Objective :Computerized tracking of the election process with the

critically important objective of being able to take timely action in real time.

It is an ‘Event based management system’ – from the time of dispatch till the time of deposition of election material after return of parties.

polling parties are distributed in remote locations, so the challenge is to get the information timely

Events can be of predetermined nature ( eg. polling party dispatched, arrived etc.) or of non-predetermined nature (eg. Incidents of violence). Both types of events need to trigger action on getting recorded into the system.

Why sms ?SMS is a very easy and convenient technology that

can be used for a wide range of applications. Although it has the widest reach of all the mobile technologies today.

Incorporates Time delay option, i.e. the recipients phone being busy does not matter to the sender of SMSs.

Automatic Automatic sending of SMSs to the persons who are not

reporting within scheduled / expected time limits. Automatic sending of SMSs to police stations, magistrates

etc. on receipt of reports of events like violence etc. from polling booths, sector officers etc.

Information from the Polling stations Pre poll-

Safe arrival of polling party at polling station.

Mock poll conducted.

Information from the polling stations During poll-

poll started.9 am Report (Male,Female,Others)count.11 am Report (Male,Female,Others)count.1 pm Report (Male,Female,Others)count.3 pm Report (Male,Female,Others)count.5 pm Report (Male,Female,Others)count.Voters in queue at the closure of poll.

Exception reports-poll Interrupted due to EVM Non-Functioning.poll interruption due to Law & Order problem.poll interruption due to other Problem.Problem resolved

Information from the polling stations After POLL-

Final voter turnout.Safe arrival of polling party at Record Room.

SMS Gateway Services from NIC makes it easy to stay connected with all mobile service operators. We have a wide range of mobile communication solutions including Web SMS and SMS API Interfaces. The SMS Gateway should be reliable, fast, cost effective and covers almost all operators in the India.

Process of SMS based monitoring systemStep 1:- Mobile Registration.

RO (Returning officer)ARO (Assistant Returning officer)SO (Sector officer)PO (Presiding officer)

Step 2:- Send Events & Time based reports.Reports by Presiding Officer/polling OfficerReports by RO/ARO/SO

(if PO does not carry mobile phone with them or Mobile Phone of PO, for some reasons beyond control, fails to send SMS)

RolesChief electoral officer

Can monitor the whole sms poll monitoring system online. Can edit details of any polling station online if PO is getting

any problem in sending sms.

Returning officer Mobile registration through SMS or if getting any problem

with sending sms, CEO can do it online on behalf of RO. Will get an sms if there exist any problem in any polling

station.

Assistant returning officer Mobile registration through SMS or if getting any problem

with sending sms, CEO can do it online on behalf of RO. Will get an sms if there exist any problem in any polling

station.

RolesSector officer

Mobile registration through SMS or if getting any problem with sms, CEO can do it online on behalf of RO.

Can send sms on behalf of any polling station if PO is getting any problem in sending sms.

Presiding officerMobile registration through SMS or if

getting any problem with sms, CEO can do it online on behalf of RO.

Send Event and Information bases reports through SMS.

SMS format-SMS is designed in such a format that the

message received by the system(sms gateway) through the sender(RO/ARO/SO/PO) could be automatically interpreted and updated into the database .

Keyword –’ UPPOL’ - All sms format will start with this keyword.

-

Example:- UPPOL <space> other part of the message.

Message to be sent on

9235512608 – This is the virtual destination number that is given by

NIC to receive messages

from all over India.

For RODate of Registration- P-7 daySMS syntax- UPPOL<space>State_code<space>Dist_no<space>Ac_no<space>RO<space>3 digit access code

Eg. UPPOL S24 01 001 RO 836

For ARODate of Registration- P-7 daySMS syntax- UPPOL<space>State_code<space>Dist_no<space>Ac_no<space>ARO <space>3 digit access code

Eg. UPPOL S24 01 001 ARO 836

SMS format- Mobile registration

For SODate of Registration- P-7 daySMS syntax- UPPOL<space>State_code<space>Dist_no<space>Ac_no<space>SECTOR_NO <space> SO<space>3 digit access code

Eg. UPPOL S24 01 001 001 SO 836

For PODate of Registration- P-2/P-1 daySMS syntaxUPPOL<space>State_code<space>Dist_no<space>Ac_no<space>PS_NO <space>PO<space>3 digit access code

Eg. UPPOL S24 01 001 001 PO 836

SMS format- Mobile registration

Reports by Presiding Officer/Polling Officer

•Event Safe Arrival of Polling Party at Polling Station•Date of Event P-2/P-1 Day•Time of Event Immediately after reaching Polling Station•SMS syntax UPPOL<space> SAP •Remarks SAP- Polling Party Safely Arrived at the Polling station

•Event Mock Poll and attendance of polling agents•Date of Event P-Day•Time of Event Immediately after conduct of mock poll and before

commencement of poll•SMS syntax UPPOL<space> MP<space>04•Remarks MP-Mock Poll Conducted, Last 2 digits stand for no. of

Polling agents present. As per the example polling agents of 4 contesting candidates are present.

Reports by Presiding Officer/Polling Officer•Event Poll Started •Date of Event P day•Time of Event Latest by 7:15 am•SMS syntax UPPOL<space>PS•Remarks PS- Poll Started

•Event Report on 2 hourly (9AM)•Date of Event P-Day•Time of Event 9am•SMS syntax UPPOL<space>9AM<space>male,female,other

•Eg UPPOL<space>9AM<space>111,98,02

Reports by Presiding Officer/Polling Officer•Event Report on 2 hourly (11AM)•Date of Event P day•Time of Event 11am•SMS syntax UPPOL<space>11AM<space>male,female,other•Eg. UPPOL<space> 11AM<space>111,98,02

•Event Report on 2 hourly (1PM)•Date of Event P-Day•Time of Event 1 pm•SMS syntax UPPOL<space> 1PM<space>male,female,other•Remarks UPPOL<space> 1PM<space>111,98,02

Reports by Presiding Officer/Polling Officer•Event Report on 2 hourly (3PM)•Date of Event P day•Time of Event 3pm•SMS syntax UPPOL<space> 3PM<space>male,female,otherEg. UPPOL<space> 3PM<space>111,98,02

•Event Report on 2 hourly(5PM)•Date of Event P-Day•Time of Event 5 pm•SMS syntax UPPOL<space> 5PM<space>male,female,other•Eg. UPPOL<space> 5PM<space>111,98,02

Reports by Presiding Officer/Polling Officer•Event Voters in queue at the closure of poll•Date of Event P day•Time of Event Closure of poll•SMS syntax UPPOL<space> Q<space>10Remarks Q – Stands for Voters in queue at the schedule time for end of poll. 3 digits stand(s) for total number of voters in queue

•Event Final Voter Turnout•Date of Event P-Day•Time of Event After end of Poll •SMS syntax UPPOL<space> VT<space>male,female,other Eg. UPPOL<space> VT<space>454,381,002

Reports by Presiding Officer/Polling Officer•Event Safe arrival of Polling Party at RC after end of Poll•Date of Event P day•Time of Event Immediately after reaching RC•SMS syntax UPPOL<space> SARC•Remarks SARC – Stands for Safe arrival of Polling party at RC

•Event Poll Interrupted due to EVM Non-Functioning or . apprehension of such problem•Date of Event P-Day•Time of Event Immediately after such type of situation•SMS syntax UPPOL<space> PROB<space>EVMRemarks PROB- Problem, EVM- Problem of Electronic Voting . Machine.

Reports by Presiding Officer/Polling Officer•Event Poll interrupted or apprehension of poll interruption . due to Law & Order problem•Date of Event P day•Time of Event Immediately after such type of situation arises•SMS syntax UPPOL<space> PROB<space>LW•Remarks PROB- Problem, LW - Law & Order Problem.

•Event Poll Interrupted or there is a chance of poll interruption . due to other Problem•Date of Event P-Day•Time of Event Immediately after such type of situation arises•SMS syntax UPPOL<space> PROB<space>OTH•Remarks PROB- Problem, OTH – Other Problem

Reports by Presiding Officer/Polling Officer•Event Problem resolved•Date of Event P day•Time of Event Immediately after problem is solved and poll is resumed . in case •SMS syntax UPPOL<space>PRESRemarks PRES means Problem resolved and poll resumed in case there is . interruption.

If PO failed to send sms?

Then Returning Officer/Assistant

Returning Officer/Sector Officer can send SMS on behalf of that PO

Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer

Sl. No. Event SMS syntax

1 Safe Arrival of Polling Party at Polling Station

UPPOL<space>PS_NO<space>SAP eg. UPPOL<space>001<space> SAP

2 Mock Poll and attendance of polling agents

UPPOL<space>PS_NO<space>MP<space>04 eg. UPPOL<space>001<space> MP<space>04

3 Poll Started UPPOL<space>PS_NO<space>PS eg. UPPOL<space>001<space> PS

4 Report on 2 hourly (9AM)

UPPOL<space>PS_NO<space>9AM<space>male,female,other eg. UPPOL<space>001<space>9AM<space>111,98,02

5 Report on 2 hourly (11AM)

UPPOL<space>PS_NO<space>11AM<space>male,female,other eg. UPPOL<space>001<space>11AM<space>111,98,02

Sl. No. Event SMS syntax6 Report on 2

hourly (1PM) UPPOL<space>PS_NO<space>1PM<space>male,female,other eg. UPPOL<space>001<space>1PM<space>111,98,02

7 Report on 2 hourly (3PM)

UPPOL<space>PS_NO<space>3PM<space>male,female,other eg. UPPOL<space>001<space>3PM<space>111,98,02

8 Report on 2 hourly(5PM)

UPPOL<space>PS_NO<space>5PM<space>male,female,other eg. UPPOL<space>001<space>5PM<space>111,98,02

9 Voters in queue at the closure of poll

UPPOL<space>PS_NO<space>Q<space>voters in Queue eg. UPPOL<space>001<space>Q<space>10

10 Final Voter Turnout

UPPOL<space>PS_NO<space>VT<space>male,female,other eg. UPPOL<space>001<space>VT<space>454,381,002

Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer

Sl. No.

Event SMS syntax

11 Safe arrival of Polling Party at RC after end of Poll.

UPPOL<space>PS_NO<space>SARC UPPOL<space>001<space>SARC

12 Poll Interrupted due to EVM Non-Functioning or apprehension of such problem

UPPOL<space>PS_NO <space>PROB<space>EVM UPPOL<space>001 <space>PROB<space>EVM

13 Poll interrupted or apprehension of poll interruption due to Law & Order problem

UPPOL<space>PS_NO<space> PROB<space>LW UPPOL<space>001<space> PROB<space>LW

14 Poll Interrupted or there is a chance of poll interruption for any other Problem

UPPOL<space>PS_NO<space> PROB<space>OTH UPPOL<space>001<space> PROB<space>OTH

15 Problem as mentioned in Sl. NO. 12,13,14 resolved

UPPOL<space>PS_NO<space>PRES UPPOL<space>001 <space>PRES

If SMS is not working then there will be provision for reporting the poll information through the website

Training to Presiding officerHow to send SMS.About the keyword ’poll’.About the different types of SMS formats.When to send SMS (each SMS has to be send

on certain event or time).Where to send SMS (each SMS has to be send

on a particular no. given by ECI of CEO office)What to do if getting problem in sending SMS.Importance of sending SMS accurately and

timely.

Thanks