Nuance eCopy ShareScan

performance

Breakthrough office-scanning performance

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A multifunction printer without eCopy ShareScan® is like an iPad® without apps. With eCopy ShareScan, your multifunction printers (MFPs) can do so much more than print, copy, fax, and scan.

eCopy ShareScan enables office workers to do much more than take pictures of pieces of paper, put them into folders, or attach them to generic email messages.

As easily as tapping buttons on a smart phone, office workers can convert images of text into actionable data and capture them in the information systems used to run the business—easily and securely—right from the MFP’s touch screen. The results are dramatic boosts in speed, productivity, information security and accuracy, records compliance, and environmental and cost savings.

Automate paper processes.Unlock business potential.

Nuance eCopy ShareScan

Empower employees.A fast, easy, and accurate solution for everyone—not just the scanner guy.For breakthrough office-scanning performance and maximum ROI, you need a solution that not only automates the big jobs, but one that accelerates the small, ad-hoc ones, too. At the same time, such a solution must be so easy to use that no training is needed.

This means everyone can get their jobs done quickly and accurately—all in compliance with records management and information security policies. This solution for all of this and more: eCopy ShareScan.

Peace of mind.Rest assured it’s done right— the first time, every time.Preserve critical content, so you can find it when you need it. Information is the lifeblood of business. Data integrity and security start with your data-capture processes. eCopy ShareScan sets the standard with unique features that ensure documents are captured correctly the first time, every time, in compliance with the most stringent records management standards.

Auto-preview: An ounce of prevention is worth a pound of cure. Have you ever felt confused by how to orient a document on the glass, in the feeder or how to activate duplex scanning? If so, you’re not alone. Auto-preview shows users how the document was scanned and lets you correct mistakes before it becomes a problem.

Real-time job validation and error correction: There’s no time like the present. According to a recent InfoTrends study, over 50% of companies shred documents after they are scanned—making permanent data loss a real possibility. With real-time validation—used in combination with auto-preview—you can scan and shred with confidence that your documents are safe and sound where you want them.

Highly accurate OCR: Over 98% accurate. 100% usable. eCopy ShareScan OCR (optical character recognition) is up to 50% more accurate than the competition—ensuring your documents can be found or edited immediately.

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With eCopy ShareScan Auto-preview, you can correct mistakes before the document is stored or delivered.

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eCopy ShareScan’s real-time validation eliminates risk of permanent data loss, letting you shred with confidence once a document is scanned.

Other OCR programs Other OCR programs result in too many spelling, layout, and font errors.

Nuance eCopy ShareScan With eCopy ShareScan, layout and font are faithfully preserved.

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Share and collaborate.Share dynamic electronic documents, on-premise or in the cloud.

Free your information from the constraints of paper. How? By transforming paper-based data into dynamic electronic documents that flow seamlessly and securely through your existing systems to reach contacts, colleagues, and customers.

Leverage the collaboration solutions you use.Only eCopy ShareScan fully integrates the user experience at the MFP with the most popular directory, email, fax, and collaboration systems, including Microsoft Exchange, Microsoft SharePoint, Microsoft Office 365, IBM Lotus Notes, Gmail, OpenText Fax Server RightFax Edition, and any other fax solutions and WebDav-accessible solutions.

Improve the way you manage your info.Manage your documents. Comply with records policy.

Manage your information. Don’t let your information manage you. Only eCopy ShareScan has real-time dynamic API-level connectors to leading document management systems and other enterprise systems such as Salesforce.com, HP Trim, Sage, and more.

These connectors give users access to the document management features they need to make sure documents are moved into electronic workflows instantly, saving time to get transactions processed, documents delivered, or to share content among teams.

Edit PDFs.Do more with documents than just scan them.

With scanning, the destination is often where the journey begins. According to InfoTrends, over 50% of companies reporting scanning to desktop PCs from MFPs. Why? Because properly processing documents often requires applying human intelligence, which means that without eCopy ShareScan, getting document capture right is a guessing game.

eCopy ShareScan addresses these challenges and comes standard with a powerful WYSIWG PDF editor, eCopy PDF Pro Office, that is optimized for business professionals who work with both native and digitized (scanned) PDF. PDF Pro Office integrates with the MFP using a unique inbox that puts scanned content—from the MFP down the hall—just a mouse click away in the system tray on the user’s desktop.

Convert PDFs. Edit in Word. eCopy ShareScan also makes repurposing content captured from a hardcopy original in Microsoft Office extremely easy. A unique file-conversion engine transforms a scanned document image into a “flowing text” document or a spreadsheet. As a result, users gain a truly editable copy with faithfully reproduced and flawlessly formatted paragraphs, margins, columns, tables, and illustrations.

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Accelerate business processes.Automate process, grow your profits.Save time. Be more productive. Digitizing analog documents with eCopy ShareScan can save time and deliver big productivity gains by making information more searchable, accessible, and useful. Also, once documents are in digital form, eCopy ShareScan can apply advanced automation to accelerate business processes.

Whether you need to capture data from paper forms, systematically batch and organize documents, validate data, redact information, bates stamp documents, or track and allocate costs for recovery, eCopy ShareScan delivers.

The right solution for any sized customer.Deploy rapidly. Control completely. Expand infinitely.

eCopy ShareScan installs extremely fast—installing on your server in under 10 minutes. And unlike workflow toolkits, the eCopy ShareScan’s centralized management console makes quick work of configuring, testing, securing, and deploying scanning workflow profiles for all users and device groups—regardless of make and model.

Plus, eCopy ShareScan monitors and reports scanning activity across your entire fleet, giving you complete visibility and control. With an open API and a third-party development community, eCopy ShareScan gives you infinite options for expansion.

eCopy ShareScan offers all functionality your organization requires, but Nuance recognizes that one size does not fit all.

– Don’t need all the bells and whistles? With eCopy ShareScan, you don’t have to pay for what you don’t use.

– Want to walk before you run? eCopy ShareScan can be extended with modules to connect and automate more.

– Need to automate a critical process? eCopy ShareScan has the solution for you.

– Have more than one MFP, each with different user requirements? eCopy ShareScan editions can be mixed and matched in a single installation for optimum advantage. All eCopy ShareScan levels are built around the same core engine and managed through the same console.

– Worried about getting trapped by a wrong choice? With eCopy ShareScan, there are no bad choices. Each level is an extensible platform.

For these reasons, Nuance offers eCopy ShareScan in four feature levels:

1 eCopy ShareScan Elements: The features every business needs, at a price any can afford.

2 eCopy ShareScan Office: Preserve the lifeblood of your business: information.

3 eCopy ShareScan Suite: Full functionality for businesses in the fast lane.

4 eCopy ScanStation: This freestanding kiosk turns any MFP or scanner into a full-service automation station. Additionally, each version of eCopy ShareScan Elements can run as a kiosk on Microsoft Windows.

Choose the eCopy ShareScan solution that is right for you.

Advanced Features eCopy ShareScan Elements

eCopy ShareScan

Office

eCopy ShareScan

Suite

Collaboration & sharing

Advanced collaboration & document management

Business process

automation

SLP $513 + M&S

SLP $1495 + M&S

SLP $2995 + M&S

Microsoft Word File Converter c c c

Microsoft Excel File Converter c c c

Scan to File-Network Folder c c c

Scan to SMTP via LDAP Mail c c c

Scan to Exchange & Notes Mail c c c

Scan to Printer c c c

Scan to Desktop c c c

Fax via Exchange, Notes & SMTP c c c

Quick Connect $ Choose 1 c

Microsoft SharePoint $ Choose 1 Choose 3

OpenText Fax Server, RightFax Edition $ Choose 1 Choose 3

OpenText Content Server (LiveLink) $ Choose 1 Choose 3

OpenText DM, eDOCS Edition $ Choose 1 Choose 3

Autonomy iManage WorkSite $ Choose 1 Choose 3

EMC Documentum $ Choose 1 Choose 3

Cost Recovery Extender $ Choose 1 c

Bates Stamping / Numbering Extender $ $ c

Barcode Recognition $ $ c

Highlight & Redact Extender c c c

Image Enhancement Extender c c c

Forms Processing Extender $ $ c

Lookup Extender (New!) $ c c

Personalization c c c

Offline Job Processing & True Notification c c c

Device & User Group Profile Management c c c

The eCopy ShareScan embedded solution portfolio

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© 2013 Nuance Communications, Inc. All rights reserved. Nuance, the Nuance logo, eCopy, and ShareScan are trademarks and/or registered trademarks of Nuance Communications, Inc., and/or its subsidiaries in the United States and/or other countries. All other trademarks are properties of their respective owners. 9/13

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About Nuance Communications, Inc.Nuance Communications, Inc. is a leading provider of voice and language solutions for businesses and consumers around the world. Its technologies, applications and services make the user experience more compelling by transforming the way people interact with devices and systems. Every day, millions of users and thousands of businesses experience Nuance’s proven applications.

Learn more at www.nuance.com/go/ecopy