Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Gaetano Lo Cicero Incoming District Governor Gaetano Lo Cicero

Nunzio Scibilia District TrainerNunzio Scibilia District Trainer

PeaceThrough Sevvice

Gaetano Lo Cicero

Incoming District Governor

Gaetano Lo Cicero

Incoming District Governor

rotarian year 2012-2013Rotary InternationalDistrict 2110 Sicily and Malta

IDGGaetano Lo Cicero



IDGGaetano Lo Cicero

Città del Mare Hotel Village - Terrasini (PA) March 17, 2012

Città del Mare Hotel Village - Terrasini (PA) March 17, 2012

rotarian year 2012-2013Rotary InternationalDistrict 2110 Sicily and Malta



1st training session1st training session

PRESIDENTRole and ResponsibilitiesPRESIDENTRole and Responsibilities



Provide some suggestions to continue to familiarize with the “task" of President.

Remembering:

what the roles and responsibilities of a President of a Rotary Club are.

Provide some suggestions to continue to familiarize with the “task" of President.

Remembering:

what the roles and responsibilities of a President of a Rotary Club are.

Objectives of the sessionObjectives of the session



What does it mean to beClub President?

What does it mean to beClub President?

• Be the leader

• Perform this task efficiently and effectively

by taking responsibility to ensure correct functioning.

• Be the leader

• Perform this task efficiently and effectively

by taking responsibility to ensure correct functioning.



The duties of the President The duties of the President Implementing and continually

evaluating your club’s goals. Communicating important information

to club members. Working with your club and district

leaders. Developing, approving and monitoring

the club budget. Working with district leadership to

achieve club and district goals. Preparing for and encouraging parti-

cipation in club and district meetings. Using information and resources from

the district and RI Secreteriat Presiding at all meetings of the Club

and directing the Club’s Board.

Implementing and continually evaluating your club’s goals.

Communicating important information to club members.

Working with your club and district leaders.

Developing, approving and monitoring the club budget.

Working with district leadership to achieve club and district goals.

Preparing for and encouraging participation in club and district meetings.

Using information and resources from the district and RI Secreteriat

Presiding at all meetings of the Club and directing the Club’s Board.



The basic characteristic of an efficient President

The basic characteristic of an efficient President

• Knowing how to motivate and transmiting enthusiasm.

• Retaining and developing the membership.

• Promoting, through Clubaction, the image and the work of Rotary.

• Supporting R.F.• Being a landmark

and a guide.

• Knowing how to motivate and transmiting enthusiasm.

• Retaining and developing the membership.

• Promoting, through Clubaction, the image and the work of Rotary.

• Supporting R.F.• Being a landmark

and a guide.



Which other qualities for a good President?Which other qualities for a good President?

• Being able to work with a variety of people.

• Have management and directives skills.• Be credible.• Absolute personal integrity.

• Being able to work with a variety of people.

• Have management and directives skills.• Be credible.• Absolute personal integrity.



Basic elements for successBasic elements for success



The main qualities ofa successful President The main qualities of

a successful President

Organize leadership team based on qualifications of candidates and not on personal preference.

Promote team spirit and cooperation among club members.

Share responsibility and awards with other managers and club members.

Harmonize the differences among the members and prevent the formation of clans and factions.

Building on past successes.

Organize leadership team based on qualifications of candidates and not on personal preference.

Promote team spirit and cooperation among club members.

Share responsibility and awards with other managers and club members.

Harmonize the differences among the members and prevent the formation of clans and factions.

Building on past successes.

To be able to …



Complete current projects before starting new ones.

Evaluate the club projects and determine if change is needed.

Foster communication beetwen club members.

Promote continuity offering support to his successor.

Take up the principles and core values of Rotary, encouraging others to do the same.

Complete current projects before starting new ones.

Evaluate the club projects and determine if change is needed.

Foster communication beetwen club members.

Promote continuity offering support to his successor.

Take up the principles and core values of Rotary, encouraging others to do the same.

To be able to ...

The main qualities ofa successful President The main qualities of

a successful President



President’s role on the occasion of various Rotary meetings

President’s role on the occasion of various Rotary meetings

§ Plan and conduct:

Weekly meetings

Club Assembly

Monthly board meeting

Assistant Governor visits

Governor’s official visit

§ Plan and conduct:

Weekly meetings

Club Assembly

Monthly board meeting

Assistant Governor visits

Governor’s official visit

§ Promote:

District Assembly

District Conference

District Rotary Foundation Seminar

District Membership Seminar

Training Meeting for Incoming District Officers

Annual Rotary International Convention

§ Promote:

District Assembly

District Conference

District Rotary Foundation Seminar

District Membership Seminar

Training Meeting for Incoming District Officers

Annual Rotary International Convention



What the President must not doWhat the President must not do



Which structure to takeWhich structure to take

• The one that best fits to the efficiency of the Club.

• In 2004, the RI Board of Directors has approved the Club Leadership Plan as the recommended administrative structure to all Rotary Clubs.

• The one that best fits to the efficiency of the Club.

• In 2004, the RI Board of Directors has approved the Club Leadership Plan as the recommended administrative structure to all Rotary Clubs.



Who the President has to work withWho the President has to work withWho the President has to work withWho the President has to work with

• Board of Directors• Committees• Board of Directors• Committees

Club’s BoardClub’s Board

The CommunityThe Community

District OfficersDistrict Officers

• Governor• Governor Assistant • District Committees

• Governor• Governor Assistant • District Committees

PresidentPresident

ClubClubothers ClubsOfficers

others ClubsOfficers



Powers of the Board Powers of the Board

• The executive power of the board shall pertain to all officers and committees and, for good cause, may declare any office vacant.

• The Board's decisions on any aspect of the club is final, however an appeal can be made against decisions.

• The board may, unfortunately, also have to take unpleasant decisions. It can, or must, under Article 12 by a vote of at least two thirds of its members, suspend a member - for the period and under the same conditions that the board considers necessary. This in the case that allegations are made of improper behavior or actions likely to harm the interests of the club which, if proven, would constitute just cause for revocation of membership.

• The board may, by a vote of at least two thirds of its members, revoke the membership of any member who no longer meets the requirements for membership in the Club, or for other valid reasons.



Secretary’s roleSecretary’s role

• Help the Club to function efficiently.

• Effectively manage the information coming from the Club Board, the Committees, the members, the DG, the Governor Assistant, R.I. and the R.F.

• Monitor the trends of activities to help identify weaknesses and strengths of the Club, and transmit this information to the responsible officers.

• Thoroughly be acquainted with the constitution and bylaws of the Club.

• The secretary is an ex officio member of the Administration Committee.



Other responsibilities of the SecretaryOther responsibilities of the Secretary

• Update membership data• Send the monthly attendence report to the Governor.• Send notices about meetings of the Club, Club Board and Committees.

• Record and file the minutes of various meetings.

• Promptly forward all the documents required by RI.

• Manage all Club correspondence • Follow the process of admitting new members.

• All other tasks usually associated with his office.



Weekly meetingsWeekly meetings

•Programs have to offer interesting and appropriate,programmes, previously planned.

•Must begin and end on time.

•Have an alternative program in case the scheduled event fails.

•Pay attention to the calendar of events in District and RI to avoid overlapping.

•Programs have to offer interesting and appropriate,programmes, previously planned.

•Must begin and end on time.

•Have an alternative program in case the scheduled event fails.

•Pay attention to the calendar of events in District and RI to avoid overlapping.



Not forget ...Not forget ...

It is very important!

To talk about ROTARY in the clubs, sometimes.



What is a Club Assembly?What is a Club Assembly?

Meeting of all Members, Officers and Committees Presidents, to discuss the activities of the Club or for the education of members themselves.

We recommend at least 4 meetings a year. The President Elect announces

the first Club Assembly immediately after the District Assembly.

It is often issued in conjunction with the visit of a District Officer.

Encouraging, especially the participation of new club members.

Meeting of all Members, Officers and Committees Presidents, to discuss the activities of the Club or for the education of members themselves.

We recommend at least 4 meetings a year. The President Elect announces

the first Club Assembly immediately after the District Assembly.

It is often issued in conjunction with the visit of a District Officer.

Encouraging, especially the participation of new club members.



Matters to be discussed in AssemblyMatters to be discussed in Assembly

Club projects and activities.Membership growth and

preservation.Participation in the district

convention and other district and RI meetings.

Rotary programs.Other.

Club projects and activities.Membership growth and

preservation.Participation in the district

convention and other district and RI meetings.

Rotary programs.Other.



The General Meeting of the RC to elect the directors and executives for the following year.It should be held, preferably before31 December each year.

The positions have a term of one year, from July 1st to June 30th (Rotarian year).

The General Meeting of the RC to elect the directors and executives for the following year.It should be held, preferably before31 December each year.

The positions have a term of one year, from July 1st to June 30th (Rotarian year).

An Assembly of fundamental importanceAn Assembly of fundamental importance

ELECTION CAMPAIGN ARE

FORBIDDEN

REMEMBER



Function of the Governor’s official visitFunction of the Governor’s official visit

• Focus attention on important Rotarian issues and questions.

• Encourage participation in the life of the Club and its organization.

• Sustain the work of the Club.• Provide information and updates

on Rotary and on International President’s theme.

• Pay particular attention to the clubs in trouble.• Give public recognition to the merits acquired

by individual Rotarians or Club.

• Focus attention on important Rotarian issues and questions.

• Encourage participation in the life of the Club and its organization.

• Sustain the work of the Club.• Provide information and updates

on Rotary and on International President’s theme.

• Pay particular attention to the clubs in trouble.• Give public recognition to the merits acquired

by individual Rotarians or Club.



How to prepare for the Governor visit ?How to prepare for the Governor visit ?

• Announce and promote the event in advance.

• If possible, plan visit with an important event in the life of the Club (new admissions, awards, etc..).

• Review the plans of the Club and be prepared to discuss with the Governor.

• Invite members of the Club Board and the Committees Presidents to briefly present the activities already undertaken and those still to be completed, to the Governor.

• Announce and promote the event in advance.

• If possible, plan visit with an important event in the life of the Club (new admissions, awards, etc..).

• Review the plans of the Club and be prepared to discuss with the Governor.

• Invite members of the Club Board and the Committees Presidents to briefly present the activities already undertaken and those still to be completed, to the Governor.



How the District can help the Club?How the District can help the Club?

• The District advises the Club on the various aspects of the life of the Club, (the evolution of actual operations-related projects, etc.);

• The District links together the clubs that have problems or similar projects;

• The District is a source of information;• The District offers Rotarians the opportunity to

work in District committees;• The District provides detailed information on all

Rotary business;• The District coordinates the programs

of "OUR" Rotary Foundation.

• The District advises the Club on the various aspects of the life of the Club, (the evolution of actual operations-related projects, etc.);

• The District links together the clubs that have problems or similar projects;

• The District is a source of information;• The District offers Rotarians the opportunity to

work in District committees;• The District provides detailed information on all

Rotary business;• The District coordinates the programs

of "OUR" Rotary Foundation.



Who can still be of help to the Club?Who can still be of help to the Club?

• All officers of the District and all incumbent or past RI officers are available to provide support to the Clubs, especially:

• District Trainer• District Secretary• Governor Assistants• District Committees• Past Governors• Training Leader, Director in charge or former

Members of Committees or RI Support Groups• ! Of course, these officers are required to keep

themselves updated.



In conclusionIn conclusion

Hence, reflect on the importance of the role you

are going to play.

What will be the real key to your success ?

Be an example for your members

But to succeed in this commitment

you have to take a committment

with yourself!

Hence, reflect on the importance of the role you

are going to play.

What will be the real key to your success ?

Be an example for your members

But to succeed in this commitment

you have to take a committment

with yourself!



In parting with youIn parting with you

I wish you every success and

much gratification in your role.

The office of President is very

interesting, rewarding and varied, but

as you have seen it is also very

challenging and very responsible.

I wish you every success and

much gratification in your role.

The office of President is very

interesting, rewarding and varied, but

as you have seen it is also very

challenging and very responsible.



I hope to have been able to give you an idea about the responsibilities that you will carry in the role of Presidents,

We also talked about values … those of Rotary … are not different from those of our everyday life.

Yours main mission, dear Friends will be to reawaken these values in your club members.

I hope to have been able to give you an idea about the responsibilities that you will carry in the role of Presidents,

We also talked about values … those of Rotary … are not different from those of our everyday life.

Yours main mission, dear Friends will be to reawaken these values in your club members.

Well !Well !



To You I extend my heartfeltTo You I extend my heartfelt

Good Rotary to all !Good Rotary to all !

Documents

Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Gaetano Lo Cicero Incoming District Governor Gaetano Lo Cicero