NRSA Training Grants and Fellowships Basics

Sponsored Projects Administration

Audience

This course is intended for “department administrative staff”—including department administrators, division managers, department fiscal managers, department effort coordinators, etc.

Introduction

Training Grants and Fellowships are designed to develop or enhance research training opportunities in order to ensure a diverse and highly trained workforce will be available

Introduction

This session will focus on Federal Kirschstein-NRSA awards, however, the principles learned should be applied to all training grants and fellowships.

Introduction

Training Grants and Fellowships are known as T and F awards because the activity type assigned by the NIH begins with a T or an F.

Training Grants are awarded to OHSU for a predefined program

Fellowships are for an individual training experience

Introduction

Fellow must be a citizen, non-citizen national, or lawfully admitted for permanent residenceTraining grants: must have been admitted for

residency at the time of appointmentFellowships: must have been admitted for

residency at the time of award

Introduction

Degree Requirements:Predoc: must have a baccalaureate degree

and be enrolled in a doctoral programPrograms include F31, F30, and T31

Postdoc: Ph.D. or M.D. or comparable doctoral degree from an accredited domestic or foreign institutionPrograms include F32 and T32

Introduction

Current OHSU Statistics:F31 – 14F32 – 18T32 – 21Approximately 175 Trainees

Introduction

In 2006 NIH awarded:T32s -1952 F Awards - 2970

F32s - 1587

Introduction

NIH resourcesGrants Policy Statement, Kirschstein-NRSA

Section: http://grants.nih.gov/grants/policy/nihgps_2003/NIHGPS_Part10.htm#_Toc54600187

Program Announcements and Other Information: http://grants.nih.gov/training/nrsa.htm

Classifications

The NIH clearly states that fellows appointed to a T and F awards cannot be employees. Stipends are coded to the GR-Stipend-1099 NonSubject.

Stipends must be issued via Accounts Payable

Trainees must meet HR requirements: http://ozone.ohsu.edu/hr/managers/new_paper.shtml

Classifications

Predoctoral:Predoc TraineesHealth Insurance Information:

http://www.ohsu.edu/academic/acad/health/

Classifications

Postdoctoral:Postdoc TraineeHealth insurance contribution equal to

unclassified employeesPostdoc Guide to Research:

http://www.ohsu.edu/research/rda/postdocs/index.shtml

Classifications

Submit a PA to HR to Postdoc Trainee: Existing HR Record:

http://ozone.ohsu.edu/hr/docs/jobchange.pdf.New HR Record:

http://ozone.ohsu.edu/hr/docs/newhire.pdf.

Appointments

Appointments are intended to be for one year

Requires full time research training (must be 100% effort and 1.0 FTE)

Limited to five years at the predoc level and three years at the post doc level

Stipends

Stipend A subsistence allowance to help defray living

expenses during the research training experience. This is not a salary.

Levels are predefined Set annually by NIH Link:

http://www.ohsu.edu/research/rda/rgc/budgetdev.shtml#stipend

Stipend Levels

Career Level Stipend (FY 2009)Undergraduates in the MARC and COR programs:            

Freshmen/Sophomores $7,896Juniors/Seniors $11,064  

Predoctoral $20,976  Postdoctoral - years of experience:       

0 $37,368      1 $39,360   2 $42,204      3 $43,860     4 $45,504      5 $47,460      6 $49,344      7 or more $51,552

Stipends

Post doc graduation date = degree conferred “Relevant Experience” may include:

Research experience outside OHSUClinical dutiesResidencyInternshipTeaching assistantshipTime spent in a health related field beyond that of

qualifying for a doctoral degreeThe PI determines if experience is relevant, and may

have to justify assessment to the NIH

Stipend Memo

The department may initiate the stipend memoIf possible, begin appointments on the first day of the

monthMid-month appointments are prorated based on the

number of days in the month

The memo is routed to SPA for approval, then taken to AP

Prorating Example

Predoc appointed 4/2/09-4/1/10

Prorate 4/2/09-4/30/09: (29/30)*1,748=1,689.73

Prorate 4/1/10: 1,748 – 1,689.73=58.27

APRIL

S M T W T F S

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5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30    

Stipend Memo

Stipends should be to AP by the 15th of each month

New Trainee must submit a Residency Status Information Form: http://ozone.ohsu.edu/financial/ap/pdf/ResidencyStatusInformation.pdf

Direct Deposit Request form to AP: http://ozone.ohsu.edu/financial/ap/pdf/NetDirectDeposit.doc.

Leave

Annual Leave:Vacation – 80 hours Holiday – same as Unclassified

EmployeesSick – 15 calendar days Parental Leave – 30 calendar days

Tracked by the department

Summary

This course has given an overview of NRSA T and F awards

Understanding will help the ensure proper stewardship of federal funds