OCFO All Hands Safety Meeting

Jeffrey A. Fernandez

Chief Financial OfficerNovember 19, 2008

Play it safe

Agenda

Kickoff and Welcome Cyber Security HSS Review Safety Recognition Overall Safety Stats Safety Survey Results Safety Skit and Ergo Talk Upcoming Move Back to your office - clean up

Cyber Security Discussion

Denise SumikawaDepartment Head Information Technology Division

What is the HSS review of Integrated Safety Management (ISM) and why is it being conducted now?

The DOE Headquarters Office of Health, Safety, and Security (HSS) inspects field sites to assure that DOE’s ISM expectations are being met.

These reviews are conducted at every DOE site and National Laboratory. In fact, LBNL is the last National Laboratory to be scheduled for this review. There is NO special reason for the review.

What is involved in the HSS Review?

About 10 professional safety auditors from DOE

Auditors will evaluate our ISM implementation at the employee level

The auditors will interview staff, observe work, and conduct follow-up that may involve document/records reviews

What is the schedule for the HSS Review?

Scoping Visit December 3-4, 2008

Planning Visit January 12-15, 2009

Data Collection Visit (field audit) Jan 25 - Feb 5, 2009

Congratulations! Safety Recognition

Safety is our business

Laboratory Safety Results FY 06 – FY 08

LBNL Recordables by Division FY 06 – FY 08

OCFO Recordables 2006-2008

Our recordables are distributed between ergos, slips, trips, and falls.

012345678910

2006 2007 2008

Ergo.

Other

Slips/Trips

Safety Survey Results

Seven questions/statements were asked:

Safety is practiced as a core value in the OCFO Safety is practiced as a core value at the Lab What can we do to improve safety in the OCFO? What is your greatest safety concern? Does your supervisor communicate enough about

safety? Have you taken all your safety training? Have you almost had an accident?

Safety is Practiced as a Core Value in the OCFO

Safety is Practiced as a Core Value in the OCFO

Management does take safety seriously Ergo evaluations are ordered quickly for new employees OCFO has been very pro-active in making sure

employees know their individual responsibility about safety

Office safety isn’t a typical concern, but with the move, OCFO has emphasized safety in the office environment

Ergonomics is at the top of the list There is a good ergonomic program in the OCFO

Safety is Practiced as a Core Value at the Lab

Safety is Practiced as a Core Value at the Lab

“I wish I could agree…” Overall morale at the Lab declining and will contribute to

more safety issues Have heard senior Lab managers talk disparagingly

about DOE’s EH&S requirements Questions from Dr. Chu’s presentation indicated safety

as a core value may not be consistent across the Lab Dr. Chu’s talk set a positive tone Many employees feel the rules don’t apply to them If safety were practiced as a core value we wouldn’t be in

this situation now Some divisions take it seriously, others don’t

What Can We Do to Improve Safety in the OCFO?

Overwhelming cumulative response was we do communicate but more is always better

Slow down and focus, quit rushing around Make everyone accountable Be observant of your surroundings including bikers, cars,

uneven pavement, etc More disaster planning Take regular mini-breaks from your computer Share more lessons learned Continue to have non-supervisor representative on the

OCFO Safety Committee

What Is Your Greatest Safety Concern?

Traffic, and more specifically BIKES! Walkways (not well lit, uneven pavement, debris) Being in a hurry, not paying attention Earthquakes Working long hours and not taking breaks Ergonomics Too many wires on conference room floors No properly trained CPR employees in OCFO - (we have

several and we will list them on our website) Moving to the hill and construction zones Wildlife

Does Your Supervisor Communicate Enough About Safety?

Does Your Supervisor Communicate Enough About Safety?

We discuss safety all the time Every staff meeting Absolutely Always at our weekly staff meetings Supervisors discuss on a regular basis Only a few said rarely

Have You Taken All YourSafety Training?

Have You Almost Had an Accident?

Have You Almost Had an Accident?

Nearly hit by speeding cars and buses Nearly hit by speeding bikes Twisted knee getting off bus Almost fell on walkway slipping on foliage Slipped on wet floor and almost fell Tripped not paying attention, almost fell Walking around construction site, slipped and scraped

leg against wall Almost hit by a bus while driving at the Lab Opening up doors too quickly in 937

Ergo Talk and Safety Controls

Betsy and Kristin

Upcoming 937 Move

937 staff have started to move

Pack boxes safely - do not lift yourself, movers will do this

Make sure your new workstations are ergonomically correct for you Ergonomist is measuring staff now to ensure new

workstations are at the proper height before we get to our new “homes”

Don’t rush, take the time it takes to do the job right

Do the do’s and not the don’ts

Shoes for Safety

Use your head when getting dressed in the morning.

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Shoes for Safety

Be Practical.

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Our New Residence for 937 Staff

Building 90 Trailers Notice the metal steps. When wet, they

are slippery. The trailer decks are slick as well. This is also true of the 71 trailers

where Procurement will be moving to.

Construction Hazards

Construction Zones In the next 3-4 years there will

be up to 50 large truck trips per day going up and down on the hill….that’s one every 10 minutes!

The Walkways Can Be Slick

Notice the leaves and uneven pavement. Rain makes these walkways very slippery.

The Walkways Can Be Slick

The steps leading to the cafeteria can be particularly hazardous

in the rain

Hazard Signs Awareness

WARNING!

Lockout/Tagout (LOTO)

A RED lock with a DANGER tag (photo) indicates LOTO

What does a LOTO lock and tag indicate? Equipment is being serviced and someone could be

hurt if the power is turned on

This lock may only be controlled by the servicing worker

Who uses the RED lock and tag? ONLY trained (EHS-256) and authorized (JHA) employees

may use LOTO

Our Natural Surroundings

Despite all the environmental safety hazards, the Hill has its

benefits.

Summary

Safety is a part of our Division culture, but we can always improve

Many changes to ES&H policies and procedures Need to understand them and know how they are

implemented in our Division We are judged by DOE on how well we:

Protect people and property Do what our policies and procedures say we do Identify things that need to be fixed and fixing them

We are seeking improved safety, less scrutiny and continuing work under this contract

Back to your office – clean up and be safe

Safety starts with an S but begins with YOU