NRCG Incident Business Webinar

Agency Administrators Introduction Cost Shares Land Use Agreements IMT orders Role of Incident Business Advisor

Role of Buying TeamCloseout

Northern RockiesDecision Document and Cost Share Templates

What’s the difference?Cost share agreementsDecision Documents

◦Start early◦Ask for help

Costs we normally share:AircraftEquipmentPersonnelSuppression rehabSupport

Costs we do not share:Accountable propertyAdministrative overheadClaimsMove up and coverBAER

NR Cost Share Methodologies

Cost by acreCost by effortYou order, you pay

Templates

http://www.fs.fed.us/r1/fire/nrcg/Committees/business_committee.htm

DECISIONS AND ACTIONS The collective decisions made regarding this fire are: Date: July 14, 2013, 1700

Decision: Superior Fire Chief requested Montana Statewide Mutual Aid Rationale: The fire was an immediate threat to communities and private residences Decision Makers: John Woodland, Fire Chief Action(s) Taken to Implement Decision: Montana Statewide Mutual Aid Activated Financial Responsibility for Actions: Under mutual aid, each responding entity is responsible for cost incurred by their own resources.

Date: July 15, 2013

Decision: The Incident Management Team will place resource orders to retain some of the Local Fire Department engines and tenders that arrived under Montana Mutual Aid. (See attached list).

Rationale: These resources can be folded in to the incident management organization and will be useful working on the fireline.

Decision Makers: Tom Heintz, Incident Commander Action(s) Taken to Implement Decision: Resource orders placed Financial Responsibility for Actions: Forest Service

Date: July 17, 2013, 2030 Decision: Superior Fire Chief requested Montana Statewide Mutual Aid

Rationale: The fire was an immediate threat to communities and private residences Decision Makers: John Woodland, Fire Chief Action(s) Taken to Implement Decision: Montana Statewide Mutual Aid Activated Financial Responsibility for Actions: Under mutual aid, each responding entity is responsible for cost incurred by their own resources. All resources demobilized at the end of the mutual aid period.

Questions

LAND USE AND FACILITY RENTAL AGREEMENTSInteragency Incident Business

Management Handbook, Chapter 20

Appendix B – Tool Kit◦Pages B-8 thru B-21

LAND USE AND FACILITY RENTAL AGREEMENTSUse simplified acquisition

proceduresNo special leasing authorityProcurement Officials with

Warrant Authority

LAND USE AND FACILITY RENTAL AGREEMENTS Complete descriptionIntended useAgreed-to Rate (Determine

Ownership!)Provisions for making alterationsRestoration requirementsCondition

Pre-Season LUA’s

No Pre-Season LUA’s shall be created!Of course, always exceptions:Municipalities

City or Local Governments that require board meeting/member signatures i.e.;◦City Water◦Co-ops

LAND USE AND FACILITY RENTAL AGREEMENTS

Use Checklists (IBMH pages B-9 thru B-12)◦Schools, Fairgrounds, or other related

◦Dipping Sites/Ponds◦IC Camp/Helibase◦Airports

DIPPING SITES/PONDS• Impact – amount of drawdown, site disturbance• Fish (Stocking Permit?)• Noxious Weeds• Water (usage and replenishment), Water rights

(who owns the water• Fences• Access• Flight Path• Livestock/Wildlife• Loss of Foilage/Crop/Pasture• Use of pumps or wells

Situations Not Requiring a Land Use Agreement

Federal Government land/facilities run by concessionaire

Land/Facilities of other Federal Agencies Land/Facilities of state and local

governmentsState Trust Lands require LUA. These lands

are required to generate income.Non-Wildland Fire incidents (FEMA)Direct Fire Suppression ActivityFederally Funded runways and towers

IMT Orders

Incident Business Advisor (IBA)Role of the IBAExpectationsSupervisionInteraction with the IBC/IBSCommunication flowDelegation of authority

Buying TeamsWhen do we order? Who makes the decision to order

a BUYT?Buying Team In-briefing

◦Supervision◦Communication Flow◦Expectations◦Interaction with IBA

Questions