen .............................................................................................. 9

    1.2.4.2 Traced Value Statement Details Screen ........................................................................................ 9

    1.2.4.3 Manufacturer's Affidavit Details Screen ..................................................................................... 10

    1.2.4.4 Saving Information in the Details Screen .................................................................................... 11

    1.2.4.5 Resetting (Erasing) Information in the Details Screen ................................................................ 11

    1.2.4.6 Searching for a Specific Detail Item (Document Details Screen) ............................................... 12

    1.2.4.7 Tariff Discrepancies in the Document Details Screen ................................................................. 13

    1.2.4.8 Data Entry Complete - Saving the Document Details ................................................................. 13

    1.2.4.9 Returning to the Document Overview Screen ............................................................................. 14

    1.2.5 Document Approval ....................................................................................................................... 15

    1.2.5.1 Approval of a Partially-Submitted Document ............................................................................. 17

    1.2.6 Printing a Solicitation Document ................................................................................................... 18

    1.2.6.1 Printing an Accumulation Statement ........................................................................................... 19

    1.2.7 Document Revoke .......................................................................................................................... 20

    1.2.8 Document Date Period Changes ..................................................................................................... 22

    1.2.9 Copy Document .............................................................................................................................. 23

    1.3 SUPPLIER PROFILE UPDATES SCREEN ................................................................................................ 24

    1.3.1 Updating the Supplier Address Information ................................................................................... 24

    1.3.2 Updating Supplier Contact Information ......................................................................................... 26

    1.3.3 Leaving the Supplier Profile Screen ............................................................................................... 27

    1.4 DOWNLOAD, DATA ENTRY & UPLOAD IN AN EXCEL FORMAT .............................................. 28

    1.4.1 Download OCS Web Document to an Excel File .......................................................................... 28

    1.4.2 Enter Data into Downloaded Excel File ......................................................................................... 31

    1.4.3 Upload an OCS Web Document After Downloaded to an Excel File ............................................ 32

  • DTNA OCS Web Help Document Page 3 of 57

    1.5 DOWNLOAD, DATA ENTRY & UPLOAD IN A CSV FORMAT ...................................................... 34

    1.5.1 Download OCS Web Document to a CSV File .............................................................................. 34

    1.5.2 Manipulate OCS Web Downloaded Files for MS Excel ................................................................ 36

    1.5.3 Save the CSV File to the Appropriate Format From MS Excel ..................................................... 41

    1.5.4 Upload an OCS Web Document After Downloaded to a CSV File ............................................... 43

    APPENDIX A: FIELD DEFINITIONS IN OCS WEB .............................................................................. 45

    APPENDIX B: DOWNLOAD/UPLOAD FILE LAYOUT (EXCEL FILE) ............................................ 49

    APPENDIX C: DOWNLOAD/UPLOAD FILE LAYOUT (CSV FILE) .................................................. 51

    APPENDIX D: ERROR MESSAGES ......................................................................................................... 54

  • DTNA OCS Web Help Document Page 4 of 57

    1 Overview

    OCS WEB is an on-line application DTNA has chosen for its suppliers to enter FTA solicitation and country

    of origin response information.

    Below are the steps to filling out a solicitation response.

    1) Log-in to OCS WEB (see steps 1.1 through 1.1.2)

    2) Select a solicitation document to work on from the Document Overview screen (see step 1.2.3).

    3) Enter information in the Document Details screen (see step 1.2.4 through 1.2.4.6)

    4) Save your information in the Document Details screen (see step 1.2.4.7)

    5) Return to the Document Overview screen (see step 1.2.4.8)

    6) Approve your solicitation document (see step 1.2.5 or 1.2.5.1)

    7) Print the solicitation document (see step 1.2.6 or 1.2.6.1) to send a signed copy to DTNA.

    You can also submit changes to your address and FTA Solicitation contact in OCS Web using the Supplier

    Profile screen. (See section 1.3.)

    1.1 Accessing OCS WEB

    An email will be sent notifying a supplier that a solicitation document is waiting for a response. Below is an

    example of an email:

    To: Smith, John

    Date: Tuesday, March 4, 2013 9:54AM

    From: DTNA Solicitation Team

    Subject: OCS Web Access Information

    Link: https://secure.prd.freightliner.com/mic/OCS-Web/faces/pages/documentOverview.xhtml?_afPfm=-203f082f

    Username:

    Password:

    It is important that you demonstrate reasonable care in the preparation of these documents. If you are unfamiliar with free trade agreement regulations, we suggest you seek the assistance of a customs consultant.

    Provide the country of origin for all parts, certifying or not. Return your signed certifications to Trade.solicitation@daimler.com.

    Thank you,

    Daimler Trucks North America

    https://secure.prd.freightliner.com/mic/OCS-Web/faces/pages/documentOverview.xhtml?_afPfm=-203f082fhttps://secure.prd.freightliner.com/mic/OCS-Web/faces/pages/documentOverview.xhtml?_afPfm=-203f082f

  • DTNA OCS Web Help Document Page 5 of 57

    1.1.1 Logging On to OCS WEB

    To access the DTNA OCS WEB system, enter this address into the Address Bar (at the top of the screen) in

    Internet Explorer:

    https://secure.prd.freightliner.com/mic/OCS-Web/faces/pages/documentOverview.xhtml?_afPfm=-203f082f

    You should see a log-in screen like the one here:

    Using the information provided to you in the email:

    1) Enter your user name in the Username field

    2) Enter your password in the Password field

    3) Click on Login. This will cause the main screen, Document Overview, to appear.

    It is recommended that you copy and paste the user name and password from the email to avoid typing

    errors.

    1.1.2 Log-in Error in OCS WEB

    If you have typed your user name or password incorrectly, the following Login Failed / Try Again

    message will appear:

    This message means that you have typed your user name or password incorrectly.

    Click on Try Again to return to the log-in screen (return to section 1.1.1).

    https://secure.prd.freightliner.com/mic/OCS-Web/faces/pages/documentOverview.xhtml?_afPfm=-203f082f

  • DTNA OCS Web Help Document Page 6 of 57

    1.1.3 Document Overview Screen

    When you first log in to OCS WEB, the Document Overview screen will appear.

    The following screen will be displayed:

    To see the field definitions for this screen, see Appendix A: Field