NTPC BHEL Power Projects Private Limited - NBPPL · PDF fileBHEL/ NTPC as on last date of submission of tender shall not be considered for ... discussion / presentation ... NTPC BHEL

एनटीपीसी बीएचईएल पॉवर प्रोजेक्ट्स प्राइवेट लललिटेड

NTPC BHEL Power Projects Private Limited (A Joint Venture Company of NTPC & BHEL)

SECTION-I

____________________________________________________________________________________ Corporate Identity Number: U40102DL2008PTC177307 Delhi Office: 4

th Floor, Core 3, Scope Minar, Laxmi Nagar, New Delhi – 110092 Tel. # 011-43001854 / 1894

Plant: Y.S.R. Puram, Village Mannavaram, Srikalahasti Mandal, Distt. Chittoor – 517620 (A.P.) Tel.# 91-877-2233701 Registered Office: NTPC Bhawan, SCOPE Complex, 7 Institutional Area, Lodhi Road, New Delhi-110003 website: www.nbppl.in

REF.: NBPPL/MM/PMP/E-0218/15 DATE: 16.04.2015

To,

M/s..................................... .................................... .................................... ..................................... Kind Attn: ................................................. Email Id: ............................................ Ph: ......................................Mob: .............................. (The details in above may please be filled by bidder)

Dear Sir,

Subject: Invitation for Bid for “Supply, Erection and Commissioning of 33 Kv Outdoor Porcelain Clad

VCB and Associate Structure" at NBPPL, YSR Puram , Mannavaram.

1.0 We are pleased to invite your offer in TWO-PART BID SYSTEM in sealed covers for the subject package with following details:

2.0 The Bid documents of this tender consisting of following:

Section I : Notice Inviting Tender (NIT)

Section II : Technical Specification (TS)

Section III : Price Schedule (PS) or Schedule of Quantities (SOQ)

Section IV : Special Conditions of Contract (SCC)

Section V : General Conditions of Contract (GCC)

Sl. Description Details

1

Name of the Work/Item:

“Supply, Erection and Commissioning of 33 Kv Outdoor

Porcelain Clad VCB and Associate Structure as per the

technical specifications"at NBPPL, YSR Puram ,

Mannavaram.

2 Completion schedule 6 weeks from the date of LOI

3 Tender Enquiry No. & Date NBPPL/MM/PMP/E-0218/15 ; 16.04.2015

4 Quantity As per Price Format

5 Website & Start date of down loading

www.nbppl.in/tenders; 16.04.2015

6 Due date, Time & Place of submission of tenders

30.04.2015; 14.00 Hrs. Sr. Dy. General Manager (MM), Power Equipments Manufacturing Plant, Y.S.R. Puram, Village Mannavaram, Srikalahasti Mandal, Distt. Chittoor – 517620 (A.P.)

7 Place, Time & date of Technical bid opening

NBPPL, Power Equipments Manufacturing Plant, Y.S.R. Puram, Village Mannavaram, Srikalahasti Mandal, Distt. Chittoor – 517620 (A.P.)

At 15.00 Hrs. on due date of opening.

8 Price Bid Opening To be intimated later to all technically Qualified Bidders.

9 Addenda/Corrigenda/Amendments

Such cases shall be hosted in website & Bidder should regularly visit our website to keep themselves updated.



SECTION-I




Note:

i. Only NIT is being sent by e-mail to prospective bidders.

ii. All other Documents are to be downloaded by the bidder from NBPPL website www.nbppl.in/tenders.

The procedure for downloading the tender documents is attached with the e-mail.

iii. A copy of NIT is to be returned us duly signed& sealed for our record.

3.0 The Bid shall be submitted in a sealed envelope super-scribing above NIT reference and due date of opening.

4.0 Your best quotation/offer for the above requirement, in line with the terms and conditions of bidding documents, should either be delivered in person or sent by SPEED POST/REGISTERED POST, to latest by 14:00 Hrs. on last date of receipt of tenders.

5.0 Tenders submitted by post shall be sent by “ACKNOWLEDGEMENT DUE / BY COURIER” for any postal/courier delays. NBPPL takes no responsibility for delay, loss or non-receipt of tenders sent by post/courier. The tenders received after the specified time of their submission are treated as ‘Late Tenders’ and shall not be considered under any circumstances.

6.0 Tenders shall be opened by authorised officer of NBPPL at place, date and time as specified in the NIT, in the presence of such of those tenderers or their authorised representatives who may be present. The technical Bids i.e. Part I shall be opened on the last date of receipt of tenders at 15:00 Hrs.

7.0 Offers from tenderers who are under block list/ suspension (banned) by any Unit/Region/Division of BHEL/ NTPC as on last date of submission of tender shall not be considered for further evaluation and for award of contract.

8.0 Bid Preparation: The bidder has to follow the following guidelines in preparation of Bid:

PART -I: This shall contain Techno commercial bid in original duly signed, stamped & super-scribed as

“Technical Bid”.

1. Acceptance of NIT, Addenda/Corrigenda/Amendments,GCC, SCC& TCC

(duly signed & stamped on each & every page)

2. Listing of technical deviation

3. Listing of commercial deviation

4. Agreed Terms & condition (Annexure-II, GCC)

5. Un-priced copy marked as “Quoted” of Price Bid (Part-II)

6. Other document required as per NIT

PART 2: should contain duly filled one original and one copies Price Schedule (or) Schedule of Quantities (SOQ), duly sealed & super-scribed as“PRICE BID”.

9.0 SUBMISSION OF BIDS:

After preparation of bid as above in line with tender, the Bids shall be submitted in Two (2) Parts, duly sealed & super-scribed the headings, as mentioned below:

PART-I : Techno-Commercial Bid

One set of original Techno-commercial bid as per sr. no. 8 and one set of copy of original

Techno-commercial bid shall be submitted in single sealed envelope.



SECTION-I




PART-II : Price-bid

Price schedule shall be kept in separate sealed envelope.

Both Part-I and Part-II are to be submitted in an outer envelope, sealed &super-scribing above NIT reference and due date of opening. Notes: The inner envelopes shall also indicate the name and address of the Bidder so that the bid can

be returned unopened in case it is declared "late".

10.0 Procedure of Bid Opening:

10.1 All bids received within due date& time mentioned at Point-1.0 above, shall be treated as valid offer. No late offers shall be considered. Bids shall be opened at the place mentioned at point No.1 on schedule date & time of opening.

10.2 On the scheduled Bid Opening Date & time mentioned at Sl. No.1.0 above, Techno-Commercial Bid of Part-I of Bid shall be opened in the presence of participant Bidders (who wish to be present).

10.3 The Technical Bids shall be evaluated for conformity to NBPPL requirements. All bidders are supposed to furnish required data with the Bids. Wherever clarifications are required, NBPPL at its discretion shall take the same either through exchange of correspondence or through discussion / presentation / demonstration.

10.4 The price bids Part-II (Envelope 3) of only technically qualified bidder, who are found meeting Part-I shall be considered for opening. The date and the time of opening of price bid shall be notified separately to such qualified bidders.

11.0 Standard pre-printed terms & conditions of the tenderers shall not be considered valid.

12.0 Validity of offer: Offer shall remain valid for six months from the date of technical bid opening (Part I).

13.0 All payment to the successful bidder shall be made as per SCC of tender enquiry.

14.0 Unsolicited fresh/revised Price Bids shall not be entertained.

15.0 Purchaser shall be under no obligation to accept the lowest or any other tender and shall be entitled to accept or reject any/all tender(s) in part or full without assigning any reason whatsoever.

16.0 Purchaser reserves the right to split up the scope of the tender enquiry and place the orders for different scope/items with different bidders and also increase or decrease the quantity.

17.0 Tenders and all correspondence thereof shall be addressed to official whose name, designation & address is mentioned below:

Mr. Anil Sahu

Dy. Manager (MM)

NTPC-BHEL Power Projects Pvt. Limited (NBPPL) Power Equipment Manufacturing Plant (Approx. 60 KM from Tirupati Town), YSR Puram, Mannavaram Village, Sri Kalahasti Mandal, Chittoor, A.P- 517620, India Email ID: [email protected] Telephone: 08578266634



SECTION-I




18.0 Any Clarification required may be sent by email/post within 7 days of receipt of this tender enquiry for reply.

19.0 In case you are not making an offer against this enquiry, you are requested to send a regret letter so as to reach us on or before the due date so that your name shall be considered for our next requirements otherwise we may delete your name from our vendors list.

20.0 NBPPL reserves the right to accept or reject any or all offer without assigning any reasons thereof. NBPPL also reserve the right to cancel the offer wholly or partly without assigning any reason thereof.

21.0 NBPPL shall not resort to any reverse auction process. Only lowest bidder shall be considered for further price negotiation, if any, as per the evaluation criteria mentioned in price schedule.

22.0 Order of Precedence

In the event of any ambiguity or conflict between the Tender Documents, the order of precedence shall be in the order below: a. Amendments/Clarifications/Corrigenda/Errata etc. issued in respect of the tender

documents by NBPPL b. Notice Inviting Tender (NIT) c. Technical Specification d. Price Schedule e. Special Conditions of Contract (SCC) f. General Conditions of Contract (GCC)

23.0 Bidder’s contact details for evaluation of offer (Please provide the details without fail):

Description Bidder’s Contact Personnel’s Details

Name Mobile No. Landline No. Email ID

For Technical

Evaluation :

For Commercial

Evaluation :

Thanking you,

Yours Faithfully,

For and on behalf of NBPPL

(Anil Sahu) Dy. Manager (MM)

TECHNICAL SPECIFICATIONS

Doc No: TS‐PMP‐ELECTRICAL‐PCVCB‐016

Page 1 of 9

TECHNICAL SPECIFICATIONS FOR 33 KV REDUNDANT BREAKER AND ACCESSORIES

PROJECT INFORMATION:

NTPC BHEL Power Projects Ltd [NBPPL] is a joint venture of NTPC Ltd. and BHEL. NBPPL is presently installing manufacturing Facilities at YSR Puram, Mannavaram. The site is located near Mannavaram village of Srikalahasti Mandal in Chittoor district of Andhra Pradesh. It is located at a distance of about 58 kms from Tirupati Town.

To meet the requirements of manufacturing, power is availed from APSPDCL at 33 KV level. To provide redundancy, additional 33 KV Circuit Breaker with associated requirements is envisaged, which is the subject matter of this tender.

SCOPE OF WORK:

The scope of the tendered work is Design, Manufacture, Testing, Supply, Transportation, Receipt and storage at site, Insurance, Installation, Testing and Commissioning of one 33 KV outdoor Circuit Breaker and associated equipment at Mannavaram Plant of NBPPL. Detailed technical specifications are enclosed. The scope includes all civil and structural work required for proper installation, and re‐routing of existing buried 33 KV cable as required. Providing as‐built drawings, Manuals, Factory and Field Test Reports etc. as required for obtaining statutory clearances/ approvals from Electrical Inspectorate is also included in the scope.

The 33‐KV equipment shall be outdoors. The interface shall be as follows: 1. Existing 2‐pole structure of NBPPL (Incomer) 2. Existing 33 KV underground cables. (Outgoing) 3. Existing kiosk type 33 KV VCB (cable termination) 4. Control voltage shall be 110 V DC. Control supply for spring charge motor and panel

accessories shall be 230 V AC. Control supplies shall be provided by Owner. An indicative list of equipment envisaged is as follows:

1. 33 KV Vacuum Circuit Breaker, porcelain clad, with structure

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ats

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2. Four‐pole / Two‐pole structure, with 11 mtr long RS joist 200x200 mm for mounting of 33 KV overhead line equipm

3. 33 KV Isola4. 33 KV Potential Transform5. 33 KV Current Transformers, with metering & protection co6. 33 KV Cable terminatio7. 33 KV Pin/Disc/ Post insulators, with hardwa8. Overhead conductors, clamps, connect9. Outdoor Protection Relay and Control Panel for 33 KV Cable feed10. Treated Earth pits11. GI Earth fl12. Overhead conductor, jumpering, clamps & connectors and all hardwa13. Control Cable, 1.1 KV gra

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SECTION-II

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Page 2 of 9

APPROVALS:

On receipt of PO from NBPPL, the Vendor shall prepare and submit to NBPPL, single‐line diagram, Layout drawing, Bill of quantities indicating description, Type, rating and Make (along with catalogue). The Vendor shall procure material only after approval by NBPPL.

GENERAL TECHNICAL REQUIREMENTS AND SPECIFICATIONS:

33 KV Circuit Breaker: a) Circuit breaker shall be outdoor porcelain clad vacuum interrupter type, comprising of three identical single pole units, complete in all respects mechanically and operated through a common shaft by sturdy operating mechanism. Acceptable Vendors: ABB / CGL / Siemens / AREVA b) Shall conform to IS: 13118 c) Circuit breaker shall be complete with steel structure for easy installation. The structure shall be sourced along with the Circuit Breaker with extended portion for mounting of Current Transformers. d) Operating mechanism and electrical accessories shall be housed in weather‐proof steel

cabinet. This cabinet shall be mounted on the steel structure. e) Manual tripping and closing arrangement shall be available. f) Mechanical ON/ OFF and “spring charged” indication shall be available on the Cabinet. g) Provision shall be available for manual spring charging. h) Close and trip coils shall be rated for 110 V DC i) Two (2) trip coils shall be provided. j) Spring charging motor shall be rated for 230 V AC. k) Parameters: i Rated voltage 36 KV ii Degree of ingress protection IP: 55 iii Rated frequency 50 Hz iv Type of circuit breaker Outdoor / vacuum v No. of poles 3 vi Rated normal current at an ambient temperature of 50 deg C 630 Amp. vii Rated short circuit breaking capacity 26.3 KA (RMS) at 36 KV viii Rated short circuit making current 33 K Amp (Peak) ix Rated short time thermal rating 26.3 KA (RMS) for 3 sec. x Rated operating duty cycle: B‐3‐Min‐MB‐3 min – MB xi Rated insulation level: i) Impulse with‐stand voltage with 1.2 / 50 Micro second wave: 170 KV (peak) ii) One minute power frequency with stand voltage: 70 KV (rms) xii Minimum creepage distance : 900 MM xiii Trip coil and closing coil voltage: 110 V DC 33 KV Isolators:

a) Isolator shall be outdoor vertical or horizontal gang operating double break type. The isolators shall be of manually operated type. The height of the operating handle above ground level shall be approximately 1300 mm. Isolator shall have gang operating drive for main blades. The Isolator shall conform to IS: 9927.

b) Parameters:



Page 3 of 9

i. Nominal system voltage : 36 KV ii. System frequency : 50 Hz iii. Type : Outdoor / manually operated iv. Rated current : 600 A v. Rated short time with‐stand Current of isolator : 13 KA (rms for 1 sec.) vi. Rated insulation levels Impulse withstand voltage with 1.2 / 50 micro sec. wave : 170 KVp One minute power frequency Withstand voltage : 70 KV (rms) vii. Creepage distance (total) : 900 mm. Instrument Transformers: Constructional Features: The features and constructional details of instrument transformers shall be in accordance with requirements stipulated hereunder: i) Instrument transformers shall be mounted in 36 KV class, oil filled shedded porcelain bushings suitable for outdoor service and upright mounting on steel structures. Bushings shall be provided with lifting arrangements, oil filling and drain plugs, oil sight glass etc. Instrument transformers shall preferably be hermetically sealed units with in‐built provision to dissipate any excessive pressure built up. In lieu adequate pressure relief device shall be provided. ii) Marshalling box shall conform to the requirements of outdoor installation. Polarity marks shall indelibly be marked on each instrument transformer and at the lead terminations at the associated terminal block. iii) Instrument transformers shall be supplied complete with insulating oil conforming to IS: 335, required for first filling. In case instrument transformers are not of hermetically sealed type, 10% extra oil shall be supplied in sealed non‐returnable drums for topping up. iv) Alternately, Polycrete type/ cyclo aliphatic type CT/ PT are also acceptable. (Vendors: CGL, Pragati Electricals, Epitrans Electricals/ ABB/ Siemens) Current Transformers Parameters: i Highest system voltage: 36 KV ii Rated primary current: 150 A iii Rated frequency: 50 Hz iv Installation: Outdoor v Rated short time thermal current: 26.3 KA rms for 1 sec. vi Rated insulation levels:

1.2/50 micro second impulse withstand voltage: 170 KV(Peak) 1 Minute dry power frequency withstand voltage: 70 KV (rms) vii Creepage distance (Total): 900mm viii Type of insulation: Class‐A ix No of cores: Two (1 for metering, 1 for protection ) x Current ratio: 150/1/1 xi Accuracy class of metering core: 0.5 xii Output burden of metering core: 20 VA xiii Output burden of protection core: 30 VA xiv Accuracy class protection cores: 5P20



Page 4 of 9

xv Applicable standard: IS:2705 Voltage Transformers: Voltage transformers primary and secondary shall have fuses. These fuses shall be located in the individual phase terminal boxes. Voltage Transformers shall conform to IS: 3156. Voltage Transformer parameters i. Highest system voltage : 36 KV ii. Rated frequency : 50 HZ iii. System fault level : 23 KA iv. Rated insulation levels 1.2/50 micro second impulse withstand voltage: 170 KV (Peak) 1 minute dry power frequency‐withstand test voltage: 70 KV (rms) v. One minutes power frequency withstand test volt for secondary winding: 2 KV (rms) vi. Creepage distance (total) : 900mm. vii. Voltage ratio : 33000/ root 3 /110/ root 3 viii. Accuracy class : 0.5 ix. Rated voltage factor : 1.2 Continuous, 1.5 for 30 sec. x. Application : Metering xi. Output burden : 50 VA xii. Type of connection : Star/Star Double‐pole/ Four‐pole Structure: This shall essentially consist of two / four RS joist 200x200 mm, 11 mtr long. The structure shall be provided with cross bracings and suitable channels for mounting of 33 KV equipment such as pin / disc insulators, double break Isolator, DO/ HG fuse, etc as required. Horn gap Fuse: Suitable for outdoor mounting, Galvanised structure, 33 KV insulators conforming to IS: 731. Control & Relay Panel:

a. Control panel shall be of simplex design with all control switches, relays and instruments mounted on front face of the panel with hinged door at the back.

b. The panel shall be KIOSK TYPE suitable for outdoor mounting. Doors, cut‐outs etc. shall be provided with neoprene rubber gasket and suitable extended sloped roof canopy shall be provided. The panel shall have a front door for ingress protection of front face of the panel. The degree of ingress protection shall be IP: 55.

th:

c. Control panel shall be free standing, floor mounting type and shall comprise of structural frames enclosed completely with smooth finished, cold rolled sheet steel of thickness not less than 2mm for weight bearing members of the panel and 1.6 mm for sides and top. Two coats of stoved lead oxide primer shall be applied after proper degreasing, pickling, rinsing, phosphating and acid treatment and also after completion of all welding work. Two coats of epoxy finish paint shade 692 as per IS: 5 shall be sprayed thereafter. Inside of the panel shall be glossy white, synthetic enamel paint. Each coat of finishing shall be properly stoved. The paint thickness shall not be less than 50 microns.

d. Panel shall not be more than 2300 mm. High and shall be provided wi



Page 5 of 9

‐ Removable gland plates, glands, terminal blocks. ‐ Lifting lugs/eye bolts. ‐ Space heater with on/off switches, thermostat & MCB. ‐ Incandescent panel lamp with door switch. ‐ 5 A, 240 V, AC, 3 pin socket outlet. ‐ Provision for locking of doors.

e. Mimic shall be made of 12.5 mm wide and 3mm thick enamel painted aluminium strips. It shall be fastened with pins or screws and nuts on the panel

d.

itch.

n.

f. An earth bus of bare aluminium strip of adequate section shall be provided along the length of panel. Steel structure of the cubicle and non‐current carrying metallic parts of all panel‐mounted devices shall be suitably earthe

g. Control switch for circuit breaker shall be spring return to neutral type with pistol grip handle. This shall be rotary type with escutcheon plates clearly marked to show the function and position. The switch shall be of sturdy construction suitable for mounting on panel front. The contact rating shall be suitable for the application.

h. Indication lamps (LED type) shall be provided at the top of each control switch for status indication purposes. Control switch for breaker shall have four indication lamps Red for breaker ‘ON’ condition, Green for breaker ‘OFF’ condition, Blue for ‘Spring Charged’ condition and White for breaker ‘Auto Trip’ condition.

i. Selector switches for ammeter and voltmeter shall be of over head/stay put type with four positions for three phase system Ammeter selector switches shall have make before break type contact so that the CT is never open circuited.

j. One voltmeter, one ammeter, one wattmeter, one watt hour meter with maximum demand indicator and one PF meter, shall be provided for the feeder on the control panel. Ammeter and voltmeter should be provided with selector sw

k. All protective relays shall be flush mounted on panel with connections from inside. They shall have transparent dust tight cover, removable from front. All protective relays shall have a draw out construction for easy replacement from the front. They shall either have built in test facilities or shall be provided with necessary test blocks and test switches located immediately below each relay. The auxiliary relays may be furnished in non draw out cases. The contact multiplying auxiliary relays may be located inside the auxiliary compartment and may be of fixed type.

l. All the relays shall be provided with hand reset operation indicators (flags). The relays shall be of reputed make and proven type and shall be subject to Owner’s approval before procurement by contractor. Failure of a control supply or auxiliary supply and de‐energisation of a relay shall not initiate any circuit breaker operatio

m. For the protection of Feeder, following relays shall be provided in the control panel. (As an alternative, bidder may provide numerical protection relays for the protection described below).

S.No Relay Description Relay Setting Relay Type 1 Triple pole instantaneous over current

relay (50) 500‐2000 % CAG 37 or equivalent

2 Definite time delayed three phase, over current relay (51)

50‐200 %, Time delay: 0.6‐6 secs

CTU32 or equivalent

3 Instantaneous earth fault relay(50 N) 10‐40 % CAG 14 or equivalent 4 High speed tripping relay VAJH 13 or equivalent 5 Auxiliary relay VAA 13 or equivalent



Page 6 of 9

Cable Terminations: Heat shrinkable, outdoor/ indoor (as required) cable termination suitable for 33 KV (E), 3x240 aluminium conductor, XLPE insulated, individual core screened with copper tape, and GI armoured cable. AC dry withstand voltage: 75 KV for 1 minute DC voltage withstand test: 144 KV for 15 minutes Lightning impulse withstand voltage: 170 KV Cable shall be properly supported at the point of termination. Insulators: Polymer/ composite insulators conforming to IEC‐61109 shall be supplied against Pin/ Disc/ Post insulators. Pin Insulator: 8‐shed, creepage: 900 mm Disc Insulator: 8‐shed, creepage: 900 mm, Cantilever strength: 70/90 KN Post Insulator: 11‐shed, creepage: 1320 mm, Cantilever strength: 20 KN Insulators shall be supplied with all accessories and GI hardware. CLAMPS & CONNECTORS/ Overhead conductor: Clamps & connectors shall conform to IS: 5561. All required clamps and connectors, small lengths of overhead conductor, binding wire, fasteners etc shall be supplied along with associated equipment, and accordingly equipment prices shall include price of these items. Earthing System: a. Earthing in sub‐station shall conform to the requirements of IS: 3043. The material of earthing conductor shall be mild steel for below ground level and galvanised steel for above ground level. A main earth ring shall be formed round the station interconnecting all electrodes. b. The earthing network shall be made by connecting all the earth connections in a mesh. All non‐current carrying parts of the equipment in sub‐station, structures & fencing shall be connected to earth system. Operating handle of the isolators shall be separately earthed, c. Earth connections of all equipments shall be made at two places each of 100% rating. Connection lead shall have sufficient current carrying capacity. d. The resistance of earth system shall be less than one ohm. The step and touch potential shall be within safe limits. e. All joints in the interconnecting mesh shall be welded. All welded joints shall be painted with red oxide and aluminium paint and then coated with bitumen. f. The spacing between the electrodes shall be more than twice the depth of the electrodes driven below the ground level. g. All non current carrying metal parts of the electrical equipment shall be connected to earth system at two points, each of 100% rating. h. Metallic supports, fencing etc. shall also be connected to earth system. Danger Boards: Danger board shall be made of GI sheet conforming to relevant IS. The price for this shall be deemed to be included in the erection price. Installation/ Erection: General Instruction for Installation: a. The contractor shall make his own arrangement for moving, lifting all the equipments/ items into the erection sites.



Page 7 of 9

b. Equipment/item shall be installed in a neat and workman like manner so that it is levelled, plumbed, squared and properly aligned & oriented. Tolerance shall be as established in manufacturers’ drawings or as stipulated by the Owner. No equipment shall be permanently bolted down to foundation or structure until the alignment has been checked and found acceptable by the Engineer. c. The contractor shall furnish all supervision, labour, tools, equipment, rigging materials, incidental items such as bolts, wedges, anchors, concrete inserts etc. required to completely install, test, adjust and fix the equipment. d. Manufacturers’ drawings, instructions and recommendations shall be correctly followed in handling, erecting, testing and commissioning of all items/equipment and care shall be exercised in handling to avoid distortion to stationary structures, the marring of finish, or damaging of delicate instrument or other electrical parts. e. The contractor shall carry out all civil works including, welding, bolting, drilling, grouting, chipping, sealing, making openings, finishing etc. as required for satisfactory execution of the work. The price of such work shall be deemed to be included in the erection charges for the equipment. f. The Contractor shall supply and install required overhead conductor, clamps and connectors. The price of such material shall be deemed to be included in the price for the associated equipment. g. The contractor shall strictly comply with all statutory requirements concerned with construction and erection works. h. Wherever not specified, CPWD specifications shall be followed. TESTS: All the equipment, devices and materials being supplied shall be subject to type tests, routine tests and acceptance tests as specified and according to relevant standards. The Owner reserves the right to witness any or all of the tests for which at least 10 days advance notice shall be given by the contractor. Three copies of all test reports shall be submitted for approval by owner before dispatch of the material from works. All equipment/systems to be supplied shall be of proven design/ type tested as per relevant standards. All acceptance and routine tests as per relevant standards and specification shall be carried out. Charges for these shall be deemed to be included in the respective Supply Price. COMMISSIONING CHECKS: The Contractor shall carry out the following commissioning tests and checks after the erection of equipment at site. In addition the Contractor shall carry out all other checks and tests as recommended by the equipment manufacturers. All necessary test instruments and devices required for carrying out the test shall be arranged by the contractor. If any equipment fails to pass the specified test, necessary repair shall be made by the Contractor under the supervision of equipment manufacturer. After the repair of the failure, the specified tests shall be repeated to ensure that the repaired equipment meets this specification in all respects. Charges for all site‐ tests including commissioning checks shall be deemed to be included in the respective erection price. General (Applicable for all electrical equipment) a. Check for name plate details according to specification. b. Check for physical damage,, if any. c. Check for tightness of all bolts, clamps and connecting terminals. d. Check for oil level.



Page 8 of 9

e. Check for earth connections. f. Check for cleanliness of insulators and bushings. g. Check for lubrication of all moving parts. h. Check for provision of heater. Circuit Breaker a. Check control wiring for correctness of connections, continuity and IR values. b. Manual operation of breakers completely assembled. c. Power closing/opening operation electrically. d. Breaker closing and tripping times. e. Trip free and anti pumping operation. f. IR values, resistance and minimum pick up voltage of all coils and auxiliary contractors. g. Breaker and spout contact resistances. h. Simultaneous closing of all three phases. i. Check electrical and mechanical interlocks provided. j. Check on spring charging motor, correct operation of limit switches and time of charging. k. All functional checks Isolator a. Manual operation of isolator. b. Simultaneous closing of all three phases. c. Check of mechanical & electrical interlocks provided. d. All functional checks. Current Transformers a. Megger between windings and winding terminals to body. b. Polarity test. c. Ratio identification checking of all ratios on all cores by primary injection of current. d. Magnetization characteristics, secondary winding resistance. e. Dielectric test of oil f. Spare CT cores, if any to be shorted and earthed.

Voltage Transformers a. Insulation resistance test. b. Polarity test. c. Ratio test on all cores. d. Line connections as per connection diagram e. Dielectric test of oil Cubicle Wiring a. Check all switch developments. b. Each wire shall be traced by continuity tests and it should be made sure that the wiring is as per relevant drawings. All interconnections between panels/equipments shall be similarly checked. c. All the wires should be meggered to earth. Functional checking of all control circuit e.g. closing, tripping, control, interlock, supervision and alarm circuits including proper functioning of component equipment.



Page 9 of 9

Relays a. Check internal wiring. b. Megger all terminals to body. c. Megger AC and DC terminals. d. Check operation of electrical/mechanical contacts. e. Check operating characteristics by secondary injection. f. Check minimum pick‐up voltage of DC coils. g. Check relay settings. Meters a. Check calibration by comparing it with a substandard meter. b. Megger all insulated portions. c. Check CT and VT connections with particular reference to their polarities for power type meter. Control Panel a. Megger power and control circuit internal wiring. b. Check minimum pick up and drop out voltage of all coil and auxiliary contractors. c. Check operating characteristics of relays. d. Measure resistance of all coils. e. All functional checks. 33 KV Cable terminations a. Check continuity of conductor and armour b. Conduct HV test after termination c. Conduct IR test after HV test

SupplyService

(E&C)

1

Supply and erection of 33KV, 630 A porcelein

clad outdoor vacum circuit breaker with

extended structure (for mounting of Current

Transformers) and operating mechanism, as

per specifications.

No. 1

2

Supply and erection of 33 KV triple pole double

break AB switch of 600 A, solid core, 100% hot

dip galvanised horizontal gang operated

including down rod and all mounting

arrangement and all required accessories.

No. 3

3Supply and erection of 33 KV 1-ph current

transformer, 150/1/1A, as per specifications No. 3

4

Supply and erection of 33 KV 1-ph voltage

transformers 33KV/^3/110V/^3, as per

specifications, as required.No. 3

5

Supply and erection of 33 KV HG fuse set

including mounting arrangement and all

required accessories.No. 6

6

Supply and erection of outdoor koisk type,

IP:55 Control and relay panel, including

connections to earth as per specificationsNo. 1

7

Erection of metallic pole up to 12 mtrs in

cement concrete 1:3:6 foundation including

excavation and refilling as requiredNo. 4

8

Supplying and making outdoor cable end

termination with heat shrinking termination kit

complete with all accessories including lug

suitable for 33 KV (E) 3Cx240Sq.mm cable as

required.

No. 3

VAT

@

Total E&C

Price

Price Schedule - REDUNDANT 33KV VCB & STRUCTURE ARRANGEMENTFor Indian Bidders

Tender Enquiry Number: NBPPL/MM/PMP/E-0218/15

Prices to quaoted in Indian Rupees

Service

Tax @

Total Price

(Supply + E&C)Description of Item Unit QtyS.No

Unit PriceTotal Supply

Price

Page 1 of 3

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SECTION-III

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SupplyService

(E&C)

VAT

@

Total E&C

Price




Service

Tax @

Total Price



Price

9

Supplying and making indoor cable end

termination with heat shrinking termination kit

complete with all accessories including lug

suitable for 33 KV (E) 3Cx240Sq.mm cable as

required.

No. 1

10

Laying of one XLPE power cable, 33 KV,

3Cx240Sq.mm direct in ground including

excavation, sand cushioning, protective

covering and refilling the trench as required

Mtr 30

11

Supplying and Laying of one control cable, 1.1

KV, 4x2.5 sq mm, copper conductor, PVC

insulated, armoured, PVC sheathed, direct in

ground including excavation, sand cushioning,

protective covering and refilling the trench as

required

Mtr 100

12Laying of one XLPE power cable, 33 KV,

3Cx240Sq.mm in existing pipe etc as required Mtr 20

13

Supplying and fixing of light class GI pipe of

100 mm dia, 3 mtr long along the pole for

protection of cable as requiredNo. 3

14

Earthing with GI earth pipe 4.5 mtr long

medium class 40 mm dia including accessories

and providing masonry enclosure with cover

plate having locking arrangement and watering

pipe etc with charcoal/ coke and salt as

required.

No. 6

15

Supplying and erection of polymer 33KV disc

insulator, 8-shed with galvanised insulator

fitting ball & socket type complete with

galvanised strain clamp, bolts, nuts, washers

etc. as required

No. 3

Page 2 of 3

SupplyService

(E&C)

VAT

@

Total E&C

Price




Service

Tax @

Total Price



Price

16

Supplying and erection of 33KV, 8-shed

polymer pin insulator with GI pins, nuts,

washers etc as requiredNo. 6

17

Supplying and erection of 33KV, 11-shed

polymer post insulator with GI fasteners etc as

requiredNo. 3

18

Providing and fixing 25x5 mm GI strip on

surface or in recess for connections etc as

required.Mtr 50

19

Supplying and laying 6 SWG GI wire including

connections/ terminations with GI thimble etc

as requiredMtr 50

20Fabrication, galvanisation and supply of mild

steel tower / switchyard structure material KG 2900

21

Excavation for foundation in soil including

dressing of sides and ramming of bottom, lifts

up to 1.5 mtr including getting out the

excavated soil as directed within a lead of 50

mtrs

Cum 9

22

Providing and laying in position, cement

concrete 1:2:4 in foundation including foam

work etc as requiredCum 8

A TOTAL COST OF SUPPLY

BTOTAL COST OF ERECTION & COMMISSIONING

CTOTAL LANDED COST TO NBPPL

(SUPPLY + E&C)

Note:

1

2

3

Bidder shall furnish the prices in schedule of prices format only.

Prices shall remain in firm till the completion of execution of the order.

L1 Bidder shall be evaluated based on the Total Landed cost to NBPPL.

Page 3 of 3

SPECIAL CONDITIONS OF CONTRACT

Doc No: SCC‐PMP‐ELECTRICAL‐PCVCB‐001

Page 1 of 8

Part –A

1. INTRODUCTION

1.1. The terms and conditions mentioned in this section are in addition to what are stated in

General Conditions of Contract of the tender document. In case of any contradiction

between the terms and conditions given in General Conditions of Contract and those

specified in these Special Conditions of Contract, the terms and conditions of these Special

Conditions of Contract shall prevail.

2. SCOPE OF SERVICES

2.1. Supply, Installation, Testing and commissioning of electrical works at NBPPL as per Technical

Specifications & BOQ. 2.2. The Vendor shall quote as per Price Bid Format enclosed.

2.3. The prices shall be quoted on FIRM price basis.

3. DRAWING / DATA APPROVAL

3.1. Any drawing / data approval required from NBPPL after placement of order shall be the

responsibility of the Vendor and any delay on account of the same shall be the responsibility

of the Vendor and will have no bearing on delay in delivery or applicable penalty.

4. TERMS OF PAYMENT

4.1. 100% payment on Completion of supply, installation/laying, testing and commissioning as

certified by NBPPL site Incharge, Payment shall be released 30 days from the date of

verification of Invoice, dispatch documents (i.e., LR, MDCC, Delivery Challan, Manufacturer

Routine/Type Test Reports, and Inspection Report) and Contractor’s Completion Certificate

by site Incharge. All payments are subject to statutory compliance as per prevailing taxes &

duties in force of state/central govt.

5. TAXES AND DUTIES ON INSTALLATION & COMMISSIONING

5.1. Service Tax

5.1.1. The Service Tax on installation & commissioning services as applicable for this Contract

will be paid by Purchaser separately. Therefore contractor's basic price/ rates shall be

exclusive of service tax and service tax as applicable shall be quoted separately in price

schedule.

5.1.2. Contractor shall submit to M/s NBPPL documentary evidence of service tax registration

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Page 2 of 8

and remittance records of such tax immediately after depositing the tax with the

concerned authorities.

5.1.3. In case the NBPPL is asked to deduct any such tax and deposit the same with the

appropriate authorities, the proof of such payment shall be provided to the Contractor.

However, any penalty etc for any default by the Contractor imposed by the authorities

shall be the sole responsibility of the Contractor.

5.2. Income Tax at the prevailing rate on gross value of work done and applicable surcharge/

cess shall be deducted from the bills as per relevant rules unless exempted by the Income

Tax Authorities.

6. NEW TAXES/ LEVIES

6.1. In case the Indian Government (Central/ State) imposes any new tax/ levy on the output

services/ goods / work after the award of work, the same shall be reimbursed by NBPPL at

actual. Similarly, any statutory variation on such score shall be to the account of NBPPL. All

necessary documents as required by NBPPL shall have to be provided by the Contractor.

However, in the event of delay in work execution attributable to the Contractor, the new

taxes/ levies imposed during the delay period shall not be reimbursed to the Contractor. 6.2. In case any tax/levy/duty etc becomes applicable after the date of Bidder's offer, the Bidder/

Contractor must convey its impact on his price duly substantiated by documentary evidence

in support of the same before opening of the Price Bid.

7. GENERAL

7.1. The evaluation of the offer will be strictly based on information submitted by the bidder. In

view of this the bidder is requested to go through tender document carefully and furnish all

details clearly. Missing information may not be asked by NBPPL before evaluating the offer.

7.2. The vendor shall check that his offer is complete in all respect as per check list given in

Annexure‐1. A signed copy of Annexure‐1, duly filled in, shall be submitted along with the

Offer.

7.3. Unpriced Copy of Price Bid format/ price schedule to be submitted along with Part‐I offer

including detailed breakup of spares (if any) quoted.

7.4. Vendor shall have to submit a certified copy of PAN (Permanent Account Number) card.

7.5. Workmen compensation Insurance shall be taken by the contractor for his workers deployed

at NBPPL site.

7.6. Bidder should have Electrical License of “A” grade or above in Andhra Pradesh state, a

copy of the same shall be provided along with the technical bid of the tender.



Page 3 of 8

Part ‐B

TERMS AND CONDITIONS FOR INSTALLATION/ ERECTION, TESTING AND COMMISSIONING AT SITE

1. RESPONSIBILITIES OF THE CONTRACTOR

1.1. Tools & Plants:

1.1.1. The Contractor is required to provide all necessary tools and plants, measuring/ testing

instruments and handling equipments/machinery for handling, installation, testing and

commissioning of Equipment.

1.1.2. Contractor shall provide all the necessary temporary structures and safety devices etc.

during pre‐assembly, installation, testing and commissioning of the Equipment.

1.2. Field Office

1.2.1. The Contractor shall make his own arrangements for field office/ Storage of material at

site/unloading of materials with necessary staff, watch and ward etc. as required for the

execution of the work.

1.3. After the completion of work, Contractor shall clear the site of all waste/ rubbish material

and handover the clear site to NBPPL.

1.4. While executing the Work, Contractor should not cause any damage to M/s NBPPL property,

it is sole responsibility of contractor to rectify the same at his cost.

1.5. Employment of Workman

1.5.1. The Contractor shall arrange all the skilled, semiskilled and unskilled labour required for

the work of handling, installation, testing and commissioning and all other works

envisaged in this tender. Only fully trained and competent men with previous

experience on the job shall be employed. The contractor should engage only those

labourers who shall be more than 18 (eighteen) years of age. They shall hold valid

certificates wherever necessary. NBPPL reserves the right to decide on the suitability of

the workers and other personnel who will be employed by the Contractor. NBPPL

reserves the right to insist on removal of any employee of the Contractor at any time if

he is found to be unsuitable and the Contractor shall forthwith remove him.

1.5.2. The Contractor shall be responsible for proper accommodation including adequate

medical facilities for personnel employed by him.

1.5.3. The Contractor shall be responsible for the proper behaviour and observance of all

regulations by the staff employed by him.

1.5.4. The Contractor will be directly responsible for payment of wages to his workmen. A pay

roll sheet giving all the payments given to the workers and duly signed by the



Page 4 of 8

Contractor's representative should be furnished to NBPPL site for record purpose, if so

called for.

1.5.5. The Contractor, in the event of his engaging 10 or more workmen must obtain

independent license under the contract labour (regulations and abolition) act 1970, from

the concerned authorities based on the certificate (form‐v) issued by the principal

employer/customer.

1.5.6. The Responsibilities of the Contractor includes but not limited to the observation of local

laws, employment of personnel, registration with statutory authorities, payment of

taxes etc. Provident Fund Scheme, Employees State Insurance Scheme, Contract Labour

(Regulation and Abolition) Act, 1970 and other acts, rules and regulations for labour as

may be enacted by the Government during the tenure of the Contract.

1.5.7. The Contractor shall give to the local governing body, police and other relevant

authorities all such notices as may be required by the Law.

1.5.8. Contractor shall be responsible for provision of health and sanitary arrangements (more

particularly described in Contract Labour Regulation & Abolition Act), Safety precautions

etc. as may be required for safe and satisfactory execution of contract

1.5.9. It is the responsibility of the Contractor to engage his workmen in shifts and or on

overtime basis for achieving the target set by NBPPL. This target may be set to suit

NBPPL's commitments or to advance date of completion of events or due to other

reasons. The decision of NBPPL in regard to setting the installation targets will be final

and binding on the Contractor.

1.5.10. The Contractor shall pay all taxes, license charges, deposits, duties taxes, royalties,

commission or other charges which may be levied on account of his operations in

executing the contract. In case NBPPL is forced to pay any of such taxes, NBPPL shall

have the right to recover the same from his bills or otherwise as deemed fit.

1.6. Safety

1.6.1. All safety rules and codes applicable at site shall be observed by the Contractor without

exception. The Contractor shall be responsible for the safety of the equipment/material

and works to be performed by him and shall maintain all light, fencing guards, slings etc.

or other protection necessary for the purpose. Contractor shall also take such additional

precautions as may be indicated from time to time by the Engineer with a view to

prevent pilferage, accidents, fire hazards and due precautions shall be taken against fire

hazards and atmospheric conditions.

1.6.2. In case any accident occurs during the installation or other associated activities



Page 5 of 8

undertaken by the Contractor thereby causing any minor or major or fatal injury to his

employees due to any reason, what‐so ever, it shall be the responsibility of the

Contractor to promptly inform the same to NBPPL in prescribed form and also to all the

authorities envisaged under the applicable laws and to pay compensation as applicable.

1.7. General

1.7.1. In case the Contractor is required to undertake any work outside the scope of this

contract, the rates payable shall be those mutually agreed upon.

1.7.2. The Contractor shall arrange coordinate his work in such a manner as to cause no

hindrance to other agencies working in the same premises.

1.7.3. No idle labour charges will be admissible in the event of any stoppage caused in the

work resulting in Contractor's labour being rendered idle due to any cause at any time.

However, it shall be endeavour of NBPPL to provide required inputs in time as per the

installation and commissioning schedule.

1.7.4. The Contractor shall not stop the work or abandon the site for whatsoever reason of

dispute, excepting force majeure conditions. All such problems/disputes shall be

separately discussed and settled without affecting the progress of work. Such stoppage

or abandonment shall be treated as breach of contract and dealt with accordingly.

2. FACILITIES TO BE PROVIDED BY NBPPL

2.1. Power for Installation Services

2.1.1. Power (three phase, 415V / 440V, 4‐wire) will be provided at one point near the site of

work free of charge. The required distribution boards, switchboards, bus bars, earthing

arrangements, protection devices, cables etc, for drawing the power shall be arranged

by the Contractor.

2.1.2. Contractor shall arrange adequate floodlights, hand lamps and area lighting as required.

2.1.3. NBPPL is not responsible for any loss or damage to the Contractor's equipment as a

result of variations in voltage or frequency or interruptions in power supply.

2.2. Non‐Availability of Facilities

2.2.1. NBPPL shall not be responsible for any inconvenience or delay caused due to any

interruption of power supply, for which delay in work can be claimed by the Contractor

due to such non‐supply on the grounds of idle labour, machinery or any other grounds.

3. RIGHTS OF NBPPL

3.1. NBPPL reserves the following rights in respect of this Contract without entitling the

Contractor for any compensation.



3.

Page 6 of 8

2. To recover any money due from Contractor from any money due to the Contractor under

this Contract or any Contract or from the Contract Performance Bank Guarantee.

3.3. To affect recovery from any amounts due to the Contractor under this or any other contract

or in any other form the money NBPPL is forced to pay to anybody due to Contractor's

failure to fulfil any of his obligations.

3.4. While every endeavour will be made by NBPPL, they cannot guarantee uninterrupted work

due to conditions beyond their control. Contractor will not be entitled for any

Compensation/extra payment on this account.

4. SUB‐CONTRACTING

4.1. The contractor shall not resort to subcontracting under any circumstances. If found sub‐

contracting at a later date, NBPPL reserves the right to take whatever action it deems fit,

including cancellation of the Contract.

5. VARIATION IN SCOPE OF WORK / DEVIATION LIMIT

5.1. NBPPL reserves the right to add or delete items of scope of work depending upon the final

requirement. For such addition or deletion the Contract value shall be adjusted based on the

quoted unit price. Such variation is not expected to be more than ±30% of the contract

value. However, the quantities in the BOQ are tentative which may vary or deviate upto any

limit provided the contract value is limited to ±30%. The price quoted by the Contractor

shall be valid for such variation. Variation beyond the above limit shall be settled on

mutually agreed rates.

6. QUALITY ASSURANCE

6.1. The Contractor shall strive to achieve the highest quality standards in his work to ensure that

the all works exceeds the guaranteed performance levels and has trouble free operation

during commercial operation



Page 7 of 8

ANNEXURE‐1

Check List for Commercial Terms and Conditions (To be filled and submitted along with Part‐I Offer)

Sr. No. DESCRIPTION OF NBPPL REQUIREMENT

SPECIFIED / CONFIRMED BY VENDOR

REMARKS

1 Technical confirmation to NBPPL’s Specification as called for in NBPPL Format is furnished.

2 Prices have been quoted item wise only as per the Price Bid format.

3 Prices have been quoted on “FIRM PRICE” basis only.

4 Confirmation that Installation & commissioning charges (Lump sum) have been mentioned in the offer.

5 Confirmation that Validity of offer is SIX MONTHS from the date of Part‐I Opening of Tender.

6 Specify Delivery/Completion period from the date of Letter of Intent.

7 Confirmation for acceptance of Penalty has been given in the offer.

8 Confirmation for acceptance of Payment terms is available in the offer:

9 Confirmation to provide Security Deposit Bank Guarantee as per NIT.

NOTE: It is confirmed that all the terms and conditions stipulated in the Tender Enquiry have been fully understood by us and all clarifications & details have been obtained. Signature & Office Seal of the bidder



Page 8 of 8

ANNEXURE 2

CERTIFICATE OF DECLARATION CONFIRMING THE KNOWLEDGE OF SITE CONDITIONS

We………………………………………………………………………………………………………hereby declare and confirm

that we have visited the project site under the subject

namely,……………………………………………………………………..and acquired full knowledge and information

about the site conditions, wage structure, industrial climate and total work involved. We further

confirm that the above information is true and correct and we will not raise any claim of any

nature due to lack of knowledge of site condition.

Tenderer’s Name and Address

Date:

(Signature of Tenderer)

With Stamp

NBPPL / GCC ISSUED ON 07.10.2010 REV. 03

GENERAL CONDITIONS OF CONTRACTS

(Procurement) 1. DEFINITION OF TERMS 2. PART–A: INSTRUCTIONS TO BIDDERS 3. PART–B: GENERAL COMMERCIAL TERMS & CONDITIONS

4. ANNEXURE

NTPC- BHEL POWER PROJECTS PVT. LTD (A Joint Venture Company of NTPC & BHEL) The Corenthum, 6th Floor, Lobe No 4, Tower B

A-41, Sector-62, Noida 201309 (U.P.)

Issue 00 Rev. 03

Not for Publication For official use

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SECTION-V

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GENERAL

CONDITIONS OF CONTRACT

(Purchase)

PAGE NO.: 1 of 3


DEFINITIONS

DEFINITION OF TERMS Throughout the Tender Documents including the Enquiry Letter, the following words shall have the meanings assigned to them herein, unless the subject matter or the context requires otherwise.

1. The Purchaser shall mean M/s NTPC BHEL Power projects Private Limited (A Joint Venture

Company of NTPC & BHEL) incorporated under the Companies Act 1956 acting through its Corporate Office, NBPPL, The Corenthum, 6th Floor, Lobe No 4, Tower B, A-41, Sector-62, Noida 201309 (U.P.) which expression shall include its successors and assigns. It may also be referred to as NBPPL.

2. The Owner shall mean NBPPL or its Customer or Client for whose project, the enquiry has been

issued by the purchaser and shall include his successors and assigns as well as authorized officer(s)/representative(s), which may also be referred as Customer or Owner/Customer.

3. The Consultant shall mean the agency appointed by the Owner or Purchaser to provide consultancy services for the project and shall include his successors and assigns as well as authorized officer(s)/representative(s).

4. The Tenderer shall mean the Firm/Company/Organization, which quotes against the Tender Enquiry issued by the purchaser. It may also be referred as bidder or vendor.

5. Acceptance of offer shall mean issue of letter of intent/award or memorandum or detailed Order/Contract communicating the acceptance of offer, to the successful tenderer.

6. The Order/Contract shall mean and include the general conditions, bidding conditions, specific conditions, specifications, schedules, drawings, form of tender, covering letters, schedule of prices and quantities, letter of intent/award of the Purchaser, any special conditions applicable to the particular Order/Contract and subsequent amendments mutually agreed upon. It may also be referred as order or contract/order or purchase order or contract.

7. The Seller/Contractor shall mean the firm/company/organization with whom the Order/Contract is made and shall be deemed to include his successors, representatives, heirs, executors, administrators and permitted assigns, as the case may be. It may also be referred as contractor, seller or supplier.

8. The Sub-contractor shall mean the person/firm/company/organization to whom any part of the work has been sub-contracted by the Seller/Contractor, with the written consent of the purchaser and shall include his heirs, executors, administrators, representatives and assigns.

9. The Engineer shall mean officer of the purchaser as may be duly appointed and authorized in writing by the purchaser to act as the engineer on his behalf for the purpose of the Order/Contract.

10. The Specification shall mean the specifications contained in the Tender Documents and any subsequent modifications thereof and the drawings, schedules etc. attached thereto, if any.

GENERAL


(Purchase)

PAGE NO.: 2 of 3


DEFINITIONS

11. The Site shall mean and include the land and place on, into or through which the project/plant and the related facilities are to be constructed and any adjacent land, path, street or reservoir which may be allocated or used by the owner or Seller/Contractor in the performance of the Order/Contract.

12. Tests on completion shall mean such tests as are prescribed by the specifications and/or tests mutually agreed upon by the purchaser and the Seller/Contractor, to be performed by the Seller/Contractor after erection of the equipment to establish satisfactory operation as required by the specifications.

13. Commissioning shall mean successful completion of trial operations and readiness of the contracted/ordered plant and materials for commercial use. This will include all consumables and inputs required for pre-commissioning.

14. Initial operation or Trial operation or Reliability run shall mean continuous integrated operation of the contracted/ordered plant and materials under varying loads to furnish proof of satisfactory operation, for a specified period.

15. Temporary work shall mean all temporary works of every kind required in or for the execution, completion or maintenance of the works.

16. Approved means approved in writing including subsequent written confirmation of previous verbal approval and approval means approval in writing including as aforesaid.

17. Inspection Agency (IA) shall mean any person(s), who may be duly authorized by the purchaser to inspect the stores included in the Order/Contract, at the contractor’s/sub-contractor’s works.

18. Month shall mean calendar month and week shall mean 7 days.

19. Consignee shall mean the official(s)/person(s) to whom the stores are required to be delivered in the manner indicated in the Order/Contract.

20. Plant/Equipment/Stores shall mean the goods, machinery, components, parts, spares, etc. required to be supplied by the Seller/Contractor as per Order/Contract.

21. Contract Engineer (CE) shall mean the official who has signed the Order/Contract on behalf of the Purchaser.

22. Site Engineer shall mean officer of the purchaser as may be duly appointed and authorized in writing by the purchaser to act as the Site Engineer on his behalf for the purpose of receipt & verification of in-coming stores and issue of Material Receipt Certificate (MRC)/Stores Receipt Voucher (SRV).

23. Site Inspection Agency (Site IA) shall mean any person(s), who may be duly authorized by the purchaser to inspect the stores/works included in the Order/Contract, at the Project Site.

24. GENERAL

GENERAL


(Purchase)

PAGE NO.: 3 of 3


DEFINITIONS

The words incorporating singular shall include plural and vice-versa, in the words importing masculine gender shall include feminine and vice-versa and the words importing persons shall include bodies; corporate, limited liability companies, partnership and other legal entities.

25. ABBREVIATIONS

CQ Corporate Quality CIF Cost Insurance Freight CVD Countervailing Duty E&C Erection & Commissioning LC Letter of Credit MRC Material Receipt Certificate MDCC Material Dispatch Clearance Certificate MSMED Micro Small and Medium Enterprises Development NBPPL NTPC BHEL Power Projects Private Limited NIT Notice Inviting Tender QS Quality Surveillance. SAD Special Additional Duty SCC Special Conditions of Contract SDPBG Security Deposit cum Performance Bank Guarantee

GENERAL


(Procurement)

VOLUME I, PART A PAGE NO.: 1 of 14


INSTRUCTIONS TO BIDDERS


Sl. No.

DESCRIPTION

1 GENERAL INSTRUCTIONS

2 PROCEDURE FOR SUBMISSION & OPENING OF TENDERS

3 PART-I (TECHNO-COMMERCIAL BID) - CONTENTS & CHECKLIST

4 PART II (PRICE BID) - CONTENTS AND CHECK LIST

5 BID SECURITY

6 CLARIFICATIONS REQUIRED BY BIDDERS

7 TECHNICAL SPECIFICATIONS

8 DEVIATIONS – LISTING

9 ASSUMPTIONS – LISTING

10 DELIVERY/COMPLETION SCHEDULE

11 STORAGE INSTRUCTIONS

12 VALIDITY OF OFFER

13 LANGUAGE & CORRECTIONS

14 CHANGE OF TERMS & CONDITIONS / PRICE

15 TENDERER TO INFORM HIMSELF FULLY

16 REJECTION OF TENDER AND OTHER CONDITIONS

17 FOREIGN BIDDERS

18 LOADING FOR DEVIATIONS & TENDER EVALUATION

19 PRICE DISCREPANCY

20 DISCOUNTS

21 EVALUATION CRITERIA

TABLE OF CONTENTS

GENERAL


(Procurement)




1 GENERAL INSTRUCTIONS 1.1 Tenderers are advised to study all the tender documents carefully. Any

submission of tender by the tenderer shall be deemed to have been done after careful study and examination of the tender documents and with the full understanding of the implications thereof. The specifications and terms and conditions shall be deemed to have been accepted unless otherwise specifically commented upon by the tenderer in his offer. Non-compliance with any of the requirements and instructions of the Tender Enquiry may result in the rejection of the tender.

1.2 All commercial terms and conditions except price should be submitted as part of techno-commercial offer which may be opened first. The price part (Part-II) is to be submitted in a separate sealed cover along with techno-commercial offer (Part-I). Purchaser reserves the right to open both the parts at the same time.

1.3 A declaration as per Annexure III must be sent before opening of Price Bids.

2 PROCEDURE FOR SUBMISSION & OPENING OF TENDERS

2.1 Tenders shall be submitted in two parts as described below on or before the due date by 2 p.m.

PART - I: TECHNO-COMMERCIAL BID :Containing BID SECURITY of specified amount and mode in a separate envelope, Technical offer, Annexure-I & II, Commercial Terms & Conditions and Unpriced Copy of Price Bid, in five (5) sets. PART-II: PRICE BID: Containing Prices, to be submitted in Two sets strictly as per enclosed Price Schedule Format (One original + one copy of the original), for complete scope of the Tender Enquiry.

NOTE: Any changes in the specified price format, if made, other than those specified and

accepted in the unpriced format, the offer is liable to be rejected.

2.1.1 PART-I (techno-commercial bid) may be opened on the due date and time as specified in the Enquiry Letter, in the presence of tenderers who may like to attend.

Incomplete offers are liable to be rejected. Purchaser reserves the right to open both the parts i.e. Part-I and Part-II together.

2.1.2 PART-II containing prices shall be submitted along with Part-I, but in a separate

sealed cover.

Any corrections/amendments shall be properly and fully authenticated. If not done so, the offer is liable to be rejected.

GENERAL


(Procurement)




2.1.3 In case it becomes necessary for the tenderer to make any changes in his original price bid (Part-II) on account of technical/commercial confirmations/clarifications, against the changes raised by the purchaser, to bring the offer in line with the requirement of the specifications, the impact of such changes on price shall be submitted. Revised price bid only if requested by the purchaser shall be submitted, in a separate sealed cover duly superscribed as:

“DISCOUNT/ IMPACT/ REVISED PRICE BID (PART-II) (DELETE WHICHEVER

IS NOT APPLICABLE), REVISION NO ____ AGAINST TENDER ENQ. NO. _____________________________ DATED ________”.

2.1.4 However if any bidder on his own offers price discount or reduce prices, the same

would be acceptable. Other bidders in such a case would also be informed and can submit reduced prices, if so desired by them. No price increase is acceptable till the validity of offer.

2.2 After the tenders have been technically & commercially examined and the

necessary clarifications etc. obtained, Part-II containing FINAL REVISED PRICE BID, if submitted, otherwise, the original Price Bid shall be opened, for which the date and time shall be intimated to the technically and commercially acceptable tenderers only, in case of public opening.

NOTE: NBPPL also reserves the right to open the earlier price bids, if any, submitted by the bidders, if required.

2.3 No correspondence shall be entertained from the tenderers after the opening of

Part-II (Price bid) of the tender.

2.4 Not more than two representatives will be permitted to be present for the tender opening.

2.5 Purchaser may negotiate the tender, if the quoted rates/terms are found to be

unreasonable or in the unacceptable range.

2.6 MARKING ON ENVELOPES

2.6.1 The followings shall be super scribed on the envelopes

PART-I: 1. TENDER ENQUIRY NO. AND ITEM DESCRIPTION 2. DUE DATE FOR OPENING

3. "TECHNO-COMMERCIAL BID”. PART II: 1. TENDER ENQUIRY NO AND ITEM DESCRIPTION 2. DUE DATE FOR OPENING 3. "PRICE BID".

GENERAL


(Procurement)




2.6.2 Impact/Discount through e-mail or letter without proper superscription on the envelope is not acceptable.

2.6.3 Both Parts - I & II shall be submitted in separate sealed covers duly super scribed

as indicated above and shall be enclosed further in a main cover duly sealed and super scribed as :

"TENDER FOR _________________ AGAINST TENDER ENQ. NO. ______________________________________ DUE ON____________ CONTAINING PART-I & PART-II BIDS". 2.6.4 Envelope not marked with tender enquiry number is liable to be ignored and may

not be opened.

2.7 BID SUBMISSION

2.7.1 The tenders shall be addressed to the official inviting Tenders by name and designation and sent at the address mentioned in the NIT

2.7.2 Tenders can either be delivered in person or sent at the above mentioned

address by COURIER/REGISTERED POST. It shall be the responsibility of the bidder to ensure that the tender is delivered in time as tenders received after the Due Date and Time of opening are liable to be rejected.

2.8 Unsolicited tenders shall not be entertained. 2.9 Order/Contract when finalized will be issued in the name of the bidder only and

change of name during tender evaluation and after submission of the tender is liable to make this offer ineligible for participation.

3 PART-I (TECHNO-COMMERCIAL BID) - CONTENTS & CHECKLIST 3.1 The tender shall be submitted in specified number of copies in separate sections

for main equipment, recommended spares, etc., as per scope defined. Bid Security of specified amount and mode shall be submitted in separate envelope clearly indicating on the envelope Bid Security, amount, mode and put in main envelope of Part-I.

3.2 Technical offer for main equipment shall contain:

a) Technical specifications/write-ups. b) Scope of supply & bill of material. c) Catalogues, literature & drawings/data sheets and P&ID with terminals marked

up.

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d) Schedule of commissioning spares and mandatory spares (to be given

separately) giving only description of each item and quantity, as per given format if any.

e) Optional items as per NBPPL price schedule format. f) Recommended list of spare parts for three years of operation as applicable. g) Schedule of supervision for erection & commissioning services,

h) Schedule of maintenance/erection tools and tackles covered in the scope of supply

as per NBPPL price format. i) PERT Network/Bar Chart for engineering, manufacturing, testing & dispatch of the

offered equipments. j) Guarantee offered for the capacity of the system/equipment, auxiliary power

consumption & consumables like chemicals etc. as applicable. k) Listing of technical deviations l) Listing of exceptions & assumptions m) Services and materials to be provided by the purchaser. n) Names of main sub-contractors/vendors and their scope and subcontractor's

ordering schedule

o) Quality plans and Field Quality Plans. p) All other details/documents as listed in tender documents.

3.3 Commercial offer shall contain:

a) Agreed terms & conditions (Annexure-II).

b) Listing of Commercial Deviations, if any w.r.t. GCC & SCC.

c) Unpriced copy of the Price Bid (Part-II), indicating the BOQ as per the Technical Specifications.

d) Delivery schedules.

e) Validity of offer.

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4 PART II (PRICE BID) - CONTENTS AND CHECK LIST 4.1 The BEST offer with FIRM prices( or with PVC as specified in NIT) as per the

PRICE SCHEDULE /PRICE FORMAT given along with NIT shall be submitted in specified number of copies in separate sections for main equipment, O&M spares and supervision offer/erection and commissioning offer, as per scope defined.

4.2 In case any bidder insists for price variation clause (PVC), where NIT specifies FIRM price, the offer should contain :-

a) PVC Formula b) Ceiling for PVC c) Base date and applicable indices for base date

Open ended PVC formula is not acceptable. Indices shall be based on Government of India/ RBI publications/ IEEMA/ LME etc... However, NBPPL reserves the right to accept / reject the offer with PVC.

4.3 Price Bid for MAIN EQUIPMENT shall cover basic equipment price with excise

duty, sales tax, freight, octroi, or any other charges as applicable under any Law, as per format enclosed.

4.4 Price Bid for recommended spares shall cover Item-wise rate and total value, packing and forwarding charges, excise duty, sales tax, freight, insurance, octroi or any other charges as applicable under any Law , as per format enclosed

4.5 Supervision Offer for erection & commissioning/offer for E&C shall cover the following (if applicable)

a. Scope of work.

b. Schedule of tools & plants, civil work, consumables, control &

instrumentation, manpower requirement (to be provided by the purchaser in case of supervision offer).

c. Supervision charges on man-day basis and total period in man-months of supervision required, indicating services and facilities to be provided by the tenderer.

OR Erection and commissioning lump sum charges/unit-wise charges for

elements of Main equipment as applicable.

Note –The total Erection and commissioning charges should be minimum 10% of the total quoted price of the package failing which break up of prices shall be adjusted accordingly for evaluation & ordering

4.6 Authority of person signing the tender on behalf of the tenderer :

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A person signing the tender or any other document in respect of the Order/Contract on behalf of the tenderer, without disclosing his authority to do so shall be deemed to warrant that he has authority to bind the tenderer. If it is discovered at any time that the person so signing had no authority to do so, the purchaser may, without prejudice to any other right or remedy, cancel the Order/Contract and make or authorise the purchase of the stores at the risk and cost of such person and hold such person liable to the purchaser for all costs and damages arising from the cancellation of the Order/Contract including any loss which the purchaser may sustain on account of such purchase.

Notes

a. All bids of Indian origin shall be in Indian Rupees only. b. All bids of foreign suppliers shall be preferably in the currency of the country of

origin and shall be on FOB basis. Details of Shipping arrangements shall be included in the Order/Contract

c. The authorized representative/ agent can only represent one bidder for a given package.

5 BID SECURITY (Applicable for Open Tender Enquiry Only): Every tender must

be accompanied by the prescribed amount of Bid Security. Bid security shall be furnished in accordance with Annexure-IX of this enquiry. Bids not accompanied by the requisite Bid Security in a separate sealed envelope or bids accompanied by Bid Security of inadequate value shall not be entertained and in such cases, bids shall be returned to the bidders without being opened.

NOTE: Cheques, Currency Notes, Money Orders or Postal Orders will not be accepted. Bid Security shall not carry any interest

6 CLARIFICATIONS REQUIRED BY BIDDERS Technical and commercial clarifications required, if any, before submission of

tender, should be given separately in duplicate addressed to the official inviting the tenders.

7 TECHNICAL SPECIFICATIONS

7.1 The tenderer is advised to study the technical specifications, schedules and data

sheets carefully and submit all required information in his tender including scope of supply, bill of materials etc.

7.2 CATALOGUES AND LITERATURES

The tenderer shall submit detailed catalogues, literatures, drawings, technical write-ups, etc., on all equipments offered in the tender, along with each copy of Techno-Commercial Bid.

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8 DEVIATIONS - LISTING 8.1 Tenders shall be submitted strictly in accordance with the requirements of tender

documents. Deviations (Technical as well as Commercial), if any, shall be listed out separately. Technical deviations and Commercial deviations shall be furnished in separate sheets under the headings “TECHNICAL DEVIATIONS” and “COMMERCIAL DEVIATIONS” respectively, along with reasons for taking such deviations. Deviation(s) mentioned elsewhere but not included in the Schedule of Deviations as above, shall not be accepted.

8.2 Deviations from the specifications will not ordinarily be allowed. In case the

tenderer offers an alternative /nearest equivalent equipment/specifications, the alternate offer shall be submitted by the tenderer in a separate sealed cover. The tenderer shall guarantee the performance of the store(s) for the same conditions and ensure as specified in the technical specifications.

9 ASSUMPTIONS - LISTING

If the proposal submitted has any assumptions while making technical specifications

and scope, the same shall be listed separately under the heading “ASSUMPTIONS”.

10 DELIVERY/COMPLETION SCHEDULE

10.1 ZERO DATE: The date of LOI/Order/Contract whichever is earlier shall be treated

as the Zero Date for contractual purpose.

10.2 DELIVERY PERIOD AND PACKING OF MATERIAL

10.2.1 The delivery of Plant / Equipment / Stores as per the scope of the Order / Contract shall be quoted by the bidders as per N.I.T.

10.3 In case of E&C packages the completion of Erection & Commissioning including

successful completion of Performance Guarantee (PG) / Demonstration Test(s) as per scope of the Order / Contract shall be quoted by the bidders as per N.I.T.

10.4 In case of long lead time and involving more than one consignment, delivery

schedule quoted shall be for sequential supplies as per erection & commissioning requirement.

10.5 Date of dispatch for indigenous supply and shipment date for import shall be treated as the date of delivery.

10.6 The mandatory and recommended spares shall not be packed along with the main equipment and shall be packed separately.

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11 STORAGE INSTRUCTIONS The successful tenderer shall be required to submit detailed instructions for storage

of supplies within three (3) months of the date of award of the LOI/Order/Contract.

12 VALIDITY OF OFFER

Offer shall be submitted with following validity periods:

a) Original offer shall be valid for six months from part-I opening. b) If revised price/impact is being asked the validity of the same shall be two

months from the date of price bid opening. c) Valid till successful completion of contract for Recommended spares and

Mandatory Spares (wherever it is optional item) d) Unit price for scope addition/deletion: to be kept valid till successful completion

of contract. NOTE: a. Discount offered, if any, shall be for the full durations of validity. Offers of

shorter validity or discount for shorter durations are liable to be rejected. b. Any conditional discount shall not be considered for evaluation and ordering.

13 LANGUAGE & CORRECTIONS

a) The tenderer shall quote the rates in Hindi/English language and international

numerals only. The rates entered in figures as well as in words. For the purpose of tender, metric system of unit shall be used.

b) All entries in the tender shall either be typed or written legibly in ink. Erasement and over writings are not permitted and may render such lenders liable for rejection.

c) Tenderer’s offer, remark and deviations, shall be with reference to sections and clause numbers given in tender documents.

d) All cancellations and insertions shall be duly self attested by the tenderer.

14 CHANGE OF TERMS & CONDITIONS / PRICE

14.1 Any revision or changes in quoted prices and/or conditions of offer made after tender opening, which will give benefit to the tenderer over others, may result in rejection of the tender.

14.2 Under no circumstances, tenderer shall alter his quoted Prices/Rates during the

validity period after tenders have been opened. Any tenderer who does so, resulting into re-calling of tenders by the purchaser or additional expenditure to the purchaser, shall run the risk of being black-listed by the purchaser, who reserves the right to recover the damages resulting therefrom.

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15 TENDERER TO INFORM HIMSELF FULLY

15.1 The tenderer shall closely peruse all the clauses, specifications and drawings etc., indicated in the tender documents, before quoting. Should the tenderer have any doubt about the meaning of any portion of the tender specifications or find discrepancies or omissions in the drawings or the tender documents issued are incomplete or shall require clarifications on any of the technical aspect, scope of work etc. he shall at once contact the official inviting the tender, for clarifications, before submission of the tender.

15.2 The tenderer shall make independent enquiries as to the conditions and circumstances affecting his tender estimates and to the possibility of executing the supplies/works as described. In assessing the tender, the tenderer shall be deemed to have inspected and examined the site and its surroundings and to have satisfied himself (as far as practicable) as to the form and nature of the site, the quantities and materials necessary for the completion of the work and the means of transport and access to the site, the accommodation he may require, the general labour position at the site and to have quoted his prices taking into consideration, the risks, contingencies and other circumstances which may influence or affect the execution of the Order/Contract.

15.3 It is the responsibility of the tenderer to keep himself informed of the correct rates of customs and other duties and taxes leviable for the materials/services as prevailing at the time of tendering. If the rates assumed by the tenderer are less than the tariff rates prevailing at the time of tendering, the tenderer will be himself responsible for such under quotations

16 REJECTION OF TENDER AND OTHER CONDITIONS

16.1 NBPPL reserve the right to reject any bidder if the past performance found unsatisfactory.

16.2 The acceptance of tender will rest with the purchaser and does not bind him to accept the lowest or any tender and reserves to itself full rights for the following without assigning any reasons, whatsoever :

a) To reject any or all the tenders. b) To split up the work amongst two or more tenderers.(Applicable for the contract

where E&C is not in the scope of tenderers) c) To award the work in part. (Applicable for the contract where E&C is not in the

scope of tenderers) d) To increase or decrease the quantities. e) To reject any commercial or technical deviation given in offer. f) To postpone/ pre-pone the date of opening for the tender with due

communication to the tenderer well within time.

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16.3 Standard pre-printed conditions of the tenderer attached to the offer will not be accepted and only those mentioned in the body of his offer will be considered.

16.4 Purchaser will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the award of the Order/Contract. Purchaser may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Seller/Contractor concerned.

16.5 If the tenderer deliberately gives wrong information in his tender, purchaser reserves the right to reject such a tender at any stage or to cancel the Order/Contract, if awarded and forfeit the security deposit and other money due and no further communication in this regard shall be entertained.

16.6 Canvassing in any form in connection with the tender is strictly prohibited and the

tenders submitted by the tenderers who resort to canvassing are liable for rejection.

16.7 Conditional and un-witnessed tenders, tenders containing absurd or unworkable rates and amounts, tenders which are incomplete or otherwise considered defective and tenders not in accordance with the tender conditions, specifications, etc., are liable to be rejected

16.8 If a tenderer expires after the submission of his tender or after the acceptance of his

tender, NBPPL may at its discretion, cancel such tender. If a partner of a firm expires after the submission of the tender or after the acceptance of the tender, NBPPL may cancel such tender at its discretion unless the firm retains its character.

16.9 Should a tenderer or contractor or in the case of a firm or Company of contractors/ one or more of its Partners/ share holders / Directors have a relation or relations employed in NBPPL, the authority inviting tender shall be informed to the fact along with the offer, failing this NBPPL may, at its sole discretion reject the tender or cancel the contract and forfeit the Earnest Money/ Security Deposit

16.10 No Deviation to the tender conditions will normally be accepted.However if the tenderer insists for certan deviations to the conditions, financial implication thereof shall be loaded to the quoted price for evaluating the tenderer’s offer.

17 FOREIGN BIDDERS

17.1 Quotations/offers shall be submitted by the Principals themselves and not by their Indian agents/representatives. In exceptional cases, however, due to any constraint, if the Principals are unable to submit the Quotations/offers themselves, they should give an undertaking that Quotation/offer shall be submitted by their Indian agent/representative (specifying the name and address) and that they will be

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responsible for all commitments made by such Indian agent/representative and all such commitments shall be fully honoured by them.

17.2 Foreign bidders quoting directly, who have Indian agents/representatives providing

service facilities in India should note the following before submitting the offer : 17.2.1 Tenderers will be required to indicate the name and address of the

agent/associate/representative in India. 17.2.2 Foreign Bidders are required to quote FOB price inclusive of the amount of

agency commission/remuneration etc. payable to the Indian agent/associate/representative. The amount payable to the Indian agent as mentioned above should also be indicated separately. The foreign bidder is required to submit his offer duly signed, directly to the official inviting the tenders.

17.2.3 The Indian agent's commission/remuneration finally payable to the Indian agent/associate/representative in terms of the agreement and as indicated in the offer shall be paid only after successful completion of the Order/Contract, in Indian rupees converted by applying the rate of exchange (TT selling rate of State Bank Of India) prevailing on the date of the price bid opening or the date of L/C negotiations whichever is lower. The above shall not be subject to any further exchange variation.

17.2.4 Foreign bidders are required to indicate percentage and the specific value on which Indian agent's commission/remuneration is to be computed and the rate of exchange taken for this purpose, while submitting the bid.

17.2.5 In the event of breach or default on the part of the principal/manufacturer to disclose the agent/associate/ representative in India, the foreign bidder/principal/ manufacturer will be liable for banning of business, for this tender as well as subsequent tenders.

17.2.6 The Quotation/offer shall, in addition to the other details, include the following information :

i. The precise relationship between the foreign bidder and the agent. ii. Mutual interest between the foreign bidder and the Indian agent/

associate/representative being in the business with each other. iii. Any payment the Indian agent/associate/ or representative receives

in India or abroad from the principal/manufacturer over and above the agency commission/remuneration given above, whether it is as a commission/ remuneration for the contract/enquiry or as a general retainer fee.

iv. Details of the services that will be rendered by Indian agent/associate/representative whether of general nature or in relation to the particular contract/ enquiry.

v. Permanent income tax account number of the Indian agent/associate/ representative.

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vi. Income tax account number of the foreign bidder. 18 LOADING FOR DEVIATIONS & TENDER EVALUATION

18.1 LOADING FOR DEVIATIONS

18.1.1 Deviations (Commercial as well as Technical) from the Tender Specifications are

generally not acceptable. However, if any deviation is considered by the Purchaser, the same shall be loaded for comparison, while evaluating the offer.

18.1.2 Loading/loading criteria in respect of the deviation(s) shall be as specified in part-B of this GCC. If a bidder unconditionally withdraws any deviation before Price Bid opening, the same shall not be loaded.

18.1.3 Interest Rate for loading other than specified in Annexure-XII will be taken as double the Prime Lending rate of State Bank of India (Prevailing on the date of NIT) plus 2% for Administrative Charges.

18.1.4 In case of deviation from NBPPL GCC , the tenderer shall separately quote the price for withdrawal of such deviation in sealed cover

19 PRICE DISCREPANCY The following shall be considered for evaluation and ordering.

• If there is a discrepancy between the unit price and the total price, which is obtained by multiplying the unit price and quantity, or between subtotals and the total price, the correct calculated price shall be considered for evaluation and ordering.

• If there is a discrepancy between words and figures, the correct calculated price shall be considered for evaluation and ordering.

• Unit prices quoted only shall be considered as correct for evaluation and ordering.

• Taxes and duties if not specified clearly as extra shall be considered as included in the basic price & therefore shall not be reimbursed.

20 DISCOUNTS Discount offered by any bidder, against the present Tender Enquiry, which is also indicated to be applicable to any other Enquiry, shall be considered against the present Tender Enquiry only. In case only percentage discount is indicated, the same shall be applicable for optional prices also.

21 EVALUATION CRITERIA 21.1 Though, Foreign Bidders are required to quote FOB price, Price

evaluation and comparison shall be made on the basis of Free Delivery on Project site.

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21.2 Tenders will be evaluated on the basis of delivered cost i.e. total cost to the Purchaser, taking into consideration loadings as per annexure-XII for deviation, if any, and all available financial advantages, including those available from the Owner, taxation, etc.

21.3 For evaluation of exchange rate (TT selling rate of State Bank of India) as on the date of Part-II (Price Bid) opening shall be considered.

21.4 In case of foreign bidders the quoted F.O.B. price shall be loaded by following factors to arrive at total F.O.R. site price:- I. Marine freight and insurance @3% for Europe / Asia / Africa /

Australia and @5% for USA / American Continent II. Custom duty (including CVD & SAD) as per SCC “As prevailing

at time of price bid opening. III. Port handling / clearing charges @ 1% of CIF value. IV. Inland freight including L/C charges @ 1% of CIF value

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VOLUME I, PART B PAGE NO.: 1 of 20


GENERAL COMMERCIAL

TERMS & CONDITIONS

GENERAL COMMERCIAL TERMS & CONDITIONS

S. No. DESCRIPTION 1 CONTRACT 2 PRICES 3 TAXES AND DUTIES 4 STATUTORY VARIATIONS 5 TRANSPORTATION & FREIGHT CHARGES 6 VARIATION 7 SECURITY DEPOSIT CUM CONTRACT PERFORMANCE BANK GUARANTEE 8 TERMS OF PAYMENT 9 RECOVERY OF OUTSTANDING AMOUNT 10 DELIVERY/COMPLETION SCHEDULE 11 PERT CHART AND PROGRESS REPORTS 12 INSPECTION AND TESTING AT CONTRACTOR's PREMISES 13 MATERIAL DISPATCH CLEARANCE CERTIFICATE (MDCC) 14 DELIVERY FAILURE AND TERMINATION / LIQUIDATED DAMAGES 15 GUARANTEE FOR PLANT/EQUIPMENT/STORES 16 INSURANCE 17 INTER CHANGEABILITY AND CHANGES 18 PACKING 19 CONSIGNEE's RIGHT OF REJECTION 20 WITHHOLDING AND LIEN IN RESPECT OF SUM CLAIMED 21 SALES CONDITIONS 22 MATERIAL RECEIPT CERTIFICATE (MRC) 23 RISK IN STORES (FOR E & C CONTRACTS) 24 SHORTAGES/DAMAGES 25 CONFIDENTIALITY 26 DEFAULT/BREACH OF CONTRACT, INSOLVENCY AND RISK PURCHASE 27 TERMINATION OF THE CONTRACT 28 TRANSFER, SUB-LETTING/ASSIGNMENT/ SUB-CONTRACTING 29 FORCE MAJEURE 30 INDEMNIFICATION 31 CONTRACT PERFORMANCE EVALUATION 32 SETTLEMENT OF DISPUTES 33 ARBITRATION 34 LAWS GOVERNING THE CONTRACT 35 JURISDICTION OF COURT

TABLE OF CONTENTS

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GENERAL COMMERCIAL

TERMS & CONDITIONS

1. CONTRACT

The Contract between the Purchaser and Seller/Contractor is merely a Contract only and shall not be treated as a partnership between the parties to the Contract.

2. PRICES

2.1 BASIC PRICES Basic prices shall be for the entire scope of work in line with all instructions, specifications and

terms and conditions specified in the Tender Documents. 3. TAXES AND DUTIES 3.1 EXCISE DUTY 3.1.1 Seller/Contractor is required to ensure that excise duty including surcharge if any is quoted as

per the existing tariff on the date of the offer and all benefits as per existing rules have been considered.

3.1.2 Excise duty actually incurred by Seller/Contractor on self manufactured items alone shall be reimbursed at actuals against requisite documentary evidence.

3.1.3 The invoice cum Excise duty gate pass (Excise Invoice) should contain the name of ultimate consignee as specified in the Order/Contract. If excise duty is paid under protest or dispute, it shall not be reimbursed until and unless the dispute has been finally settled.

3.1.4 No excise duty shall be payable by purchaser on inputs, bought out items, raw materials and components consigned directly to site from sources other than Seller/Contractor's factory/works

3.1.5 If required by purchaser, the seller / contractor will provide a certificate stating that CENVAT benefit has been availed of on the inputs and the same has been passed on to the purchaser.

3.1.6 If the Seller/Contractor claims/obtains any refund of the excise duty paid and gets reimbursed, the same shall be refunded to the purchaser immediately.

3.1.7 Excise duty shall be paid at actual against documentary evidence but restricted to the amount and percentage shown in the Order/Contract.

3.1.8 No statutory variations shall be permissible beyond the contractual delivery period.

3.2 SALES TAX/VALUE ADDED TAX

3.2.1 Central Sales Tax / Value Added Tax shall be reimbursed only if the same is applicable/payable by the Seller / Contractor to the respective Govt. authorities meeting all statutory requirements and availing all exemptions/concessions under the respective Central Sales Tax / Value Added Tax Acts. The offer should clearly indicate CST/VAT percentage and the total amount along with concessional form/s if any.

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GENERAL COMMERCIAL

TERMS & CONDITIONS

3.2.2 Purchaser is registered in NOIDA / U.P. State vide Registration Number: - UP TIN No. : 09465707774

3.2.3 NBPPL’s PAN No. AACCN9505A 3.2.4 Central Sales Tax/Value Added Tax on direct sales by the Seller/Contractor to the purchaser

shall be reimbursed, as per tariff applicable on the approved items, but restricted to the percentage and amount shown in the Order/Contract. If it is shown as included in the quoted price, it will not be eligible for reimbursement by the purchaser.

3.2.5 Purchaser proposes to make sale-in-transit under section 6 (2) (b) of Central Sales Tax Act where goods are moving interstate. "C" form shall be issued and exchanged against E1/E2 forms based on quarterly transactions. Seller/Contractor is required to submit his request in the format enclosed as Annexure-VII. No concessional form will be issued for goods moving within the State of U.P. If the Tenderer / Seller/Contractor/Sub Contractor fails to arrange the required forms well within time and the materials are seized/ kept on hold by any Government Authorities due to lack of Documents, it will be the sole responsibility of the Tenderer / Seller/Contractor/Sub Contractor to get the same released by paying applicable charges/ penalty and then deliver it on the site.

3.2.6 If documents are submitted through bank, issuance of Form “C” shall not be insisted upon at

the time of retirement of document(s).

3.2.7 VAT ( if applicable ) invoice, in proper format prescribed by respective state sales tax act has to be submitted in the name of nodal agency specified in SCC.

3.3 SERVICE TAX:

Service tax paid by the seller/contractor to the Govt. Authorities directly shall only be reimbursed at actuals but restricted to the rate and amount mentioned in the order/ contract. The offer should clearly indicate the percentage and the total amount.

3.4 OTHER TAXES & LEVIES

All other taxes and levies other than ED, Sales tax, service tax shall be deemed to be included in the basic prices unless specified otherwise by bidder in price bid. No variation in other taxes and duties shall be payable by purchaser.

3.5 CUSTOMS DUTY 3.5.1 The customs duty element for imported items shall be included in the basic prices. No variation

in customs duty and exchange rate for imported items shall be payable by purchaser.

3.5.2 Seller/Contractor shall arrange for his own import license, if required, since purchaser will not provide any import license. Therefore, Seller/Contractor alone shall be responsible for any

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GENERAL COMMERCIAL

TERMS & CONDITIONS

delay in getting import license or non-availability of the same or completion of other related formalities. Purchaser shall not be responsible for any financial liability, whatsoever, on this account.

3.5.3 Essentiality or Project Authority (PA) certificate as per Import Policy, if required, to avail concessional customs duty, shall be clearly specified in the offer. The import contents (CIF) in terms of list of items, quantity (CIF value in rupees), foreign currency, country of origin, etc., shall be submitted as part of Price bid. For details refer SCC.

3.6 DIRECT TAX 3.6.1 Purchaser shall not be liable towards income tax of whatever nature including variations

thereof, arising out of this Order/Contract, as well as tax liability of the Seller/Contractor and his personnel.

3.6.2 Deductions of tax at source at the prevailing rates shall be effected by the purchaser before release of payment, as a statutory obligation, if applicable. TDS certificate will be issued by the Purchaser as per provision in Govt. Rules.

4. STATUTORY VARIATIONS 4.1 If the rates for taxes and duties in respect of the quoted materials and/or services assumed by

the Seller/Contractor are less than the tariff rates prevailing at the time of tendering, Seller/Contractor will be responsible for such under quotations. However, if the rates assumed are higher than the correct rates prevailing at the time of tendering, the difference will be to the credit of the Purchaser.

4.2 Statutory variations in Excise Duty, Service Tax and central Sales Tax/Value Added Tax only on self manufactured items/services rendered by vendor himself on the rates prevailing at the time of delivery in comparison to the date of offer, will be to the account of the purchaser. No other variations such as on customs duty, exchange rate, minimum wages, prices of controlled commodities, any other input etc., shall be payable by the purchaser

4.3 Notwithstanding the above, where the actual completion of the supply occurs beyond the period stipulated in the Order/Contract or any extension thereof, variations referred to above, will be limited to the rates prevailing on the dates of such agreed completion periods only. For variations after the agreed completion periods, the Seller/Contractor alone shall bear the impact for the upward revisions and for downward revisions; purchaser shall be given the benefit of reduction in taxes/duties. This will be without prejudice to the levy of penalty for delay in delivery/completion schedule.

5. TRANSPORTATION & FREIGHT CHARGES

5.1 All dispatches shall be only through the road carriers approved by the Purchaser/ Scheduled

Banks.

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GENERAL COMMERCIAL

TERMS & CONDITIONS

5.2 Road permit/entry permit, if required, as per laws of the state shall be arranged by the

Purchaser.

5.3 Owing to any reason, in case the Seller/Contractor has to resort to a mode of transport other than what was contemplated, to keep up the delivery/completion schedule incurring extra expenditure, such extra expenditure shall be borne by the Seller/Contractor.

5.4 Freight charges shall be payable after delivery of the goods at the project site. 6. VARIATION

The prices shall remain firm (or with PVC as specified in NIT) for any increase or decrease in the Order/Contract value up to plus or minus 30% unless specified otherwise in technical specification /price format. The purchaser shall have the right to increase or decrease quantities and scope up to the above extent of value and Seller/Contractor shall be bound to accept the same at the contracted prices without any escalation.

7. SECURITY DEPOSIT CUM CONTRACT PERFORMANCE BANK GUARANTEE 7.1 TIME FOR SUBMISSION 7.1.1 The successful tenderer shall submit security deposit-cum-contract performance bank

guarantee as per format given in Annexure-IV, within thirty (30) days from the date of LOI/Order/Contract to cover the due performance of the LOI/ Order/Contract and to fulfill the guarantee conditions stipulated in the Order/Contract.

7.2 VALUE

The value of bank guarantee shall be 10% of the Order/Contract value excluding taxes, duties and freight charges. If the value of the Order/Contract gets enhanced at any time, the Seller/Contractor shall submit the Bank Guarantee correspondingly to the enhanced value at the time of claiming first payment after Contract amendment, failing which the purchaser shall recover the equivalent amount from the payments due to the Seller/Contractor. For the packages like all types of cables, cable trays, cabling materials, lighting package etc, initially BG is to be submitted for 10% of order value excluding taxes & duties & freight. However BG value can be proportionately reduced after completion of Guarantee period lot-wise as applicable.

7.3 VALIDITY 7.3.1 For supply Order/Contract, the validity of the bank guarantee shall be up-to the contractual

delivery period, initially. It shall be later extended to cover the entire guarantee period plus one month, two months before expiry of its validity period.

7.3.2 For Order/Contract inclusive of erection and commissioning (E&C), the validity of bank

guarantee shall be up-to the contractual E&C completion period, initially. It shall be later

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extended to cover the entire guarantee period plus one month, two months before expiry of its validity period.

7.4 The purchaser shall reserve the right and it shall be lawful on its part to forfeit and encash the

bank guarantee, in the event of any default, failure or neglect on the part of the Seller/Contractor, in fulfillment of performance of the Order/Contract.

7.5 The Security deposit-cum-contract performance bank guarantee shall be revalidated by the

seller/contractor, whenever it is warranted, till the complete fulfillment of the contractual obligations. The bank guarantee shall be extended by the seller/contractor at his cost, for a period not less than three months at a time, on the same terms for full value of the Order/Contract, before expiry of the bank guarantee.

7.6 Equivalent amount together with interest, if any, shall be recovered from the payments due to

the Seller/Contractor before releasing any payment, in the absence of a valid Bank Guarantee. 7.7 The BG should be from Schedule Bank/ Public Financial Institutions as defined in the

Companies Act.

8. TERMS OF PAYMENT

8.1 FOR SUPPLY OF MAIN SYSTEM/EQUIPMENT INCLUSIVE OF START UP AND COMMISSIONING SPARES

8.1.1 For supply package having contract value up to Rs.25 Lakh excluding taxes, duties & freight.

8.1.1.1 Hundred percent (100%) payment along with freight charges against clean receipted LR in

original (as proof of delivery of material at site) and submission of all final documents as built drawings, O & M Manuals etc. as applicable duly certified by NBPPL (Engineering).

8.1.2 For Supply package having contract value more than Rs. 25 Lacs.

8.1.2.1 Ninety percent (90%) of basic price of materials supplied, as per approved billing schedule

along with applicable 100% taxes and duties for the consignment shall be paid against dispatch documents on pro-rata basis.

8.1.2.2 Ten per cent (10%) of basic price along with freight & octroi, if any will be released on pro-rata

basis after submission of Material Receipt Certificate (MRC)which is issued by project site engineer (owner/purchaser) and submission of all final documents as applicable duly certified by NBPPL (Engineering)

8.2 SUPPLY PAYMENT FOR TURN KEY PACKAGES

8.2.1 Five per cent (5%) onetime payment of the total basic price against submission and approval of all basic design documents such as data sheets of major equipments, drawings like PID and layout process calculations, quality plan etc wherever required under category-I or II. Details of the design documents and time schedule shall be finalized in line with the Project requirements

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in the kick-off meeting after award of the order/contract.

AND

Eighty per cent (80%) of basic price of materials supplied, as per approved billing schedule, along with applicable 100% taxes and duties for the consignment shall be paid against dispatch documents on pro-rata basis.

OR 8.2.2 Eighty Five per cent (85%) of basic price of materials supplied, as per approved billing

schedule wherever 5% payment against clause 8.1.1 not billed or not applicable, along with applicable 100% taxes and duties for the consignment shall be paid against dispatch documents on pro-rata

8.2.3 Five per cent (5%) of basic price along with freight and octroi, if any, will be released on pro-rata basis after submission of Material Receipt Certificate (MRC) ,which is issued by the project site engineer (owner/purchaser) after receipt of materials and its physical verification at site Collection of Material Receipt Certificate from the site and its submission for claiming this payment shall be the responsibility of the Seller/Contractor. For only supply contracts MRC shall be arranged by NBPPL based upon receipted LR provided by vendor. (Please refer Clause 22 w.r.t. MRC).

8.2.4 Ten per cent (10%) of the total basic price shall be released after i) submission of all final

documents including as built drawings, O&M Manuals etc., as applicable and ii) successful completion of PG (Performance Guarantee)/Demonstration Test (s) and handing over of the system/package, if applicable as per order/contract.

8.3 FOR ERECTION AND COMMISSIONING

8.3.1 Eighty (80%) percent payment on pro-rata basis for the work completed as per approved billing schedule shall be released as progressive payment, by the Site authorities, on submission of protocols duly signed by NBPPL site official(s)/Owner.

8.3.2 Ten per cent (10%) of the total value shall be released by the site authorities, on successful

commissioning of the complete system/package.

8.3.3 Balance ten per cent (10%) of the total value shall be released by the site authorities, on successful completion of the PG / Demonstration test(s) of the system/package to the Owner.

8.4 FOR SUPERVISION OF E&C

100% payment shall be released by the site authorities, on successful completion of E&C, PG / Demonstration test(s) of the system/package to the Owner.

8.5 FOR SUPPLY OF MANDATORY/O&M SPARES

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8.5.1 Ninety per cent (90%) value of spares supplied, along with applicable 100% taxes and duties for the consignment shall be paid against dispatch documents on pro-rata basis.

8.5.2 Balance Ten per cent (10%) of spares value along with insurance and octroi, if any as applicable, will be released on pro-rata basis after submission of Material Receipt Certificate (MRC) ,which is issued by the project site engineer after receipt of materials and its physical verification at site.

8.6 PAYMENT TO FOREGIN VENDORS 100% payment against irrevocable letter of credit/sight draft basis.

Notes:- I. All payment shall be released within 90 days of submission of complete documents as per

contract. II. All type of payment to MSED vendors will be released within 45 days of receipt of complete

documents as per contract.

III. For indigenous supplies all bank charges to vendor’s account. IV. LC opening / negotiation charges to respective account. LC confirmation charges to

vendor’s account.

8.7 DOCUMENTS TO BE SUBMITTED FOR CLAIMING DISPATCH PAYMENTS 7 SETS – (1 Set consisting of following documents):-

a. Invoice b. LR c. Packing List d. MDCC e. CQIR Report f. Test certificate and Guarantee certificates

3 SETS - (1 Set consisting of following documents):-

a. Invoice – Original + 2 copies b. LR – Original + 2 copies / receipted LR as applicable c. Packing list - clearly showing number of packages, gross weight net wet d. MDCC – (NBPPL/Customer as applicable) – as per SCC. e. Guarantee certificates f. Insurance intimation g. CQIR Report h. PVC Calculation and copy of all applicable indices, if PVC applicable. i. Duty drawback documents ( original excise invoice, original disclaimer certificate,

original certificate from excise authority for payment of excise duty) j. Proof of approval of drawing and document from engineering department to

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establish contractual delivery date for the purpose of LD & for claiming initial

5% payment.

k. Proof of submission of final documents including as built drawings, O&M

Manual as applicable

8.8 LOADING DETAILS IN CASE OF DEVIATIONS:-

The loading details in respect to deviation in payment terms, LD & PVC indicated in Annexure – XII.

8.9 NBPPL BANKERS FOR LC PAYMENT : Addresses of bankers are: State Bank of Hyderabad, Scope Complex, 7- Institutional Area Lodi Road, New Delhi-110003

8.10 BANK CHARGES All bank charges for negotiation of documents through bank shall be to the account of the Seller/Contractor.

8.11 MODE OF PAYMENT

Where the payment is to be made directly to the Seller/Contractor, the A/c Payee Cheque shall be sent by Registered Post or E-transfer / Courier Service (if feasible). Seller/Contractor to provide necessary information for E-transfer as per annexure-XIV.

8.12 No interest shall be payable by the purchaser on the security amount, bank guarantee amount or balance which may be lying with the purchaser or any money which may become due owing to difference or misunderstanding or any dispute between the purchaser and the contractor, or any delay on the part of purchaser in making periodical or final payment or any other aspects incidental thereto.

9. RECOVERY OF OUTSTANDING AMOUNT

In the event of any amount of money being outstanding at any point in time against the Seller/Contractor, due to excess payment or any other reason whatsoever, in the present order/contract or any other order/contract, the outstanding amount shall be recovered from the payments due to the seller/contractor or at any other appropriate time and manner/mode as deemed fit by the Purchaser at its sole discretion.

10. DELIVERY/COMPLETION SCHEDULE 10.1 The Seller/Contractor shall so organize his resources and perform the Order/Contract so as to

complete it as per stipulated delivery/completion schedule.

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10.2 Supply of plant/equipment/stores shall not be considered complete until they have been

inspected and accepted at the place and destination specified for delivery, by the time stipulated under the terms & conditions of the Order/Contract. Mere payment by itself shall not constitute acceptance of the goods or materials in any manner, whatsoever.

10.3 Supply of plant/equipment/stores shall adhere to the quality and specifications as per

Order/Contract and shall be delivered at the destination specified in the Order/Contract.

10.4 Date of dispatch for indigenous supplies (RR/ GR date) and shipment (AWB/ B/L date) for imported supplies shall be treated as the date of delivery for the purpose of levying Liquidated Damages as per clause 14.

10.5 Terms of delivery shall be FOR Dispatch Station

11. PERT CHART AND PROGRESS REPORTS

The Seller/Contractor shall submit a detailed estimated bar chart/standard network on Prima Vera and progress Report for Master Drawings Delivery Schedule to meet the agreed delivery/completion schedule covering various key phases of the works such as design, procurement, manufacturing, shipment and field erection activities, within a period of thirty (30) days after the date of acceptance of the order/contract. This network shall also clearly indicate the interface facilities/inputs to be provided by the purchaser/owner and the dates by which such facilities/inputs are required.

12. INSPECTION AND TESTING AT CONTRACTOR's PREMISES 12.1 Inspection Agency, unless specified otherwise in the contract shall have, at all reasonable

times, access to the Seller/Contractor's premises or works, and shall have the power at all reasonable times to inspect drawings of any portion of the work or examine the materials and workmanship of the stores during its manufacture, and if part of the stores is being manufactured at other premises, the Seller/Contractor shall obtain from the Inspection Agency, permission to inspect, examine and test as if the store is being manufactured on the Seller/Contractor's premises.

An inspection call is to be issued by the Seller/Contractor as per annexure-VI.

Such inspection, examination and testing by itself shall not relieve the Seller/Contractor from any obligation under the Order/Contract. Non-conformance from the contract specifications shall be reported by the Seller/Contractor as per part – I of Annexure – V.

12.2 The Seller/Contractor shall give the Inspection Agency, reasonable notice of any material being

ready for testing, and the Inspection Agency shall (unless the inspection of tests is voluntarily waived), on giving reasonable notice to the Seller/Contractor, attend at the Seller/Contractor's premises within fifteen (15) days of the date on which the material is notified as being ready. All standard shop tests, physical and chemical tests required by the standards or as may be

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prescribed or approved as per Order/Contract, shall be conducted by the Seller/Contractor. The Inspection Agency reserves the right to waive any of the above tests requirements and to prescribe new tests, if found necessary, to complete the work so as to conform to the best practices. The Seller/Contractor shall forthwith forward to the Inspection Agency, duly certified copies of the test certificates in quadruplicate, for approval. Further copies of the shop test certificates shall be bound with the instruction manuals referred to in “Seller/Contractor's documents, drawings and instruction manuals".

12.3 Where the Order/Contract provides for tests/inspections at the premises or works of the

Seller/Contractor or any sub-contractor, the Seller/Contractor, except specified otherwise, shall provide free of charge, such assistance, labour, materials, electricity, fuel, water, stores, apparatus, measuring instruments and test equipment including any other facilities as may be reasonably required to carry out such tests efficiently.

12.4 INSPECTION MEASURING AND TEST EQUIPMENTS

12.4.1 Inspection measuring and test equipments (IMTE) whether used by the Seller/Contractor or

sub-contractor shall be calibrated, maintained and controlled. Calibration shall be valid and IMTE maintained in sound condition during usage.

12.4.2 In addition to above, Seller/Contractor shall ensure the following:

a) Measurement uncertainty is known and consistent with required measurement capability of the IMTE.

b) Selection of IMTEs is compatible with the necessary accuracy and precision of required measurement.

c) IMTEs are calibrated at the required intervals against certified equipments having known valid relationship to nationally recognized standards, at recognized calibration labs.

d) Calibration records are available and traceable to the particular IMTE. e) In case, during recalibration, the IMTE is found out of calibration, report on action taken to

validate the previous results along with both calibration records of the IMTE to be furnished to Inspection Agency.

f) IMTEs are stored, handled and preserved such that accuracy and fitness are maintained and safeguarded from adjustments.

NOTE: Purchaser's decision on acceptability of the product in such cases shall be binding.

12.4.3 Responsibility of usage of valid and calibrated IMTEs by his sub-contractor(s) shall be of the

Seller/Contractor.

12.4.4 In case, calibration records are required by purchaser, copies of the same shall be furnished.

12.5 Seller/Contractor shall be fully responsible for the Quality of products supplied by sub-contractors.

13. MATERIAL DISPATCH CLEARANCE CERTIFICATE (MDCC)

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13.1 When the tests have been satisfactorily completed at the Seller/Contractor's works, the

Inspection Agency shall issue a certificate to that effect within fifteen (15) days after completion of tests, but if the tests were not witnessed by the Inspection Agency or his representative, the certificate would be issued within fifteen (15) days of the receipt of the test certificates by the Inspection Agency.

13.2 Purchaser/Owner will issue MDCC to the Seller/Contractor based on the QS Note/Report from

the Inspection Agency. 13.3 Seller/Contractor will not dispatch any material before issue of MDCC by the

Purchaser/Owner. 13.4 The satisfactory completion of these tests or the issue of MDCC, shall not bind the

purchaser/Owner to accept the supply/equipment, should it, on further tests after erection, be found not to comply with the contract provisions.

14. DELIVERY FAILURE AND TERMINATION/LIQUIDATED DAMAGES 14.1 The parties hereto agree that the timely dispatch /delivery and completion of other schedules

as stipulated in order/contract shall be the essence of the Order/Contract. If the seller/contractor fails to complete the dispatch/delivery and other schedules within the time period stipulated in the order/contract, or within any extension of time granted by the purchaser, it shall be lawful for the purchaser to recover damages for breach of order/contract without prejudice to any other rights and/or remedies provided for, in the order/contract and hereunder.

14.2 DELAYED DELIVERY 14.2.1 The purchaser reserves the right to recover from the Seller/Contractor, as agreed liquidated

damages and not by way of penalty, a sum equivalent to half percent (½%) of the total contract price per week or part thereof, subject to a maximum of ten per cent (10%) of the total contract price excluding elements of taxes, duties and freight, if the seller/contractor has failed to deliver any part of the ordered stores within the period stipulated in the Order/Contract. NOTE: If the Order/Contract involves supply for two or more Units/Sets/lots of the Power Project, total value of the Order/Contract to be taken for levy of Liquidated Damages, shall be the Order/Contract value of the particular Unit/Set/lot for which the delay has taken place, provided delivery stipulated in the Order/Contract is Unit/Set/lot wise for supply packages. In case of turnkey packages LD shall be leviable on the total value (supply and E & C) in case of delay in E & C. No LD shall be withheld from supply payments.

14.2.2 The purchaser reserves the right to purchase from elsewhere on account of and at the risk and

cost of the seller/contractor with notice to the seller/contractor of the stores due for delivery but not so delivered or their equivalent, without cancelling the order/contract in respect of the stores not yet due for delivery. The manner and the method of such purchase shall be at the discretion of the purchaser.

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14.2.3 Purchaser reserves the right to cancel the order/contract or a portion thereof for the stores not

so delivered at the risk and cost of the seller/contractor and the seller/contractor shall be liable to the purchaser for any excess costs thereof.

14.2.4 Seller/contractor shall continue the performance of the Order/Contract under all circumstances,

to the extent not cancelled. 15. GUARANTEE FOR PLANT/EQUIPMENT/STORES 15.1 The Seller/Contractor shall warrant that the stores supplied shall be free from all defects and

faults in design & engineering, material, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards and in full conformity with the Order/Contract specifications, drawing or samples, if any.

15.2 a) Guarantee for Supply Packages: The equipment supplied shall be guaranteed for 18 months from the date of last supply

b) Guarantee for turnkey jobs: The guarantee shall be valid for a period as stipulated in the special conditions of the Order/Contract, otherwise, 18 calendar months from the date of completion of supplies or 12 calendar months from the date of satisfactory commissioning, whichever is later. Seller/Contractor's liability in respect of any complaints, defects and claims shall not be limited to the supply and installation of replaced parts free of charge, or the repair of defective parts to the extent that such replacements are attributable to or arise from faulty workmanship, material or design, in the manufacture, of the stores but at the option of the purchaser, to the payment of the value, expenditure and damages as mentioned hereafter, provided defects on being discovered are brought to the notice of the Seller/Contractor within a period of three (3) months from the date of expiry of the guarantee period.

15.3 All replacements and repairs during the guarantee period shall be delivered and completed

promptly and satisfactorily within a period of three months from the time of reporting the defect/loss/rejection etc. If the Seller/Contractor so desires and the purchaser agrees subject to import control regulation, the replaced parts can be taken over by him or his representative or the same can be arranged to be dispatched by the Seller/Contractor or his representative at Seller/Contractor's cost. No claim, whatsoever shall be entertained by the purchaser on account of such replaced parts.

15.4 All the replaced and replenished stores shall also be guaranteed as per above clauses.

15.5 The decision of the purchaser with regard to Seller/Contractor's liability and the amount

involved, if any, payable by the Seller/Contractor under the guarantee shall be final, conclusive and binding.

16. INSURANCE 16.1 Insurance shall be arranged by NBPPL.

16.2 Bidders/Vendors shall inform the insurance company, appointed/ nominated by NBPPL/

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Purchaser, the details of dispatches under intimation to NBPPL such as LR no. & date, Truck nos., P.O. no., project & value.

16.3 Insurance as applicable for field work such as third party liability, workmen

compensation, Seller/Contractor's own Tools & Plants and automobile shall be arranged by the seller/ contractor.

17. INTER-CHANGEABILITY AND CHANGES 17.1 All similar components or parts of similar equipment supplied by the seller/contractor shall be

interchangeable with one another.

17.2 Even though all the work and materials necessary for satisfactory completion of the works may not be detailed in the specifications and schedules, the cost will be considered to be within the contract price and no extra charges shall be payable. However, if there are substantial changes in the specifications of the stores/plant, consequential changes in prices shall be mutually agreed between the purchaser and the seller/contractor.

18. PACKING 18.1 The packing shall be in conformity with specification and shall be such as to ensure prevention

of damages, corrosion, deterioration, shortages, pilferage and loss in transit or storage.

18.2 Packing list shall be submitted as per standard format along with advance set of documents for claiming payment which shall also indicate:-

a) Packing size. b) Gross weight and net weight of each package. c) Contents of the package with quantity of each item separately.

18.3 In case of shipment by sea, the packing shall be sea-worthy and of international standard. 18.4 PACKING FOR SPARES 18.4.1 Different types of spares i.e. start-up/commissioning spares and initial spares (mandatory

spares and recommended O&M spares) are to be packed separately. 18.4.2 Documents for spares should have stamp/marking for easy identification and separation from

Main Equipment.

18.5 COLOUR CODING OF TAGS/MARKING/STICKERS

18.5.1 Aluminium stickers are required to be attached to large components but plastic sheet tags should be tied with small components, giving details regarding purchase order, description of the components, quantity etc.

18.5.2 Tags should be of the colour as mentioned below:

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Main equipment : Yellow or white tag Mandatory spares : Pink or red tag Start-up/Commissioning spares : Blue tag O&M spares : Green tag

18.5.3 Similar colour scheme should be followed wherever stickers are pasted on components.

19. CONSIGNEE's RIGHT OF REJECTION 19.1 Not withstanding any approval which Purchaser or the Engineer may have given in respect of

the stores or any materials or other particulars or the work or workmanship involved in the performance of the Order/Contract (whether with or without any test carried out by Seller/Contractor or the Inspection Agency or under the direction of the Contract Engineer), and notwithstanding delivery of the stores where so provided to the consignee, it shall be lawful for the consignee, on behalf of the purchaser, to reject the stores or any part, portion or consignment thereof, within 30 days after actual delivery, thereof to him at the stipulated place or destination, if such stores or part, portion of consignments thereof is not in all respects in conformity with the terms and conditions of the Order/Contract whether on account of any loss, storage, deterioration or damage before dispatch or delivery or during transit or otherwise, whatsoever.

19.2 Rejected goods or materials shall be removed by the seller/contractor within a period of 15

days from the date of receipt of notice of such rejection. The expenses to be incurred in respect thereof shall entirely be borne by the seller/contractor.

20. WITHHOLDING AND LIEN IN RESPECT OF SUM CLAIMED 20.1 Whenever any claim or claims for payments of a sum of money arises out of or under the

Order/Contract against the Seller/Contractor, the Purchaser shall be entitled to withhold and also have a lien to retain such sum or sums in whole or sums in part from security, if any, deposited by the Seller/Contractor and for the purpose aforesaid, the purchaser shall be entitled to withhold the said cash security deposit or the security, if any, furnished as the case may be and also have a lien over the same, pending finalization or adjudication of any such claim. In the event of the security being insufficient to cover the claimed amount or amounts or if no security has been taken from the Seller/Contractor, the purchaser shall be entitled to withhold and have a lien to retain to the extent of such claimed amount or amounts referred to from any sum or sums found payable or which at any time thereafter may become payable to the Seller/Contractor under the same Order/Contract or any other Order/Contract with the purchaser or any other person contracting, pending finalization or adjudication of any such claim.

20.2 It is an agreed terms of the Order/Contract that the sum of money so withheld or retained under the lien referred to above will be kept withheld or retained as such by the purchaser till the claim arising out of or under the Order/Contract is determined by the Arbitrator or by the competent court, prescribed as the case may be and that the Seller/Contractor will have no claim for interest or retention under the lien referred to and duly notified as such to the seller. For the

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purpose of this clause, where the Seller/Contractor is partnership firm or a limited company, the Purchaser shall be entitled to withhold and also have a lien to retain towards such claimed amount or amounts in whole or in part from any sum found payable to any partner/limited company as the case may be, whether in his individual capacity or otherwise.

20.3 It is an agreed term of the Order/Contract that the sum of money so withheld or retained under

this clause by purchaser which will be kept withheld or retained as such by the purchaser or till his claim arising out of in the same Order/Contract or any other Order/Contract is either mutually settled or determined by the arbitrator or by the competent court, hereinafter, provided, as the case may be, that the Seller/Contractor shall have no claim for interest or damages whatsoever on this account of or any other ground in respect of any sum of money withheld or retained under this clause and duly notified as such to the seller.

21. SALES CONDITIONS

With tenderer’s acceptance of provision of the terms and conditions, it will be deemed that he has waived and confirmed as cancelled any of his general sales conditions attached with the offer.

22. MATERIAL RECEIPT CERTIFICATE

a) The Seller/Contractor shall arrange Material Receipt Certificate from the concerned project site, duly signed by the purchaser/owner Site Engineer, after receipt of the material at site and its physical verification wherever E&C is in the scope of seller/ contractor

b) For supply packages – MRC shall be arranged by NBPPL. However vendor to provide copy of receipted LRs to enable NBPPL to obtain MRC from site.

23. RISKS IN STORES (FOR E & C CONTRACTS)

The seller/contractor shall perform the Order/Contract in all respects in accordance with the terms and conditions thereof. The stores and every constituents part thereof, whether in the possession or control of the Seller/Contractor, his agents or servants, or a carrier, or in the joint possession of the seller/contractor, his agent or servants and the purchaser, his agents or servants shall remain in every respect at the risk of Seller/Contractor until their actual delivery to the consignee at the stipulated place or destination or where so provided in the acceptance of offer, until their delivery to a person specified by the purchaser as interim consignee for the purpose of dispatch to the consignee. The Seller/Contractor shall be solely responsible for all loss, destructions, damage or deterioration of or to the stores from any cause whatsoever, while the stores after approval by the Inspection Agency are awaiting dispatch.

24. SHORTAGES/DAMAGES

FOR SUPPLY PACKAGES

a) Shortages in sound cases shall be replenished free of cost as early as possible by vendor. b) Shortages/Damages during transit/ handling at site, vendor shall supply replacements as early as

possible at old contractual rates upon intimation to vendor within 3 months of receipted LR.

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24.1 FOR E&C PACKAGES c) Any shortages or damages during transit, transportation or handling at site, including at the

time of erection and commissioning, shall be made good by the Seller/Contractor at his risk and costs, to meet the project schedule. In case of faults/discrepancies in any material, component, sub-assembly, assembly, etc., the same shall be supplied/ replenished free of cost to enable the equipment to be put in service.

25. CONFIDENTIALITY

Seller/contractor shall, at all times, undertake to maintain complete confidentiality of all data, information, software, drawings & documents, etc. belonging to the purchaser and also of the Systems, procedures, reports, input documents, manuals, results and any other company documents discussed and/or finalized during the course of execution of the order/contract.

26. DEFAULT/BREACH OF CONTRACT, INSOLVENCY AND RISK PURCHASE 26.1 If the Seller/Contractor fails to deliver the goods or materials or any installment thereof within

the period(s) fixed for such delivery or delivers goods or materials not of the contracted quality and failing to adhere to the contract specifications or at any time repudiates or otherwise abandons the contract before expiry of such period or refuses or is unable to supply goods or materials covered by the Order/Contract either in whole or in part or otherwise fails to perform the Order/Contract or commits any breach of the Order/Contract not herein specifically provided for or in the event of the death or insanity or if the Seller/Contractor being an individual or if a firm on a partnership thereof, shall at any time, be adjudged insolvent or shall have a receiving order for administration of his estate made against him or shall take any proceeding for composition under any Insolvency Act for the time being in force or make any assignment of the Order/Contract or enter into any arrangement or composition with his creditors or suspend payment or if the firm dissolved under the Partnership Act or if the Seller/Contractor being a company is wound up voluntarily or by order of a Court or a Receiver, Liquidator or Manager on behalf of the debenture holders and creditors is appointed or circumstances shall have arisen which entitles the Court of debenture holder and creditors to appoint a receiver, liquidator or manager, the purchaser without prejudice to his right to recover any expenses, losses or damages to which the purchaser may be put to incur or sustain by reason of the Seller/Contractor's default or breach of Order/Contract shall be entitled to cancel the Order/Contract either in whole or portion thereof without compensation to the Seller/Contractor and if the purchaser so desires, he may procure upon such terms and in such manner as he deems appropriate, stores not so delivered or others of a similar description where stores exactly complying with particulars are not, in the opinion of the purchaser, which shall be final, readily procurable, at the risk and cost of the Seller/Contractor and the Seller/Contractor shall be liable to the purchaser for any excess costs provided that the Seller/Contractor shall continue the performance of the Order/Contract to the extent not cancelled under the provisions of this clause. The Seller/Contractor shall on no account be entitled to any gain on such repurchases.

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26.2 Cost of the purchases made by the Purchaser at the risk and cost of the seller/contractor shall

be worked out after levying 30% overheads as departmental charges on the cost of materials purchased.

27. TERMINATION OF THE CONTRACT 27.1 The purchaser shall have the right to terminate/ cancel the Order/Contract, wholly or in part, in case

he is obliged to do so on account of any decline, diminution, curtailment or stoppage of his business and in that event, the Seller/Contractor compensation claim shall be settled.

27.2 The purchaser shall also have the right to terminate/ cancel the Order/Contract at the risk and cost of the Seller/Contractor in case either the Seller/Contractor himself or any of his representative or agent is found to have been a previous employee of the purchaser immediately before the retirement and has within a period of two years of such retirement accepted the employment of the Seller/Contractor either as a Seller/Contractor or as an employee without having obtained the prior permission of the purchaser.

27.3 In case of termination/ cancellation of main supply order/ contract, all other associated orders/ contracts like, mandatory spares/recommended spares/ E & C/ supervision of E & C also get cancelled.

28. TRANSFER, SUB-LETTING/ASSIGNMENT/SUB-CONTRACTING 28.1 The seller/contractor shall not sublet, transfer or assign this order/contract or any part thereof or

interest therein or benefit or advantage thereof save with the prior consent in writing of the purchaser. In the event of seller/contractor sub-letting, transferring or assigning this order/contract or any part thereof or interest therein or benefit or advantage thereof without such permission, the purchaser shall be entitled to cancel the order/contract and to purchase the stores from elsewhere at risk and costs of the seller/contractor and the seller/contractor shall be liable for any loss or damage which the purchaser may sustain in consequence of, or arising out of such risk purchase.

28.2 If the seller/contractor is an individual or a proprietary concern and the individual or the

proprietor dies or the partnership is dissolved or substantially affected, then unless the purchaser is satisfied that the legal representative of the individual seller/contractor or the proprietor of proprietary concern and in the case of partnership, surviving partners are capable of carrying out and completing the Order/Contract, the purchase shall be entitled to cancel the Order/Contract as to its incomplete and without being in any way liable to payment of any compensation to the estate of seller/contractor and/or to the surviving partners of the seller’s/contractor’s firm on account of the cancellation of the order/contract.

28.3 Terms and Conditions shall not get affected in case of merger/amalgamation/re-

arrangement/takeover etc. 28.4 The decision of the purchaser that the legal representatives of the deceased seller/contractor or

surviving partners of the seller’s/contractor’s firm cannot carry out and complete the order/contract shall be final and binding on the parties hereto.

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GENERAL COMMERCIAL

TERMS & CONDITIONS

29. FORCE MAJEURE 29.1 Notwithstanding anything contained in clause 14.0, if at any time, during the continuance of the

Order/Contract the performance in whole or in part by either party, of any obligations under this Order/Contract shall be prevented or delayed by reason of any war hostilities, acts of the public enemy, restrictions by Govt. of India, civil commotion, sabotage, fires, floods, explosion, epidemics, quarantine restrictions, strike, lock-outs, or acts of God (hereinafter referred to as 'event'), then, provided notice of the happening of such event is given by either party to other within fifteen (15) days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this Order/Contract nor shall have any claim for damages against each other in respect of such non-performance and delay in performance. Performance under the Order/Contract shall be resumed immediately after such event has come to an end or ceased to exist and decision of the purchaser as to whether the deliveries have to be resumed or not shall be final, conclusive and binding on the parties hereto.

29.2 In the event of the parties hereto not able to agree that a force majeure event has occurred, the parties shall submit the disputes for resolution pursuant to the provisions hereunder, provided that the burden of proof as to whether a force majeure event has occurred shall be upon the party claiming such an event.

29.3 Not-withstanding the above provisions, Purchaser shall reserve the right to cancel the

Order/Contract, wholly or partly, in order to meet the overall Project schedule and make alternative arrangements for completion of delivery and other schedules.

30. INDEMNIFICATION Seller/Contractor shall fully indemnify and keep indemnified the Purchaser against all claims of

whatsoever nature arising during the course and out of the execution of this Order/Contract.

31. CONTRACT PERFORMANCE EVALUATION

Performance of the Seller/Contractor in the present Order/Contract shall be evaluated by the Purchaser as per Performance Evaluation System detailed in Annexure – VIII. The Seller/ Contractor may be de-listed or put under hold or retained based on the performance in the present Order/Contract.

32. SETTLEMENT OF DISPUTES 32.1 Except as otherwise specifically provided in the Order/Contract, all disputes concerning

questions of the facts arising under the Order/Contract, shall be decided by purchaser, subject to written appeal by the Seller/Contractor to the purchaser, whose decision shall be final.

32.2 Any disputes or differences shall be to the extent possible settled amicably between the parties

hereto, failing which the disputed issues shall be settled through arbitration.

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GENERAL COMMERCIAL

TERMS & CONDITIONS

32.3 The Seller/Contractor shall continue to perform the Order/Contract, pending settlement of

dispute(s).

33. ARBITRATION 33.1 In the event of any dispute or difference arising out of the execution of the Order/Contract or

the respective rights and liabilities of the parties or in relation to interpretation of any provision by the Seller/Contractor in any manner touching upon the Order/Contract, such dispute or difference shall (except as to any matters, the decision of which is specifically provided for therein) be referred to the arbitrator appointed by the competent authority of the Purchaser.

Subject as aforesaid, the provisions of the Indian Arbitration and Conciliation Act, 1996 or statutory modifications or reenactments thereof and the rules made there under and for the time being in force shall apply to the arbitration proceedings under this clause. The venue of arbitration shall be at New Delhi or any other place whichever the purchaser deems to be fit.

33.2 In case of order/contract on Public Sector Enterprises (PSE) or a Govt. Deptt., the following

clause shall be applicable:-

In the event of any dispute or difference relating to the interpretation and application of the provisions of the Order/Contract, such dispute or difference shall be referred to by either party to the arbitration of one of the arbitrators in the department of public enterprises. The award of the arbitrator shall be binding upon the parties to the dispute, provided, however, any party aggrieved by such award may make a further reference for setting aside or revision of the award to the Law secretary, Deptt. of Legal Affairs, Ministry of Law & Justice, Government of India. Upon such reference the dispute shall be decided by the Law Secretary or the Special Secretary or Additional Secretary when so authorized by the Law Secretary, whose decision shall bind the parties hereto finally and conclusively.

33.3 The cost of arbitration shall be borne equally by the parties.

34. LAWS GOVERNING THE CONTRACT

The Contract including all matters connecting with this contract shall be governed by the Indian Law both substantive and procedural, for the time being in force including modification thereto, and shall be subject to the exclusive jurisdiction of Indian courts at Delhi/ New Delhi.

35. JURISDICTION OF COURT

Courts at Delhi/New Delhi shall have exclusive jurisdiction to decide the dispute, if any, arising out of or in respect of the contract(s) to which these conditions are applicable.


ANNEXURES

No. DESCRIPTION

I OFFER SUBMISSION AS PER NIT II AGREED TERMS & CONDITIONS III DECLARATION IV SECURITY-CUM-PERFORMANCE BANK GUARANTEE

BOND V NON-CONFORMANCE REQUEST (NCR) VI INSPECTION REQUEST VII REQUEST FOR ISSUE OF “C” FORM VIII PERFORMANCE EVALUATION SYSTEM IX BID SECURITY INSTRUCTION X BANK GUARANTEE FORMAT FOR BID SECURITY XI CHECK LIST FOR BANK GUARANTEE XII LOADING CRITERION XIII NEFT DETAILS

NTPC-BHEL POWER PROJECTS PRIVATE LTD

Not for Publication For official use

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ANNEXURE-I

OFFER SUBMISSION AS PER NIT ANNEXURE – I

(To be filled up by the Bidders) Ref. No. : Dated:

NTPC BHEL Power Projects Private Limited. Contract Management & Procurement, The Corenthum, 6th Floor, Lobe No 4, Tower B, A-41, Sector-62, Noida 201309 (U.P.)

Attention: Mr.

Dear Sir, 1. Having examined the tender documents against your tender Enquiry No.

_________________________ dated _________ and having understood the provisions of the said tender documents and having thoroughly studied the requirements of NBPPL related to the work tendered for, in connection with _____(Name of Work & Project Site)____________, we hereby submit our offer for the proposed work in accordance with your terms and conditions mentioned in the tender documents, at the prices quoted by us in your price schedule format and within the delivery schedule required by you.

2. If the work or any part thereof is awarded to us, we undertake to submit security-cum-

contract performance bank guarantee as per your requirement, within thirty days of receipt of Letter of Intent/Order/Contract.

3. We have annexed to this tender the following documents:-

Part-I (Techno Commercial Bid) - in a properly sealed cover

I. BID SECURITY in separate envelope II. Complete Techno-Commercial Offer.

III. Agreed Terms and Conditions (Annexure-II). IV. Schedule of Commercial Deviations giving clause references. V. Schedule of Technical Deviations giving clause references.

VI. Unpriced copy of Price Schedule using your format as given in the tender documents. VII. Any other documents (Please specify).

Part-II (Price Bid) - in a separate, properly sealed cover, giving all tender details as per instructions. Thanking you, Yours faithfully, ( Signature of Tenderer/Bidder)/ Seal

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ANNEXURE-II

ANNEXURE-II

AGREED TERMS AND CONDITIONS (This format duly filled in, signed and stamped must form part of the techno-commercial (Part-I) bid. Clauses confirmed hereunder need not be repeated in the bid.) S.No. Description Bidder’s confirmation

(YES/NO)

1(a) Acceptance of Technical Specifications, Schedules and Data

Sheets and scope of supply as per Tender Enquiry. 1(b) In case of deviations, the same have been highlighted

separately giving clause references under the heading “TECHNICAL DEVIATIONS”.

2(a) Acceptance of Terms and Conditions included in the Enquiry

letter and all Vol-I General Conditions of Contract (Part-A: Instructions to bidders, Part-B: General Commercial Terms & Conditions) and Special Conditions of Contract, if applicable.

2(b) In case of deviations, the same have been highlighted

separately giving clause references under the heading “COMMERCIAL DEVIATIONS”.

3(a) PRICES: Quoted prices shall remain FIRM till complete

execution of the Order/Contract. 3(b) Prices have been filled up in the Price Schedule format

attached with the tender documents. 3(c) Rates of excise duty, central sales tax/ VAT & service tax

and requirement of concessional forms, have been indicated in the unpriced copy of price bid, enclosed.

4. Payment Terms: Acceptance of relevant terms of payment

as specified in the Tender Documents. 5. Bank Guarantee: Security-cum-performance BG shall be

furnished as specified in the Tender Documents.

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ANNEXURE-II

Sl.No. Description Bidder’s confirmation (YES/NO)

6. Delivery: Indicate the shortest delivery period, which shall

not exceed the delivery requirement as per this Tender Enquiry. Date of LR/RR/AWB/BL shall be considered as date of delivery.

7. Liquidated Damages: In case of delay in

delivery/completion schedule, LD clause as per tender documents acceptable.

8. Part order will be acceptable. (Not applicable for turnkey

packages) 9. Validity of Offer as per clause no. 12 of “Instructions To

Bidders” acceptable. ________________________________________________________________________

Note: - The order of preference shall be N.I.T. covering letter/SCC/GCC terms

(Signature of Bidder with Name, Designation and Company’s Seal)

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ANNEXURE-III

ANNEXURE-III

DECLARATION It is hereby declared that the original/revised* price bids being opened for _____________________ (Name of Package) for ________________ project is complete in all respects and contains prices for complete scope of supply, including tests etc., as per NBPPL's requirement. If in the original/revised* price bids where itemized price is not available for any part of scope of supply, including tests, etc., the same should be treated to have been included in our original/revised* price bid. Also revised price bid, if any, even though generally governed by the terms and conditions indicated in the original commercial/Price bid (unless indicated to the contrary), any price discount, if not mentioned specially in the revised price bid, the one mentioned, if any in the original price bid shall be applicable for computing final price.

It is also agreed that no further chance for seeking clarification/confirmation to any missing point will be necessary. Absence of itemised prices against some items does not mean that they are not included. Even though itemised prices are given for major items, those items which are not specially shown, are also included to meet the entire system as per NBPPL requirements.

Signature of authorised Representative Name and Designation : Name & Address of the Bidder Date Forwarded to: NTPC BHEL Power Projects Private Limited The Corenthum, 6th Floor, Lobe No 4, Tower B, A-41, Sector-62, Noida 201309 (U.P.)

(* Please delete whichever is not applicable.)

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ANNEXURE-IV

SECURITY-CUM-PERFORMANCE BANK GUARANTEE BOND

In consideration of NTPC BHEL Power Projects Private Limited (hereinafter called

the "Company" having agreed from M/s__________________________________________________ (hereinafter called the said Contractor which term includes supplier for the purpose of the bond) to accept the demand under the terms and conditions of the Agreement No.__________________________ dated __________ made between_____________________________________________________ and ___________________________________________________ (hereinafter called the said agreement) of Security Deposit for the due fulfillment by the said contractor of the terms and conditions contained in the said Agreement, on production of a Bank Guarantee for Rs.________________(Rupees _____________________________________________________________ only) we, ____(indicate the name of the Bank)____ (hereinafter referred to as the Bank) at the request of _____________________________ [Contractor(s)] do hereby undertake to pay to the Company an amount not exceeding Rs._______________ against any loss or damage caused to or suffered by or would be caused to or suffered by the Company by reasons of any breach by the said Contractor(s) of any of the terms and conditions contained in the said Agreement.

2. We, ____(indicate the name of the Bank)____, do hereby undertake to pay the

amounts due and payable under this guarantee without any demur, merely on a demand from the Company stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the company by reasons of breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement or by reasons of the Contractor(s) failure to perform the said Agreement. Any such demand made on the bank, shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs._______________.

3. We undertake to pay to the Company any money so demanded notwithstanding any

dispute or disputes raised by the Contractor(s) in any suit or proceeding pending before any Court or Tribunal relating thereto our liability under this present being absolute and unequivocal.

The payment to so made by us under this bond shall be a valid discharge of our liability

for payment there under and the Contractor(s) shall have no claim against us for making such payment.

4. We, ____(indicate the name of the Bank)____ further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of the Company under or by virtue of the said Agreement have been fully paid and its claim satisfied or discharged or till _______________

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ANNEXURE-IV

office/Department/Division of NTPC BHEL Power Projects Private Limited certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said contractor(s) and also including the satisfactory performance of the equipment during guarantee period and accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the __________________*__, we shall be discharged from all the liability under this guarantee thereafter.

5. We, ____(indicate the name of the Bank)____ further agree with the Company that the

Company shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the company against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to the said Agreement and we shall not be relieved from our liability by any reason of any such variation or extension being granted to the said contractor(s) or for any forbearance, act or omission on the part of the company or any indulgence by the company to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank

or the Contractor(s). 7. We, ____(indicate the name of the Bank)____ lastly undertake not to revoke this

guarantee during its currency except with the previous consent of the Company in writing.

Date _____________ Day of __________ for____(indicate the name of the Bank)__

(Signature of Authorized signatory)

* This date to be indicated should not be earlier than 60 days after the date contemplated under the contract.

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ANNEXURE-V

NON-CONFORMANCE REQUEST (NCR)

(GRANTING OF NCR DOES NOT ENTITLE ANY INCREASE IN PRICE OR EXTENTION OF SCHEDULE, TO VENDOR)

PART-I (TO BE FILLED BY VENDOR)

NAME OF VENDOR: NCR NUMBER:

SPECIFICATION TITLE:

SPECIFICATION NUMBER:

PROJECT SITE: LOI/PO NUMBER:

DRAWING TITLE: DRAWING NUMBER:

DATE BY WHICH DECISION REQUIRED ON NCR:

SL.NO. REQUIREMENT AS PER SPECIFICATION/DRAWING

NON-CONFORMANCE OBSERVED/REQUESTED

REASON

PROPOSED ACTION:

CE IA TO

SITE IA (2 Copies)

SIGNATURE DATE SEAL

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ANNEXURE-V

NON-CONFORMANCE REQUEST (NCR) (GRANTING OF NCR DOES NOT ENTITLE ANY INCREASE IN PRICE OR EXTENTION OF

SCHEDULE, TO VENDOR)

PART – II (TO BE FILLED BY IA OR SITE IA)

NCR RECOMMENDED NCR RECOMMENDED AS PER REMARKS BELOW

NCR NOT RECOMMENDED REMARKS:

ACTION Returned to Vendor

Forwarded to CE (NBPPL) (2Copies)

NAME SIGNATURE DATE

PART-III (TO BE FILLED IN BY PROJECT ENGINEER (NBPPL)

NCR APPROVED NCR APPROVED AS PER REMARKS NCR NOT APPROVED REMARKS: ( A ) WITHOUT INCREASE IN CONTRACT PRICE ( B ) WITH REDUCTION IN CONTRACT PRICE (DETAILS ENCLOSED) ( C ) WITHOUT AFFECTING PROJECT SCHEDULE ACTION

Returned to Vendor (Only in case NCR not approved) Forwarded to CMP on _____ (For issue of PO amendment)

NAME SIGNATURE DATE NOTE: Project Engineer (NBPPL) shall approve the NCR after obtaining consent/approval of affected departments/agencies and also of SH and DH.

PART- IV (TO BE FILLED BY CONTRACT ENGINEER (NBPPL)

PO No. PO Date PO Amendment No. PO Amendment Date

DISTRIBUTION VENDOR

(1COPY EACH) SITE IA

IA

ENGG.

NAME SIGNATURE DATE

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ANNEXURE-V

INSTRUCTIONS FOR THE VENDOR REGARDING NON-CONFORMANCE REQUEST (NCR) 1. Photo-copies of the NCR Form can be used by the Vendor, whenever required. 2. Non-conformances, due to the following and/or other reasons, shall be raised by the Vendor,

in this form, in order to obtain NBPPL decision on the same. a) Changes from Bid Specification and Deviations agreed during negotiations

OR Changes from Contract Specification required as a result of detailed design and preparation of drawings by the Vendor.

b) Changes in Contract Drawings and Documents approved by NBPPL. c) Inaccurate workmanship, procedure or practice.

d) Use of material other than the size, type of grade as called for in the specification/drawing.

3. Vendor shall send two copies of the NCR to : a) Contract Engineer (CE) of NBPPL, Contracts Department for non-conformances required

as a result of detailed design and preparation of drawings by the Vendor etc. b) Inspection Agency (IA) for all non-conformances during manufacture/fabrication,

assembly etc. c) Site Inspection Agency (Site IA) for all non-conformances during site fabrication,

erection and commissioning. 4. Vendor shall mark copies of NCRs and all correspondence, in this respect, to Contract

Engineer (CE) of NBPPL, Contracts Department 5. The names and addresses of Inspection Agency and Site Inspection Agency are given in

the Letter of Intent/Purchase Order. 6. Non-conformances raised in this form only, will be entertained by NBPPL. 7. NCRs shall be kept to a minimum. 8. A summary of non-conformances granted, if any, shall be included by the Vendor in the

Quality Assurance Document Package to be forwarded to NBPPL & Customer, on satisfactory completion of inspection and tests.

9. Granting of NCR by NBPPL does not entitle the Vendor to any increase in price or

extension of schedule.

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ANNEXURE-VI

I N S P E C T I O N R E Q U E S T (From Vendor to NBPPL Inspection Agency)

1. Project Site: 2. Name of Vendor: 3. NBPPL’s LOI/PO No. Date: 4. System/Item description:

5. Items being offered for inspection with Sl.No. as per LOI/PO/Billing schedule: 6. Description and Sl.No. of inspection as per quality plan: 7. Quantity offered for inspection: 8. Place of inspection (full address and name of sub-vendor, if any) Place: Address:

9. Contact person (For Sl.No. 8 above) Name: _____________________ Designation: ____________ Telephone: __________ Fax: _________ E-MAIL: _________________________________________________ 10. Following documents are approved by NBPPL and are available at the place of inspection : (A) Quality Plan (B) Drawings (C) Data Sheets, Characteristic curves etc.

(D) Plant standards 11. Required date of inspection: __________Weekly off day: ________________

Working hours: ___________ Likely duration (no. of working days): _______ (At least 15 days prior notice shall be given by the Vendor to Inspection Agency) We hereby certify that the above items are complete in all respects and have been fully inspected/ tested by us and are found to be as per technical specification/approved drawings/data sheets/characteristics curves and are acceptable to our QC department. The detailed inspection and test reports of our QC department are enclosed.

VENDOR’S PARTICULARS

Name Designation Signature Place Date Seal

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ANNEXURE-VII

(Request for Issue of "C" Form)

Head (Finance Deptt.) Contract Management & Procurement, NTPC BHEL Power Projects Private Limited The Corenthum, 6th Floor, Lobe-4, Tower-B A-41, Sector-62, Noida-201309 (U.P.)

Dear Sir, Sub: Request for Issue of “C” Forms

We request you to issue us "C" forms for the invoices for which following details are being given herewith:

I. Invoice number and date : II. Items Description : III. "C" Form value :

IV. LR/R/GR number and date: We are enclosing herewith photocopies of Bill/Invoice and LR/RR/GR.

Thanking you, Yours faithfully, (Signature of the bidder with Name, Designation and Company’s Seal)

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ANNEXURE-VIII

PERFORMANCE EVALUATION SYSTEM

1. PERFORMANCE EVALUATION

Performance of the Seller/Contractor shall be calculated for each Order/Contract, with respect to the following main factors and their weightages:

Rating Weightage

Quality = 60 Delivery = 30 Service = 10

Total 100

1.1 Quality Rating (QR) 60% Weightage Quality rating is based on acceptable quantity of material delivered by the Seller/Contractor.

Quality Rating (QR) = (Q1 + 0.75 X Q2 + 0 X Q3) X 60 Q Where Q = Quantity inspected Q1 = Quantity accepted

Q2 = Quantity accepted with concession/deviation Q3 = Quantity rejected 1.2 Delivery Rating (DR) 30% Weightage Seller/Contractor will be rated on delivery parameters as follows: (a) - Adherence to P.O. delivery - 30 (b) -One mark shall be deducted for each day's delay. In case of rectification / replacement of item, the delivery to be reckoned from date of completion of rectification / replacement and not the original supply date. 1.3. Service Rating (SR) 10% Weightage

Service Rating shall be given on the basis of the following criteria: (Cooperation and readiness to help in emergency; Submission of support documents such as GA Drawings, TC, GC etc., as applicable; Submission of final technical documents, O & M manuals and as built drawings complete and in time. ): 5

Promptness in reply / attending quality problems at site: 5

The above rating will also be subject to further feedback from Inspection Agency on the following criteria:

a) Item not offered as per Inspection Requirement. b) Non - availability of calibrated instruments at the time of inspection at Seller/Contractors'

works.

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ANNEXURE-VIII

c) Acceptance after rework.

In above cases, Seller/Contractor will be allocated negative five marks (-5) for service rating.

Total Rating (TR) of the Seller/Contractor = QR + DR + SR 2.0 DEMERIT FACTOR Total Rating of the Seller/Contractor will be multiplied by the demerit factor (DF) to calculate the final Seller/Contractor’s Performance Score (SPR). The demerit factor is determined as detailed below:

b) Items /systems meets all design and guarantee parameters : 1.0 c) Items / systems satisfy the design / guarantee parameter : 0.9

with minor deviations & functionally acceptable. d) Items / systems are put into service with rework at site

: 0.8 e) Contractual requirements like timely erection : 0.7

/warranty obligations/service after sales etc. not met f) Items / systems rejected & replaced due to not meeting design : 0.5

/ performance requirement. SPR = TR x DF. 3.0 Based on the SPR, performance will be rated as below:

SPR RATING ACTION

100 A1 To be retained in the Vendor List as Preferred Seller/Contractor

Above 90 but less than 100 A To be retained in the Vendor List 80-90 B To be retained in the Vendor List provided

there is specific commitment to improve the area of deficiency in a time bound manner

60-79 C Tender Enquiry may not be issued in future. However, under special circumstances, enquiry may be issued with the approval of competent authority only.

Below 60 D To be de-listed/put under HOLD.

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ANNEXURE-IX

1) The Bid Security is only applicable to “Open Tender Enquiry”

2) The bidder shall furnish, as part of its bid, a bid security in a separate sealed envelope in the amount and currency as stipulated in the Enquiry terms & Conditions.

3) The bid security, shall at the in any of the following forms : a. Call deposit receipt duly pledged in favour of NBPPL or pay order or demand draft. b. Post Office / National Savings/National Defence Deposit Certificated duly endorsed in favour of

NBPPL. c. Bank Guarantee from an acceptable bank –irrevocable and operative till the validity of the offer. d. Fixed deposit receipt issued by acceptable banks endorsed in favour of NBPPL.

4) Any Bid not accompanied by an acceptable bid security, in a separate sealed envelope, shall be rejected as being non-responsive and returned to the Bidder without being opened.

5) The Bid Security may be forfeited : - If the tenderer/ bidder withdraws the bid during the period of bid validity specified by the

tenderer/ bidder in their bid - If the tenderer/ bidder does not accept the correction of its Bids Price (resulting from the

arithmetical errors) as per provision in the Price Bid / Schedule of Prices. - If the tenderer/ bidder does not withdraw any deviation at the cost of withdrawal indicated by

him. - In the case of a successful tenderer/ bidder , if the tenderer/ bidder fails within the specified

time limit to furnish the Security Deposit Cum Performance Bank Guarantee.

6) The bid security of the unsuccessful tenderers /bidders will be refunded expeditiously after the award of the contracts.

7) The bid security of the successful bidder will be returned when the bidder has furnished the required Security Deposit Cum Contract Performance Bank Guarantee.

8) The bid security will be liable to be forfeited on revocation of tender before validity of the quotation (offer) expires or on refusal to enter into a contract after the award is made to the tenderer.

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ANNEXURE-X

PROFORMA FOR BANK GUARANTEE FOR BID SECURITY (To be issued on appropriate valid non-judicial stamp paper)

This Deed of Guarantee made this …………………… Day of 200 by …………………………………… Bank Ltd. (hereinafter called the ’Bank’), in favour of NTPC-BHEL Power projects Private Limited, “The Corenthum”, 6th floor, Tower-B, A-41, Sector 62, Noida-201309 (hereinafter called the ‘Purchaser’) through ……………….unit. Whereas M/s ………………………………………… (hereinafter called the Tenderer) have submitted a tender ………………… in response to tender specification No/ Enquiry No………………………………………… (hereinafter called the said ‘Tender Documents’) of the Company. And whereas the said tender documents provide that the Tenderer shall submit a bank guarantee for a sum of Rs…………….. (Rupees……………………………………… only) towards Bid Security to be made in the form and manner therein specified. And whereas the Tenderer ………………………… have approached ………………………………… …… (Bank) and at their request and in consideration of the arrangement arrived at between the said Tenderer and the said Bank, the said Bank has agreed to give such guarantee as hereinafter mentioned to the aforesaid Purchaser. Now, therefore, these presents witness that we …………………………… (Bank) by the hand of Shri…………………………………………. its lawfully and duly constituted attorney do hereby undertake to pay the aforesaid Purchaser a sum of Rs……………… (Rupees ……………………………………..) by virtue of this Guarantee against any loss or damage caused to or suffered by the said Purchaser by reason of any breach by the aforesaid Tenderer of any of the terms, conditions, stipulations undertakings or any one of them contained in the said Tender Documents, and for the payment of any money or moneys payable by the said Tenderer to the said Purchaser under the terms and conditions of the tender documents (the decision regarding the breach, loss, damage or payment due, being solely in the discretion of the said Company. We further undertake to pay the aforesaid amount in a lump sump on demand irrespective of the fact whether the said Tenderer admits or denies such claim or questions its correctness in any Court, Tribunal of Arbitration proceedings or before any authority. The aforesaid guarantee will remain in force and we shall be liable under the same, irrespective of any concession for the time being granted by the said Purchaser to the Tenderer in or for fulfilling conditions of the tender documents and the guarantee will remain in full force irrespective of any change of terms, conditions or stipulations or any variation in the terms of the said Tender Documents irrespective of whether notice of such change and/or variation is given to us or not and claim to receive such notice of any change and or/variation is given to us or not and claim to receive such notice of any change and or/variation of the terms and/or conditions of the said tender document is hereby specifically waived by us. Further, we shall not be released from this guarantee by any forbearance of the exercise or non-exercise of any of the powers or rights under the said tender documents by the said Purchaser against the Tenderer irrespective of whether notice of such forbearance, enforcement or non-enforcement of any powers or rights, modifications or changes made in the said tender documents or concessions shown to the Tenderer by the Purchaser is given to us or not.

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ANNEXURE-X

The guarantee herein contained shall not be determined or affected by the liquidation or winding up or insolvency or change in the constitution of the Tenderer but shall in all respects and for all purposes be binding and operative until all payments of all moneys due or that may become due to the said company in respect of any liability or obligation of the Tenderer under the said tender document. We the said Bank further agree that the guarantee hereinafter contained shall remain in full force and effect during the period that would be taken for the finalisation of the tender and execution of agreement thereof and that it shall continue to be enforceable till the required Contract Performance Guarantee is issued by the successful Tenderer, as stipulated in the said Tender Documents or till the Purchaser certifies that the terms and conditions of the said tender documents have been fully and properly carried out by the said Tenderer and accordingly discharges the guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the ……………….(date – tender validity date plus two months) we shall be discharged from all the liability under this guarantee thereafter. But where such claim or demand has been preferred by the Company with the Bank before the expiry of the said date, the claim shall be enforceable notwithstanding the fact that the said enforcement is effected after the said date. Any claim or dispute arising under the terms of this document shall only be enforced or settled in the Courts having jurisdiction at New Delhi only. And lastly, the …………………………………………………Bank undertakes not to revoke this guarantee during its currency except with the previous consent of the Purchaser in writing. The Bank hereby declares that it has power to issue this guarantee under the Bank’s Memorandum and Articles of Association and the undersigned has full powers to do so on its behalf under the Power of Attorney dated……………… granted to him by the proper authorities of the bank. Dated the Day of Attorney (signature of the person duly authorised to sign on behalf of the bank) ____________________________

Witness

GENERAL


(Procurement)

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ANNEXURE-XI

ANNEXURE-XI

Sl Details of Check Yes/No

1 Is the BG on Non-judicial stamp paper of appropriate vale, as per Stamp Act (i.e__________________________)

2 Whether the date, purpose of purchase of stamp and name of the purchaser are indicated on the back of stamp paper under the Signature of Stamp Vendor? (The date of purchase of stamp paper should not be later than the date of execution of BG and stamp paper should be purchased either in the name of the executing Bank or the Bidder on whose behalf the BG has been issued. Also, the stamp paper should not be older than six months from the date of execution of BG).

3 Has the executing officer of BG indicated his name, designation and Power of Attorney No. / Signing Power No. On the BG?

4 Is each page of BG duly signed / initialled by executants and whether stamp of Bank is affixed thereon? Whether the last page is signed with full particulars including one witness under seal of Bank as required in the prescribed proforma?

5 Does the Bank Guarantee compare verbatim with the Proforma prescribed in the Bidding Documents?

6 Are the factual details such as Bidding Document No. / Specification No., Amount of BG, Validity of BG correctly mentioned in the BG?

7 Whether overwriting/ cutting, if any on the BG have been properly authenticated under signature & seal of executants?

8 Whether BG has been issued by a Bank in line with the provisions of Bidding Documents?

GENERAL


(Procurement)

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ANNEXURE-XII

Annexure-XII A. PAYMENT TERMS ( LOADING )

Normally no deviation for payment is allowed, however NBPPL accept the deviation only in case of exceptional circumstances, bids shall be loaded as per following during bid evaluation

a) Supply Package Loading Criteria i) Direct payment No loading ii) Payment through Bank 4% of total price including taxes &

duties b) Supply/Turnkey Packages i) Payment demanded in 60 days 2% of total price including taxes &

duties ii) Payment demanded in 45 days 3% of total price including taxes &

duties. iii) Payment demanded in 30 days 4% of total price including taxes &

duties. iv) Last 10% supply Payment against PG Test

demanded without conducting PG test 10% of total package value (all inclusive price) & submission of additional BG for 10% value.

B. BANK GUARANTEE :- Non submission bank guarantee : No deviation is permitted

C. LIQUIDATED DAMAGES :-

i. If max limit asked for is 10% or 5% of undelivered portion - 10% value of total quoted price excluding taxes, duties & freight.

ii. If maximum limit asked is 5% of contract value instead of 10% - 5% value of quoted price excluding taxes, duties & freight

D. PRICE VARIATION CLAUSE:-.

PVC Instead of Firm Price : Maximum ceiling of PVC as demanded by vendor.

GENERAL


(Procurement)

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ANNEXURE-XIII

Annexure-XIII

NEFT Application Form

Name of the party

Name of the Bank

Address of the Bank

Party's A/c no

Type of A/c

IFSC CODE

Vendor’s E-MAIL ADDRESS

Authorised Signatory

Seal

THE ABOVE DETAILS ARE TO BE SUBMITTED ON THE COMPANY'S LETTERHEAD.

THE DETAILS MAY EITHER BE ATTESTED BY YOUR BANKERS OR ACCOMPANIED BY A CANCELLED CHEQUE LEAF WITH IFSC CODE & A/C NO.PRINTED ON IT.

UNDERTAKING TO REPORT IMMEDIATELY ANY CHANGES IN THE ABOVE TO BE SUBMITTED ON THE COMPANY'S LETTER HEAD