OCS Backlog

12/2/2016

Organization Change System

HR Strategy and Technology Solutions

Product Backlog

Item Duration ETA Sprint End NotesCompetitive Areas 9/30/2016 10/3/2016 Part of Retention RegisterRetention Registers

9/30/2016 10/3/2016

Assuming the following items occur:- Data feeds are complete- AFTs are implemented- Servers are created and built out

Competitive Levels 9/30/2016 10/3/2016 Part of Retention RegisterChange in Data Extract 9/30/2016 10/3/2016 Included in data importsData Imports 9/30/2016 10/3/2016 Merge EMF and position data from SAP. Allows for employee to org id mappingExtracts 9/30/2016 10/3/2016 Included in data importsRound 1 2 Months 11/30/2016 12/12/2016 Includes testing scenarios. Does not include CAT testingRound 2 Veterans Preference Eligible Employee Assignment Rights 3 Month 2/28/2017 3/6/2017 Includes testing scenarios Does not include CAT testingDisplaced Veteran Preference Eligible Assignment Rights 2/28/2017 3/6/2017 Included in Round 2Workflow for Psychologist 2/28/2017 3/6/2017 Included in Round 2Round 3 2 Weeks 3/14/2017 3/20/2017 Does not include CAT testingArtifact Repository 1 week 3/21/2017 4/3/2017RIF Notices and Appeal Rights

OCS: 2 WeekseOPF: 3 WeeksTotal: 1 Month 4/18/2017 5/1/2017

- Template Upload- eOPF Import- *** Customer Question *** When is eOPF upload done for mailed letters? (Send or confirmation of receipt?)- AFT needed between batch servers- .DAT files created, sent to eOPF, stored as blob- Confirmation of emails sent- Parameterization of all letters

Reports Phase 2TIV Reports Phase 2

12/2/2016

Sprint Start Days End Size Status Release Date GoalEA-9270-OCS - Sprint 1 2/19/2016 14 3/3/2016 0 Released 3/3/2016 InitiationEA-9270-OCS - Sprint 2 3/4/2016 14 3/17/2016 47 Released 3/17/2016 Concept DevelopmentEA-9270-OCS - Sprint 3 3/18/2016 14 4/4/2016 29 Released 4/4/2016 Phase I - Planning, Requirements Analysis, and DesignEA-9270-OCS - Sprint 4 4/5/2016 14 4/18/2016 5 Released 4/18/2016 Specification and prototype developmentEA-9270-OCS - Sprint 5 4/19/2016 14 5/2/2016 39 Released 5/2/2016 Specification and prototype developmentEA-9270-OCS - Sprint 6 5/3/2016 14 5/16/2016 21 Released 5/16/2016 Specification and prototype developmentEA-9270-OCS - Sprint 7 5/17/2016 14 5/30/2016 31 Released 5/30/2016 Specification and prototype developmentEA-9270-OCS - Sprint 8 5/31/2016 14 6/13/2016 45 Released 6/13/2016 Specification and prototype developmentEA-9270-OCS - Sprint 9 6/14/2016 14 6/27/2016 42 Released 6/27/2016 Specification and prototype development

EA-9270-OCS - Sprint 10 6/28/2016 14 7/11/2016 68 Released 7/11/2016 Specification and prototype developmentEA-9270-OCS - Sprint 11 7/12/2016 14 7/25/2016 42 Released 7/25/2016 Specification and prototype developmentEA-9270-OCS - Sprint 12 7/26/2016 14 8/8/2016 76 Released 8/8/2016 Specification and prototype developmentEA-9270-OCS - Sprint 13 8/9/2016 14 8/22/2016 40 Released 8/22/2016 Specification and prototype developmentEA-9270-OCS - Sprint 14 8/23/2016 14 9/5/2016 69 Released 9/5/2016 Specification and prototype developmentEA-9270-OCS - Sprint 15 9/6/2016 14 9/19/2016 88 Released 9/19/2016 Specification and prototype developmentEA-9270-OCS - Sprint 16 9/20/2016 14 10/3/2016 102 Released 10/3/2016 Specification and prototype developmentEA-9270-OCS - Sprint 17 10/4/2016 14 10/17/2016 36 Released 10/17/2016 Specification and prototype developmentEA-9270-OCS - Sprint 18 10/18/2016 14 10/31/2016 51 Released 10/31/2016 Specification and prototype developmentEA-9270-OCS - Sprint 19 11/1/2016 14 11/14/2016 48 Released 11/14/2016 Specification and prototype developmentEA-9270-OCS - Sprint 20 11/15/2016 14 11/28/2016 61 Released 11/28/2016 Specification and prototype developmentEA-9270-OCS - Sprint 21 11/29/2016 14 12/12/2016 46 Ongoing 12/12/2016 Specification and prototype developmentEA-9270-OCS - Sprint 22 12/13/2016 14 12/26/2016 0 Planned 12/26/2016 Specification and prototype developmentEA-9270-OCS - Sprint 23 12/27/2016 14 1/9/2017 0 Planned 1/9/2017 Release of Minimum Viable ProductEA-9270-OCS - Sprint 24 1/10/2017 14 1/23/2017 0 Planned 1/23/2017 Phase II - Planning, Requirements Analysis, and DesignEA-9270-OCS - Sprint 25 1/24/2017 14 2/6/2017 0 Planned 2/6/2017 Specification and prototype developmentEA-9270-OCS - Sprint 26 2/7/2017 14 2/20/2017 0 Planned 2/20/2017 Specification and prototype developmentEA-9270-OCS - Sprint 27 2/21/2017 14 3/6/2017 0 Planned 3/6/2017 Specification and prototype developmentEA-9270-OCS - Sprint 28 3/7/2017 14 3/20/2017 0 Planned 3/20/2017 Specification and prototype development

0

Sprint Plan

Total Committed Points - To Date 986

Organization Change System BacklogStory ID Project ID User Story Sprint Size Statu

s Groups/Modules Priority Build Order Data Feed Designation Comment

1 EA 9270 OCS EA-9270-

OCS - Sprint 1

0 Done Prioritize Backlog High

2 EA 9270 OCS Ability to name a RIF based upon parent organizational structureEA-9270-

OCS - Sprint 4

0 Done Competitive Areas - 09 High None

3 EA 9270 OCS Ability to name a RIF based upon parent organizational structureEA-9270-

OCS - Sprint 5

13 Done Competitive Areas - 09 High None

4 EA 9270 OCS Have all RIF artifacts stored within the new system and a restricted access role provided to the Legal personnel 34 Planned Artifact Repository - 01 High None

All RIF artifacts is high; restricted access for legal is secondary

5 EA 9270 OCS Streamline efforts associated with exporting documents to the external TARIF Image Viewer (TIV) Planned Artifact Repository - 03 Low

TIV will no longer exist; there will be no need to streamline efforts to export data; it will all be contained within the new system.

6 EA 9270 OCS Abiilty for legal to see all retention register documents by the employee within a Competitive Area Planned Artifact Repository - 05 Medium

7 EA 9270 OCS Legal to receive notifications in regards to confirmations Planned Artifact Repository - 07 ??

8 EA 9270 OCS Ability to store TIV artifacts no longer than 2 years unless there is a litigation hold 21 Planned Artifact Repository - 09 Medium All TIV will no longer exist

9 EA 9270 OCS

Availability for Legal to view only within new TARIF tool following documents: EMPLOYEE DOCUMENTS - CH Correspondence History - EM Eligibility Material - GC Green Card (Certified Mail Card) - IS Individual Summary - PA Form 50 - QM Qualification Material (Form 991s - automatically scanned in) - RC RLAC Letters - RD RIF Decision - RL RIF/ToF Letter - TF ToF Acceptance Letters - XX RLAC Application import

Planned Artifact Repository - 11 Medium

10 EA 9270 OCS

OCID Competitve Area Documents - AF MSPB Appeal Form - AL Administrative Leave - CF CFR 1201 - EX Explanation of Compensation Programs - SRN Specific RIF Notice - IQ Individual Qualifications - LG Activity Log - PC PCES involuntary downgrade benefits - RA Round 1 Retention Register - RB Round 1 Available Staffing - RC Round 1 Results - RD Round 2 Retention Register - RE Round 2 Results - RF Positions remaining vacant - RG Final unplaced employees - RH Representative Rate Staffing - RI Round 3 Worksheet - RJ Round 3 Assignments - RK Round 3 Results - RL RLAC Letters - RM Positions Remaining Vacant After Round 2

55 Planned Artifact Repository - 13 High All

11 EA 9270 OCS Store all communications sent to employees in TIV 13 Planned Artifact Repository - 15 Low All12 EA 9270 OCS Story retention register in TIV 21 Planned Artifact Repository - 16 Low All13 EA 9270 OCS Story forms sent back in TIV 13 Planned Artifact Repository - 17 Low All14 EA 9270 OCS Story notice recipt in TIV 13 Planned Artifact Repository - 18 Low All15 EA 9270 OCS Capture snapshot of any data used for a specific RIF notice in TIV 21 Planned Artifact Repository - 19 Low All16 EA 9270 OCS Autoamte updating retention rates, capturing retention rates as of the RIF effective date Planned Artifact Repository - 20 ??17 EA 9270 OCS Organizational Structure Feed Current snapshot for start and future date Planned Competitive Areas - 01 High HCES - SAP18 EA 9270 OCS Ability to manually update the Post Organization Structure 21 Planned Competitive Areas - 02 High HCES - SAP19 EA 9270 OCS Hierarchy of RIF ID's and the competitive areas under the ID 13 Planned Competitive Areas - 04 High None20 EA 9270 OCS Multiple Competitive Areas to be part of a RIF Competitive Areas are processed individually 34 Planned Competitive Areas - 06 High HCES - SAP

21 EA 9270 OCS Ability to check Org Structure - Competitive Area for any Current/Past RIFs to retain for legal hold 13 Planned Competitive Areas - 07 Low OCS - Database

22 EA 9270 OCS Ability to control RIF submission through acceptance (direct reports) and approval (management) 55 Planned Competitive Areas - 11 High

23 EA 9270 OCS Ability to capture and save snapshot of notifications sent out along with staffing of before and after 34 Planned Competitive Areas - 13 High All

When RIF is committed, all previous drafts will be replaced/deleted

24 EA 9270 OCS Ability to save multiple snapshots within a RIF processEA-9270-

OCS - Sprint 6

13 Removed Competitive Areas - 15 High All

25 EA 9270 OCS RIF Preliminary and final can be run before the announcement date 5 Planned Competitive Areas - 17 High All26 EA 9270 OCS Ability to enter competitive levels into HCES - Book of Record Planned Competitive Levels - 01 Low

27 EA 9270 OCS Ability to assign existing codes for competitive levels (Available from Shamonda) to OCC and if new generate a new competitive level 34 Planned Competitive Levels - 03 High TBD - Shamonda

28 EA 9270 OCS System to identify OCC and jobs and provide a list of OCC that are same Grade, RSC, OCC, Series, and Leadership Code 21 Planned Competitive Levels - 04 High HCES - SAP

29 EA 9270 OCS WE NEED ALL JOB INFORMATION (OCC CODES) Planned Competitive Levels - 06 High HCES - SAP30 EA 9270 OCS Ability to enter Competitive Levels into HCES Planned Competitive Levels - 08 Low

31 EA 9270 OCS System to automate identification of all jobs with same codes, Grade, Leadership, OCC, Series, and RSC 21 Planned Competitive Levels - 10 High HCES - SAP

32 EA 9270 OCS Do not duplicate record retention between HCES and TARIF Do not pull over job description or KSA's into TARIF 34 Planned Competitive Levels - 12 High None

33 EA 9270 OCS Identify and report any new OCC or modifications and identify what was changed 21 Planned Competitive Levels - 13 High HCES - SAP

34 EA 9270 OCS Query new job within the system based on Grade, Leadership Code, OCC, and RSC If comparable, tie it to existing job 21 Planned Competitive Levels - 15 High HCES - SAP

35 EA 9270 OCS Have a feed from compensation of all pay schedules for all jobs Planned Competitive Levels - 16 High Compensation

36 EA 9270 OCS Obtain salary max and representative rates tables from Compensation Assumption: This data is uploaded/downloaded from HCES 13 Removed Competitive Levels - 18 High Compensation

37 EA 9270 OCS Automatic update of % change on PCES salary 13 Planned Competitive Levels - 19 High Compensation

38 EA 9270 OCS Ability to pull future complements (jobs, org units, authorizations, positions, and reporting relationships) from HCES 34 Planned Competitive Levels - 21 High HCES - SAP

39 EA 9270 OCS Future job connected to future organizational structure 13 Planned Competitive Levels - 23 High HCES - SAP

40 EA 9270 OCS Data to be provided by ongoing daily delta files and weekly data refreshes from source systems 21 Planned Data imports - 01 High All

41 EA 9270 OCS Pull in employee's address on record 13 Planned Data imports - 03 High Employee Master File (EMF)

42 EA 9270 OCS

Following extracts are provided at a minimum: - Employee Master File (updated every Sat morning) - TARIF Finance Number Master - Org (updated daily Sun thru Fri evenings) - Position Master - job/OCC Code (updated daily Sun thru Fri evenings) - Authorized Staffing Master - (updated daily Sun thru Fri evenings - HRP9130) - Job/OCC Code Master (HCES/XI) - PES Ratings (monthly, first Fri of each month) - RFR - Frequency (TBD)

55 Planned Data imports - 05 High All

43 EA 9270 OCS No data feed available from RTR to PA Planned Data imports - 07 Medium

44 EA 9270 OCS

Change in data extracts provided for monitoring: Refreshes should be done daily - Employee Master Reports - Position/OCC Code changed during last period (Define parameters) - Deleted from OCID Tracking (who separated last period) - Whose Vet Pref changed during last period - Position Master Reports - Newly added Jobs reports (jobs= OCC codes) - Position Master Change Report - Newly Inactive Jobs Report (jobs=OCC codes) - Finance Number Master Reports - Finance Number Master Refresh Report

55 Planned Data imports - 09 High All

45 EA 9270 OCS Ability to have a tool which identifies the 50 mile driving radius Planned Data imports - 11 Low

46 EA 9270 OCS Ability to pull in all career employees (Bargaining and non-bargaining) 13 Planned Data imports - 13 High Employee Master File (EMF)

47 EA 9270 OCS Ability to pull actual position numbers 34 Planned Data imports - 15 High HCES - SAP48 EA 9270 OCS Ability to store duty station address to determine the 50 mile radius 34 Planned Data imports - 17 High TBD - Google / IT49 EA 9270 OCS Ability to store non-sensitive information to include employee's name and EIN 3 Planned Data imports - 19 High HCES - SAP50 EA 9270 OCS Ability to automate data pull of daily delta files and refreshes Planned Data imports - 21 Medium

51 EA 9270 OCS Psychologist will need the ability to see the employee, and employee's history and associated job EPAH Planned Data imports - 23 Medium

52 EA 9270 OCS Ability to change (flexibility) PES ratings based up on business rules - contributor vs. non-contributor 5 Planned Data imports - 25 High Performance Evaluation

System (PES)

53 EA 9270 OCS Automate feed and storage of PES rating and raw score to TARIF 13 Planned Data imports - 27 High Performance Evaluation System (PES)

54 EA 9270 OCS Ability to have competitive areas represented by organizational structure (HCES) 21 Planned Data imports - 29 High HCES - SAP55 EA 9270 OCS Availability of eCareer information Planned Data imports - 31 Low

56 EA 9270 OCS Do not have SSNs in the new system 3 Planned Data imports - 33 High All except Compensation and RTR

57 EA 9270 OCS Identify vacancies within a 50 mile radius and beyond (x miles) Planned Displaced Veteran Preference Eligible Assignment Rights - 01 Low

58 EA 9270 OCS Which VERA auhority we will use with each RIF Planned Displaced Veteran Preference Eligible Assignment Rights - 02 Low

59 EA 9270 OCS RIF avoidiance process to be part of new system Planned Displaced Veteran Preference Eligible Assignment Rights - 03 Low

60 EA 9270 OCS Ability to have HQ admin access and field user tracking Planned Displaced Veteran Preference Eligible Assignment Rights - 04 Medium

61 EA 9270 OCS Employee Performance rating that is non-contributor is not eligible for round two or three Planned Displaced Veteran Preference Eligible Assignment Rights - 05 High

Vet Pref eligible placement based on positive reporting relationship

62 EA 9270 OCS Ability to capture snapshot of notifications sent out along with staffing at that time and after along wit hteh option to save. 21 Planned Displaced Veteran Preference Eligible Assignment Rights -

06 Low All

63 EA 9270 OCS Ability to re-run RIF after an approved final RIF has been saved 8 Planned Displaced Veteran Preference Eligible Assignment Rights - 07 High TBD - Specify RIF status

(start/end)64 EA 9270 OCS Send electronic version of RIF notices directly to eOPF Planned eOPF Filing / Scanning - 01 Low

65 EA 9270 OCS Foundational ResearchEA-9270-

OCS - Sprint 1

0 Done Foundational Research


OCS - Sprint 2

0 Done Foundational Research

67 EA 9270 OCS Identify Data Feed SourcesEA-9270-

OCS - Sprint 2

0 Done Identify Data Feed Sources

68 EA 9270 OCS Import pay schedulesEA-9270-

OCS - Sprint 2

34 Done Import pay schedulesMoved to backlog 03172016

69 EA 9270 OCS Obtain salary max and representative rates tablesEA-9270-

OCS - Sprint 3

13 Done Obtain salary max and representative rates tables High Compensation

70 EA 9270 OCS OCC CodesEA-9270-

OCS - Sprint 2

13 Done OCC Codes

71 EA 9270 OCS Organizational Structure Feed Current snapshot for start and future date 13 Ongoing Organizational Structure FeedMoved to backlog 03172016

72 EA 9270 OCS I want to have a stop gap process to pull RIF letters of non-impacted employees (I.E. people moving from RIF run to notice) Planned Other Stories - 01 Medium

73 EA 9270 OCS Disable saving of output in ODM Planned Other Stories - 02 what's ODM? OD

74 EA 9270 OCS Store 4 years of PES 13 Planned Other Stories - 03 High TBD - Specify storage point

we don't need to store but need to reference or access it

75 EA 9270 OCS Dependent upon Spikes associate with the user story - Topeka Planned Production and Mailing - 01 Low76 EA 9270 OCS Jenny's team to provide list of report 5 Planned Reports - 01 High All77 EA 9270 OCS Assigned to specific levels within OCC Planned Representative Rates - 01 Medium

78 EA 9270 OCS Used when assigning across RSC or Pay Levels Planned Representative Rates - 03 ??

I am not sure why this information is under Rep Rates

79 EA 9270 OCS EAS and Craft allows for bumping up to 3 levels down Planned Representative Rates - 05 ??80 EA 9270 OCS Compensation is the owner of Rep Rates with Labor involved Planned Representative Rates - 07 ??

81 EA 9270 OCS Capture current Rep Rates from the Compensation System Planned Representative Rates - 09 High Compensation

TRUEValidate if it comes from Compensation

82 EA 9270 OCS ZHR_EQUIV_CHART does not include 'S' PCES Planned Representative Rates - 11 Medium83 EA 9270 OCS Ability to update salary max - Rep Rates - after PES Planned Representative Rates - 13 Medium84 EA 9270 OCS Where is salary max located? HCES? Planned Representative Rates - 15 Medium

85 EA 9270 OCS ZHR_EQUIV_CHART? 13 Removed Representative Rates - 17 High HCES - SAP Delete

86 EA 9270 OCS Ability to identify Rep Rates (Store?) Planned Representative Rates - 19 Medium87 EA 9270 OCS New PCES - competitive of salary max - only needed for PCES I Planned Representative Rates - 21 Medium88 EA 9270 OCS Compensation has chart - what does Compensation want as the new owner Planned Representative Rates - 23 Medium

89 EA 9270 OCS Automate computation of Rep Rates for Pay Schedules using the 25% value between minimum and maximum salaries Planned Representative Rates - 25 Medium

not sure where the 25% came from

90 EA 9270 OCS Automate from the book of record for Rep Rates table with any update Planned Representative Rates - 27 Medium91 EA 9270 OCS Feed from Compensation for all Rep Rates table Planned Representative Rates - 29 Medium

92 EA 9270 OCS Data must be retained for at least 1 year, per OPM regulations Planned Representative Rates - 31 ??


93 EA 9270 OCS Place legal hold on Competitive Area level not RIF Planned Representative Rates - 33 ??


94 EA 9270 OCS RIF 1. Purge 2. Hold 3. Purge Planned Representative Rates - 35 ??


95 EA 9270 OCS Capture a snapshot of Rep Rate information during a RIF (time frame?) Planned Representative Rates - 37 ??


96 EA 9270 OCS Capable of capturing org structure before and after Planned Representative Rates - 39 ??


97 EA 9270 OCS V-01, V-02 should be processed like EAS for prepresntitive rates Planned Representative Rates - 40 ??


98 EA 9270 OCS Ability to change a non-contributor from 0 to any numerical number assigners 3 Planned Retention Registers - 01 High Performance Evaluation System (PES)

99 EA 9270 OCS RTR system of record for Veterans Preference 13 Planned Retention Registers - 03 High Retirement Thrift RIF (RTR)

100 EA 9270 OCS Automatically create a Retention Register (RTR, PES, AMS, OM) so that employees at top of list has highest retention standing in the Competitive Level 21 Planned Retention Registers - 05 High All

101 EA 9270 OCS Flexibility to offer job assignments not based on RIF Retention standings and not based on Competitive Area Planned Retention Registers - 07 Low

102 EA 9270 OCS Automate assignment of jobs to those impacted employees based on qualification review within Competitive Area 21 Planned Retention Registers - 09 High HCES - SAP Change jobs to

positions

103 EA 9270 OCS Report on Real-time information on future employee action 21 Planned RIF Notices and Appeal Rights - 01 High All Dependent upon individual's status

104 EA 9270 OCS

Specific RIF notice includes the following: A. Separation B. Demotions C. Reassignment Effective date of action A. Right to appeal to MSPB B. Competitive Area/Level, retention subgroup, service date, and three most recent ratings of performance evaluations of record within the last four years C. Where regulations and records may be inspected or copies received

55 Planned RIF Notices and Appeal Rights - 03 High AllRIF created from feeds specific to actions

105 EA 9270 OCS RIF letter - Customized baseline templates for specific notice (6 types) 55 Planned RIF Notices and Appeal Rights - 05 High OCS - Database106 EA 9270 OCS Ability to place copies of letters into employee eOPF Planned RIF Notices and Appeal Rights - 07 Medium

107 EA 9270 OCS Have some sort of tracking mechanism for RIF separated employees to identify what jobs are available to them following 2 years within their duty station or competitive areas 34 Planned RLAC - 01 Medium All

Refine reinstatement policy: Comparable position/job availabilityReport extract to align competitive areas to available jobs/positions

108 EA 9270 OCS Track RLAC requests by Pref Eligible employees 55 Planned RLAC - 03 Medium All109 EA 9270 OCS Limit RLAC list to only Pref Eligible employees 13 Planned RLAC - 05 High All policy question

110 EA 9270 OCS Whomever the RLAC list impacts must have access to it (ex. HRSSC and/or Talent Acquisition or any party responsible for taking action) 13 Planned RLAC - 07 Low All

111 EA 9270 OCS List the eligibility by Finance Number and Competitive Area 21 Planned RLAC - 09 High All

112 EA 9270 OCS Track reinstatement requests by Pref Eligible within a Competitive Areas and/or original duty station 55 Planned RLAC - 11 Medium All

113 EA 9270 OCS Identify vacancies within 50 miles radius of duty domicile station Planned RLAC - 13 Low114 EA 9270 OCS Identify vacancies within 50 miles radius of duty domicile station Planned RLAC - 14 Low115 EA 9270 OCS Automate dashboard creation which identifies the status through the process 21 Planned Round 1 – Release from Competitive Level - 01 High All

116 EA 9270 OCS Local district/areas admin have the ability to log into the system Track the employees' status through the process Planned Round 1 – Release from Competitive Level - 03 Medium

117 EA 9270 OCS Automate ability to see (transparency) whether employee should have rec'd letter- quick lookup- letter sent w/ date & time sent District access to employees status - currently manual lists spreadsheets

13 Planned Round 1 – Release from Competitive Level - 04 Low All

Secondary notifications sent to only non-impacted

118 EA 9270 OCS Communications outgoing to impacted employees and non-impacted employee within the impacted area (eliminating general notice) 13 Planned Round 1 – Release from Competitive Level - 05 High All

119 EA 9270 OCS Policy Change - Have system run rounds automatically as much as possible and return to original positions where possible Huge story - lots of edits 55 Planned Round 1 – Release from Competitive Level - 07 High All Cost avoidance

opportunity

120 EA 9270 OCS Be able to return employees to original position whenever possible. New communication stream 13 Planned Round 1 – Release from Competitive Level - 08 High

121 EA 9270 OCS In Round 1 Automate removal of employees within competitive area of competitive levels 34 Planned Round 1 – Release from Competitive Level - 09 High TBD

122 EA 9270 OCS In Round 1 Automate move of preference eligible put back in position of record within the competitive level 21 Planned Round 1 – Release from Competitive Level - 10 High All

123 EA 9270 OCS In Round 1 Automate creation of retention register to save the outcome of each round 13 Planned Round 1 – Release from Competitive Level - 11 High All

124 EA 9270 OCS I want the system to handle late Form 50 8 Planned Round 1 – Release from Competitive Level - 12 Low Employee Master File (EMF)

125 EA 9270 OCS Veterans Preference scores would be retained for how long (forever?) Longer than 2 years? Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 01 Medium

126 EA 9270 OCS Veterans Preference is pairing of employee and job (OCC) Re-evaluated on a new RIF Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 02 ??

127 EA 9270 OCS In Round 2 Automate move of preference eligible who have lost their job within the same competitive area of competitive level 21 Planned Round 2 – Veteran Preference Eligible Employees

Assignment Rights - 03 High All

128 EA 9270 OCS Automate extension of assignment for preference eligible in Round 2 13 Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 04 High All

129 EA 9270 OCS Industrial psychologist performs qualification review on veteran Preference (old evaluations) Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 06 Medium

130 EA 9270 OCS May need to run logic multiple times - over the course of weeks/months Example: Retirements/Resignations - even though vacant positions should have been held - may be more or less use current data each time

13 Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 07 High All

131 EA 9270 OCS Ability to automatically run multiple preliminary RIF 5 Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 08 High All

132 EA 9270 OCS Veterans Preference Rating Sheet (report) What Vets need to be reviewed and job reviewers against 13 Planned Round 2 – Veteran Preference Eligible Employees


133 EA 9270 OCS Run Rounds (Preliminary) until approved/accepted Decision points 21 Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 11 High All

134 EA 9270 OCS The ability to save Final RIF Rounds 8 Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 12 High All

135 EA 9270 OCS Ability to push Veterans Preference Rating Report to user for review and analysis to enter in ratings with the ability to print 34 Planned Round 2 – Veteran Preference Eligible Employees

Assignment Rights - 14 High All Psychologist

136 EA 9270 OCS Scenario: Release everyone then decide who gets which position Example: 1 job gone - 3 people 1 Pref Vet - If position Vet had still exists they retain (go back to) same position 13 Planned Round 2 – Veteran Preference Eligible Employees


137 EA 9270 OCS Create a master list of all actions needed in all rounds with the ability to review and approve 55 Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 17 High All

138 EA 9270 OCS Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 19

139 EA 9270 OCS Purge Rating 1 month after retirement 5 Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 21 High

Post Psychologist RatingWhat system does the data come from?

140 EA 9270 OCS Full job history (EPAH) is available to the psychologists Planned Round 2 – Veteran Preference Eligible Employees Assignment Rights - 23 Low

141 EA 9270 OCS Ability to have multiple user roles (privileged user management)EA-9270-

OCS - Sprint 3

0 Done Security / Roles - 01 High OCS - Database

142 EA 9270 OCS Ability to have multiple user roles (privileged user management)EA-9270-

OCS - Sprint 4

5 Done Security / Roles - 01 High OCS - Database

143 EA 9270 OCS Retention Periods -OPM 1 year -System of Record - Diana Howard Planned Spikes - 01 High OCS - Database1 year after RIF effective date

144 EA 9270 OCS ROI on sunsetting RLAC & TIV Planned Spikes - 02 MediumIT Team to provide to customer

145 EA 9270 OCS Research the Rep Rates -How does it get updated Planned Spikes - 03146 EA 9270 OCS How is security set up? OE wants to be able to control access Planned Spikes - 04147 EA 9270 OCS Is RTR data from SAP accurate? -Research Vet's Pref in SAP and/or RTR Planned Spikes - 05148 EA 9270 OCS Read receipt (email) processing in Java? Planned Spikes - 06149 EA 9270 OCS Need the option to email or send letters Planned Spikes - 07150 EA 9270 OCS Discuss with Topeka for communication strategy Planned Spikes - 08151 EA 9270 OCS What is the best solution/strategy to send out Certified 'green cards' to be stored in eOPF Planned Spikes - 09

152 EA 9270 OCS Employee Master File calculate Retirement (early) dates Planned Spikes - 10 Medium Does EMF feed VERA

153 EA 9270 OCS RTR data integrity addressed to HRSSC Manager Spikes - 11 High Retirement Thrift RIF (RTR)

Change Tom Bunnell to HRSSC's new manager (Ask HRSSC)Integrity question associated with RTR

154 EA 9270 OCS Automate generation of OPM Requirement of Quarterly Voluntary Retirement Report with specific authority defined Removed Round 2 – Veteran Preference Eligible Employees

Assignment Rights - 19 remove

This will no longer be a requirement from OPM; we can remove

155 EA 9270 OCS Review EIN's assigned to all employees Planned Spikes - 12 Low

Dual Personnel Numbers (multiple positions for same personnel)Activation of all employees (Raleigh)

156 EA 9270 OCS Review Retention Date for changes to job description Planned Spikes - 13 Low

HR policy for retention perimeter to be defined

157 EA 9270 OCS PES history and retention records associated with RIF Planned Spikes - 14 HighPerformance Evaluation

System (PES)OCS - Database

Past 4 years required PES would have to align with retention policyValidate with PES group for accurate retention policy

158 EA 9270 OCS RTR data feed frequency Planned Spikes - 15

159 EA 9270 OCS Does PES have a history and retention period? Removed Spikes - 21 Duplicate to Spike 14

160 EA 9270 OCS Veteran's Administration Letter - Notification Process to be defined in details Planned Spikes - 16 Low

Notification Letter (sent to HRSSC/HQ by employee)

161 EA 9270 OCS HRSSC to pull list of VER eligible employees Planned Spikes - 17 Low

HRSSC to VERIFY list not PULL; No need to duplicate process

162 EA 9270 OCS Review EINs assigned to all employees Removed Spikes - 18 Duplicate to Spike 12

163 EA 9270 OCS Returned form acquisition (scanning) Planned Spikes - 19 High TBD

Scanning functionality to be validated by IT and LegalStill waiting for IT responseDelivery Confirmation

164 EA 9270 OCS Concur/Clarify whether individual as been approved Planned Spikes - 20 Please clarify

165 EA 9270 OCS Communications can only be sent from snapshots Planned Spikes - 22 Low

IT Team to validate whether it's feasible within current ROM

166 EA 9270 OCS Deep dive into other systems Planned Spikes - 23 Please clarify

167 EA 9270 OCS Create a "Snapshot" of a RIF (last RIF would be "Finalized") Planned Spikes - 24 High All See Competitive Areas - 13

168 EA 9270 OCS eOPF form IDEA-9270-

OCS - Sprint 4

0 Done Spikes - 25

169 EA 9270 OCS RLAC data feed back to HCES/IHRS (HR system) Planned Spikes - 26170 EA 9270 OCS Tracking mail artifact outgoing notice, contact certified mailing system Planned Spikes - 27171 EA 9270 OCS Research printing options to Topeka (PDF or ISIS) Planned Spikes - 28172 EA 9270 OCS ROMBOM cost savings on retiring TIV and RLAC Planned Spikes - 29173 EA 9270 OCS Reseatch eOPF transmission of RIF letters and info Planned Spikes - 30

174 EA 9270 OCS HCES -Web Service call to get job description and KSAs -Web Service call to get job description and KSAs for a given (historical) date Planned Spikes - 31

175 EA 9270 OCS Spikes - Role Definitions176 EA 9270 OCS Dependent upon Spikes associate with the user story - Email vs. Print Planned Tracking Mailing Artifacts Outgoing Notices - 01

177 EA 9270 OCS System to be able to identify employees who are VER eligible based on a VER effective date. VER database as the employee service Planned Voluntary Early Retirement (VER) - 01

178 EA 9270 OCS

Based upon VER effective date entered into the VER tool, eligibility identified based on: 1. Must be age 50 with min 20 years of service 2. May have 25 years of service at any age Five years must be creditable civilian service 3. Employees who have been issued a notice of removal are not VER eligible 4. There may be other restrictive factors applied as well, such as non-bargaining or bargaining only or specific organizations, OCC codes, etc

Planned Voluntary Early Retirement (VER) - 03

179 EA 9270 OCS Automate notification to HRSSC Centers of form PS50 action Planned Voluntary Early Retirement (VER) - 05180 EA 9270 OCS Ability to handle late form 50 (PS 50) Planned Voluntary Early Retirement (VER) - 07181 EA 9270 OCS I want security to handle multi user roles Planned Voluntary Early Retirement (VER) - 09


OCS - Sprint 3

0 Done Spikes - Foundational Research

183 EA 9270 OCS Identify Data Feed SourcesEA-9270-

OCS - Sprint 3

0 Done Spikes - Identify Data Feed Sources

184 EA 9270 OCS Review MS Access DatabaseEA-9270-

OCS - Sprint 3

13 Done Review MS Access Database

185 EA 9270 OCS Grant required DB permissions to ORRIF01 in dtarif and ttarifEA-9270-

OCS - Sprint 3

3 Done Grant required DB permissions to ORRIF01 in dtarif and ttarif

186 EA 9270 OCS Team familiarity with Spring (OCS Tech Stack)EA-9270-

OCS - Sprint 4

0 Done Spikes - Team familiarity with Spring (OCS Technology Stack)

187 EA 9270 OCS Review RIF NotificationsEA-9270-

OCS - Sprint 4

0 Done Review RIF Notifications

188 EA 9270 OCS Extract Employee Master File

EA-9270-OCS -

Sprint 50 Done Extract Employee Master File

189 EA 9270 OCS Extract Employee Master File

EA-9270-OCS -

Sprint 68 Done Extract Employee Master File

190 EA 9270 OCS Create RIF Notifications Template

EA-9270-OCS -

Sprint 513 Done Create RIF Notifications Template

191 EA 9270 OCS Basic Application look and feel

EA-9270-OCS -

Sprint 513 Done Basic Application look and feel

192 EA 9270 OCS BRM PoC

EA-9270-OCS -

Sprint 50 Done BRM PoC

193 EA 9270 OCS BRM PoC

EA-9270-OCS -

Sprint 80 Removed BRM PoC

194 EA 9270 OCS IBM Operation Decision Mgmt Tutorial

EA-9270-OCS -

Sprint 60 Done IBM Operation Decision Mgmt Tutorial

195 EA 9270 OCS ODM install on Windows 10

EA-9270-OCS -

Sprint 60 Done ODM install on Windows 10

196 EA 9270 OCS Copy and Normalize existing data into OCS Staging Tables

EA-9270-OCS -

Sprint 60 Done Copy and Normalize existing data into OCS Staging

Tables

197 EA 9270 OCS Competitive Levels (Stage_Occupation_T)

EA-9270-OCS -

Sprint 70 Ongoing Competitive Levels (Stage_Occupation_T)

198 EA 9270 OCS Competitive Levels

EA-9270-OCS -

Sprint 813 Done Competitive Levels

199 EA 9270 OCS Generate Potentially Impacted List

EA-9270-OCS -

Sprint 75 Done Generate Potentially Impacted List

200 EA 9270 OCS Create Organization

EA-9270-OCS -

Sprint 78 Done Create Organization

201 EA 9270 OCS Reports viewer

EA-9270-OCS -

Sprint 7Done Reports viewer

202 EA 9270 OCS Create Error Handling

EA-9270-OCS -

Sprint 75 Done Create Error Handling

203 EA 9270 OCS Create Normalized Employee Tables

EA-9270-OCS -

Sprint 713 Done Create Normalized Employee Tables

204 EA 9270 OCS Business Logic Flowchart

EA-9270-OCS -

Sprint 813 Done Business Logic Flowchart

205 EA 9270 OCS RIF effective date

EA-9270-OCS -

Sprint 80 Done RIF effective date

206 EA 9270 OCS Calculate pay period

EA-9270-OCS -

Sprint 83 Done Calculate pay period

207 EA 9270 OCS Review competitive level

EA-9270-OCS -

Sprint 80 Done Review competitive level

208 EA 9270 OCS Report parameters

EA-9270-OCS -

Sprint 80 Done Report parameters

209 EA 9270 OCS Refactor OCS Services Services and Controller

EA-9270-OCS -

Sprint 88 Done Refactor OCS Services Services and Controller

210 EA 9270 OCS Create Retention Register for Round 1EA-9270-

OCS - Sprint 8

8 Done Create Retention Register for Round 1

211 EA 9270 OCS Competitve Levels (Logging)EA-9270-

OCS - Sprint 9

21 Done Competitve Levels (Logging)

212 EA 9270 OCS Review Competitive Level AssignedEA-9270-

OCS - Sprint 9

13 Done Review Competitive Level Assigned

213 EA 9270 OCS Assess QualificationEA-9270-

OCS - Sprint 9

0 Done Assess Qualification

214 EA 9270 OCS Report ParametersEA-9270-

OCS - Sprint 9

0 Done Report Parameters

215 EA 9270 OCS Redirect employee extract to VSAM fileEA-9270-

OCS - Sprint 9

8 Done Redirect employee extract to VSAM file

216 EA 9270 OCS Review Competitive Level AssignedEA-9270-

OCS - Sprint 10

13 Done Review Competitive Level Assigned

217 EA 9270 OCS Unit TestsEA-9270-

OCS - Sprint 10

13 Done Unit Tests

218 EA 9270 OCS Document Business RulesEA-9270-

OCS - Sprint 10

21 Done Document Business Rules

219 EA 9270 OCS Business Rules by Process StepsEA-9270-

OCS - Sprint 10

13 Done Business Rules by Process Steps

220 EA 9270 OCS OCS application in DEV environmentEA-9270-

OCS - Sprint 10

0 Done OCS application in DEV environment

221 EA 9270 OCS Unit TestEA-9270-

OCS - Sprint 10

8 Done Unit Test

222 EA 9270 OCS Code/Style ReviewEA-9270-

OCS - Sprint 10

0 Done Code/Style Review

219 EA 9270 OCS Report - Specific RIF Notice/RIF/TOF LetterEA-9270-

OCS - Sprint 11

5 Done Report - Specific RIF Notice/RIF/TOF Letter


OCS - Sprint 11

Ongoing OCS application in DEV environment

221 EA 9270 OCS Data Feeds FNCMEA-9270-

OCS - Sprint 11

3 Done Data Feeds FNCM

222 EA 9270 OCS Data Feeds EPAHEA-9270-

OCS - Sprint 11

5 Done Data Feeds EPAH

223 EA 9270 OCS Screens ORG CHANGE Title/DescriptionEA-9270-

OCS - Sprint 11

8 Done Screens ORG CHANGE Title/Description

224 EA 9270 OCS Screens ORG CHANGE EventsEA-9270-

OCS - Sprint 11

Done Screens ORG CHANGE Events

225 EA 9270 OCS Screens ORG CHANGE Competitive GroupsEA-9270-

OCS - Sprint 11

13 Done Screens ORG CHANGE Competitive Groups

226 EA 9270 OCS Generic Batch SetupEA-9270-

OCS - Sprint 11

8 Done Generic Batch Setup


OCS - Sprint 12

3 Done OCS application in DEV environment

228 EA 9270 OCS Data Feeds SAP CompensationEA-9270-

OCS - Sprint 12

3 Done Data Feeds SAP Compensation

229 EA 9270 OCS Screens ORG CHANGE EventsEA-9270-

OCS - Sprint 12

13 Done Screens ORG CHANGE Events

230 EA 9270 OCS Screens Competitive Level UnassignedEA-9270-

OCS - Sprint 12

8 Done Screens Competitive Level Unassigned

231 EA 9270 OCS Screens Competitive Level Out of SyncEA-9270-

OCS - Sprint 12

8 Done Screens Competitive Level Out of Sync

232 EA 9270 OCS Reports Generic LayoutEA-9270-

OCS - Sprint 12

13 Done Reports Generic Layout

233 EA 9270 OCS Reports PrintingEA-9270-

OCS - Sprint 12

0 Done Reports Printing

234 EA 9270 OCS Reports Retention Register QueryEA-9270-

OCS - Sprint 12

5 Done Reports Retention Register Query

235 EA 9270 OCS Reports Org Change Report QueryEA-9270-

OCS - Sprint 12

5 Done Reports Org Change Report Query

236 EA 9270 OCS Competitive Level ReportEA-9270-

OCS - Sprint 12

5 Done Competitive Level Report

237 EA 9270 OCS Performance RatingsEA-9270-

OCS - Sprint 12

5 Done Performance Ratings

238 EA 9270 OCS Org Structure EnhancementsEA-9270-

OCS - Sprint 12

5 Done Org Structure Enhancements

239 EA 9270 OCS Screens Form ValidationEA-9270-

OCS - Sprint 12

3 Done Screens Form Validation

240 EA 9270 OCS OCS application in SIT environmentEA-9270-

OCS - Sprint 13

5 Done OCS application in SIT environment

241 EA 9270 OCS Reports - PrintingEA-9270-

OCS - Sprint 13

13 Done Reports - Printing

242 EA 9270 OCS Database in SIT environmentEA-9270-

OCS - Sprint 13

3 Done Database in SIT environment

243 EA 9270 OCS eOPF - set up connection to eOPFEA-9270-

OCS - Sprint 13

0 Ongoing eOPF - set up connection to eOPF

244 EA 9270 OCS eOPF - Code batch job in eOPFEA-9270-

OCS - Sprint 13

0 Ongoing eOPF - Code batch job in eOPF

245 EA 9270 OCS Generic Error HandlingEA-9270-

OCS - Sprint 13

8 Done Generic Error Handling

246 EA 9270 OCS Merge all codeEA-9270-

OCS - Sprint 13

3 Done Merge all code

247 EA 9270 OCS EBSEA-9270-

OCS - Sprint 13

3 Done EBS

248 EA 9270 OCS Make decision on PROD access for developersEA-9270-

OCS - Sprint 13

0 Done Make decision on PROD access for developers

249 EA 9270 OCS Deploy to DEVEA-9270-

OCS - Sprint 13

5 Done Deploy to DEV

250 EA 9270 OCS Data Feeds - SAP - OCS_POSITIONEA-9270-

OCS - Sprint 14

3 Done Data Feeds - SAP - OCS_POSITION

251 EA 9270 OCS Data Feeds - SAP - OCS_STAFFINGEA-9270-

OCS - Sprint 14

3 Done Data Feeds - SAP - OCS_STAFFING

252 EA 9270 OCS Data Feeds - SAP - OCS_JOBSEA-9270-

OCS - Sprint 14

3 Done Data Feeds - SAP - OCS_JOBS

253 EA 9270 OCS Reorganize Orgs Data pagesEA-9270-

OCS - Sprint 14

3 Done Reorganize Orgs Data pages

254 EA 9270 OCS Data Feeds - SAP - OCS_ORGSEA-9270-

OCS - Sprint 14

3 Done Data Feeds - SAP - OCS_ORGS

255 EA 9270 OCS eOPF - set up connection to eOPFEA-9270-

OCS - Sprint 14

0 Ongoing eOPF - set up connection to eOPF

256 EA 9270 OCS eOPF - Code batch job in eOPFEA-9270-

OCS - Sprint 14

8 Done eOPF - Code batch job in eOPF

257 EA 9270 OCS Retention Register - PESEA-9270-

OCS - Sprint 14

13 Done Retention Register - PES

258 EA 9270 OCS PES Rating Table - CalculationEA-9270-

OCS - Sprint 14

5 Done PES Rating Table - Calculation

259 EA 9270 OCS Make decision on PROD access for developersEA-9270-

OCS - Sprint 14

0 Done Make decision on PROD access for developers

259 EA 9270 OCS Deploy to DEVEA-9270-

OCS - Sprint 14

5 Done Deploy to DEV

260 EA 9270 OCS RIF - Employee Change ReportEA-9270-

OCS - Sprint 14

5 Done RIF - Employee Change Report

261 EA 9270 OCS RIF - RTR Vef Pref Change ReportEA-9270-

OCS - Sprint 14

5 Done RIF - RTR Vef Pref Change Report

262 EA 9270 OCS RIF - Separated Employee ReportEA-9270-

OCS - Sprint 14

5 Done RIF - Separated Employee Report

263 EA 9270 OCS Refactor ReportEA-9270-

OCS - Sprint 14

8 Done Refactor Report

264 EA 9270 OCS Database in PRD environmentEA-9270-

OCS - Sprint 15

3 Done Database in PRD environment

265 EA 9270 OCS Include all employees belonging to each competitive areaEA-9270-

OCS - Sprint 15

3 Done Include all employees belonging to each competitive area

266 EA 9270 OCS Create preliminary snapshotEA-9270-

OCS - Sprint 15

13 Done Create preliminary snapshot

267 EA 9270 OCS Reset Base SnapshotEA-9270-

OCS - Sprint 15

8 Done Reset Base Snapshot

268 EA 9270 OCS Vet Qual Reviewer - Job HistoryEA-9270-

OCS - Sprint 15

5 Done Vet Qual Reviewer - Job History

269 EA 9270 OCS Vet Qual Reviewer - Current Job CategoryEA-9270-

OCS - Sprint 15

13 Done Vet Qual Reviewer - Current Job Category

270 EA 9270 OCS Vet Qual Reviewer - Edit CategoryEA-9270-

OCS - Sprint 15

5 Done Vet Qual Reviewer - Edit Category

271 EA 9270 OCS Request service account to PRD environment for PAH001 DB2EA-9270-

OCS - Sprint 15

1 Done Request service account to PRD environment for PAH001 DB2

272 EA 9270 OCS AFTEA-9270-

OCS - Sprint 15

0 Done AFT

273 EA 9270 OCS Build workflowEA-9270-

OCS - Sprint 15

8 Done Build workflow

274 EA 9270 OCS DashboardEA-9270-

OCS - Sprint 15

8 Done Dashboard

275 EA 9270 OCS Report StylingEA-9270-

OCS - Sprint 15

8 Done Report Styling

276 EA 9270 OCS Mark submitted notifications as 'Received'EA-9270-

OCS - Sprint 15

3 Done Mark submitted notifications as 'Received'

277 EA 9270 OCS Modify default JSP form layoutEA-9270-

OCS - Sprint 15

5 Done Modify default JSP form layout

278 EA 9270 OCS Create batch jobs to load compensation filesEA-9270-

OCS - Sprint 15

5 Done Create batch jobs to load compensation files

279 EA 9270 OCS Delete OCIDEA-9270-

OCS - Sprint 16

5 Done Delete OCID

280 EA 9270 OCS eOPF set up connection to eOPFEA-9270-

OCS - Sprint 16

8 Done eOPF set up connection to eOPF

281 EA 9270 OCS Vet Qual Reviewer - Print List - Excel Vet Qual Reviewer - Print List - ExcelEA-9270-

OCS - Sprint 16

3 Done Vet Qual Reviewer - Print List - Excel Vet Qual Reviewer - Print List - Excel

282 EA 9270 OCS Vet Qual Reviewer - Print List - PDF Vet Qual Reviewer - Print List - PDFEA-9270-

OCS - Sprint 16

8 Done Vet Qual Reviewer - Print List - PDF Vet Qual Reviewer - Print List - PDF

283 EA 9270 OCS Rep RateEA-9270-

OCS - Sprint 16

21 Done Rep Rate

284 EA 9270 OCS Vet Qual Reviewer - Round 2 - Bumping Vet Qual Reviewer - Round 2 - BumpingEA-9270-

OCS - Sprint 16

21 Done Vet Qual Reviewer - Round 2 - Bumping Vet Qual Reviewer - Round 2 - Bumping

285 EA 9270 OCS Job HistoryEA-9270-

OCS - Sprint 16

5 Done Job History

286 EA 9270 OCS IE 11 cachingEA-9270-

OCS - Sprint 16

0 Done IE 11 caching

287 EA 9270 OCS Create SIT Database ScriptsEA-9270-

OCS - Sprint 16

0 Done Create SIT Database Scripts

288 EA 9270 OCS EBS Gradle Build scriptEA-9270-

OCS - Sprint 16

3 Done EBS Gradle Build script

289 EA 9270 OCS Database Performance and IntegrityEA-9270-

OCS - Sprint 16

5 Done Database Performance and Integrity

290 EA 9270 OCS Find OCS DefectsEA-9270-

OCS - Sprint 16

3 Done Find OCS Defects

291 EA 9270 OCS Report standardizationEA-9270-

OCS - Sprint 16

1 Done Report standardization

292 EA 9270 OCS DataTables standardizationEA-9270-

OCS - Sprint 16

3 Done DataTables standardization

293 EA 9270 OCS Dynamic ReportingEA-9270-

OCS - Sprint 16

13 Done Dynamic Reporting

294 EA 9270 OCS Add Authorized Staff to Org Change DashboardEA-9270-

OCS - Sprint 16

3 Done Add Authorized Staff to Org Change Dashboard

295 EA 9270 OCS Data Feeds - EMFEA-9270-

OCS - Sprint 17

3 Done Data Feeds - EMF

296 EA 9270 OCS Recalc Following Employee Drop Offs - Detect ChangesEA-9270-

OCS - Sprint 17

8 Done Recalc Following Employee Drop Offs - Detect Changes

297 EA 9270 OCS Manual RIF Process DocumentationEA-9270-

OCS - Sprint 17

0 Done Manual RIF Process Documentation


OCS - Sprint 17

0 Ongoing Create SIT Database Scripts

299 EA 9270 OCS JUnit testingEA-9270-

OCS - Sprint 17

8 Ongoing JUnit testing

300 EA 9270 OCS DBlink with EPAHEA-9270-

OCS - Sprint 17

0 Ongoing DBlink with EPAH

301 EA 9270 OCS Install WebSphere in CATEA-9270-

OCS - Sprint 17

0 Ongoing Install WebSphere in CAT

302 EA 9270 OCS Implement Manifest in CATEA-9270-

OCS - Sprint 17

3 Done Implement Manifest in CAT

303 EA 9270 OCS Implement Manifest in PRODEA-9270-

OCS - Sprint 17

3 Done Implement Manifest in PROD

304 EA 9270 OCS Display RSC descriptions on the Rep.Rates pageEA-9270-

OCS - Sprint 17

0 Done Display RSC descriptions on the Rep.Rates page

305 EA 9270 OCS Determine Print/Mailing Options for Employee NotificationEA-9270-

OCS - Sprint 17

3 Done Determine Print/Mailing Options for Employee Notification

306 EA 9270 OCS Store Rerun RIFsEA-9270-

OCS - Sprint 17

8 Done Store Rerun RIFs

307 EA 9270 OCS Recalc Following Employee Drop Offs - RIF Effective Cutoff DateEA-9270-

OCS - Sprint 18

13 Done Recalc Following Employee Drop Offs - RIF Effective Cutoff Date

308 EA 9270 OCS OCS Roles for eAccessEA-9270-

OCS - Sprint 18

5 Done OCS Roles for eAccess


OCS - Sprint 18

13 Done Create SIT Database Scripts

310 EA 9270 OCS Install WebSphere in CATEA-9270-

OCS - Sprint 18

5 Done Install WebSphere in CAT

311 EA 9270 OCS Implement Manifest in CATEA-9270-

OCS - Sprint 18

3 Done Implement Manifest in CAT

312 EA 9270 OCS Implement Manifest in PRODEA-9270-

OCS - Sprint 18

3 Done Implement Manifest in PROD

313 EA 9270 OCS JUnit testingEA-9270-

OCS - Sprint 18

8 Done JUnit testing

314 EA 9270 OCS Java snapshot domain cleanupEA-9270-

OCS - Sprint 18

1 Done Java snapshot domain cleanup

315 EA 9270 OCS Delete preliminary saved dataEA-9270-

OCS - Sprint 19

3 Done Delete preliminary saved data

316 EA 9270 OCS VER Reporting - Report Field SelectionEA-9270-

OCS - Sprint 19

0 Done VER Reporting - Report Field Selection

317 EA 9270 OCS VER Reporting - Date SelectionEA-9270-

OCS - Sprint 19

0 Done VER Reporting - Date Selection

318 EA 9270 OCS VER Reporting - Report FieldsEA-9270-

OCS - Sprint 19

0 Done VER Reporting - Report Fields

319 EA 9270 OCS VER Reporting - PDF ExportEA-9270-

OCS - Sprint 19

0 Done VER Reporting - PDF Export

320 EA 9270 OCS VER Reporting - Excel ExportEA-9270-

OCS - Sprint 19

0 Done VER Reporting - Excel Export

321 EA 9270 OCS Data Change Notifications - Employee DataEA-9270-

OCS - Sprint 19

0 Done Data Change Notifications - Employee Data

322 EA 9270 OCS Data Change Notifications - Authorized StaffingEA-9270-

OCS - Sprint 19

8 Done Data Change Notifications - Authorized Staffing

323 EA 9270 OCS VER Eligible Dashboard - Web PageEA-9270-

OCS - Sprint 19

5 Done VER Eligible Dashboard - Web Page

324 EA 9270 OCS Documentation UploadsEA-9270-

OCS - Sprint 19

0 Done Documentation Uploads

325 EA 9270 OCS AFTEA-9270-

OCS - Sprint 19

0 Done AFT

326 EA 9270 OCS Assist pageEA-9270-

OCS - Sprint 19

13 Done Assist page

327 EA 9270 OCS Full SIT PromotionEA-9270-

OCS - Sprint 19

5 Done Full SIT Promotion

328 EA 9270 OCS Full DemoEA-9270-

OCS - Sprint 19

3 Done Full Demo

329 EA 9270 OCS JUnit TestingEA-9270-

OCS - Sprint 19

8 Done JUnit Testing

330 EA 9270 OCS SONAR clean upEA-9270-

OCS - Sprint 19

3 Done SONAR clean up

331 EA 9270 OCS New Fields for VER Reporting

EA-9270-OCS -

Sprint 203 Done New Fields for VER Reporting

332 EA 9270 OCS Documentation Uploads

EA-9270-OCS -

Sprint 205 Done Documentation Uploads

333 EA 9270 OCS EA-9270- OCS - Install WebSphere in PROD

EA-9270-OCS -

Sprint 205 Done EA-9270- OCS - Install WebSphere in PROD

334 EA 9270 OCS EA9270-OCS - eAccess WebAPI

EA-9270-OCS -

Sprint 200 Done EA9270-OCS - eAccess WebAPI

335 EA 9270 OCS Search Occupations by Org Change

EA-9270-OCS -

Sprint 205 Done Search Occupations by Org Change

336 EA 9270 OCS Exclude RSC Z & D from stage occupation

EA-9270-OCS -

Sprint 205 Done Exclude RSC Z & D from stage occupation

337 EA 9270 OCS VER validation

EA-9270-OCS -

Sprint 203 Done VER validation

338 EA 9270 OCS Format name everywhere

EA-9270-OCS -

Sprint 203 Done Format name everywhere

339 EA 9270 OCS Switch Retirement Eligible Employee Reports to use VER Effective Date

EA-9270-OCS -

Sprint 203 Done Switch Retirement Eligible Employee Reports to use

VER Effective Date

340 EA 9270 OCS JUnit Tests

EA-9270-OCS -

Sprint 208 Done JUnit Tests

341 EA 9270 OCS Assist maintenance

EA-9270-OCS -

Sprint 208 Done Assist maintenance

342 EA 9270 OCS Help pages

EA-9270-OCS -

Sprint 208 Done Help pages

343 EA 9270 OCS Update Impacted Employees Report

EA-9270-OCS -

Sprint 205 Done Update Impacted Employees Report

344 EA 9270 OCS Timeline Export - PDF

EA-9270-OCS -

Sprint 213 Ongoing Timeline Export - PDF

345 EA 9270 OCS OCID Report

EA-9270-OCS -

Sprint 218 Ongoing OCID Report

346 EA 9270 OCS OCID Report - PDF Layout

EA-9270-OCS -

Sprint 210 Ongoing OCID Report - PDF Layout

347 EA 9270 OCS OCID Report - PDF

EA-9270-OCS -

Sprint 210 Ongoing OCID Report - PDF

348 EA 9270 OCS AFT

EA-9270-OCS -

Sprint 213 Ongoing AFT

349 EA 9270 OCS EA9270-OCS - eAccess WebAPI

EA-9270-OCS -

Sprint 218 Ongoing EA9270-OCS - eAccess WebAPI

350 EA 9270 OCS Create wallets in CAT

EA-9270-OCS -

Sprint 213 Ongoing Create wallets in CAT

351 EA 9270 OCS JUnit Tests

EA-9270-OCS -

Sprint 218 Ongoing JUnit Tests

352 EA 9270 OCS Home Page

EA-9270-OCS -

Sprint 215 Ongoing Home Page

353 EA 9270 OCS Demo rework

EA-9270-OCS -

Sprint 218 Ongoing Demo rework

354 EA 9270 OCS Planned 0355 EA 9270 OCS Planned 0356 EA 9270 OCS Planned 0357 EA 9270 OCS Planned 0358 EA 9270 OCS Planned 0359 EA 9270 OCS Planned 0360 EA 9270 OCS Planned 0361 EA 9270 OCS Planned 0362 EA 9270 OCS Planned 0363 EA 9270 OCS Planned 0364 EA 9270 OCS Planned 0365 EA 9270 OCS Planned 0366 EA 9270 OCS Planned 0367 EA 9270 OCS Planned 0

368 EA 9270 OCS Planned 0369 EA 9270 OCS Planned 0370 EA 9270 OCS Planned 0371 EA 9270 OCS Planned 0372 EA 9270 OCS Planned 0373 EA 9270 OCS Planned 0374 EA 9270 OCS Planned 0375 EA 9270 OCS Planned 0376 EA 9270 OCS Planned 0377 EA 9270 OCS Planned 0378 EA 9270 OCS Planned 0379 EA 9270 OCS Planned 0380 EA 9270 OCS Planned 0381 EA 9270 OCS Planned 0382 EA 9270 OCS Planned 0383 EA 9270 OCS Planned 0384 EA 9270 OCS Planned 0385 EA 9270 OCS Planned 0386 EA 9270 OCS Planned 0387 EA 9270 OCS Planned 0388 EA 9270 OCS Planned 0389 EA 9270 OCS Planned 0390 EA 9270 OCS Planned 0391 EA 9270 OCS Planned 0392 EA 9270 OCS Planned 0393 EA 9270 OCS Planned 0394 EA 9270 OCS Planned 0395 EA 9270 OCS Planned 0396 EA 9270 OCS Planned 0397 EA 9270 OCS Planned 0398 EA 9270 OCS Planned 0399 EA 9270 OCS Planned 0400 EA 9270 OCS Planned 0401 EA 9270 OCS Planned 0402 EA 9270 OCS Planned 0403 EA 9270 OCS Planned 0404 EA 9270 OCS Planned 0405 EA 9270 OCS Planned 0406 EA 9270 OCS Planned 0407 EA 9270 OCS Planned 0408 EA 9270 OCS Planned 0409 EA 9270 OCS Planned 0410 EA 9270 OCS Planned 0411 EA 9270 OCS Planned 0412 EA 9270 OCS Planned 0413 EA 9270 OCS Planned 0414 EA 9270 OCS Planned 0415 EA 9270 OCS Planned 0416 EA 9270 OCS Planned 0417 EA 9270 OCS Planned 0418 EA 9270 OCS Planned 0419 EA 9270 OCS Planned 0420 EA 9270 OCS Planned 0421 EA 9270 OCS Planned 0422 EA 9270 OCS Planned 0423 EA 9270 OCS Planned 0424 EA 9270 OCS Planned 0425 EA 9270 OCS Planned 0426 EA 9270 OCS Planned 0427 EA 9270 OCS Planned 0428 EA 9270 OCS Planned 0429 EA 9270 OCS Planned 0430 EA 9270 OCS Planned 0431 EA 9270 OCS Planned 0432 EA 9270 OCS Planned 0433 EA 9270 OCS Planned 0434 EA 9270 OCS Planned 0435 EA 9270 OCS Planned 0436 EA 9270 OCS Planned 0437 EA 9270 OCS Planned 0438 EA 9270 OCS Planned 0439 EA 9270 OCS Planned 0440 EA 9270 OCS Planned 0441 EA 9270 OCS Planned 0442 EA 9270 OCS Planned 0443 EA 9270 OCS Planned 0

444 EA 9270 OCS Planned 0445 EA 9270 OCS Planned 0446 EA 9270 OCS Planned 0447 EA 9270 OCS Planned 0448 EA 9270 OCS Planned 0449 EA 9270 OCS Planned 0450 EA 9270 OCS Planned 0451 EA 9270 OCS Planned 0452 EA 9270 OCS Planned 0453 EA 9270 OCS Planned 0454 EA 9270 OCS Planned 0455 EA 9270 OCS Planned 0456 EA 9270 OCS Planned 0457 EA 9270 OCS Planned 0458 EA 9270 OCS Planned 0459 EA 9270 OCS Planned 0460 EA 9270 OCS Planned 0461 EA 9270 OCS Planned 0462 EA 9270 OCS Planned 0463 EA 9270 OCS Planned 0464 EA 9270 OCS Planned 0465 EA 9270 OCS Planned 0466 EA 9270 OCS Planned 0467 EA 9270 OCS Planned 0468 EA 9270 OCS Planned 0469 EA 9270 OCS Planned 0470 EA 9270 OCS Planned 0

Product Backlog Burndown Chart

Original planned size 1003Count trend from last 21 sprints

Velocity (points per sprint)Original estimate 30

59.0Realized total average 47.7Average last 8 66.5Avg. worst 3 in last 8 64.0Trend #VALUE!

Predictions - Completion at the end of sprint…Original estimate - Min 21Original estimate - Avg 34Original estimate - Max 54

20Realized average 22Average last 8 19Avg. worst 3 in last 8 19TrendRealized + St. Dev 20Realized - St. Dev 25

SprintRemaining

WorkPlanned

WorkRealized

WorkCurrent Total

Size1 1003 0 0 10032 1003 47 47 10033 956 29 48 10034 908 5 49 10035 859 39 50 10036 809 21 51 10037 758 31 52 10038 706 45 53 10039 653 42 54 100310 599 68 55 100311 544 42 56 100312 488 76 57 100313 431 40 58 100314 373 69 59 100315 314 88 60 100316 254 102 61 100317 193 36 62 100318 131 51 63 100319 68 48 64 100320 4 61 65 100321 46 6622 0 6723 0 6824 0 6925 0 7026 0 7127 0 7228 0 7329 0 7430 0 7531 0 7632 0 7733 0 7834 0 79

Last 21 sprints

Last 21 sprints

-200

0

200

400

600

800

1000

1200

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Velocity and Remaining Work

Current bottom Trend

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Development Velocity

Planned Speed Realized Speed Average Realized Avg. Last 8 Avg. Worst 3 in Last 8

35 0 8036 0 8137 0 8238 0 8339 0 8440 0 8541 0 86

Burn-down Chart InterpretationThe blue line in the figure below shows the remaining effort on a daily basis. If the blue line is above the red line, it means we are going at a slower pace and may not be able to complete all the commitments. If the blue line is below the red line, it shows that we are going at a better rate and may be able to finish earlier.

Type 1: Sprint commitment met (smooth flow)The figure below provides a burn-down chart in which sprint commitments are met and progress has been smooth over the sprint.

Figure 1

Type 2: Sprint commitment NOT metIn the burn-down chart below, sprint commitments were not met. Work of around 100 hours was not completed in the sprint. The remaining work then become part of the product backlog and was carried forward to subsequent sprints.

Figure 2

Type 3: Team stretched toward end to meet the commitmentIn this burn-down chart, the team worked at a slow pace in the first few weeks of the sprint and pushed toward the end of the sprint to meet the commitment.

Figure 3

Type 4: Team is not consistentIn the figure below, though the commitment is met in the end, the team's performance has not been consistent. Probably it is a case of meeting weekly goals by stretching toward the end of every week.

Figure 4

Burn-down Chart Fallacies

Following are some common mistakes that can cause burn-down charts to be misleading:

Multiple stories have a common task.

There are instances when multiple stories may have a common task involved. In such scenarios, if we add this task under each story, it will provide a wrong impression of total hours, and tracking will be misleading. For example, consider "test data set-up." This could be a generic task and applicable for all stories.

A better way to handle this would be to add just one task that is common across stories. This ensures that efforts are not increased multifold. Another way could be to divide total effort for tasks by number of stories and add tasks under each story, specifying divided effort hours. However, in such cases, while updating the task, team members should remember to update it under all stories.

Tasks are too detailed or too big.If there are too many tasks created, it becomes difficult to track them. At the same time, tasks should not be huge in size (ideally not more than 12 hours), or else daily tracking will be difficult. Generally, if tasks are more than 12 hours, it becomes difficult for team members to assess how much effort is remaining at the end of the day, and tracking may become subjective.

There is misunderstanding between effort remaining and effort spent.

One of the most common mistakes we commit is it to misunderstand "effort remaining" as "effort spent." Especially during first the few sprints or when a team is new, the team needs to be educated on this. While updating the effort column every day, the team should be reestimating the task again and update what effort is remaining to complete the task.

If the team updates "effort spent" rather than "effort remaining," burn-down will initially show downward trending, and as the sprint progresses, the blue line will cross the red line and show an upward trend. It will look something like this:

Figure 5

Discipline is needed to update daily.It requires a disciplined effort from everyone to update "effort remaining." It should be done at the end of every day. This helps in coming up with a burn-down chart that reflects the correct picture daily.

Burn-down Chart AdvantagesSingle planning and tracking tool for the team

The team comes up with a tasks breakdown, the team updates estimated effort, and the team also updates effort remaining. This empowers the team to own the plan. The entire team drives planning and tracking using the burn-down tool, which is the biggest advantage of using it.

Scope management: Tasks represent the overall scope of the sprint. Anything that is not part of the task list is out of scope for the sprint.

Schedule management: The team plans what it has to accomplish in a sprint and updates the task list. As it updates daily effort details, the team knows whether it is on track to meet the commitment or not.

Risk mitigation by daily visibility

Schedule overrun and cost overrun are two important metrics that get tracked in traditional project management. Mostly they're tracked on a weekly basis. The burn-down chart, on the other hand, provides daily feedback on effort and schedule, thereby mitigating the risks and raising alarms as soon as something goes wrong. For example, if actual progress line (the blue line) goes flat and hovers high above ideal line (the red line), the team knows it is in trouble. Mitigations can be planned right then, rather than waiting till the end.

Communication tool for customer and other stakeholdersBurn-down charts are an effective communication tool for customer and stakeholders. This can be printed and placed in an Agile room or shared with relevant stakeholders every day. This provides visibility of project progress on a daily basis. In the absence of an online tool, burn-down can be physically represented using a whiteboard/chart paper and placed in the team area.

Placeholder to track retrospective action itemsIt's a good practice to include retrospective action items from the previous sprint as "nonfunctional requirements" in the task breakdown for the current sprint. This way, the team keeps a focus on those action items, and they are also tracked as the sprint progresses.

ConclusionBurn-down can be plotted at the sprint level or the release level. While sprint burn-downs are generally tracked using effort remaining, it's a common practice to use story points to track release burn-down.

Since its inception, many variations of burn-down have appeared. (Few practitioners find it useful to create "burn-up" charts at sprint or release level.) The Cumulative Flow Diagram (CFD) is another popular tool that provides a greater level of detail and insight into various stages of a task or story.

However, recent studies show that burn-down charts remain the most popular tracking tool for Agile practitioners, due to their effectiveness and simplicity.