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Occupational Health and Safety Occupational Health and Safety Program ManagementProgram Management
Based on OSHA’s Four Point Based on OSHA’s Four Point Workplace Safety Program Workplace Safety Program
Management GuidelinesManagement Guidelines
Getting Credit and CertificateGetting Credit and Certificate
To get full credit and certificate for this class, the class facilitator should do the To get full credit and certificate for this class, the class facilitator should do the following:following:
*Present the Power Point Presentation and have all students study any *Present the Power Point Presentation and have all students study any handouts.handouts.
*Enter the appropriate information into the facility’s training records.*Enter the appropriate information into the facility’s training records.
*Send the following information by e-mail to the Cabinet’s Safety Coordinator *Send the following information by e-mail to the Cabinet’s Safety Coordinator for each student in the class:for each student in the class:-name,-name,-work address,-work address,-work title,-work title,-name of class,-name of class,-date of class.-date of class.
Safety Coordinator-Richard T. Owen at Safety Coordinator-Richard T. Owen at [email protected]@ky.govThe certificates will be returned to the class facilitator for distribution.The certificates will be returned to the class facilitator for distribution.
TopicsTopics
OSHA’s Four Point Workplace Safety OSHA’s Four Point Workplace Safety Program Management GuidelinesProgram Management Guidelines
Program OrganizationProgram Organization Program EvaluationProgram Evaluation Creating Buy-InCreating Buy-In
OSHA’s Four Point Workplace OSHA’s Four Point Workplace Safety Program Management Safety Program Management
GuidelinesGuidelinesManagemenManagemen
t t Commitment Commitment
and and Employee Employee
InvolvementInvolvement
Worksite Worksite Hazard Hazard
Audits and Audits and Job Hazard Job Hazard
AnalysisAnalysis
Hazard Hazard Prevention Prevention and Controland Control
Safety and Safety and Health Health
TrainingTraining
Management CommitmentManagement Commitment
PolicyPolicy PlanningPlanning Goals and ObjectivesGoals and Objectives Management LeadershipManagement Leadership Responsibility and AuthorityResponsibility and Authority AccountabilityAccountability ResourcesResources Management SystemManagement System
Employee InvolvementEmployee Involvement
Encouragement from management.Encouragement from management. Participation by all levels.Participation by all levels. Safety Committees and/or safety Safety Committees and/or safety
teams.teams.
Identification of Current and Identification of Current and Potential HazardsPotential Hazards
Scheduled safety audits.Scheduled safety audits. Change hazard analysis:Change hazard analysis:
• Pre-use,Pre-use,• Baselines.Baselines.
Monthly inspections of specific items.Monthly inspections of specific items. Reporting system.Reporting system. Accident and near miss investigations.Accident and near miss investigations. Trend analysis.Trend analysis. Tracking of corrections.Tracking of corrections.
Hazard Prevention and ControlHazard Prevention and Control
Hazard elimination and control methods:Hazard elimination and control methods:• Engineering,Engineering,• Administrative,Administrative,• Practices/rules/disciplinePractices/rules/discipline ,,• Personal protective equipment.Personal protective equipment.
Safety management.Safety management. Preventive maintenance.Preventive maintenance. Emergency action plans (EAPs).Emergency action plans (EAPs).
Safety and Health Training
ManagementManagement SupervisorsSupervisors EmployeesEmployees
Major categoriesMajor categoriesOSHA standardsOSHA standards
Employer standards and work rulesEmployer standards and work rulesEquipment useEquipment use
Emergency Action PlanEmergency Action PlanPersonal Protective EquipmentPersonal Protective Equipment
Program OrganizationProgram Organization
PolicyPolicy
GoalsGoals
ObjectivesObjectives
Implementation PlanImplementation Plan
*Set policy, goals and objectives.*Communicate them.*Stick to them.*Review them.*Celebrate achievements
PolicyPolicy
Policies are principles adopted by management to chart a course of action.
Policies express in general terms what management intends. Policies give reasons, why, and how much.
Policies are broad statements to indicate the line of action to be followed by the organization in dealing with the specific program. Policy statements are narrow enough to give clear guidance of desired action.
PolicyPolicy
Policies are guides for action from management to provide specific direction to personnel.
Goals and ObjectivesGoals and Objectives
““If you don’t know where you are going, If you don’t know where you are going, chances are you will end up somewhere chances are you will end up somewhere
else”else”
------Yogi Berea------Yogi Berea
Goals and ObjectivesGoals and Objectives
““Management must establish and Management must establish and communicate a clear goal for the safety and communicate a clear goal for the safety and health program and objectives for meeting health program and objectives for meeting that goal, so that all members of the that goal, so that all members of the organization understand the results desired organization understand the results desired and the measures planned for achieving and the measures planned for achieving them.”them.”
OSHA Program Management OSHA Program Management GuidelinesGuidelines
Goals and ObjectivesGoals and Objectives
Management must establish and Management must establish and communicate goals for the occupational communicate goals for the occupational
health and safety program as well as health and safety program as well as results oriented objectives for meeting the results oriented objectives for meeting the
goals.goals.
Goals and ObjectivesGoals and Objectives
There should be evidence of established There should be evidence of established goals for the safety program and objectives goals for the safety program and objectives for meeting the goals.for meeting the goals.
Goals and objectives should be effectively Goals and objectives should be effectively communicated so all members of the communicated so all members of the organization understand the desired results organization understand the desired results and the program for achieving them.and the program for achieving them.
Goals and ObjectivesGoals and Objectives
Desired results and the planned Desired results and the planned measurements to achieve them must be measurements to achieve them must be clearly understood by all members of the clearly understood by all members of the organization. Ensures that all in the organization. Ensures that all in the organization understand the direction it is organization understand the direction it is taking.taking.
Goals and implementing objectives make Goals and implementing objectives make the health and safety policies more specific.the health and safety policies more specific.
Where Goals Are DerivedWhere Goals Are Derived Mandates and directives.Mandates and directives. Safety audits-internal and external.Safety audits-internal and external. Trend analysis:Trend analysis:
Injury and illness,Injury and illness, Accident casual factors,Accident casual factors, Inspection findings,Inspection findings, Employee concerns,Employee concerns, Safety maintenance work orders,Safety maintenance work orders, Job hazard analysis,Job hazard analysis, Etc.Etc.
Goals-ExamplesGoals-Examples
Goal-Goal-Improve hazard identification and Improve hazard identification and reduction.reduction.
BetterBetter-Conduct monthly inspections with -Conduct monthly inspections with emphasis on good housekeeping, proper emphasis on good housekeeping, proper use of protective equipment, condition of use of protective equipment, condition of equipment, and preventive maintenance.equipment, and preventive maintenance.
Goal-Goal-Improve accident investigation.Improve accident investigation.
BetterBetter-Determine the cause(s) of an -Determine the cause(s) of an accident within 24 hours.accident within 24 hours.
Goals-ExamplesGoals-Examples
Goal-Goal-Implement a Job Hazard Analysis Program.Implement a Job Hazard Analysis Program.
BetterBetter--Complete one Job Hazard Analysis Complete one Job Hazard Analysis monthly for each work area. Revise as monthly for each work area. Revise as necessary safe work procedures and training necessary safe work procedures and training by the end of the following month.by the end of the following month.
Goal-Goal-Improve Emergency preparedness Improve Emergency preparedness capability.capability.
BetterBetter--Conduct and evaluate tornado drills every Conduct and evaluate tornado drills every six months and a joint fire drill with evacuation six months and a joint fire drill with evacuation with local fire department every year.with local fire department every year.
ObjectivesObjectives
Objectives-Objectives-Difference between a Difference between a haphazard program and a carefully haphazard program and a carefully planned program.planned program.
Objectives-Objectives-Specific paths that will be Specific paths that will be followed to implement the goals of the followed to implement the goals of the Safety Program.Safety Program.
Policy/Goals/ObjectivesPolicy/Goals/Objectives
Policy-reasons for the program.Policy-reasons for the program. Goals-point(s) to which to strive, Goals-point(s) to which to strive,
the destination or endpoint.the destination or endpoint. Objectives-action plan in Objectives-action plan in
statements that obtain the goals.statements that obtain the goals.
Well Developed ObjectiveWell Developed Objective
Starts with an action verb.Starts with an action verb. Specifies a single key result to be Specifies a single key result to be
accomplished.accomplished. Is specific and quantitative; measurable Is specific and quantitative; measurable
and verifiable.and verifiable. Specifies the what and when, who, how Specifies the what and when, who, how
and why.and why. Relates directly to the accountable Relates directly to the accountable
manager’s role in the organization.manager’s role in the organization.
Well Developed ObjectiveWell Developed Objective
Is readily understandable by those who Is readily understandable by those who will be contributing to its attainment.will be contributing to its attainment.
Is realistic and attainable, but represents Is realistic and attainable, but represents a significant challenge.a significant challenge.
Provides maximum payoff on the Provides maximum payoff on the investment of time and resources.investment of time and resources.
Is consistent with available or Is consistent with available or anticipated resources.anticipated resources.
Is consistent with basic organizational Is consistent with basic organizational policies and procedures.policies and procedures.
Implementation PlanImplementation Plan
A series of defined steps for each objective.A series of defined steps for each objective. Describes what activities will be Describes what activities will be
undertaken.undertaken. Assigns who has responsibility.Assigns who has responsibility. Identifies resources required.Identifies resources required. Describes expectations.Describes expectations. Considers potential roadblocks.Considers potential roadblocks. Establishes milestones.Establishes milestones. Defines an expected completion date.Defines an expected completion date.
Implementation PlanImplementation Plan
Defines how it will be known that an Defines how it will be known that an objective is complete.objective is complete.
Defines how it will be known that than Defines how it will be known that than objective is effective.objective is effective.
Implementation PlanImplementation Plan
Documents a set of goals and objectives with Documents a set of goals and objectives with implementation steps in written format.implementation steps in written format.
*Goal*Goal
*Objective*Objective
*Actions (steps)*Actions (steps)
*Timeline*Timeline
*Periodic status*Periodic status
Implementation PlanImplementation Plan
Correlates actions to requirements and Correlates actions to requirements and identified problems.identified problems.
Itemizes steps.Itemizes steps. For each step defines who, what, when, For each step defines who, what, when,
and how.and how.
Program EvaluationProgram Evaluation
Policies, goals, objectives, and Policies, goals, objectives, and procedures are established and procedures are established and communicated to all employees-----communicated to all employees-----usually in the organizational safety usually in the organizational safety plan and individual work unit safety plan and individual work unit safety plans.plans.
Program EvaluationProgram Evaluation
Program results and statistics are Program results and statistics are reviewed at least annually to evaluate reviewed at least annually to evaluate success in meeting goals and objectives success in meeting goals and objectives and to prepare new objectives and work and to prepare new objectives and work practices as necessary.practices as necessary.
Program Evaluation Program Evaluation DocumentationDocumentation
Use written goals, reviewed and updated Use written goals, reviewed and updated annually.annually.
Use written objectives, clearly stated and Use written objectives, clearly stated and reviewed and updated annually.reviewed and updated annually.
Should be contained in the organizational Should be contained in the organizational health and safety plan.health and safety plan.
Program Evaluation Program Evaluation DocumentationDocumentation
If managers and supervisors have If managers and supervisors have written objectives, do these documents written objectives, do these documents include objectives for the occupational include objectives for the occupational health and safety program.health and safety program.
Program EvaluationProgram Evaluation
Do managers and supervisors have a Do managers and supervisors have a clear understanding of the objectives for clear understanding of the objectives for worker health and safety?worker health and safety?
Do employees have a clear Do employees have a clear understanding of the objectives for understanding of the objectives for worker health and safety?worker health and safety?
Program EvaluationProgram Evaluation
Program evaluation should examine Program evaluation should examine each safety program element!each safety program element!
*Review of activities, results, and statistics *Review of activities, results, and statistics for the prior year.for the prior year.
*Review of activities, results, and statistics *Review of activities, results, and statistics for current year.for current year.
*Review and analysis of strength and *Review and analysis of strength and weaknesses of each program element.weaknesses of each program element.
Program EvaluationProgram Evaluation
Corrective action plans to correct Corrective action plans to correct identified problems.identified problems.
Specific actions, responsible employees, Specific actions, responsible employees, and target completion dates.and target completion dates.
Creating Buy-InCreating Buy-In
Employee in-put into developing goals Employee in-put into developing goals and objectives.and objectives.
Suggestion system.Suggestion system. Training.Training. Safety Committee.Safety Committee. Accident Investigation Team.Accident Investigation Team. Management participation and Management participation and
involvement.involvement. Adequate resources.Adequate resources.
Thank You For You ParticipationThank You For You Participation
For additional assistance contact:For additional assistance contact:
Richard T. OwenRichard T. Owen
Education Cabinet Safety CoordinatorEducation Cabinet Safety Coordinator
601 East Main Street601 East Main Street
Frankfort, Kentucky 40601Frankfort, Kentucky 40601
502-564-7346502-564-7346
[email protected]@ky.gov