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7/23/2019 Numbering Heading Relationship
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Applies to Office | Office 2010 | Microsoft Office Word
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Why do my Heading 2 Style items continue
numbering from the previous chapter, not
the new one?
Dear All,
I am SICK of trying to fix this BUG in Word 2010 (and maybe 2007) that makes my chapter
numbers for Heading 2 documents not work. I think that this is happening when I open 2003-
created documents and need to edit them.
Sadly, it looks like ALL of the documents are broken in this way and Word 2010 is a PAIN to usewith this.
Let me explain:
I have a document set up with the basic Styles:
Heading 1, Heading 2, Heading 3 with the levels of numbering set up correctly, such that I get the
following structure:
1. Chapter One
1.1 Chapter One Section One
1.1.1 Chapter One Section One Subsection One
1.1.2 Chapter One Section One Subsection Two
2. Chapter Two
2.1 Chapter Two Section 1
3. Chapter Three
QuietLeni asked on June 21, 2011QU
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3.1 Chapter Three Section One
etc...
If I try editing this document in Word 2010 (and maybe 2007) to add another Chapter, I get the
following:
1. Chapter One
1.1 Chapter One, Section One1.1.1 Chapter One, Section One, Subsection One
1.1.2 Chapter One, Section One, Subsection Two
2. Chapter Two
2.1 Chapter Two, Section 1
3. New Word 2010 Chapter Three
2.2 New Chapter Three, Section One
2.3 New Chapter Three, Section Two
4. Chapter Three
4.1 Chapter Three, Section One
What has been broken by Microsoft in this? Why does the Numbering get killed when I try to edit
my old documents?
How do I fix this? I really do not want to plough through a website of loads of information for
ust one morsel. My document was working in 2003, why does Microsoft not fix its editing of 2003
documents?!
Anyone got an idea?
Kind regards,
QuietLeni
4 people had this question
Answer
In reply to QuietLeni's post on June 22, 2011
Assuming that Heading 1 is what is being used for "Chapter One," then the problem the original
user probably encountered was that the style was not actually numbered; that is, "Chapter One" is
Me Too Reply
Suzanne S. Barnhill replied on June 22, 2011
Accomplishments
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Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://sbarnhill.mvps.org
being typed as plain text. The trick is to make this autonumbering instead. Here's what you have
to do:
1. Multilevel List gallery, select the list currently being used (or, perhaps better, the one that
shows 1 Heading 1, 1.1 Heading 2, 1.1.1 Heading 3 since it already has the levels linked to
the appropriate heading styles.
2. Click Define New Multilevel List (confusingly, this is the command you have to use to
modify an existing list as well as create a new one).
3. In the Define New Multilevel List dialog, click More to expand the dialog.4. Make sure that the levels are linked to the heading styles (if you chose a list that didn't
show the heading styles).
5. At Level 1, in the "Number style" dropdown, choose One, Two, Three.
6. Before "One" in the "Enter formatting" box, type "Chapter."
7. Select Level 2, and check the box for "Legal style numbering" so that the previous level is
displayed as "1" instead of "One."
8. Repeat #7 for each lower level.
Looking again at your example, however, it appears that "Chapter One" is just dummy text and
that that level is actually numbered with 1, 2, 3 numbering. If that's the case, then all you need todo is make sure you have a multilevel list applied in which each level is linked to the appropriate
heading level and each lower level is set to restart after a higher one.
9 people found this helpful
Answer
In reply to Stefan Blom's post on June 23, 2011
Looking again at your example, however, it appears that "Chapter One" is just dummy text and
that that level is actually numbered with 1, 2, 3 numbering. If that's the case, then all you need to
do is make sure you have a multilevel list applied in which each level is linked to the appropriate
heading level and each lower level is set to restart after a higher one.
Suzanne,
Helpful Reply
QuietLeni replied on June 23, 2011QU
7/23/2019 Numbering Heading Relationship
http://slidepdf.com/reader/full/numbering-heading-relationship 4/10
It was the solution above - I needed to re-connect the Heading 1, Heading 2, Heading 3 Styles
with the List Numbering.
Thank you very much.
QuietLeni
1 person found this helpful
All replies (38)
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://sbarnhill.mvps.org
Have you tried selecting the misbehaving paragraphs and pressing Ctrl+Q? Have you checked to
make sure that the headings are in the correct style and have not had numbering applied (or
restarted) manually?
Be the first person to mark this helpful
In reply to Suzanne S. Barnhill's post on June 21, 2011
Have you tried selecting the misbehaving paragraphs and pressing Ctrl+Q? Have you
checked to make sure that the headings are in the correct style and have not had
numbering applied (or restarted) manually?
Suzanne,
Hmm. Yes, I have done this and nothing happens. What does Ctrl+Q do?
Helpful Reply
Helpful Reply
Suzanne S. Barnhill replied on June 21, 2011
Accomplishments
QuietLeni replied on June 21, 2011QU
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Be the first person to mark this helpful
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://sbarnhill.mvps.org
In reply to QuietLeni's post on June 21, 2011
Ctrl+Q resets the paragraph to the settings defined by the style (including numbering).
It's hard to know what's going on without seeing the document. If you'd like to send a small
sample that is exhibiting this frustrating behavior, I'll take a look. Send it to ssbarnhill at gmail dot
com.
Be the first person to mark this helpful
In reply to Suzanne S. Barnhill's post on June 21, 2011
Ctrl+Q resets the paragraph to the settings defined by the style (including numbering).
It's hard to know what's going on without seeing the document. If you'd like to send a
small sample that is exhibiting this frustrating behavior, I'll take a look. Send it to
ssbarnhill at gmail dot com.
Suzanne,
I am sorry, but this document is very long and it is too sensitive (it has client-specific details that I
am not allowed to send outside of the organisation).
I think, however, that I have worked out what is going on.
Helpful Reply
Helpful Reply
Suzanne S. Barnhill replied on June 21, 2011Accomplishments
QuietLeni replied on June 22, 2011QU
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In the other parts of the document, the Heading 1 Style is used and this is not incrementing the
Outline Level item. When I look at the document with ALL of the formating, I see some hidden
paragraphs with the numbers of the chapters in them:
1. Chapter One
1. <Hidden Paragraph>
2. Chapter Two
2. <Hidden Paragraph>When opening up the XML of the document, I see that the Hidden Paragraphs are made with the
List Paragraph Style, but if I use Ctrl+Q in Word on the hidden paragraphs, the numbering goes
wrong again. Looking at the style, I can see that it has the following definition:
- <w:pPr>
<w:pStyle w:val="ListParagraph" />
- <w:numPr>
<w:ilvl w:val="0" />
<w:numId w:val="1" /> </w:numPr>
<w:spacing w:before="180" w:after="180" w:line="320" w:lineRule="exact" />
<w:outlineLvl w:val="1" />
- <w:rPr>
<w:b />
<w:vanish />
<w:sz w:val="26" />
<w:szCs w:val="26" />
</w:rPr>
</w:pPr>
and I think that the issue is this:
Someone could not get the Heading 1 Style to work and so they used the hidden ListParagraph
Style to increment the number of the headings. When looking at the ListParagraph Style XML, I
see the <w:outlineLvl w:val="1" /> tag and I think that this is what is missing from the Heading 1
Style.
How can I fix this by adding the appropriate outline level to the Heading 1 Style?
Kind regards,
QuietLeni
Be the first person to mark this helpful
Helpful Reply
7/23/2019 Numbering Heading Relationship
http://slidepdf.com/reader/full/numbering-heading-relationship 7/10
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://sbarnhill.mvps.org
Answer
In reply to QuietLeni's post on June 22, 2011
Assuming that Heading 1 is what is being used for "Chapter One," then the problem the original
user probably encountered was that the style was not actually numbered; that is, "Chapter One" is
being typed as plain text. The trick is to make this autonumbering instead. Here's what you have
to do:
1. Multilevel List gallery, select the list currently being used (or, perhaps better, the one that
shows 1 Heading 1, 1.1 Heading 2, 1.1.1 Heading 3 since it already has the levels linked to
the appropriate heading styles.
2. Click Define New Multilevel List (confusingly, this is the command you have to use tomodify an existing list as well as create a new one).
3. In the Define New Multilevel List dialog, click More to expand the dialog.
4. Make sure that the levels are linked to the heading styles (if you chose a list that didn't
show the heading styles).
5. At Level 1, in the "Number style" dropdown, choose One, Two, Three.
6. Before "One" in the "Enter formatting" box, type "Chapter."
7. Select Level 2, and check the box for "Legal style numbering" so that the previous level is
displayed as "1" instead of "One."
8. Repeat #7 for each lower level.Looking again at your example, however, it appears that "Chapter One" is just dummy text and
that that level is actually numbered with 1, 2, 3 numbering. If that's the case, then all you need to
do is make sure you have a multilevel list applied in which each level is linked to the appropriate
heading level and each lower level is set to restart after a higher one.
9 people found this helpful
In reply to Suzanne S. Barnhill's post on June 22, 2011
Helpful Reply
Suzanne S. Barnhill replied on June 22, 2011
Accomplishments
QuietLeni replied on June 23, 2011
QU
7/23/2019 Numbering Heading Relationship
http://slidepdf.com/reader/full/numbering-heading-relationship 8/10
Suzanne,
Sorry to look a dunce, but how do I get to the Multilevel List Gallery? I cannot find this.
Kindest regards,
QuietLeni
1 person found this helpful
Stefan Blom, Microsoft Word MVP
In reply to QuietLeni's post on June 23, 2011
On the Home tab, click the Multilevel List button (found in the Paragraph group).
2 people found this helpful
Answer
In reply to Stefan Blom's post on June 23, 2011
Looking again at your example, however, it appears that "Chapter One" is just dummy text and
that that level is actually numbered with 1, 2, 3 numbering. If that's the case, then all you need to
do is make sure you have a multilevel list applied in which each level is linked to the appropriateheading level and each lower level is set to restart after a higher one.
Suzanne,
Helpful Reply
Helpful Reply
Stefan Blom replied on June 23, 2011
Accomplishments
QuietLeni replied on June 23, 2011QU
7/23/2019 Numbering Heading Relationship
http://slidepdf.com/reader/full/numbering-heading-relationship 9/10
It was the solution above - I needed to re-connect the Heading 1, Heading 2, Heading 3 Styles
with the List Numbering.
Thank you very much.
QuietLeni
1 person found this helpful
Microsoft MVP (Word) since 1999
Fairhope, Alabama USA
http://sbarnhill.mvps.org
In reply to QuietLeni's post on June 23, 2011
I'm glad you got there in the end despite my red herrings!
Be the first person to mark this helpful
In reply to Suzanne S. Barnhill's post on June 22, 2011
Thank you for this - My document had been driving me crazy! I'd have a heading 2 and the next
level would be 156.1. THis fixed everything :)
Be the first person to mark this helpful
Helpful Reply
Helpful Reply
Helpful Reply
Suzanne S. Barnhill replied on June 23, 2011
Accomplishments
HAL1969 replied on April 11, 2012HA
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