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NU Financials: Tips and Tricks to Help you Reconcile
Aurelio Damiani
How to find out if a payment has been cashed
Use netID or invoice number to find voucher ID
Reference Numbers
• Depending on what the first number the Reference Number lists, that determines what payment was done:– 7 is a direct bank transfer (ACH transfer)– 5 is a check– 8 is a credit card
How to find out if a payment has been cashed
Unreconciled Check
Cashed Check
How to void a check
• Call Accounts Payable (847-491-7339) to request a check be voided or reissued
• AP contacts the accounting department daily to void or reissue pending checks
How to reconcile a Purchase Order payment
Without search criteria, any REQs can be viewed
Request status can be changed to blank to review all REQs
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Match exception tolerance
• All purchase orders are paid through vouchers• 25% or $100, whichever comes first, is tolerated
– Anything over this tolerance will require a PO modification– Shipping & Handling does not need to be included in the
goods account
Shipping & Handling Charges
How to resend a Purchase Order
• Send an email to [email protected] and include– PO Number– Request to resend
• Purchase Orders are normally resent the same day• An email response will be sent as soon as the PO
resent request is received by AP
How to amend a Purchase Order
How to amend a Purchase Order
• Any items can be changed in a Purchase Order with the exception of vendor– If vendor is incorrect, PO needs to be cancelled and a new
REQ needs to be submitted
• Only one pending change request per PO at a time– If PO cannot be entered in Step 1 of PO amendment, go
back to “edit/review a saved PO change request”
Receive a Purchase Order
• There are two ways to receive items on a PO– Sometimes works:
eProcurement receive order
– Always works: Add/Update Receipts via Purchasing
Once saved, receiver number will appear
How to save NU Financials page as Favorites
• Load page in NU Financials that would like to save as a favorite prior to clicking “add to favorites”
How to save NU Financials page as Favorites
• Edit description & hit ok
QUESTIONS?
