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ILRI, Ethiopia

July

11

th,

20

14

Bar-coding at ILRI’s Genebank (Phase II) Final Report Details

(5 weeks on 2014)

Edwin RojasSystem Analyst & Research Database Administrator

Research Informatics Unit (RIU)

Agenda (25 days at ILRI Ethiopia)

• Facilitate Software Implementation by Local Consultant (50%)• Use case 4: Field Characterization Implementation with Tablets

(30%)• GRIN-Global Installation & Training (10%)• Easy-SMTA Training (3%)• Improving Barcodes Macros (3%)• CIP-Ethiopia Barcode Training (4%)

Facilitate Software Implementation by Local Consultant (50%)

Technology transfer to local consultant and project management with genebank leader:

\\Dropbox\ILRIhttps://www.dropbox.com/home/ILRI

Mr. Yared Ayalew

Presentation of barcode KIT overview conceptsPresentation of barcode KIT detailsManuals of barcode KIT uploaded to DropboxBarcode KIT hardware and media demo.NET source code samples for scanner and printingMore than 50 files uploaded to DropboxParticipate in testing greenhouse WiFiWeekly inform to genebank manager of progress status and daily coordinations

5 weeks of coordination's and monitoring the software implementation progress

Mr. Edwin Rojas (CIP), Dr. Jean Hanson

(Genebank Manager)

Facilitate Software Implementation by Local Consultant (50%)

Technology transfer to local consultant and management:

\\Dropbox\ILRIhttps://www.dropbox.com/home/ILRI

Facilitate Software Implementation by Local Consultant (50%)

Use Case 1: Seed Preparation \\Dropbox\ILRIhttps://www.dropbox.com/home/LRI

Mr. Solomon Fikre

• Creation a draft operational procedure, based in ISO 17025• Documented LabX software to connect with PocketPC• Three balances properly configured to send weight to PocketPC• Coordinate with ILRI staff to connect PocketPC to LAN• Specifications to run the samples to scan barcodes and print was send to the local consultant (VB .NET and C#)• Format for text file defined and documented• Tool NetKeys informed to local consultant• Paper forms with samples scanned and uploaded to Dropbox• Visual Foxpro tables as samples send to local consultant• Shared folders to read weight:

• PC1: \\ET32360FORAGE\BalanceWeights$\• PC2: \\ET32366FORAGE\BalanceWeights$\• PC3: \\ilri-28047\BalanceWeights$\

• Coordinations to migrate temporary tables to fixed tables

Facilitate Software Implementation by Local Consultant (50%)

Use Case 1: Proposals to manage FoxPro tables

Facilitate Software Implementation by Local Consultant (50%)

Use Case 1: Balance software setup

Facilitate Software Implementation by Local Consultant (50%)Use Case 2: Germination workflow updated

Facilitate Software Implementation by Local Consultant (50%)Use Case 2: Germination use case documentation

Mr. Juneidi Abas, Ms. Yeshi Woldemarian, Ms. Berhan Berete

• Paper forms scanned and uploaded• Table of tolerances in Excel format• Steps to calculate tolerances• Show to local consultant the germination process in the labs

Facilitate Software Implementation by Local Consultant (50%)Use Case 3: Pre-germination use case documentation

• Paper forms scanned and uploaded to Dropbox• Excel workbook by year to register results• Workflow updated

Ms. Yeshi Woldemarian

GRIN-Global Installation & Training (10%)

Server and client Installation and documentation:

• Install server in 64 bits machine Windows 7• Install client in 32 bits machine with Windows XP• Data Curator manual• Admin Manual• Installation guide• GRIN data dictionary

GRIN-Global Installation & Training (10%)

Training and evaluation GRIN-Global:

GRIN-Global

Desktop

Client

Web Client

Desktop

Admin

Curator Tool

Search Tool

Updater Tool

Search: Accs & Taxono

my

Register

Request

Reports

Admin Tool

• Present and evaluate CIP comparison matrix• Dataview management to create system dataviews• Creation of new fields and link to dataview• Review security details• Policy management inventory• Relations data concepts in admin tool and data curator• Informed about version 2.0 and GRIN support

Easy-SMTA Training (3%)

Web Tool: https://mls.planttreaty.org/itt/index.php

Trust Contacts:Marsella Marco [m.marsella@itworks.it]Lopez, Francisco (AGDT) [Francisco.Lopez@fao.org]

Easy-SMTA Training (3%)(PDF Manual)

User manual of Easy-SMTA: \\ILRI-SINGER\FGR\EasySMTA\

How to verify a PID.Monitor SMTA reporting status to the Treaty.

Easy-SMTA Training (3%)(PDF Manual)

Batch Reporting of Easy-SMTA: \\ILRI-SINGER\FGR\EasySMTA\

Text files:File 1: smta.txtFile 2: material.txt

Easy-SMTA Training (3%)(PDF Manual)

System Integration of Easy-SMTA: \\ILRI-SINGER\FGR\EasySMTA\

Use case 4: Field Characterization Implementation with Tablets (30%)

Updating & Creating Template Sheets for Legume, Grass and Browse

• Legume template Excel form updated: Validations, messages, species list and colors list.• Legume Database Excel updated and linked properly to template Excel form.

• Grass template Excel form updated: Validations, messages, species list and colors list.• Grass Database Excel updated and linked properly to template Excel form.

• Browse template Excel form updated: Validations, messages, species list and colors list.• Browse Database Excel updated and linked properly to template Excel form.

\\ILRI-SINGER\FGR\Characterisation\templates\2014June\

Use case 4: Field Characterization Implementation with Tablets (30%)

Legume Excel Form

Use case 4: Field Characterization Implementation with Tablets (30%)

Grass Excel Form

Use case 4: Field Characterization Implementation with Tablets (30%)

Browse Excel Form

Use case 4: Field Characterization Implementation with Tablets (30%)

Installing Excel Template Wizard

• Not supported In Excel Office 2003 or later• Needed to download and copy file WZTEMPLT.XLA to LIBRARY directory:C:\Program Files\Microsoft Office\Office12\Library

• Links to guide how to install and use:http://msdynamicswiki.com/2012/02/15/how-to-install-the-excel-2002-report-manager-add-in-and-template-wizard-add-in-in-excel-2003-and-in-excel-2007/http://www.mrexcel.com/forum/excel-questions/545325-how-set-up-template-wizard-excel-2007-2010-a.htmlhttp://www.teachexcel.com/excel-help/excel-how-to.php?i=87668

Use case 4: Field Characterization Implementation with Tablets (30%)

Editing Excel Template Form (1/3)

Use case 4: Field Characterization Implementation with Tablets (30%)

Editing Excel Template Form (2/3)

Use case 4: Field Characterization Implementation with Tablets (30%)

Editing Excel Template Form Database (3/3)

Use case 4: Field Characterization Implementation with Tablets (30%)

Testing Excel templates in Debre Zeit with TabletPC

Mr. Yirsaw WubeteRegister in paperRegister in TabletPCRegister in the fieldRegister in the labCompare TabletPCs: Android, iPad, WindowsEvaluate user experience

Use case 4: Field Characterization Implementation with Tablets (30%)

Testing Excel templates in Zwai with TabletPC

Mr. Tekle Hundessa and Ms. Dero Nebi Register in paperRegister in TabletPCRegister in the fieldRegister in the labCompare TabletPCs: Android, iPad, WindowsEvaluate user experience

Use case 4: Field Characterization Implementation with Tablets (30%)

Collaboration in Field Stations

Mr. Asebe Abdena

Use case 4: Field Characterization Implementation with Tablets (30%)

Hardware: Tablet PC

Samsung Galaxy Tab S (The Razor Thin)Needed cover protection: The Samsung Galaxy Tab® S Book CoverSize: 10.5 inchesAndroid 4.4Aprox. 500 dollarsWhich will change the white balance of the tablet based on the ambient light.The screen also has less reflectivity in bright sunlight.http://www.samsung.com/global/microsite/galaxytabs/

Use case 4: Field Characterization Implementation with Tablets (30%)

Software: Microsoft Office 365 Home

Quantity: 1 licenceFor 5 PCs or Macs, and 5 tablets like Windows tablets and iPads®,plus easy access on multiple smartphones.100 dollars yearlyhttp://office.microsoft.com/en-001/office365home/

CIP-Ethiopia Barcode Training (4%)

Training and software evaluations for Excel support:The training was in CIP Office and ILRI Forages Genebank.

1. Microsoft Excel validations for PC and TabletPC 1.1 Enable in Excel column only accept numbers if not show message error 1.2 Enable in Excel column only accept characters with a fixed length if not show message error 1.3 Enable in Excel column only accept to choose from a pre-defined list if not show message error 1.4 Enable in Excel by cell conditional formatting, for example to show red color in a cell when the values is cero or less 1.5 Text this Excel file in TabletPC

2. Components of barcode KIT 2.1 Recognize the different components

3. Setup the barcode printer 3.1 Install the label roll 3.2 install the ribbon 3.3 Set the label darkness

5. Clean maintenance of barcode printer 5.1 How to use the (Alcohol Isopropyl 90%) 5.2 Where to apply the alcohol

6. Create label templates with Zebra Designer and print 6.1 Create a template 6.2 Design labels and barcodes types7. Evaluate Excel software for Android: Microsoft Excel, WPS Office, Quick Office

Mr. Gedif Mulugeta (CIP Staff)

Thanks andSpark your Imagination !

CIP Edwin RojasReinhard Simon

ILRI - EthiopiaShola:Jean Hanson Biruk DebebeAsebe AbdenaSolomon FikreJuneidi AbasYeshi WoldemarianBerhan BereteZwai:Tekle HundessaDero NebiDebre Zeit:Yirsaw Wubete

Local ConsultorYared Ayalew

Participants & Collaborators: