Western Sydney Local Health District

O3Hub 101: Beginner’s Guide

August 2017

TO BRING PEOPLE

TOGETHER

By creating One Division –One Team

By building the foundations for success

By making things simpler

By empowering our customers

By being a trusted business partner

Our Aspirations for New Ways of Working & O3Hub

New Ways of Working (NWOW) Recap

• The Western Sydney Local Health District has adopted activity based working – we call it New Ways of Working (NWOW).

• O3Hub is the first New Ways of Working space in Westmead Hospital.

• Activity based workplaces are flexible, multi-purpose and make the best use of space.

• They provide clear zones for different types of activities: high focus, medium focus and low focus work, and areas to recharge and socialise.

• People don’t have an office or an assigned desk, but everyone will have a place to sit and work every day – it just might not be the same place every time.

• There are etiquettes for working, including guidelines about clearing your workspace at the end of the day and how long you can leave a work point unattended.

Working in O3Hub: Our Etiquette

1. We challenge ourselves and our old habits, and use our new environment to test new ways of working (NWOW).

2. We choose work points that best suit our activity.

3. We are mindful of O3Hub work zones and those around us.

4. We are one team - we work together to make NWOW and O3Hub a success.

5. We take care of O3Hub.

Strata Group

• We have a Strata Group to help us manage any high-level issues and the day to day operation of O3Hub.

• If you have any questions, concerns, suggestions or issues working in O3Hub, contact your manager or strata representatives Julie Clarke (Finance) and Sandra Jones (Clinical Governance).

Our O3Hub

The Zones

Main Entry

Secondary Entry

Secondary Entry

All areas have…

Wi-Fi Power Data

Kitchen & Dining – the Recharge ZoneLarge centrally shared kitchen with 15-20 eat seats.

What’s in it?

• 2 large fridges

• 3 microwaves

• 2 dishwashers

What kind of tasks is it suitable for?

• Breakfast and lunch, coffee and snack breaks

• Social events, like birthdays or Christmas parties

• Laptop work

Chat BoxSemi-enclosed chat booth for 4-6 people in the kitchen and dining area.

What’s in it?

• Work table and seating

What kind of tasks is it suitable for?

• Breakfast and lunch, coffee and snack breaks

• Informal meetings

• Laptop work

• Conversations

Chat BoothsFour chat booths with seating for 4-5 people each.

What’s in it?

• Casual seating

• Height adjustable work table

What kind of tasks is it suitable for?

• Informal meetings

• Laptop work

• Conversations

Studio

Artist’s impression

Enclosed, bookable meeting room for 12 people.

What’s in it?

• Moveable lounge seating

• Smart presentation facilities via wireless, cable or PC

• Video and teleconferencing

• Writeable surfaces

What kind of tasks is it suitable for?

• Large team meetings

• Project workflow design and planning meetings

• Training

Individual work points

Individual work points in the medium and low focus zones.

What’s in it?

• Desk and chair (some desks are height adjustable)

• Two monitors and a docking station

What kind of tasks is it suitable for?

• Mixed tasks – phone calls, emails, screen work.

• You don’t mind if people tap you on the shoulder to ask you a question.

Small Bunkers (x2)Enclosed meeting rooms for 2-3 people.

What’s in it?

• Meeting table and chairs

• Smart presentation facilities via wireless, cable or PC

• Video and teleconferencing

• Writable surfaces

What kind of tasks is it suitable for?

• Confidential meetings with patients

• One on one meetings

• Project problem solving and workshops

• Interviewing potential new staff

• Group task completion

• Performance meetings

BoardroomBookable meeting room for up to 20 people.

What’s in it?

• Table and seating

• Microsoft surface hub for general presentations, video conferencing and content display

• Conference phone with microphones and speakers

• Audio visual control cupboard

What kind of tasks is it suitable for?

• Board and executive meetings

• Internal team meetings and presentations

• Formal training sessions

Breakout ChairsComfortable seating for up to four people.

What’s in it?

• Acoustic finishing in chairs for noise reduction

What kind of tasks are they suitable for?

• Informal conversations

• Phone calls

• Relaxing on breaks

• Laptop work

Collaboration StationWork table with chairs in the medium focus zone.

What’s in it?

• Duo monitor screen

• Connection for laptop or mobile device

What kind of tasks is it suitable for?

• Adhoc meetings for 2-4 people

• Drafting comms/powerpointpacks together

• Project workflow

• Developing team submissions

• Brainstorming solutions

• Developing project or team plans

Active Wedge

Open work table for 4-6 people in the medium focus zone.

What’s in it?

• Work table

• Smart presentation facilities via wireless, cable or PC

What tasks is it suitable for?

• Informal meetings

• Group work

Duo work pointsDuo work points in the medium focus zone.

What’s in it?

• Desk space and two chairs

• One docking station and two monitors

What kind of tasks is it suitable for?

• Tasks for two people

• Document review, quick meetings, handovers

Quiet wedge

Collaborative booth for 4-6 people.

What’s in it?

• Work table

• Smart presentation facilities via wireless, cable or PC

What tasks is it suitable for?

• Informal meetings

• Group work

Big BunkerEnclosed, bookable meeting roomfor 8-10 people.

What’s in it?

• Work table and chairs

• Smart presentation facilities via wireless, cable or PC

• Video and teleconferencing

• Writeable surfaces

• Acoustic treatment supports confidential conversations

What kind of tasks is it suitable for?

• Team and department meetings

• Project problem solving and workshops

• Training

Private, individual work points in the high focus zone.

What’s in it?

• Desk and chair

• Two monitors and a docking station

• Acoustic finishing in wrap-around screen for privacy and noise reduction

What kind of tasks is it suitable for?

• Focused and undisturbed individual work

• Confidential work

Private, individual work points

Phone Booths (x2)Non-bookable phone booths in the high focus zone.

What’s in it?

• Height adjustable table and chair

• Desk phone

What kind of tasks is it suitable for?

• Ducking in to take a call

• Confidential phone calls

• Not for camping out!

Meeting Room 1Bookable meeting room for 6-8 people.

What’s in it?

• Table and seating

• Video and teleconferencing

• Smart presentation facilities via wireless, cable or PC

What kind of tasks is it suitable for?

• Group meetings

• Collaborative work

Meeting Room 2Bookable meeting room for 4-6 people.

What’s in it?

• Table and seating

• Video and teleconferencing

• Smart presentation facilities via wireless, cable or PC

What kind of tasks is it suitable for?

• Group meetings

• Collaborative work

Meeting Room 3Bookable meeting room for 3-5 people.

What’s in it?

• Table and seating

• Video and teleconferencing

• Smart presentation facilities via wireless, cable or PC

What kind of tasks is it suitable for?

• Group meetings

• Collaborative work

LockersPermanent team members will be allocated a personal locker.

There will be some left over for team members that work in different locations and come and go. They will have 24 hour access.

What’s in it?

• Shelf for your laptop

• Swipe access

What kind of tasks is it suitable for?

• Storing personal items –laptop, gym gear, etc.

Team Storage

Secure team storage.

What’s in it?

• Shelves for storing items

What kind of tasks is it suitable for?

• Storing shared items

• Storing confidential files

Staff Toilets

Unisex, male and female toilets (including accessible access) located near the main entry.

What’s in it?

• The usual