8
It has been a great, though hot summer and we have enjoyed seeing familiar faces as well as hosting first time guests. With a few well timed showers during the heat wave of 2010 and a diligent maintenance staff watering daily, the landscaping has remained brilliant. We extended the hours for the Club House and Activities staff this year and guests have certainly taken advantage of the additional time. General information about the area and discount ticket purchases keep the staff busy especially in the mornings. Wii bowling tournaments and bingo have been a great way to beat the afternoon heat and meet fellow vacationers. The activities staff is very knowledgeable about the area and the various shows and attractions. I encourage you to stop in and utilize their assistance to make the most of your vacation time or just to enjoy some quiet time maybe working on the weekly jig saw puzzle. Wifi equipment to provide wireless access throughout the property is currently being installed. I knew that I had fallen behind on new technology but this experience has let me know just how far behind! We have all learned a lot and are excited to be so close to finishing the installation. In addition to the annual spring clean program, housekeeping has added a summer clean schedule and they are cleaning carpet traffic areas and deep cleaning hard floor surfaces in each unit. Many of your comment sheets requested hooks on the bathroom doors and these have been installed over the summer. Efforts in each department have resulted in meeting and in most cases exceeding the RCI Silver Crown thresholds. Refurbishment plans are being finalized and, at this point, include doing an additional twenty units by utilizing staff and outside contractors as we did last year. The comments from guests staying in the units completed last year have been extremely positive and it is our hope to finish all the units that have not yet been done in buildings one and two. Concentrating the work in one area will save time and money as well as creating the least amount of disturbance for those staying here during refurbishment. It also supports a longer term strategy to focus on one to two buildings every five to seven years to keep the interiors fresh. If you have already completed your vacation time for this year, we hope it was truly wonderful. If you still have vacation time and it includes Oakmont, we look forward to hosting you and your family at your home away from home. Nellie Thomas General Manger OAK TREE TIMES SEPTEMBER TWO THOUSAND TEN CONTACT INFORMATION Front Desk / Check-in Office Phone: 865.453.3240 Fax: 865.286.2199 Email: [email protected] Rentals Phone: 865.453.3240 Flex Week Reservations Phone: 865.453.0117 Email: [email protected] Nellie Thomas, General Manager Phone: 865.453.3240 Fax: 865.286.2198 Email: [email protected] Activities Phone: 865.286.2039 Fax: 865.453.1679 Email: [email protected] Administrative Offices Maintenance Fees, Deeding, and Ownership Changes Phone: 865.428.6039 x14 or x16 Fax: 865.428.8930 Email: [email protected] RCI Weeks: 800.338.7777 RCI Points: 877.968.7476 II: 800.828.8200 Oakmont Resort 3062 Veterans Boulevard Pigeon Forge TN 37863 Administrative Offices PO Box 4960 Sevierville TN 37864 www.treemontresorts.com AN OAKMONT RESORT HOMEOWNERS PUBLICATION RESORT MANAGERS UPDATE

OAK TREE TIMES OM 9.10treemontresorts.com/.../archives/oak-tree-times-om-9.10.pdfheld at the Oakmont Resort on the 17th day of November, 2010, at 3:00 p.m., and any adjournment(s)

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Page 1: OAK TREE TIMES OM 9.10treemontresorts.com/.../archives/oak-tree-times-om-9.10.pdfheld at the Oakmont Resort on the 17th day of November, 2010, at 3:00 p.m., and any adjournment(s)

It has been a great, though hot summer and we have enjoyed seeing familiar faces as well as hosting first time guests. With a few well timed showers during the heat wave of 2010 and a diligent maintenance staff watering daily, the landscaping has remained brilliant. We extended the hours for the Club House and Activities staff this year and guests have certainly taken advantage of the additional time. General information about the area and discount ticket purchases keep the staff busy especially in the mornings. Wii bowling tournaments and bingo have been a great way to beat the afternoon heat and meet fellow vacationers. The activities staff is very knowledgeable about the area and the various shows and attractions. I encourage you to stop in and utilize their assistance to make the most of your vacation time or just to enjoy some quiet time maybe working on the weekly jig saw puzzle. Wifi equipment to provide wireless access throughout the property is currently being installed. I knew that I had fallen behind on new technology but this experience has let me know just how far behind! We have all learned a lot and are excited to be so close to finishing the installation. In addition to the annual spring clean program, housekeeping has added a summer clean schedule and they are cleaning carpet traffic areas and deep cleaning hard floor surfaces in each unit. Many of your comment sheets requested hooks on the bathroom doors and these have been installed over the summer. Efforts in each department have resulted in meeting and in most cases exceeding the RCI Silver Crown thresholds. Refurbishment plans are being finalized and, at this point, include doing an additional twenty units by utilizing staff and outside contractors as we did last year. The comments from guests staying in the units completed last year have been extremely positive and it is our hope to finish all the units that have not yet been done in buildings one and two. Concentrating the work in one area will save time and money as well as creating the least amount of disturbance for those staying here during refurbishment. It also supports a longer term strategy to focus on one to two buildings every five to seven years to keep the interiors fresh. If you have already completed your vacation time for this year, we hope it was truly wonderful. If you still have vacation time and it includes Oakmont, we look forward to hosting you and your family at your home away from home. Nellie Thomas General Manger

OAK TREE TIMES 

SEPTEMBER TWO THOUSAND TEN

CONTACT INFORMATION

Front Desk / Check-in Office Phone: 865.453.3240 Fax: 865.286.2199 Email: [email protected]

Rentals Phone: 865.453.3240

Flex Week Reservations Phone: 865.453.0117 Email: [email protected]

Nellie Thomas, General Manager Phone: 865.453.3240 Fax: 865.286.2198 Email: [email protected]

Activities Phone: 865.286.2039 Fax: 865.453.1679 Email: [email protected]

Administrative Offices Maintenance Fees, Deeding, and Ownership Changes

Phone: 865.428.6039 x14 or x16 Fax: 865.428.8930 Email: [email protected]

RCI Weeks: 800.338.7777 RCI Points: 877.968.7476 II: 800.828.8200

Oakmont Resort 3062 Veterans Boulevard Pigeon Forge TN 37863

Administrative Offices PO Box 4960

Sevierville TN 37864

www.treemontresorts.com

AN OAKMONT RESORT HOMEOWNERS PUBLICATION

RESORT MANAGER’S UPDATE

Page 2: OAK TREE TIMES OM 9.10treemontresorts.com/.../archives/oak-tree-times-om-9.10.pdfheld at the Oakmont Resort on the 17th day of November, 2010, at 3:00 p.m., and any adjournment(s)

Sandra Kay McCarter

Sandra Kay started here as a full

t ime employee in our Housekeeping Department April 10, 2009. Sandra K, a native of

Sevier County, has not missed a single day of work since the start of her

employment. In addition to her reliability, her commitment to accomplishing her duties at or above what is expected shows every day. We sincerely appreciate Sandra K’s dedication to Oakmont.

Employee In the

Spotlight

BONUS DAY RENTAL RATES 1-Bedroom Sunday-Thursday $41.00 Friday-Saturday-Holidays $50.00 2-Bedroom Sunday-Thursday $47.00 Friday-Saturday-Holidays $57.00

RESORT RECYCLING Guests often inquire about recycling and why there are not any re-cycling stations at Oakmont. In 1992, Sevier County built and be-gan utilizing one of the most advanced composting facilities in the world. Because of this facility all garbage is recycled. The expla-nation of the process on the City of Pigeon Forge Public Works web site states: metals are extracted ...by mechanical means. All other household garbage is recycled into compost and used for a variety of purposes. Additional information regarding the compost-ing facility from www.hometownsevier.com states in part: Sevier Solid Waste focuses on composting and recycling organics, because they make up 60% of the waste stream in Sevier County. Focus has been on a recycling program to turn wood waste into mulch, as well as recycle metal, cardboard, tires, used motor oil and newspapers. While Sevier Solid Waste has had an extensive recycling program, they have only recently introduced a pilot program for glass and plastic recycling because those items only make up 13% of the overall waste.

SELLING YOUR OWNERSHIP OR

PURCHASING ADDITIONAL TIME

Although we hope you are happy with your ownership at Oakmont Resort, we understand that circumstances may cause a need to sell your property. As a courtesy to our owners and future owners, you may advertise your week “For Sale by Owner” on our website, FREE OF CHARGE. Please visit our website for all the facts and other important information about this service at www.treemontresorts.com. We presently DO NOT offer a resale program. There are commercial resellers for timeshares but be very careful if you use one. Many ask for upfront fees of $300-$700 or more! Do not be fooled by promises from these companies. History has shown over and over that companies charging $100 or more upfront to list the property tend to do little or nothing to promote the sale. Several weeks are posted for sale by owner on our website, www.treemontresorts.com. Check out these listings for some excellent buys! All sales are directly between the Seller and Buyer. We do not act as a third party in any sales transaction associated with this service.

TAKE NOTE: Your ownership at Oakmont is secured by a recorded deed. All deeds are public record and may be accessed by anyone. Should you receive phone calls or correspondence from any one who states that they represent Oakmont and there is any question in your mind about their legitimacy, ask for their name and contact number so that you may get back to them. If the person contacting you is legitimate, they will immediately provide their name and contact information. If there is hesita-tion or refusal to provide the requested information, beware.

WHO TURNED THE LIGHTS ON? This summer motion sensors have been installed in all of the com-mon area baths, laundry rooms and storerooms. These sensors turn the light on when the room is entered and turn it off in 5 minutes if there is no motion in the room. They insure lights are not burning unnecessarily. We were amazed to find out that one 60 watt bulb burning 12 hours a day uses 264 kilowatts in a year and costs $21. A comparable florescent bulb uses 80.4 kilowatts in a year costing $6.48. If the sensors cut the amount of time bulbs burn in these areas by half, and we believe it will be more than that, they will provide a substantial savings since the investment in the sensors was less than $15 per switch. We had to work on what was the right amount of time before the lights turned off and had some rather startling events early on. Now that all of the bugs are worked out, those of us who work in areas with the motion sensors find ourselves wondering “why didn’t the light come on ???” when we walk into a room at home.

UPCOMING AREA EVENTS DATES EVENT LOCATION Sept 1 – Oct 31 Smoky Mountain Harvest Festival Throughout Gatlinburg Oct 1 – 30 National Gospel & Harvest Celebration Dollywood Oct 1 – 31 14th Annual Pigeon Forge Harvest Fest Pigeon Forge Oct 2 – 30 Rotary Club Craft Fair Pigeon Forge, Patriot Park Oct 8 – 11 Belz Sidewalk Sale Pigeon Forge, Belz Outlet Mall Nov 6 – Jan 1 Smoky Mountain Christmas Festival Dollywood Nov 9 21st Annual Winterfest Kickoff Pigeon Forge, Patriot Park Nov 10 – Dec 31 Winterfest Trolley Tour of Lights Pigeon Forge, Patriot Park Nov 10 – Feb 28 Gatlinburg Winter Magic Throughout Gatlinburg Nov 23 – 30 & Great Smoky Mountain Arts & Crafts Dec 1 -5 Holiday Show Gatlinburg, Convention Center Dec 3 Gatlinburg Fantasy of Lights Christmas Parade Gatlinburg, Downtown Dec 7 Tree Lighting Ceremony Pigeon Forge, Community Center These are just a few of the many area events scheduled for the fall and winter months. You can view a more complete list of Gatlinburg and Pigeon Forge events and detailed information by visiting the following websites:

www.mypigeonforge.com www.eventsgatlinburg.com

Page 3: OAK TREE TIMES OM 9.10treemontresorts.com/.../archives/oak-tree-times-om-9.10.pdfheld at the Oakmont Resort on the 17th day of November, 2010, at 3:00 p.m., and any adjournment(s)

2010 ANNUAL MEETING PROXY INSTRUCTIONS

Please complete all owner information requested below. If property is owned jointly, all owners must sign the proxy. Please indicate whether you approve or disapprove of the budget and maintenance fee. Please indicate your approval or disapproval of the candidates for the Board of Directors. You may write in a candidate’s name for the Board. Please detach this page and return the proxy to Oakmont Resort Condominium Association, PO Box 4960, Sevierville, TN, 37864-4960, no later than November 10, 2010.

OAKMONT RESORT CONDOMINIUM ASSOCIATION PROXY FOR ANNUAL MEETING

KNOW ALL MEN BY THESE PRESENT, that the undersigned hereby constitutes and appoints the Board of Directors of Oakmont Resort with the power of substitution to vote at the Annual Meeting of the Oakmont Resort Condominium Association, Inc., to be held at the Oakmont Resort on the 17th day of November, 2010, at 3:00 p.m., and any adjournment(s) thereof, according to the number of votes that the undersigned would be entitled to vote if then personally present. Name Signature Address Signature City State Zip Number of weeks owned BELOW ARE MY INDICATED PREFERENCES:

2011 BUDGET AND $385.00 MAINTENANCE FEE APPROVE DISAPPROVE (This amount includes an additional $10.00 for reserves.)

SLATE FOR BOARD OF DIRECTORS: WRITE INs:

RICHARD ALVERMAN APPROVE DISAPPROVE

H. CHARLES ANDERSON APPROVE DISAPPROVE

JERRY W. BRADFORD APPROVE DISAPPROVE

DONALD L. DENNEY APPROVE DISAPPROVE

GEORGE F. DOYLE, JR. APPROVE DISAPPROVE

CHARLES H. INGLE APPROVE DISAPPROVE

NEIL C. MULLEN APPROVE DISAPPROVE

IF PROPERTY IS JOINTLY OWNED, SIGNATURES OF ALL OWNERS ARE REQUIRED.

Page 4: OAK TREE TIMES OM 9.10treemontresorts.com/.../archives/oak-tree-times-om-9.10.pdfheld at the Oakmont Resort on the 17th day of November, 2010, at 3:00 p.m., and any adjournment(s)

Oakmont Resort Condominium Association , Inc.2011 BudgetOperating Fund

2011 148 7450Budget Units Owners

REVENUESMaintenance Fees 2,793,750 18,876.69 375.00Additional Fees For Reserve 74,500 503.38 10.00Bonus Days 30,000 202.70 4.03Rentals 185,000 1,250.00 24.83Extra Cleaning 20,000 135.14 2.68Telephone 200 1.35 0.03Video Rentals 3,000 20.27 0.40Gift Sales 1,500 10.14 0.20Activities 2,000 13.51 0.27Interest Income 11,000 74.32 1.48Late Fee Income 30,000 202.70 4.03Ticket Sales 185,000 1,250.00 24.83Other Income 6,000 40.54 0.81Credit Card Convenience Fees 4,500 30.41 0.60Rebate Income 3,000 20.27 0.40Total Revenue 3,349,450 22,631.42 449.59COST OF SALESRental Payments To Owners 140,000 945.95 18.79Video 2,000 13.51 0.27Gift Shop 1,300 8.78 0.17Rental Commissions 37,000 250.00 4.97Tickets 180,000 1,216.22 24.16Total Cost Of Sales 360,300 2,434.46 48.36PAYROLL EXPENSESManagement & Assistants 171,800 1,160.81 23.06Front Desk 139,000 939.19 18.66Housekeeping 420,000 2,837.84 56.38Maintenance 343,000 2,317.57 46.04Workers Compensation 18,000 121.62 2.42Payroll Taxes 92,000 621.62 12.35Insurance - Contribution -66,000 -445.95 -8.86Insurance 300,000 2,027.03 40.27Activity Director 57,000 385.14 7.65Reservation Clerks 31,700 214.19 4.26Contract Labor 17,300 116.89 2.32Drug Screening 3,500 23.65 0.47Background Checks 1,000 6.76 0.13Workers' Comp - Direct Pymts 1,000 6.76 0.13Total Payroll Expenses 1,529,300 10,333.11 205.28CONTRACT SERVICESTelephone System 4,000 27.03 0.54Exterminating 8,800 59.46 1.18Cable TV 18,000 121.62 2.42Copier 1,700 11.49 0.23Trash Removal 3,000 20.27 0.40Total Contract Services 35,500 239.86 4.77LEASED EQUIPMENTCopier 4,500 30.41 0.60Postage Meter 1,900 12.84 0.26Other ( leased equipment) 0 0.00 0.00Total Leased Equipment 6,400 43.24 0.85REPAIRS & MAINTENANCEPlumbing 12,000 81.08 1.61HVAC 18,000 121.62 2.42Electrical 6,000 40.54 0.81Appliances 5,000 33.78 0.67Hardware 2,500 16.89 0.34Pool 3,000 20.27 0.40Interior Paint & Wallpaper 5,500 37.16 0.74Carpets & Flooring 2,000 13.51 0.27Other Interior Repairs 10,000 67.57 1.34Exterior Building 10,000 67.57 1.34Grounds Maintenance 15,000 101.35 2.01Fire Extinguishers 2,000 13.51 0.27R & M Equipment 2,500 16.89 0.34Total Repairs & Maintenance 93,500 631.76 12.55

SUPPLIESOffice Supplies 4,500 30.41 0.60Cleaning Supplies 12,000 81.08 1.61Maintenance Supplies 6,000 40.54 0.81Misc. Supplies 1,000 6.76 0.13Paper Goods 15,000 101.35 2.01Light Bulbs 3,600 24.32 0.48Activities 7,200 48.65 0.97Admin/Common Area Supplies 2,000 13.51 0.27Laundry Supplies 10,000 67.57 1.34Pool Supplies 10,000 67.57 1.34Activities Food Supplies 4,200 28.38 0.56Unit Supplies 8,000 54.05 1.07Total Supplies 83,500 564.19 11.21REPLACEMENTSLinens 23,000 155.41 3.09Small Appliances 7,000 47.30 0.94Dishes & Flatware 7,000 47.30 0.94Lighting 4,000 27.03 0.54Misc. Replacements 1,000 6.76 0.13Major Appliances 12,000 81.08 1.61Accessories 10,000 67.57 1.34Furniture Replacements 3,000 20.27 0.40Bath Replacements 1,500 10.14 0.20Kitchen Replacements 5,000 33.78 0.67Mattress Replacements 10,000 67.57 1.34Electronics Replacements 4,500 30.41 0.60Total Replacements 88,000 594.59 11.81ADMINISTRATIVEProject Vehicle 5,000 33.78 0.67Fuel For Equipment 2,500 16.89 0.34Telephone 16,000 108.11 2.15Insurance 40,000 270.27 5.37Postage 6,000 40.54 0.81Entertainment 4,000 27.03 0.54Licenses 2,300 15.54 0.31Newsletter 7,500 50.68 1.01Legal 45,000 304.05 6.04Audit & Tax 9,000 60.81 1.21Management Fee 195,562 1,321.36 26.25Other 1,000 6.76 0.13Accounting & D.P. 36,000 243.24 4.83Bank Charges 30,000 202.70 4.03Computer Expense 20,000 135.14 2.68Cellular Phone 3,900 26.35 0.52Advertising 2,000 13.51 0.27Uniforms 20,000 135.14 2.68Printing 2,000 13.51 0.27Depreciation 12,000 81.08 1.61Office Rent 12,000 81.08 1.61Signage 1,000 6.76 0.13Equipment Purchases 2,500 16.89 0.34Maintenance Fee Collection Expense 6,300 42.57 0.85Total Administrative 481,562 3,220.01 63.97UTILITIESWater 28,000 189.19 3.76Sewer 28,000 189.19 3.76Gas 65,000 439.19 8.72Electric 135,000 912.16 18.12Total Utilities 256,000 1,729.73 34.36TAXES & RESERVESOther Taxes 6,000 40.54 0.81Property Taxes 43,000 290.54 5.77Replacement A/C Contributions 265,400 1,793.24 35.62Provision For Cancellations 40,000 270.27 5.37Additional Reserve 74,500 503.38 10.00Total Taxes & Reserves 428,900 2,897.97 57.57TOTAL EXPENSES 3,362,962 22,722.72 450.73

Page 5: OAK TREE TIMES OM 9.10treemontresorts.com/.../archives/oak-tree-times-om-9.10.pdfheld at the Oakmont Resort on the 17th day of November, 2010, at 3:00 p.m., and any adjournment(s)

SLATE FOR BOARD OF DIRECTORS OAKMONT RESORT CONDOMINIUM ASSOCIATION

RICHARD H. ALVERMAN, SR. Mr. Alverman resided in Florida where he served with the Ft. Lauderdale Police Department until 1980 when he relocated to Sevier County. He and his wife owned and operated The Farmer’s Daughter Restaurant until 1995 and have since been involved in the tourism industry throughout their 27 years in Pigeon Forge.

He and his wife, Beverly, have three married children, seven grand children and three great grandchildren. They have been members of Smoky Mountain Christian Church since 1981, where he presently serves on the Board of Elders and chairman of the long range Planning and Building Committee. H. CHARLES ANDERSON

Mr. Anderson is originally from West Palm Beach, Florida. He attended Palm Beach High School and Palm Beach Community College. Being involved in the building industry in Florida since 1967 and owning his own construction company, A & K Homebuilder’s since 1969, Mr. Anderson was heavily involved in planning, zoning and construction of residential and multi-family real estate.

He moved to Gatlinburg, Tennessee in 1981, where he undertook the development of Tree Tops Resort. That successful project was followed by Oakmont Resort of Pigeon Forge in 1985.

Mr. Anderson founded the Tennessee Resort Developers Association, which has been an important voice in the regulation of the State’s vacation ownership industry. He is an active member of First Baptist Church of Gatlinburg and the Gatlinburg Gateway Committee. Mr. Anderson and his wife, Gale, live in Kodak, Tennessee. They have three grown children and four grandchildren. JERRY W. BRADFORD Mr. Bradford was reared and received his education in Michigan before serving in the United States Army overseas. Mr. Bradford began his marketing and sales career as a territory manager for a national corporation. He worked in key positions in other corporations before serving ten years with Bristol Myers of New York City. After his interest turned to real estate, he accepted a vice-president position with a major South Florida real estate firm for three years prior to joining Tree Tops in 1981 as partner and senior vice-president. Mr. Bradford and his wife, Alice, have two children and three grandchildren and have a home in Kodak, Tennessee. He now travels extensively for pleasure and missionary work. He has served as elder and trustee for twenty-seven years in a local Sevierville, Tennessee, church. DONALD L. DENNEY Mr. Denney is originally from Somerset, Kentucky. After graduating from high school, he served four years in the military. Mr. Denney retired in 1994 after thirty-three years with Polk Publishers, where he served as programmer, systems analyst and administrative services manager.

Mr. Denney is active in his church where he is a Sunday School teacher and is involved in the Angel Food Ministry. His hobbies include Bible Study, golf, bowling, and hiking. Mr. Denney and his wife, Bonnie, currently reside in Pigeon Forge, Tennessee, and have two children and six grandchildren. They have been homeowners at Oakmont Resort since 1994.

CHARLES H. INGLE Mr. Ingle and his wife, Mildred, have been Oakmont owners since 1985 and presently reside in Lincolnton, NC. Mr. Ingle attended Gardner-Webb College, Limestone College and New Orleans Baptist Theological Seminary. He is a retired Baptist minister having served over 50 years at various churches throughout the Southeast. Mr. Ingle has served on several committees with the South Fork Association, Gaston Association and the Ministerial Board of Associates at Gardner-Webb College Mr. Ingle would like to continue to provide the same quality, honesty and integrity that have been hallmarks of Oakmont Resort over the years. He would also like to continue to keep the owners informed of changes, updates and programs in the newsletter. GEORGE F. DOYLE, JR. Since 1984, Mr. Doyle has served as Controller of Tree Tops Real Estate, Inc. and the accountant for both Oakmont and Tree Tops Resort Condominium Associations. A Certified Public Accountant, Mr. Doyle has a Masters degree in Business Administration from the University of Tennessee. In his spare time, Mr. Doyle enjoys hiking, scuba diving and playing the piano. NEIL C. MULLEN Mr. Mullen attended the University of North Carolina, Chapel Hill, where he received his BA in Economics. He obtained his MS in Business Education from Troy State University in Troy, Alabama. He served twenty years active duty with the U.S. Air Force as a Lieutenant Colonel. Among his duties in the Air Force were Command Pilot, Squadron Operations Office and Commander, Commandant of NCO Academy and AF Level Division Chief. After his service with the Air Force, he was employed by NationsBank Corporation as a Personal Trust Officer, Benefits Manager and Relocation Manager, and most recently as the Corporate Vice President and Director of Relocation. His was responsible for relocating 3,000 employees, buying and selling over 1,000 employees homes annually, as well as managing a budget of over seventy million dollars. Mr. Mullen is active in his community and church. He is a member of the Lincoln County Tax Board of Equalization and Review, Lincoln County’s Delegate to the North Carolina Senior Tar Heel Legislature, and Chairman of the Deacons and Nominating Committee at Southside Baptist Church in Lincolnton.

He and his wife, Martha, have three children, six grandchildren and four great grandchildren. They have been homeowners at Oakmont since 1998 and presently have two weeks. He and Martha reside in Lincolnton, North Carolina.

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OAKMONT RESORT 2010 ANNUAL MEETING

DATE: November 17, 2010 TIME: 3:00 p.m. PLACE: Oakmont Resort

AGENDA

I. Call to Order II. Introduction of Board Members, Staff and Guests III. Officers and Committee Reports A. Reading of Minutes and Treasurer’s Report B. Resort Manager’s Report IV. New Business A. 2011 Budget B. 2011 Refurbishment Plan V. Nomination and Election of Directors VI. For the Good of the Order VII. Adjournment

LETTER FROM THE PRESIDENT

Dear Oakmont Homeowners: Congratulations are again in order to the staff at Oakmont. Their hard work and dedication in maintaining your resort has again paid off with R. C. I. awarding us the Silver Crown status. From the Board of Directors and you, the homeowner, we wish a sincere thank you to the staff for their efforts in providing us a resort of which we can all be proud. The Board is proposing only a $10.00 per unit week increase, which will go straight into reserves, for the 2011 fiscal year. As the resort ages, it takes more dollars and man power for repairs and maintenance. Hopefully, you as a home owner understand this increase as you, no doubt, experience the same at your personal residence. I hope and pray you have had a great year and that you have an even better coming year. Our economy makes for challenging times and we all need to continue to pray for our government and country. Remember, you can make a difference! With warmest regards, H. Charles Anderson President

Page 7: OAK TREE TIMES OM 9.10treemontresorts.com/.../archives/oak-tree-times-om-9.10.pdfheld at the Oakmont Resort on the 17th day of November, 2010, at 3:00 p.m., and any adjournment(s)

RESORT POLICY REMINDERS

CONTACT INFORMATION & OWNERSHIP CHANGES It is the duty of each Owner to maintain their current contact information within the Oakmont Resort Condominium Association database. Oakmont Resort will mail any required communication to the name(s) and address that appear in this database and will assume that the information is current. You may submit a change of address to the Resort by mailing the correct information to the Administrative Offices at PO Box 4960, Sevierville, TN, 37864, or send via fax to 865-428-8930. Changes in ownership require that the Resort receives a copy of a recorded deed in the new owner’s name, their address and telephone number, a statement indicating the new owner’s first year of occupancy, and a $75 transfer fee payable to Oakmont Resort Condominium Association.

If an Owner’s maintenance fee bill is returned by the Post Office because the Owner has moved and not notified the Association, a rebilling fee of $5.00 will be posted to the Owner’s account as a personal assessment.

ARTWORK FOR SALE! Due to the interest from several owners, we have a few of the “Old Mill” artwork prints that used to be displayed in the units for sale. All prints are professionally framed, matted, and signed by the artist. The winter scene by artist Paul W. Brown is $125 and the summer scene by artist Ney Park is $75, plus shipping. Please email Nellie at [email protected] if you are interested in purchasing either.

No Pets Allowed- No pets are allowed on premises or in units. Violators will be fined $500 and required to remove the pet from the premises. Maximum Occupancy- Six persons for a two bedroom and four persons for a one bedroom, regardless of age. Reservation Fees- All rental reservations require a seven day cancellation notice in order to receive a refund. There is a $15.00 charge for cancelling or changing a rental reservation. Changes to flex week reservations require a $25.00 change fee. Vacation Calendars- Just a reminder to always verify your arrival dates with a vacation calendar, as arrival dates change from year to year. If you need a calendar, you may print one from our website, www.treemontresorts.com. You will find the calendar link on the “Owner Information” page. You may also contact the Reservation or Check-in Office and request that one be mailed to you. Early Arrivals- If you will be having a guest arrive before you to check into your unit, please call the registration office and give them your guest’s name. In order to protect our owners, we will not allow any unauthorized guest to check into your unit. If we already have your guest’s name, this will make the check in process a better experience for everyone. Owner Guests- When sending multiple guests to use your unit, please mark on your confirmation if the unit needs to be cleaned between visits and which party is responsible for paying the cleaning fee. If you do not wish to have the unit cleaned between occupants, please note this on your confirmation as well. Rental Agreements- When submitting a rental agreement, all parties on the deed or contract must sign the rental agreement. Your unit will not be placed on the rental program without all signatures. Please allow us time to receive the rental agreement and then call to verify that we did receive it and that all information is correct. Rental Agreements can be printed from our website, www.treemontresorts.com

We hope these reminders will help you to help us maintain Oakmont Resort as a special vacation destination.

Flex Week Reservations- If you are a flex owner, have a 2011 week reserved, and do not pay your 2011 maintenance fee in full by February 1, 2011, your reservation will be cancelled. Once you have paid your dues in full, you will be permitted to re-schedule your flex week, subject to inventory availability. In addition, it is not necessary to prepay your dues in order to schedule a flex week unless you are depositing the week with an exchange company. Prepaying Maintenance Fees- At any time during the year, you may prepay your maintenance fee in full or by making monthly payments for any amount you wish. You may pay at the current year’s assessment and, if there is an increase, you will be billed for the difference in December. Please make your check payable to Oakmont Resort Condominium Association and note your contract number and the year you are prepaying on your check. Mail your check to the Maintenance Fee Department at Oakmont Resort Administrative Offices, P. O. Box 4960, Sevierville TN 37864-4960.

Credit Cards- You will be assessed a $5.00 convenience fee when paying your maintenance fee by telephone or mail with a credit card. Beginning with the 2011 maintenance fee billing, you will be assessed this fee for each unit/week account that is paid by credit card. If your credit card is declined three times, you will be assessed an additional $25.00 service fee. Returned Checks- You will be assessed a $25.00 return check fee if your check is returned to us for any reason. Exchanging Your Week / RCI Points- If you are depositing your week with an exchange company or borrowing RCI Points, you are required to pay the maintenance fee in advance for the year you are exchanging or borrowing. Parking- There is a two vehicle per unit limit. In order for all guests to have adequate parking, we are unable to accommodate campers, RV’s, or trailers. The resort has very limited parking and must enforce this policy Smoking- All units at the resort are smoke free. Smoking is only permitted outdoors and in open air common areas. Violators will be fined $200.

Check-in- All owners, owner guests, and exchanges will be required to show I.D. upon arrival at the resort. If you are sending in a guest, we require written notice from the owner. If you are unable to do this prior to check- in, please send the confirmation with your guest with the necessary information filled out.

INTERNAL TRADES You may now advertise your internal trade online, year-round. Just contact your reservationist with your trade request and we’ll upload your ad on our website: www.treemontresorts.com.

You may request an internal trade by sending in writing your confirmed unit/week, the desired unit/week, and contact information to Oakmont Resort, 3062 Veterans Blvd, Pigeon Forge, TN 37863. If you should secure an inter-nal trade, please notify the resort.

NAME UN/WK HAS WK WANTS YEAR PHONE Moran, Paul 1BR / Wk 34 Wk 16 ‘11 804.222.6779 Summers, Devon 2BR / Wk 33 Wk 23-29 ‘11 251.767.5735

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VACATION CALENDAR

2010 2011 WEEK FRI SAT SUN WEEK FRI SAT SUN WEEK FRI SAT SUN

40 10/01/10 10/02/10 10/03/10 1 12/31/10 01/01/11 01/02/11 19 05/06/11 05/07/11 05/08/11 41 10/08/10 10/09/10 10/10/10 2 01/07/11 01/08/11 01/09/11 20 05/13/11 05/14/11 05/15/11 42 10/15/10 10/16/10 10/17/10 3 01/14/11 01/15/11 01/16/11 21 05/20/11 05/21/11 05/22/11 43 10/22/10 10/23/10 10/24/10 4 01/21/11 01/22/11 01/23/11 22 05/27/11 05/28/11 05/29/11 44 10/29/10 10/30/10 10/31/10 5 01/28/11 01/29/11 01/30/11 23 06/03/11 06/04/11 06/05/11 45 11/05/10 11/06/10 11/07/10 6 02/04/11 02/05/11 02/06/11 24 06/10/11 06/11/11 06/12/11 46 11/12/10 11/13/10 11/14/10 7 02/11/11 02/12/11 02/13/11 25 06/17/11 06/18/11 06/19/11 47 11/19/10 11/20/10 11/21/10 8 02/18/11 02/19/11 02/20/11 26 06/24/11 06/25/11 06/26/11 48 11/26/10 11/27/10 11/28/10 9 02/25/11 02/26/11 02/27/11 27 07/01/11 07/02/11 07/03/11 49 12/03/10 12/04/10 12/05/10 10 03/04/11 03/05/11 03/06/11 28 07/08/11 07/09/11 07/10/11 50 12/10/10 12/11/10 12/12/10 11 03/11/11 03/12/11 03/13/11 29 07/15/11 07/16/11 07/17/11 51 12/17/10 12/18/10 12/19/10 12 03/18/11 03/19/11 03/20/11 30 07/22/11 07/23/11 07/24/11 52 12/24/10 12/25/10 12/26/10 13 03/25/11 03/26/11 03/27/11 31 07/29/11 07/30/11 07/31/11

Black indicates Flex Weeks (1-21, 36-39, 44-52)

Green indicates Fixed Weeks (22-35, 40-43)

14 04/01/11 04/02/11 04/03/11 32 08/05/11 08/06/11 08/07/11 15 04/08/11 04/09/11 04/10/11 33 08/12/11 08/13/11 08/14/11 16 04/15/11 04/16/11 04/17/11 34 08/19/11 08/20/11 08/21/11 17 04/22/11 04/23/11 04/24/11 35 08/26/11 08/27/11 08/28/11 18 04/29/11 04/30/11 05/01/11 36 09/02/11 09/03/11 09/04/11