OCEAN OCEAN TrainingTrainingOCEAN OCEAN TrainingTraining

06/05/09

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OCEANOCEANOCEANOCEAN

• Ohio Curriculum Enhancement and Approval Network.

• The system formally known as: “UCC Automation and Digitization Project”.

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Getting StartedGetting StartedGetting StartedGetting Started

• URL: http://ocean.admsrv.ohio.edu/ocean

• Requires:

– Oak ID

– Password

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DashboardDashboardDashboardDashboard

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DashboardDashboardDashboardDashboard

• Currently just has contact information.

• Will have a summary of the project status.

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WorklistWorklistWorklistWorklist

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WorklistWorklistWorklistWorklist

• Will list items you are working on.

• Currently just NOI.

• Later

– Courses

– Programs

– Review

• Contact me to change contact person.

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NOINOINOINOI

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Two Types of NOITwo Types of NOITwo Types of NOITwo Types of NOI

1 to 1 3 to 2

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NOINOINOINOI

• Four Tabs

– NOI Information

– Alias Course Information

– Semester Course Information

– Discussion Board

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Not Completing NOI OptionNot Completing NOI OptionNot Completing NOI OptionNot Completing NOI Option

Provide information to help other departments.

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Alias Course InformationAlias Course InformationAlias Course InformationAlias Course Information

• Provided for your information.

• From

– Master Curriculum File

– Course Descriptions

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Semester Course InformationSemester Course InformationSemester Course InformationSemester Course Information

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Some fields are pre-populated based on Some fields are pre-populated based on alias course.alias course.

Some fields are pre-populated based on Some fields are pre-populated based on alias course.alias course.

• Course Number

• Course Name

– Short

– Long

• Prerequisites

• Course Description

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Course NumberCourse NumberCourse NumberCourse Number

• Course number generated by affixing 0 to Course number generated by affixing 0 to end of alias coend of alias course number.

• Eliminated letters except for special courses.

• Free to change number.

• See draft course numbering guidelines:

http://www.ohio.edu/provost/q2s.cfm

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Course NameCourse NameCourse NameCourse Name

• Taken from alias course name.

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Course CreditsCourse CreditsCourse CreditsCourse Credits

• Put in your current estimate

• Not an approval document.

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Offering FrequencyOffering FrequencyOffering FrequencyOffering Frequency

• What is your current estimate?

• Will be getting feedback from client programs.

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Course FormatCourse FormatCourse FormatCourse Format

• Contact hours should correspond with credits.

• Other: Recitation, discussion, research, …

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SectionsSectionsSectionsSections

• What is your current estimate?

• Use comment box for non-standard section sizes.

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PrerequisitesPrerequisitesPrerequisitesPrerequisites

• Put in terms of semester courses.

• Look up or guess semester numbers.

• Substantive changes will be reviewed.

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Course DescriptionCourse DescriptionCourse DescriptionCourse Description

• Will have all three descriptions concatenated for 3 to 2.

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OutcomesOutcomesOutcomesOutcomes

• Optional for NOI*

• Will be required for all semester courses.

• Open box by clicking green plus

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OutcomesOutcomesOutcomesOutcomes

• Can cut and paste from syllabi.

• Let me know how this is going. We have thousands to do.

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General Education CourseGeneral Education CourseGeneral Education CourseGeneral Education Course

• Can elect to have removed from general education list.

• At least one General Education Outcome required.

• Can add course specific outcomes.

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TopicsTopicsTopicsTopics

• Optional

• Will not be required for expedited and composite courses.

• Provide when needed.

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SavingSavingSavingSaving

• Can save work without submitting.

• Will perform check for completeness.

• Submitting will start review period.

– Open discussion.

– Can still make changes.

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pdf Hard Copypdf Hard Copypdf Hard Copypdf Hard Copy

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DiscussionDiscussionDiscussionDiscussion

• Hierarchal discussion area

• Opens after submission.

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Q2SQ2SQ2SQ2S

• Currently only search for NOI

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NOI FlowNOI FlowNOI FlowNOI Flow

STATUS

QUEUED

SAVEDQUEUED Date Passes

REVIEWSubmitted

Two Weeks

ACTION

PENDING

Two Weeks Off Hold

Hold Placed

COMPLETED

HOLD Hold Removed

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NOI GroupsNOI GroupsNOI GroupsNOI Groups

• Interdepartmental Courses for ENT.

• 25 largest courses (~20% of all seats).

• Interdepartmental Courses for:

– COB

– A&S: Natural Science

– HHS

• 150 largest courses (~50% of all seats).

• Will do NOI’s by request.