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CHAPTER ONE
THE PROBLEM AND ITS SETTING
I. Introduction
As computer technology changes at such fast phase, many businesses
sectors try to cope up by upgrading computer system constantly in order to stay
competitive. The multi-function ability of technology for its advance system is also
an important factor for a company to use software. It makes efficient use of the
advance technology and has ambition to discover more. Computers have the
great impact on the profession of accounting. With the rapid growth of technology
today, there is no doubt that computer will become a common asset in all
profession.
The program also allows the monthly payroll schedule to be calculated
accurately. Just by having all employees’ info like name, wages etc. to enter in
the database. Therefore, payroll can be done with the guide of the program. The
system is good in for its specialty in the fields of accounting. It is easy to use,
effective and efficient in organizing and calculating the payroll. In addition, this
study aims to develop a reliable and manageable computerized payroll system.
The Proposed Computerized Payroll System will give a big relief of the employee
and employers as well.
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A. Background of the Study
Nowadays all establishment are becoming modernized, they use modern
technologies to make their transaction fast, easy, and accurate in order to avoid
waste of time and for the sake of safety and security. It also helps human to
solve and understand complex problem and analysis such us the computational
need of humans. Especially to business establishment or corporation processing
enormous data and complex transaction. Payroll is an example of a complex
transaction because it is a critical business operation dealing with numerous
accounts and produce plenty and confidential files. Payroll is encompasses every
employee of a company who receives a regular wages or other compensation
due to each.
Applying manual procedure on a Payroll transaction involving the vast beat
answer in that problem would be computer because computers can simulate
enormous data and can process complex transaction in a fast and efficient way.
It can generate numerous accounts and data accurately.
A Computerized Payroll System will not only provide accurate calculation and
fast process of Payroll transaction but it will secure data through security
implementation and accordingly arrange files provided by a well-designed
database that will produce a paperless environment.
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B. Statement of the Problem
1. Time consuming process of payroll preparation
The Nyanmaru Company is still using the manual method of payroll process.
A lot of jobs are assigned to the payroll maker and accounting clerk, with cause’s
inconvenience to their services. In this method, it will need more time and
manpower to complete the payroll of each employee.
2. Laborious payroll process
Nobody could admit the inescapable fact that what makes the manual
procedure take a long time to finish the task is due to the many steps and
processes to undergo. There is the collection of data such as SSS and individual
manual calculation of payroll. Individual data is transferred through sheets,
encoding and double checking after calculating. All this process requires labor
and effort to complete the task.
3. Misposting and understating of employee’s data
The logical process of manual procedure result to too much time
consumption. It often times result in misposting and understating of each
employees data of plenty of files that is hard to accommodate.
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C. Objectives of the Study
This study is intended to design and develop a Computerized Payroll System
for Nyanmaru Company for calendar year 2013.
Specifically, this study aims:
To minimize the effort of the bookkeeper in processing the Payroll Slip and
Payroll Form.
To make an efficient and accurate computation of Payroll.
To create a well-arranged database and to implement strong security of
the system for data security.
Maintain accurate records of employee salaries and wages earned and
paid, taxes withheld and other voluntary deductions.
To improve the existing system’s services, in order to increase employee
and employee satisfaction , provide the quality and create a controlled
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D. Scope and Limitation of the Study
Scope:
The system is designed for the enhancement or development of
computerized payroll system.
Functionalities:
The system can compute the wages of each employee.
The system can keep track of absences, withholding taxes and other
deductions.
It can add, edit, delete and search employee records.
The system can update employee’s information as well as the salary,
overtime per day and absences.
It can generate and print pay slip of each employee.
Non-Functionalities:
The head administrator will be the only one who can manipulate all
the records.
It has log-in and log-out process for security purposes.
On the other hand, this study limits only to the proposed enhancement
computerized payroll system.
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Limitations:
A proposed system which can only be access by authorized person.
It does not support network topology implementation, online program
or online transaction.
To find out what is the salary history of an employee.
To develop a system that will eliminate the problem of insufficient and
incomplete information.
E. Significance of the Study
The proposed system benefits the Payroll maker/bookkeeper. It will help to
lessen the time and effort of the payroll maker/bookkeeper preparing payments
of employees. The System develop can accommodate changing figures and
produce a paperless environment through well design database.
To Proponents
This study will help the proponents to enhance the ability on how to create an
understandable computerized system in an easy way. This will serve to the
proponents as a challenge to do a better system.
To the other Researcher
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This study gives knowledge to the researcher on how to create a
Computerized System in understandable way. This will serve as a fresh ground
for the researcher whose study will be related in the field of Information
Technology.
F. Hypothesis of the Study
Nowadays, technology is highly needed by many companies in order to make
certain task in a fast and easy way and manual process should be dominated. . A
system that provides financial records, calculations, and information of every
employee.
The proposed system is design to produce payroll checks with appropriate
salary, overtime, and deductions for employees. The computerized payroll
system save time and money, they’re very easy to use and they’re also very
practical.
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II. ANALITICAL TOOLS
a. Case diagram PAYROLL SYSTEM
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Maintain SalaryDetails
Maintain Employees Details
View EmployeeDetails
Generates Reports
Search Information
View PayDetails
Update SalaryDetails
In the Diagram, the actor (admin) has all the access to the functionalities of the
system.
-ID-Employee Name-Employee Type- Address-Call Number-Gender-Email Address-Salary -SSS-Pag-Ibig-Phil Health
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Administrator
-Tax-Net Salary+Edit+Update
b. Class Diagrams
Admin
-Username-Password
+add New Employee+edit Employee+Search of Employee+ List of Employee+Payroll Info
Search
-ID-Employee Name-Position
+See The Info of the Employee if you click the name of the employee and proceed with the update /view button.
Records-ID-Employee Name-Employee Type- Address-Call Number-Gender
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Add
-Email Address-Salary -SSS-Pag-Ibig-Phil Health-Tax-Late-Absences-Overtime-Net Salary+ You can see the printable deduction and Net Salary of the employee
III. DATABASE DESIGN
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Records
PA1,PA2 Deduction
B1
Total deduction and wages.
Late per day and Absences.
Info
PA Employee Info
B1
-ID-Employee Name-Employee Type- Address-Call Number-Gender-Email Address-Salary -SSS-Pag-Ibig-Phil Health-Tax-Late-Absences-Overtime-Net Salary
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Employee
PAPA1,PA2
Employee InfoDeduction
B1
Information of the employee
Employee Salaries
Deduction and total wages.
IV. Screen Output with Description
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Log-in Frame
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The Main Frame, displays the information of employees and where the admin can add, delete, report and update information
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Frame where you can add Information
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V. Report Output with Description
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Output for the information of employees
Output for the salary of employee , salary deduction and Pay Slip
VI. System Security
The System will implement an user-name – password security system will allows
only the administrator to view the database records of the system. The other
parties such as guest will not have the same privilege as the administrator.
Security System
Username
Password
Username/Password Check in DataBase
Admin
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System Exti
PAMANTASAN NG LUNGSOD NG VALENZUELA IT103 COMPUTER PROGRAMMING 2
PROJECT PROPOSALI. Project Title
“Nyanmaru Computerized PAyroll System”
II. Area of Investigation
Making an simple system is one of a IT student must have to do. Thus we
all know that Cyber Café are very common nowadays, so it’s important to make a
project that will help the people operate their Cyber Café or commonly known as
Computer shop easily.
Making an Cyber Café system will help them in monitoring the time
consume by the customer and also prevent the overtime in using the computers.
However in making a system like this there’s a lot to be consider in order to run
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Over- All Main System and Functions
Invalid User
this System smoothly in almost all of the computers like an Easy User Interface,
System Requirements (Minimum / Recommended) and other factors
III. Significance of Study
This System will make the transactions in Computer Shops easy because
it’ll not only have the timer but it also computes the amount customer will have to
pay for renting the computer . Other than that it’ll have also a feature that will
save Data of the past transactions the computer shop does in other words a
history.
IV. Scope and Limitation
This system / Study will cover the following a special timer with alarm for
monitoring, data saving for the past transactions of the computer shop, Tight user
Security and auto computing of the total amount the customer must pay.
This system / Study will not cover the following, other services a computer
shop offers such as photoshop, downloading, repairs, cd burns and etc. The
System will not be able to control the specific Pc, but it will give warning to the
User’s PC if there is an timed PC that is operating.
V. Target Users / Beneficiaries
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The target Users or Beneficiary of this System / Study is the small
business that is operating a computer shop or Cyber café. This can help them for
better, precise and fast services .
VI. Similarities / Difference to existing studies
This system will implement greater security other than other system
because of the admin only can edit the data and documents the system have.
VII. System Development tools to be use
This system will write entirely using JAVA Programming Language and will
use IDE such as Net Beans IDE 7.0.1 and Eclipse IDE as front end and MS
Access as Backend.
Proposed by:
Carl Wilfred A. Pasion Date : March 26, 2013
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Approved by
Engr. Rosalie P. AlejandroInstructor
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