NYK Logistics (INSD)

International Network Solutions Division

NYK Logistics (INSD)

International Network Solutions Division

Contact List for NYK Logistics in South China Contact List for NYK Logistics in South China

Daily Operation overviewtina_guo@cn.nyklogistics.com86-591-8785448986-591-87854485Ms. Tina GuoFuzhou

Daily Operation overviewlydia_chen@cn.nyklogistics.com86-592-239509386-592-2395193Ms. Lydia ChenXiamen

Daily Operation overviewrex_shen@hk.nyklogistics.com86-755-2583841386-755-82864744Mr. Rex Shen

Documentationjenny_cheng@hk.nyklogistics.com852-31290329Ms. Jenny Cheng

Documentationjacky_chan@hk.nyklogistics.com852-31290379Mr. Jacky Chan

Booking processling_wong@hk.nyklogistics.com852-31290343Ms. Ling Wong

Booking processjoanne_lun@hk.nyklogistics.com852-31290012Ms. Joanne Lun

Daily Operation overviewperick_chan@hk.nyklogistics.com852-31290301Mr. Perick Chan

Enquiry other than dailywei_ting@hk.nyklogistics.com852-31290351Ms. Wei Ting

Enquiry other than dailyirene_tung@hk.nyklogistics.com

852-3101 9098

852-31290303Ms. Irene Tung

Hong KongShenZhen

GuangzhouZhuhai

Jiangmen

ResponsibilityInternet Address :Fax :Phone : Name :Ports

JEFFERSONVILLE, GA

DISTRIBUTION CENTRE OF ACADEMY SPORTS+OUTDOORS

KATY, TX

DCDC

Vendors/Vendors/

FactoriesFactories StoresStores

Logistics Flow of Academy Sports+Outdoors

NL/INSDNL/INSD

consolidationconsolidation

CFS

CY

CFS

NYK Logistics Role and Responsibilities

NYK Logistics Role and Responsibilities

We work according to the instructions of Academy.We work according to the instructions of Academy.

We book with AcademyWe book with Academy’’s nominated carrier.s nominated carrier.

We are Neutral.We are Neutral.

We measure performance of all parties in the We measure performance of all parties in the Academy's supply chain, including ourselves.Academy's supply chain, including ourselves.

INSDINSD

Role and ResponsibilitiesRole and Responsibilities

Supervision of vendor on time & accurate delivery.Supervision of vendor on time & accurate delivery.

Coordination of FCL booking. Coordination of FCL booking.

Coordination of LCL cargo. Coordination of LCL cargo.

Handling of all necessary documentation received from Handling of all necessary documentation received from

vendors. vendors.

Preparation of documentation for Sea waybill / Bill of Preparation of documentation for Sea waybill / Bill of

Lading.Lading.

Collection of all local charges. Collection of all local charges.

Issuance of a ForwarderIssuance of a Forwarder’’s Cargo Receipt (FCR), to the s Cargo Receipt (FCR), to the

vendors, after ALL documents and local charges have vendors, after ALL documents and local charges have

been received. been received.

INSDINSD

Role and ResponsibilitiesRole and Responsibilities

Standard Operation Procedurefor Vendors

Standard Operation Procedurefor Vendors

Origin Consolidation OperationsOrigin Consolidation Operations

NYK Logistics/INSDNYK Logistics/INSD VendorsVendors

Issue PO to the Vendors

Issue PO to the Vendors Receive POReceive PO

AcknowledgementAcknowledgement

NL checks PO status with Vendors (14 days prior to Earliest Vessel Ship Date)

NL checks PO status with Vendors (14 days prior to Earliest Vessel Ship Date)

Vendor advise PO status to NL

Vendor advise PO status to NL

NL prepares and issues FCR to the vendor

NL prepares and issues FCR to the vendor

Vendors receive the FCRVendors receive the FCR

Cargo ShippedCargo Shipped

ManufacturingManufacturing

NL checks booking against PONL checks booking against PO Place Booking to NLPlace Booking to NL

LCL delivered to NL & FCL delivered to Carriers

LCL delivered to NL & FCL delivered to Carriers

NL places booking with Carrier and NL stuff the container

NL places booking with Carrier and NL stuff the container

Cargo StatusCargo Status

Booking InfoBooking Info

Receiving, Container and Vessel Info

Receiving, Container and Vessel Info

Loading Info Loading Info

NL prepares container manifest and provides document images to CHB for Customs Clearance.

NL prepares container manifest and provides document images to CHB for Customs Clearance.

Prepare commercial documents and send to NL

Prepare commercial documents and send to NL

AcademyAcademy

Receive PO from AcademyReceive PO from Academy

Booking Procedure and ControlBooking Procedure and ControlVENDOR NYK LOGISTICS ORIGIN OFFICE ACADEMY

Sh

ipp

ing

Ord

er

Submit bookings to NL via eBooking

system at least 14 days prior to Early Ship Date

Shipping Order Information downloaded to NYK Logistics

System

NL System will verify Shipping Order Info against

Academy PO file

Discrepancy ?Obtain Shipment Approval

from Academy

Approved

Booking status available in NL ebooking system

Advise Vendor to correct the discrepancy and submit

booking again

PO

Veri

fica

tio

nB

oo

kin

g C

on

firm

ati

on

NL S/O# for CFS delivery and Carrier S/O # for CY delivery

YN

N

Y

Booking Procedure and ControlBooking Procedure and Control

Definition of Academy Shipping Window

• ESD (Early ship date)

=Academy Ship date in the PO

• LSD (Last ship date)

=Academy Cancel date in PO

Early Ship Date

(Ship Date in PO)

Last Ship Date

(Cancel Date in PO)

5 - 7 DAYS

CY Flow

Book with

NYKL

Book with

NYKL

Container D

elivery CY)

Container D

elivery CY)

Early

Ship Date

Early

Ship Date (S

hip Date)

(Ship Date)

Vessel D

epartu

re

Vessel D

epartu

re (O

n Board of th

e vessel)

(On Board of th

e vessel)

Last S

hip Date

Last S

hip Date (Cancel d

ate)

(Cancel d

ate)

Vendor D

oc. S

ubmission

Vendor D

oc. S

ubmission

FCR Issued

FCR Issued

Port O

f Discharge

Port O

f Discharge

Regional D

C (R

DC) A

rrival

Regional D

C (R

DC) A

rrival

Max. 3 DaysMax. 3 Days

2 Days2 Days

OnOn--Time DefinitionTime Definition

CY CY —— Container onboard the vessel within the Container onboard the vessel within the

ship window.ship window.

Cargo ProductionCargo Production

Start C

argo Productio

nStart C

argo Productio

n

CY Cut

CY Cut -- o

ffoff

Submit C

LP to

NYKL

Submit C

LP to

NYKL

2 Days2 Days

Carrie

r S/I Cut

Carrie

r S/I Cut -- o

ffoff

NYKL CLP Cut

NYKL CLP Cut -- o

ff = NYKL S/I C

ut

off =

NYKL S/I C

ut -- o

ffoff

14 Days14 Days 5 5 --7 Days7 Days

Max. 5 DaysMax. 5 Days

Document D

ispatch by NYKL

Document D

ispatch by NYKL

3 Days3 Days

CFS Flow

Book with

NYKL

Book with

NYKL

Container D

elivery (C

Y)

Container D

elivery (C

Y)

Early

Ship Date

Early

Ship Date (S

hip Date)

(Ship Date)

Vessel D

epartu

re

Vessel D

epartu

re (O

n Board of th

e vessel)

(On Board of th

e vessel)

Last S

hip Date

Last S

hip Date (C

ancel D

ate)

(Cancel D

ate)

Vendor D

oc. S

ubmission

Vendor D

oc. S

ubmission

Port O

f Discharge

Port O

f Discharge

Regional D

C (R

DC) A

rrival

Regional D

C (R

DC) A

rrival

5 5 –– 7 Days 7 Days Max. 3 DaysMax. 3 Days

2 Days2 Days

Cargo ProductionCargo Production

Start C

argo Productio

nStart C

argo Productio

n

CY Cut

CY Cut -- o

ffoff

Carrie

r S/I Cut

Carrie

r S/I Cut -- o

ffoff

Container s

tuffin

g = NYKL submit

Container s

tuffin

g = NYKL submit

S/I to

carrie

r S/I to

carrie

r

14 Days14 Days

Max. 5 DaysMax. 5 Days

Document D

ispatch by NYKL

Document D

ispatch by NYKL

OnOn--Time DefinitionTime Definition

CFS CFS —— container is onboard the vessel within the container is onboard the vessel within the

ship window.ship window.

3 Days3 Days2 Days2 DaysFCR Issued

FCR Issued

Cargo Delivery fro

m Vendors (o

n/before NYKL

Cargo Delivery fro

m Vendors (o

n/before NYKL

S/I C

ut

S/I C

ut -- o

ff=off=

CFS cut

CFS cut -- o

ffoff ))

Cargo Delivery fro

m Vendors

Cargo Delivery fro

m Vendors

Booking RequirementsBooking Requirements

Booking Timeline:Booking Timeline:

Vendors must submit bookings via NL Vendors must submit bookings via NL eBookingeBooking systemsystem at least 14 at least 14

days indays in advance of the Early Ship Dateadvance of the Early Ship Date on the Academyon the Academy’’s Purchase s Purchase

Order (Ship Date).Order (Ship Date).

LSD

JUL 07

Shipping Window

ESD

JUN 30

On time booking

LBDJUN 16

14 days

Purpose: ensure adequate space and equipment from carrier

Remark :LBD = Latest Booking DateESD = Early Ship Date

LSD = Last Ship Date

Full Container Loaded Cargoes

Container onboard the vessel within Container onboard the vessel within

shipping window.shipping window.

OnOn--time Shipment time Shipment

Less-than-container Loaded Cargoes

Container onboard the vesselContainer onboard the vessel

within shipping window.within shipping window.

OnOn--time Shipment time Shipment

Information required for bookings:Information required for bookings:

ShipShipper Name / Address / Contact person / phone, email per Name / Address / Contact person / phone, email

address/ fax numberaddress/ fax number

Consignee Name / AddressConsignee Name / Address

Notify PartyNotify Party

Port of LoadingPort of Loading

DestinationDestination

Academy PO Number & Academy Academy PO Number & Academy SkuSku# #

Shipping Marks Shipping Marks

Booking InformationBooking Information

Description of MerchandiseDescription of Merchandise

Number of Cartons / Piece Count Quantities per Number of Cartons / Piece Count Quantities per SkuSku##

Weight (Weight (kgskgs) and Volume () and Volume (cbmcbm) per ) per SkuSku##

Container size and number of container requested (Factory load cContainer size and number of container requested (Factory load cargo)argo)

Estimated Cargo Ready Date (CFS): cargo available to be delivereEstimated Cargo Ready Date (CFS): cargo available to be delivered to NL d to NL

warehouse or dedicated NVOCC facilitywarehouse or dedicated NVOCC facility

Estimated Cargo Ready date (CY) : laden container delivered to cEstimated Cargo Ready date (CY) : laden container delivered to carrier CYarrier CY

1. Production completed2. Inspection passed3. CY : Container stuffing completed Laden container delivered to carrier CY

CFS: Cargo can be delivered to NL warehouse or dedicated NVOCC facility

Booking InformationBooking Information

Definition of Cargo Ready Date

PO Verification PO Verification

NL needs to make sure all bookings comply with Academy NL needs to make sure all bookings comply with Academy

PO info :PO info :

PO numberPO number

Academy Academy SkuSku ##

Onboard a vessel within Shipment WindowOnboard a vessel within Shipment Window

Quantities (except for Apparel which has +/Quantities (except for Apparel which has +/--5% tolerance)5% tolerance)

FOB pointFOB point

Can meet minimum load requirement (CY)Can meet minimum load requirement (CY)

All discrepancies must be approved by AcademyAll discrepancies must be approved by Academy

Sample of Shipping OrderSample of Shipping Order

SAMPLE

SAMPLE

SAMPLE

SAMPLE

Sample of Carrier Booking ConfirmationSample of Carrier Booking Confirmation

Carrier booking number

NL CLP cut-off time

SAMPLE

SAMPLE

SAMPLE

SAMPLE

20’ FT Min 23 cbm Max 17,000 kgs

40’ Dry Min 52 cbm Max 19,950 kgs

40‘ High Cube Min 62 cbm Max 19,950 kgs

45‘ Dry Min 69 cbm Max 19,9500 kgs

Factory Load RequirementsFactory Load Requirements

Academy Container Load Standard:

Any loading measurement not meeting the container utilization requirements or any possibility of overweight must be report to Academy before empty container collection

Load Merchandise by PO number and by Skunumber.

A purchase order should never be split into two containers unless the volume exceeds one container.

Must submit Container Loading Plan (CLP) to NL on/before NL CLP cut-off time after cargo stuffing with complete and accurate information.

Factory Load RequirementsFactory Load Requirements

Container Loading Plan (CLP) Requirements for Container Loading Plan (CLP) Requirements for

Factory LoadFactory Load

Container number

Seal Number

Size of Container

Port of Loading

Final Destination

Container Arrival Date at Terminal

Vessel Name/Voyage Number

Ocean Carrier

CLP Information:

Carrier Booking Number

PO & Academy Sku #

Precise cargo description: generic description such as “General Cargo”, “Freight All Kind” is not allowed

Carton & Piece Quantity (lowest visible packing)

Weight & CBM

Container Loading Plan SampleContainer Loading Plan Sample

Submit to NL on/before NL CLP cut-off time

SAMPLE

SAMPLE

SAMPLE

SAMPLE

Vendors need to present NL Shipping Order for cargo delivery

Cargo must be delivered to NL warehouse by the CFS cut-off stated on the booking confirmation sheet

Cargo must be sorted by P.O. and by Academy Sku in advance

Cargo must be delivered to warehouse in sound condition

CFS Cargo Delivery RequirementCFS Cargo Delivery Requirement

Vendor should submit NL Complete and Accurate documents within 72 hrs or 3 business days after vessel sailing, 1 original copy

The required basic documents :

� Signed Commercial Invoice� Packing List� Academy Sports & Outdoors Document Checklist � Manufacturer’s Certificate� Final Quality Audit Report/ Inspection Certificate� Certificate of Origin (if applicable)� Container Manifest

Documentation Requirements Documentation Requirements

Visa Cargo

� Textile Export License (w/ visa stamp or visaed document) � Textile Country Declaration (Single or multiple)� Quota Charge Statement � Other applicable requirements (if any)

Footwear � Footwear detail sheet IFI

Documentation RequirementsDocumentation Requirements

Sunglasses

� Impact Resistance Certificate ( FDA Listing #, Medical Device #)

Rawhide Dog Chews � Veterinary Certificate � Production Process List

� Certificate of Irradiation

Ammunition � Shipping specification� Multimodal Dangerous Good Declaration

Documentation RequirementsDocumentation Requirements

Forwarder Cargo Receipt (FCR) will be released to vendor upon NL receiving all required documents and local charges from vendors.

If vendor fails to submit documents to NL within 72 hours or 3 business days after vessel sailing, NL will issue Document Delay Notice to vendor.

Documentation RequirementsDocumentation Requirements

Vendors Responsibilities

Timely delivery of products and documentation

Accuracy of information

Condition of cartons

� Proper packaging to avoid damages

Critical TimelineCritical Timeline

Vendor must submit booking to NL at least

14 Days Before

Early Ship Date

To get adequate Equipment and Space from shipping carrier

BookingBooking

Shipper must submit

Complete & Accurate Container Loading Plan

to NL before NL CLP Cutoff

NL has to submit information to Carrier before Carrier SI Cutoff. Otherwise, the container may be

detained in loading port

NL CLP CutoffNL CLP Cutoff

NL must submit

Shipping Instruction (SI)

to Carrier before Carrier SI Cutoff

Carrier has to submit Advance Manifest Information to US Customs 24 hours prior to loading onto the Vessel.

Carrier SI CutoffCarrier SI Cutoff

Complete and accurate information

�

Containers can be loaded on vessel as booked

Vessel DepartureVessel Departure

Shipper must submit

Complete & Accurate Sets of Commercial Documents

to NL within 3 business days after Vessel Departure

NL has to prepare and send all the necessary documents to Customs Broker for Customs Clearance. Otherwise, the

container may not be delivered on time.

Commercial Document SubmissionCommercial Document Submission

Forwarders’ Cargo Receipt (FCR)

FCR draft will be available in the eBooking for review or checking once full set of commercial documents with cargo is received whichever later.

Forwarders’ Cargo Receipt (FCR) will be released to vendor upon receiving confirmed draft FCR copy, required sets of document and all local charges from vendor.

FCR will be issued per booking, per vessel, per Academy’s destination and per origin.

Commercial Document should be prepared per Sea Way Bill.

Forwarders’ Cargo Receipt (FCR) Issuance

REF:518486

DESCRIPTIONK/DRECTANGLESHAPESTORAGE BOX

W/LIDCPX NO.:31693C/O NYK

C/NO.: OF

NOTIFY PARTY: NYK Logisitics France

Parc de Chesnes - Quatre routes7, rue des quatre routes-BP 3538291 St Quentin Fallavier CedexFrance

CY-CY

PO NO: 31693ITEM NO. 518486(HL6208BN)PRODUCT DESCRIPTIONS:K/D RECTANGLE SHAPE STORAGE

BOX W/LID/PIECE125 CARTONS

Upper part of FCRUpper part of FCR

SAMPLE

SAMPLE

SAMPLE

SAMPLE

Lower part of FCRLower part of FCR

HONG KONG June 01, 2008

SAMPLE

SAMPLE

SAMPLE

SAMPLE

Vendor Performance Vendor Performance

& Compliance& Compliance

Key Performance Indicators for Key Performance Indicators for

VendorsVendors

1.1. Booking TimelinessBooking Timeliness

2.2. Booking and Container Loading Plan AccuracyBooking and Container Loading Plan Accuracy

3.3. Container Loading Plan Submission TimelinessContainer Loading Plan Submission Timeliness

4.4. Commercial Documents Submission TimelinessCommercial Documents Submission Timeliness

Vendor Scorecard will be prepared for Academy’s Reference

VENDOR SCORECARD

ON TIME % LATE %

VENDOR

AVERAGE

NYK LogisticsNYK Logistics

eBookingeBooking SystemSystem

NYK Logistics e-Booking

http://griffin.hk.nyklogistics.com/ebooking/

eBooking Benefits for Vendors

� Avoid delay caused by inaccessible fax transmission

� Higher visibility in booking status, e.g. booking approval status.

� Minimize typo errors as there is alert in ebookingsystem

� Reduce Paper Usage

� Avoid back and forth clarification for unclear or missing information

� Minimize redundant input e.g. Cargo description can be downloaded from PO transmission

� Enhanced Reporting Capabilities

How to Apply for LoginHow to Apply for Login

Go to NYK Logistics e-Booking web-site

http://griffin.hk.nyklogistics.com/ebooking/

Download Registration Form and save to your own PC.

Fill in the form and email to :

Perick_chan@hk.nyklogistics.com

Login ID and password will be informed within 1 working day by email.

ee--Booking RegistrationBooking Registration

FormForm

1 administrative user and up to 3 operation user logins can be requested per vendor / factory.

Administrative user has the right to maintain user profile (name, password etc) of all login ID and define template.

First time Login:

Vendors are required to double check whether the information of the Users is correct.

ee--Booking FunctionsBooking Functions

� Reduce time to enter Ship Marks & Merchandise Description

Template Define

� eBooking manual

� Vendor Guideline

� Yantian warehouse map and customs declaration requirement

Useful Information

� View booking status, FCR draft content, B/L# and sailing information online

Real-time Tracking

� For CY container only

� View Academy’s min loading requirement online.

� To provide Container and Loading information for S/I submission.

Load Plan Submission

� For you to keep copy

� For cargo delivery to CFS warehousePrint out Shipping Order

� by Academy PO No.On-line Booking

On-line Booking

More flexible to submit booking 7 days a week.

Improve accuracy by real-time validation on PO and Sku #

Allow booking to be made on Academy’s PO No.

Save time to enter item details.

Reduce processing time.

Shipping Order

Let you to keep your own copy.

Shows NYKL Shipping Order No. if booking is confirmed.

The printed copy of Shipping Order must carry “NYKL Shipping Order No.” for cargo delivery to CFS warehouse.

PDF format

Submit LoadPlan

View Academy min loading requirements.

Container No. check digit validation.

Eliminate redundant typing and speed up SI submission.

Real TimeTracking

Booking status.

Shipment & Sailing info

View FCR (draft) content

SupportSupport

On-line Help screen for all functions.

Contact NYK Logistics local office

10 + 2

Background

In order to meet the requirements of the Security and Accountability (SAFE)

Port Act of 2006, Customs and Border Protection (CBP) is requiring

carriers and importers to submit information 24 hours before lading that is

reasonably necessary to improve CBP’s ability to identify high-risk

shipments so as to prevent smuggling and ensure cargo safety and

security.

CBP is requiring 10 data elements from importers and 2 data elements from

ocean carriers which will constitute the Importer Security Filing. This has

become commonly known in the trade as “10+2”.

Data elements for 10 + 2

1. Manufacture name and address

2. Country of origin

3. Container stuffer name and address

4. Container stuffing location

5. Consignee number(s)

6. Seller name and address

7. Buyer name and address

8. Ship to name and address

9. Importer of record number

10. Commodity HTSUS number

Data element from importer Data element from Carrier

11. Vessel Stow Plan

12. Container Status Messages

How NYK Logistics collect these 4

data elements for Academy ?

NYK Logistics ebooking system for Academy

http://griffin.hk.nyklogistics.com/ebooking

New Feature in eBooking System Service Provider

eBooking user(s) is/are able to maintain the Service Provider template :

* Manufacturer (or supplier) name and address – Name and address of the entity that last manufactures,

assembles, produces, or grows the commodity or the name and address of the supplied of the finished

goods in the country from which the goods are leaving.

* Consolidator (stuffer) name and adderss – Name and address of the party who stuffed the container or

arranged for the stuffing of the container.

� For Factory Loaded containers (CY), the Consolidator(stuffer) name and address = Factory Name and

Address

� For goods delivered to NYK Logistics for consolidation (CFS), the Consolidator (stuffer) name and

address = appropriate NYK Logistics location

* Container stuffing location – Name and address(es) of the physical location(s) where the goods were

stuffed in the container.

� For Factory Loaded containers (CY), the Container stufing location name and address = Factory name

and address

� For goods delivered to NYK Logistics for consolidation (CFS), the Container stuffing location name and

address = appropriate NYK Logistics location.

The booking submission screen has been modified to collect the following information

at PO SKU level.

* Manufacturer (or supplier) name and address

Name and address of the entity that last manufactures, assembles, produces, or grows the

commodity or the name and address of the supplied of the finished goods in the country from

which the goods are leaving.

*Country of origin

Country of manufacture, production, or growth of the article, based upon the import laws,

rules and regulations of the United States..

Creation of eBooking

The Load Plan submission screen has been modified to collect the following

information at Container level.

* Container stuffer (Consolidator)

Name and address of the party who stuffed the container or arranged for the stuffing of the

container.

* Container stuffing location

Name and address(es) of the physical location(s) where the goods were stuffed in the

container.

Creation of eLoad Plan (CY-CY)

1. Main screen of Service Provider information

There is a new tab (Service Provider) in the top menu :

• Once you click on “Service Provider Tab”, you will view all the Service Provider Records you have created before.

• User can also search record by inputting (1) Name; or (2) Code; or (3) Role type.

• User can generate a list of service provider by clicking ‘Report for All Service Provider’.

• To add a new record, please click ‘Add’.

Creating a new record• Below are the mandatory

data. Vendor must input them :

(1) Name of the service

provider

(2) Address

(3) City

(4) Country code – please click

to search

• User has to provide Province/State, Zip/Postal code and DUNS no. if

applicable.

• One vendor can perform

multiple service provider roles.

• Click ‘Save’ to update the

record.

2. Adding “Manufacturer” and “Country of Origin” in Booking

* For the “Manufacturer” info, please note that you can only select the companies who have the role defined as “Manufacturer” in the “Service Provider” tab mentioned in above step 1.

• In PO / Item screen, you can enter “manufacturer” and

“country of origin” by either of the following ways:

(1) Batch Apply

(2) Input item by item

• For batch apply (red arrows), please enter the “manufacturer”

and “country of origin” in the batch update section and then

click ‘Batch Apply’ button. The info will be copied to each line item automatically.

• If you want to enter in each item line, please input it one by one

(blue arrow).

3. Adding “Stuffer Name” and “Stuffing Location” in Loadplan

* Please note that you can only select the companies who have the role defined as “Container Stuffer” &/or “Container Stuffing Location” in the “Service Provider”tab mentioned in above step 1.

• In eLoaplan screen,

user has to declare (1) the stuffer name and (2) location.

eBookingeBooking DemoDemo

Question & Answer Question & Answer

Frequently Asked Questions

1.1. Which login (administrative user login / operation login) shouldWhich login (administrative user login / operation login) should vendor vendor

used to create the used to create the eBookingseBookings ? ?

Depends. The administrative user can see all the bookings creatDepends. The administrative user can see all the bookings created and a ed and a

operation user can only see the bookings created by herself.operation user can only see the bookings created by herself.

2. How long will NYKL confirm the long will NYKL confirm the eBookingseBookings submitted ?submitted ?

CFSCFS：：：：：：：：1 working day if no discrepancy and no Academy1 working day if no discrepancy and no Academy’’s approval is required.s approval is required.

CY : Depends on when the nominated carrier by Academy releasCY : Depends on when the nominated carrier by Academy release bookings to e bookings to

NYKL (NYKL will closely follow up with carriers and reporNYKL (NYKL will closely follow up with carriers and report carrierst carriers’’

performance to Academy constantly.)performance to Academy constantly.)

Frequently Asked Questions

3.3. Is it allowed to submit 1 eBooking with many POs ?

Yes, if the final destination & estimate cargo delivery for the POs are the same,

they can be submitted under 1 eBooking.

Note : No. of FCR = No. of commercial invoice = No. of eBooking

If vendor request more FCRs to be issued per PO basis,

vendor should request by email on or before submission of CLP.

4.4. Is it possible to release FCR in Hong Kong for cargo out of XiamIs it possible to release FCR in Hong Kong for cargo out of Xiamen and en and

how much does it cost ?how much does it cost ?

Yes, vendor only need to declare the FCR release location at the time of booking,

and pay “Offshore FCR release fee” USD30 per FCR for such arrangement.

Frequently Asked Questions

5. Is it possible to print the Original FCR from the eBooking system ?

No. Only non-negotiable copy of FCR can be printed for supplier checking.

Original FCR will be released once draft FCR is confirmed, documents are

submitted and local charges are paid.

6. Will there be any Letter of Credit discrepancy during this transition

period ?

Academy will accept the Letter of Credit discrepancy caused by the change of

Logistics company, as long as the Forwarder’s Cargo Receipt is issued by

NYK Logistics (Hong Kong) Limited.

Academy / NYK LogisticsAcademy / NYK Logistics

Vendors SeminarVendors Seminar

We hope this meeting has been informative We hope this meeting has been informative

& beneficial& beneficial

Thank you all for attending. Thank you all for attending.

This presentation materials can be available via the following FTP site for download :

ftp://academy:spe3e2hu@ftp.hk.nyklogistics.comftp://academy:spe3e2hu@ftp.hk.nyklogistics.com