NRSA Fellowship NRSA Fellowship OrientationOrientation

July 2, 2012July 2, 2012

Appointment FormsAppointment Forms

• Statement of AppointmentStatement of Appointment

• Payback agreementPayback agreement

• Termination notice Termination notice

Office SpaceOffice Space• Office space is provided at Health Office space is provided at Health

Sciences, Sciences, Room H226ARoom H226A

• Computers Computers

• Keys and access card Keys and access card

• Supplies for the office at HSB Supplies for the office at HSB

• IT Support IT Support

Class RegistrationClass Registration

• You are responsible for registering for classes. If you You are responsible for registering for classes. If you have any questions, check with your mentor:have any questions, check with your mentor:

• Meghan and Joseph - Chris BrysonMeghan and Joseph - Chris Bryson• Tina and Avani – Bill PhillipsTina and Avani – Bill Phillips• Elizabeth – Fred RivaraElizabeth – Fred Rivara

• Tuition Exemption FormsTuition Exemption Forms• The forms are submitted quarterly to Elena three The forms are submitted quarterly to Elena three

weeks before the quarter beginsweeks before the quarter begins• Information can be found at: Information can be found at:

http://www.washington.edu/students/reg/tuition_exempt.html

Required TrainingsRequired Trainings

• Biomedical Research Integrity SeriesBiomedical Research Integrity Series• http://depts.washington.edu/uwbri/

• Human SubjectsHuman Subjects•

http://www.washington.edu/research/hsd/training/

EmailEmail• Web Alpine allows you to manage your UW Web Alpine allows you to manage your UW

Email. Email.

• You may check your email by accessing My UW You may check your email by accessing My UW Main page.Main page.

• UW Emails for fellows:UW Emails for fellows:• Meghan Kiefer: meghanm@uw.edu Meghan Kiefer: meghanm@uw.edu • Tina Neogi: Tina Neogi: • Avani Sheth: asheth@uw.eduAvani Sheth: asheth@uw.edu• Joe Simonetti: simonja@uw.eduJoe Simonetti: simonja@uw.edu• Elizabeth Wolf: ewolf@uw.eduElizabeth Wolf: ewolf@uw.edu

Learning ContractsLearning Contracts

• Each fellow is required to create a Each fellow is required to create a learning contract and review the learning contract and review the contract with your mentor.contract with your mentor.

• Sample of learning contract:Sample of learning contract:• http://depts.washington.edu/leader/gens

t350/samplecontract.html

BenefitsBenefits

• Trainees are eligible for medical and dental insurance, for both Trainees are eligible for medical and dental insurance, for both themselves and their families, commencing the first day of their themselves and their families, commencing the first day of their fellowship.  There is sometimes a charge for this coverage, depending fellowship.  There is sometimes a charge for this coverage, depending upon the plan selected. upon the plan selected. 

• A description of the programs and the medical and dental enrollment A description of the programs and the medical and dental enrollment forms are available on the forms are available on the Benefits & Work Life website .  Forms must be website .  Forms must be turned in within 30 days of your start date.  All benefits questions should turned in within 30 days of your start date.  All benefits questions should be directed to the UW Benefits Office either via be directed to the UW Benefits Office either via email, call 206-543-2800., call 206-543-2800.

• Please note: As a trainee, you are not eligible for UW retirement plans, Please note: As a trainee, you are not eligible for UW retirement plans, long-term disability insurance coverage or Worker's Compensation long-term disability insurance coverage or Worker's Compensation coverage.  For exceptions on being or becoming eligible to coverage.  For exceptions on being or becoming eligible to receive retirement plans please visit receive retirement plans please visit UW's Retirement website for more  for more information.  In addition, the leave policies stated below supersede any information.  In addition, the leave policies stated below supersede any UW policies.UW policies.

Vacation and leaveVacation and leave• Trainees are paid for all University of Washington recognized Trainees are paid for all University of Washington recognized

holidays.  holidays.  Link to holidays

• Trainees are eligible for up to 15 days per year of sick leave Trainees are eligible for up to 15 days per year of sick leave with pay.with pay.

• Trainees are eligible for 30 days of paid vacation per year.  Trainees are eligible for 30 days of paid vacation per year. 

• Parental Leave. Fellows may receive stipends for up to 60 Parental Leave. Fellows may receive stipends for up to 60 calendar days. The use of parental leave requires approval by calendar days. The use of parental leave requires approval by the sponsor.the sponsor.

• A period of terminal leave is not permitted, and payment may A period of terminal leave is not permitted, and payment may not be made from grant funds for leave not taken.not be made from grant funds for leave not taken.

• Unpaid leave must seek approval from the NIH awarding IC for Unpaid leave must seek approval from the NIH awarding IC for an unpaid leave of absence. an unpaid leave of absence.

WA State residencyWA State residency

• Non-WA State residents must apply for WA Non-WA State residents must apply for WA State residency status 6-8 weeks before State residency status 6-8 weeks before their 5th quarter in the fellowship.their 5th quarter in the fellowship.

• Information can be found at: Information can be found at: http://www.washington.edu/students/reg/residency/

Miscellaneous & Travel Miscellaneous & Travel FundsFunds

• TravelTravel• Each trainee is allotted $1,000 annually for travel Each trainee is allotted $1,000 annually for travel

expenses.  expenses.  • There are many rules governing travel while on There are many rules governing travel while on

University business.  Please visit the University business.  Please visit the Travel Homepage for a complete list of rules and for a complete list of rules and regulations.  regulations. 

• Miscellaneous (Books, software, supplies, registrations, Miscellaneous (Books, software, supplies, registrations, dues, etc)dues, etc)• Each trainee is allotted $1,000 annually for purchase of Each trainee is allotted $1,000 annually for purchase of

items directly related to their research training or items directly related to their research training or education.  These items generally include journal education.  These items generally include journal subscriptions, registration fees for conferences, books, subscriptions, registration fees for conferences, books, software, and course/research supplies.  software, and course/research supplies. 

• You will be reimbursed for up to $1,000. You will be reimbursed for up to $1,000.

MoonlightingMoonlighting

• Internal moonlighting - In order to do internal Internal moonlighting - In order to do internal moonlighting at UWMC, fellows must have moonlighting at UWMC, fellows must have an Acting Instructor Appointment.an Acting Instructor Appointment.

• External moonlighting – Professional liability External moonlighting – Professional liability coverage is not provided by the University of coverage is not provided by the University of Washington for professional activities Washington for professional activities outside of the fellowship program.outside of the fellowship program.

WIPSWIPS

• Work in Progress Sessions are held every Work in Progress Sessions are held every Monday afternoon at the Metro Park West Monday afternoon at the Metro Park West Building, 1100 Olive Way, on the 14th floor Building, 1100 Olive Way, on the 14th floor (HSR&D Conference Room E14) from 4:00 (HSR&D Conference Room E14) from 4:00 to 5:00 PMto 5:00 PM

• WIP ScheduleWIP Schedule• http://nrsafellowship.weebly.com/http://nrsafellowship.weebly.com/

wips.htmlwips.html

Information for Annual Information for Annual ReportReport

• On a quarterly basis, submit to Elena a list On a quarterly basis, submit to Elena a list of your goals and objectives including:of your goals and objectives including:• Courses taken Courses taken • Research projects Research projects • PublicationsPublications• Grant applications Grant applications • Clinical serviceClinical service• Conferences attended Conferences attended • MentorsMentors

Budget Budget

• Budget NumberBudget Number• 67-421667-4216

• Any charges to this budget must be Any charges to this budget must be approved by Elena Schroeder, notify her approved by Elena Schroeder, notify her before you charge the budget.before you charge the budget.

NRSA WebsiteNRSA Website

• More information can be found at:More information can be found at:• http://nrsafellowship.weebly.com/current-http://nrsafellowship.weebly.com/current-

fellows.html fellows.html

Contact InformationContact Information

Elena SchroederNRSA Fellowship

elenagon@uw.edu206-744-9385325 9th Avenue

Box 359739Seattle, WA 98104

Margaret NordstromHSR&D Fellowship

Metropolitan Park - West Building

1100 Olive Way, Suite 1400

Seattle, WA 98101Tele: (206) 277-4417Fax: (206) 768-5343

Margaret.Nordstrom@va.gov

Thank you!Thank you!

Questions ?Questions ?