November 7, 2017 - co. · PDF fileDick Schouten District 1 Greg Malinowski District 2 Vice Chair ... The City of Forest Grove has, by City Resolution No. 2017-65, requested the Transfer

Andy Duyck Chairman

Dick Schouten District 1

Greg Malinowski District 2

Vice Chair

Roy Rogers District 3

Bob Terry District 4

November 7, 2017 10:00 a.m.

Hillsboro Civic Center Shirley Huffman Auditorium 150 E. Main Street, Hillsboro, OR 97123, p: 503-846-8681

www.co.washington.or.us/BOC

Robert Davis, County Administrator Bill Gaffi, General Manager, Clean Water Services

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http://www.co.washington.or.us/BOC

BOARD OF COUNTY COMMISSIONERS

Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since 1983. Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December 2010. His current term as Chair runs through December 2018.

Dick Schouten, District 1 Commissioner: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of 2000. Mr. Schouten's family migrated from the Netherlands when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities and special districts, Dick, his wife and two daughters moved to Washington County in 1992. He represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. More recently, the Intertwine Alliance gave Commissioner Schouten a 2014 “Force of Nature Award,” and Community Partners for

Affordable Housing gave the Commissioner a 2015 “Kerkof Award” for effective affordable housing advocacy. Among others, Mr. Schouten serves on the Board of: Clean Water Services, Centro Cultural, Washington County Museum and Regional Disaster Preparedness Organization. Mr. Schouten's current term runs through December 2020.

Greg Malinowski, District 2 Commissioner and Vice Chair: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro since January 2011. Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County’s Bethany area and Portland’s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high-technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski’s community involvement has included service as a

past chair of Washington County’s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate’s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the following: Community Action, the Board of Clean Water Services and the Association of Oregon Counties Legislative Committee. Mr. Malinowski's term runs through December 2018.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020.

Bob Terry, District 4 Commissioner: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains since January 2011. Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Mr. Terry retired from Fisher Farms in 2016. Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1963 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at Jefferson College,

Hillsboro, MO, and attended the University of Chicago. Commissioner Terry’s community and government experience includes service as: Past chair, A Child’s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 12 years; Commissioner Terry also serves on the Board of Clean Water Services and the Public Health Advisory Council. Mr. Terry's term runs through December 2018.

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http://www.cleanwaterservices.org/

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 6

OTHER COUNTY AND CWS CONTACTS 6

MEETINGS AND SCHEDULES

Current Meeting Schedule 7

Regular Business Meetings 7

Worksessions 7

Second and Fifth Tuesdays of the Month 7

Executive Sessions 7

Once the Regular Business Meeting Begins 8

Ordinance Testimony Time Limits 8

Alternatives to Televised Proceedings 8

Assistive Listening Devices 9

Sign Language and Interpreters 9

Meeting Protocol and Additional Meeting Materials 9

Meeting Calendar 10

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

3. PRESENTATION – LAND USE AND TRANSPORTATION

a. Presentation of the American Public Works Association (APWA) Project of

the Year Award to Intel Corp., Washington County Land Use & Transportation, and the City of Hillsboro for the Cornelius Pass Road Project

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4. PUBLIC HEARINGS – LAND USE AND TRANSPORTATION

a. Consider the Annexation of Three (3) Parcels and Right-of-Way on NE Starr

Blvd., NE Huffman St. and NE Brookwood Pkwy., Totaling Approximately 75 Acres in Size into the Clean Water Services District (17-016 LRP/BC) (Cpo 8)

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b. Consider the Annexation of Four (4) Parcels Totaling Approximately 25 Acres

into the Tualatin Hills Park & Recreation District (17-017 LRP/BC) (CPO 4B) 27

5. ORAL COMMUNICATION

6. BOARD ANNOUNCEMENTS

7. ADJOURNMENT

CONSENT AGENDA

MINUTES

October 17, 2017

October 24, 2017

CLEAN WATER SERVICES

a. Endorse Boundary Change Proposal No. 17-016 LRP/BC for Annexation to

Clean Water Services' Service District (CPO 8) 39

b. Approve Purchase of a 2019 Freightliner Class 8 Cab Chassis Model 114SD

With DD13 450HP Engine Packaged with Outfitting from JMR Group LLC 43

c. Accept Construction of Forest Roads for Tualatin Basin Water Supply Project

No. 6483 and Release Retainage to Kerr Contractors, Inc. 45

d. Adopt Resolution and Order Rescinding Resolution and Order No. 17-17 and

Setting a Date for a New Public Hearing for the 175th and Kemmer Sanitary Sewer Local Improvement District Project No. 6895 (CPO 6)

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e. Declare Necessity and Purpose for Acquiring Easements Across Certain Real

Property and Authorize Clean Water Services to Proceed with Condemnation Action Necessary to Complete the Tualatin Interceptor and Siphon Improvement Project No. 6493 (CPOs 4, 5)

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f. Award Contract to Construct the Durham Advanced Wastewater Treatment

Facility Volatile Fatty Acids Delivery System Improvements Project No. 6921 to Stettler Supply Co. (CPO 4M)

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g. Accept Construction of Enschede Gravity Sewer Project No. 6771 and Release

Retainage to Trench Line Excavation, Inc. (All CPOs) 63

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http://www.co.washington.or.us/BOC/meetings/upload/BCC-Minutes-101717.pdf

http://www.co.washington.or.us/BOC/meetings/upload/BCC-Minutes-102417.pdf

LAND USE AND TRANSPORTATION

h. Vacate a Portion of NW Brugger Road (Vacation No. 541) 65

i. Vacate Portions of Public Easements Along SW Luke Lane, (Vacation No.

543) (CPO 4B) 73

j. Approve Establishment of a Road Maintenance Local Improvement District

(MLID) for Kemmer Ridge No. 2 (CPO 6) 83

k. Set a Public Hearing to Transfer Jurisdiction of a Portion of NW David Hill

Road (C.R. 1245) to the City of Forest Grove as C.R. 3314 T/J (CPO 13) 97

COUNTY ADMINISTRATIVE OFFICE

l. Cancel December 26, 2017 Board Worksession and Meeting and Schedule

December 19, 2017 as the Night Meeting (All CPOs) 101

HEALTH AND HUMAN SERVICES

m. Authorize an Amendment to the Intergovernmental Agreement with the

Oregon Health Authority to Provide Public Health Services in Washington County

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OFFICE OF COMMUNITY DEVELOPMENT

n. Award Home Investment Partnerships Project Agreement with Cornelius

Place Housing Associates LP and Community Development Block Grant Project Agreement with the City of Cornelius for the Cornelius Place Project

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SUPPORT SERVICES

o. Approve the Use of Qualified Rehabilitation Facilities for Temporary

Employment Services (2017.115SA) 107

p. Authorize Contract for Financial Advisory Services (#2017.117SA) 109

q. Accept Proposal/Award for Elevator Management Services (2017.026P) 111

r. Approve Amendments to the Fiscal Year 2017-18 Pay Plan to Add a New

Classification Titled Restitution Specialist and Establish Its Pay Range 113

s. Accept Bid/Award Contract for Scoggins Valley Park Resurfacing Project

(#2017.096b) (All CPOs) 117

t. Accept Bid/Award Contract for Painting Services (2017.106B) 119

SERVICE DISTRICT FOR LIGHTING

u. Form Assessment Area, Authorize Maximum Annual Assessment, and Impose

a First Year Assessment for Kemmer Ridge No. 2 (CPO 6) 121

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COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator

Rob Massar, Assistant County Administrator 846-8685

County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, Rich Hobernicht

846-8741 Health & Human Services, Marni Kuyl Including Animal Services, Disability, Aging and Veterans Services

846-4402

Auditor, John Hutzler 846-8798 Housing Services, Val Valfre, Director 846-4794

Community Corrections, Steve Berger 846-3400 Juvenile, Lynne Schroeder 846-8861 Community Development, Jennie Proctor 846-8814 Land Use and Transportation, Andrew

Singelakis, Director 846-4530

Cooperative Library, Eva Calcagno 846-3222 Sheriff, Pat Garrett 846-2700 County Counsel, Alan Rappleyea 846-8747 Support Services, Don Bohn 846-8685

Clean Water Services William Gaffi, General Manager 681-3600 Diane Taniguchi-Dennis, Deputy General

Manager 681-3602

Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs Manager

681-4450

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MEETINGS AND SCHEDULES Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below. Regular Business Meetings The Board meets to consider the items published in its Board Agenda at the times noted above. Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room C113c of the Hillsboro Civic Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting. Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings. Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance. Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive session issues. The Board recognizes the sensitivity of conducting closed sessions and only

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conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers. Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements: • Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call

the meeting to order.

• Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity.

• Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

• Presentations, Proclamations, Boards and Commissions

• Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing.

• Regular Agenda Items: Regular agenda items are also known as “action” items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions.

• Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes.

• Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda.

• Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call 503-846-8685

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and request a verbatim transcript for this meeting. Those with hearing impairments may call 711 to relay requests for transcripts. Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8685 no later than 5 p.m., on the Monday preceding the meeting. Persons with hearing impairments may call 711. Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided:

1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters.

Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5 p.m. on the Thursday preceding the meeting date at 503-846-8685. Persons with hearing impairments may call 711. Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium.

2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record.

3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition.

4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

Additional Meeting Materials Documents identified as Clerk’s Desk Items are available during the meeting with the Board Clerk. Anyone wishing to view Clerk’s Desk Items electronically can click on the active link provided in the Board agenda. Documents identified as Attachments are part of the agenda.

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BOARD OF COMMISSIONERS MEETING CALENDAR

Worksession Meeting Place:

Civic Center, Room C113c

Regular Meeting Place: Civic Center Shirley Huffman Auditorium

Tuesday, November 7, 2017

Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

Tuesday, November 14, 2017

CANCELLED

Tuesday, November 21, 2017 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, November 28, 2017 Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m.

Tuesday, December 5, 2017 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Presentation – Land Use & Transportation Agenda Title: PRESENTATION OF THE AMERICAN PUBLIC WORKS

ASSOCIATION (APWA) PROJECT OF THE YEAR AWARD TO INTEL CORP., WASHINGTON COUNTY LAND USE & TRANSPORTATION, AND THE CITY OF HILLSBORO FOR THE CORNELIUS PASS ROAD PROJECT

Presented by: Krey Younger, Geo Design, Head of APWA Award Committee SUMMARY: The Oregon Chapter of the American Public Works Association (APWA) has chosen the Project of the Year Award to be presented to Intel Corp., Washington County, and the City of Hillsboro. The project was the award recipient in the “Projects of $5 million, but less than $25 million” division. The APWA Project of the Year award recognizes excellence, innovation and cooperation with regard to administration of public works projects through the alliance of the managing agency, consultant and contractor. The Cornelius Pass Road project included widening the road to include three lanes in each direction between Cornell Road and U.S. 26. There is a center median and dedicated turn lanes at several intersections, including U.S. 26. Other improvements include sidewalks on both sides of the road, a buffered bike lane on the west side, a separated two-way bike path on the east side and new street lighting. In short, this public/private partnership project increased economic vitality, relieved congestion and improved safety. Congratulations to Intel, Washington County, Hillsboro and ODOT for a successful partnership and a job well done.

Agenda Item No. 3.a.

Date: 11/07/17

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Public Hearing – Land Use & Transportation (CPO 8) Agenda Title: CONSIDER THE ANNEXATION OF THREE (3) PARCELS AND

RIGHT-OF-WAY ON NE STARR BLVD., NE HUFFMAN ST. AND NE BROOKWOOD PKWY., TOTALING APPROXIMATELY 75 ACRES IN SIZE INTO THE CLEAN WATER SERVICES DISTRICT (17-016 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY:

The County received a request from Nalini Chandran of KPFF Consulting Engineering representing Umbrella Acquisition Co., LLC to annex into the Clean Water Services (CWS) district three (3) parcels and right-of-way on NE Starr Blvd., NE Huffman St. and NE Brookwood Pkwy. The three (3) parcels totaling approximately 75 acres with approximately eight (8) acres of added right-of-way. The subject properties are used for agricultural purposes with two (2) of the three (3) parcels containing a single-family dwelling. The parcels that make up the subject site are identified as tax map and lots 1N2210002603, 1N2210003100 and 1N2210003102. See Exhibit B for a vicinity map and Exhibit C for the legal description and map. The parcels are located within the city limits of Hillsboro and are located within CWS sanitary and storm sewer service area, thereby requiring this annexation. If the Board approves this proposal, the boundary change would become effective immediately. Notice of today’s hearing was made in accordance with state statutory requirements. A Resolution and Order and exhibits to approve the annexation are attached. Attachments: 1. Resolution and Order 2. Staff Report (Exhibit A) 3. Vicinity Map (Exhibit B) 4. Legal Description (Exhibit C)

DEPARTMENT’S REQUESTED ACTION:

1) Conduct the public hearing to consider the annexation of the subject properties into the Clean Water Services District.

2) Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately.

3) Authorize the Chair to sign the Resolution and Order for Service District Annexation 17-016 LRP/BC.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.


Date: 11/07/17

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Page 1 – RESOLUTION AND ORDER 17-016-R&O-bcc.doc

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IN THE BOARD OF COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Approving Boundary ) RESOLUTION AND ORDER ) Change Proposal No. 17-016 LRP/BC ) No.

The above-entitled matter (17-016 LRP/BC) came before the Board at its regular

meeting on November 7, 2017; and

It appearing to the Board that this proposal involves the annexation of three (3) tax

lots [1N2210002603, 1N2210003100, and 1N2210003102] and right-of-way to the Clean

Water Services District. The parcels total approximately 75 acres with approximately eight

(8) acres of added right-of-way; and

It appearing to the Board that 17-016 LRP/BC was initiated by a consent petition of

the property owners and meets the requirements for initiation set forth in ORS 198.857,

ORS 198.750, and Metro Code 3.09.040 (A); and

It appearing to the Board that the Board is charged with deciding petitions for

boundary changes pursuant to ORS Chapter 198 and Metro Code Chapter 3.09; and

It appearing to the Board that notice of the meeting was provided pursuant to ORS

198.730, ORS 197.763, and Metro Code 3.09.030; and

It appearing to the Board that County staff have reviewed the proposed boundary

change and determined that it complies with the applicable procedural and substantive

standards and should be approved; and

It appearing to the Board that the Board has reviewed whatever written and oral

testimony has been provided regarding this proposal; now, therefore it is

RESOLVED AND ORDERED that Boundary Change Proposal No. 17-016

LRP/BC is approved, based on the analysis and findings in the Staff Report set forth in

Exhibit A, incorporated herein by reference; and it is further

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RESOLVED AND ORDERED that the property generally depicted in Exhibit B and

legally described in Exhibit C, incorporated herein by reference, is hereby declared to be

annexed to the Clean Water Service District; and it is further

RESOLVED AND ORDERED the minor boundary change approval shall be

effective immediately; and it is further

RESOLVED AND ORDERED that the County Administrator, or his designee, shall

mail this decision to all necessary parties, file a map in final approved form with the

Department of Revenue as soon as practicable but not later than March 31, 2018 and

take such other steps as are required by law to effectuate this proposal.

DATED this 7th day of November, 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIRMAN RECORDING SECRETARY Date signed: Approved as to form: Sr. Assistant County Counsel for Washington County, Oregon

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A

Department of Land Use & Transportation Planning and Development Services • Long Range Planning

155 N. First Ave., Suite 350, MS14, Hillsboro, OR 97124-3072 phone: 503-846-3519 • fax: 503-846-4412

www.co.washington.or.us/lut • [email protected]

Exhibit A

October 23, 2017 To: Board of Commissioners From: Andy Back, Planning and Development Services Manager Subject: MINOR BOUNDARY CHANGE PROPOSAL NO: 17-016 LRP/BC

ANNEXATION INTO CLEAN WATER SERVICES

STAFF REPORT

For the November 7, 2017 Board of Commissioners Hearing

(The public hearing will begin no sooner than 10:00 AM)

REQUESTED ACTION The applicant requests the annexation of three (3) parcels and right-of-way on NE Starr Blvd., NE Huffman St. and NE Brookwood Pkwy. into the Clean Water Services district (CWS). The three parcels total approximately 75 acres with approximately eight (8) acres of added right-of-way. REASON FOR ANNEXATION The applicant is requesting this annexation into CWS to connect the sewer and storm facilities for a future industrial development project located in the city of Hillsboro. PROPERTY INFORMATION Applicant: Umbrella Acquisition Co., LLC Applicant’s Representative: Nalini Chandran, KPFF Consulting Engineering Property Address: 5455 and 5775 NW Birch Ave., Hillsboro

(One parcel does not have an address) On the northwest corner of NE Brookwood Pkwy. and NE Huffman St. Map 1N221 Lots 2603, 3100 and 3102

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Board of County Commissioners Staff Report Proposal Nos. 17-016 LRP/BC

October 23, 2017 Page 2 of 6

STAFF RECOMMENDATION Based on the analysis and findings in this report, staff recommends that the Board APPROVE Minor Boundary Change No. 17-016 LRP/BC with the approval becoming effective immediately. A. BACKGROUND

The property owners initiated a consent petition for this proposal (Case File 17-016 LRP/BC). The petition meets the requirements for initiation set forth in ORS 198.857 (annexation without election by petition of landowner), ORS 198.750 (contents of petition) and Metro Code 3.09.040 (a) (requirements for petition). The properties to be annexed are located inside the Urban Growth Boundary (UGB) and in the city limits of Hillsboro. The annexation is for three (3) parcels and right-of-way on NE Starr Blvd., NE Huffman St. and NE Brookwood Pkwy, with two of the three parcels containing a single-family dwelling. The parcels total approximately 75 acres with approximately eight (8) acres of added right-of-way. The 2016/2017 assessed value of these three parcels totaled approximately $570,000.

B. DISTRICT ENDORSEMENTS CWS supports the proposed annexation to its district. The Board of County Commissioners (Board) will endorse the request as the Board of Directors of Clean Water Services as required by statute, through adoption of the Board’s Consent Agenda, prior to the start of the annexation hearing. C. CITIZEN PARTICIPATION Notice of this hearing inviting testimony from interested parties was provided as required by statute and Metro Code. Notice consisted of: 1) Posting notices near the parcel, in the Public Services Building and in Hillsboro’s Civic Center at least 20 days prior to the hearing; 2) Publishing notice twice in The Oregonian; 3) Mailing notices to all affected local governments, applicable CPO’s and adjacent property owners. At the time of writing this report, no comments were received. D. FINANCIAL IMPACT There are no known financial impacts to the County associated with this minor boundary change to prevent the Board from approving the annexation.

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E. LEGAL ISSUES There are no known legal impacts associated with this minor boundary change to prevent the Board from approving the annexation. If the Board approves the proposal, the boundary change would become effective immediately. F. FACILITIES AND SERVICES

ORS 195 Agreements: Urban services are defined as: sanitary sewers, storm drainage, water, fire protection, parks, open space, recreation, streets and mass transit. These agreements specify the governmental entity that provides these services. The counties are responsible for facilitating the creation of these agreements. The following identifies how these urban services are provided to the subject properties.

1 Water: Water service will be provided by the city of Hillsboro and will be available

from lines located in NE Brookwood Pkwy.

2 Sewer: Sewer service will be provided by a 24-inch line from NE Brookwood Pkwy. CWS has responsibility for regional sewer management within the Washington County UGB; the subject parcels are not currently in CWS. The applicant is requesting annexation into this district.

3 Storm Drainage: The applicant has indicated drainage from the site can discharge to Waible Creek or a CWS line located west of the site. While CWS has responsibility for surface water management within the urban areas of Washington County, the subject parcels are not currently in CWS. The applicant is requesting annexation into CWS.

4 Parks and Recreation: The parcels are located within the city limits of Hillsboro and therefore receive park and recreation services from the city.

5 Transportation: The properties are served by NE Brookwood Pkwy. (County road) and NE Huffman St. (city road), with sidewalks and bike lanes on NE Brookwood Pkwy. The site is not served by transit.

6 Fire: The subject parcels are part of Hillsboro’s fire district. Fire Station 3 (Ronler Acres) is the closest station located at 4455 NW 229th Ave.

7 Police: The city of Hillsboro provides police service to the subject site.

FINDING: Staff finds that this request complies with the Facilities and Services requirements of ORS 195 as described above and recommends approval of the annexation of the property.

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G. APPROVAL CRITERIA

1. OREGON STATE LAW Oregon Revised Statute Chapter 198 directs the Board to “consider the local comprehensive plan for the area and any service agreement executed between a local government and the affected district.”

2. METRO CODE A second set of criteria can be found in the Metro Code. To approve a boundary change, the Board of Commissioners as the reviewing authority, must apply the criteria and consider the factors set forth in the Code. To approve a boundary change the County must:

(1) Find that the change is consistent with expressly applicable provisions in:

(A) Any applicable urban service agreement adopted pursuant to ORS 195.205; (B) Any applicable annexation plan adopted pursuant to ORS 195.205; (C) Any applicable cooperative planning agreement adopted pursuant to ORS

195.020 (2) between the affected entity and a necessary party; (D) Any applicable public facility plan adopted pursuant to a statewide planning

goal on public facilities and services; (E) Any applicable comprehensive plan; and (F) Any applicable concept plan.

(2) Consider whether the boundary change would:

(A) Promote the timely, orderly and economic provision of public facilities and

services; (B) Affect the quality and quantity of urban services; and (C) Eliminate or avoid unnecessary duplication of facilities and services.

FINDING: The area to be annexed is not specifically identified in an urban service agreement or a cooperative planning agreement. However, the current 2003 Hillsboro Urban Service Area Agreement (HUSA) acknowledges that “…CWS has the legal authority for the sanitary and sewage and storm water (surface water) management within the City and the urban unincorporated area.” Since the subject area is located within the city limits of Hillsboro and within CWS’ ultimate service area, annexation to CWS is consistent with this agreement. The County’s Comprehensive Plan Policy 15 discusses annexation of lands into urban service districts and is addressed later in this report. Staff finds the proposed annexation will allow the properties to be served in a timely manner with the expansion of the existing system and will not result in duplication of facilities and services since CWS is the sole provider in the County for their specific type of service. This annexation promotes the timely, orderly and economic provision of public facilities and services in this area.

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H. COMPREHENSIVE PLANNING

1. REGIONAL PLANNING Metro’s Regional Framework and Functional Plans The law that requires Metro to adopt criteria for boundary changes specifically states that Metro shall “ . . . ensure that a boundary change is in compliance with the Metro regional framework plan as defined in ORS 197.015 and cooperative agreements and urban service agreements adopted pursuant to ORS 195." ORS 197.015 states, “Metro regional framework plan means the regional framework plan required by the 1992 Metro Charter or its separate components.”

FINDING: The Regional Framework Plan was reviewed and found not to contain specific criteria applicable to boundary changes. There are two adopted regional functional plans, the Urban Growth Management Functional Plan and the Regional Transportation Plan, which were examined and determined not to contain any applicable standards or criteria for boundary changes. Staff finds this request complies with regional criteria for annexation.

2. COUNTY PLANNING

Comprehensive Framework Plan for the Urban Area The County’s Comprehensive Framework Plan for the Urban Area contains Policy 15, which is relevant to the annexation. Implementation Strategy h of Policy 15 states: The County will: *** h. Not oppose proposed annexations to a special service district:

1. That are consistent with an urban service agreement; or 2. If no urban service agreement applies to the property, the property lies within

an area for which the district is designated a party in a cooperative agreement adopted pursuant to ORS 195.020 and the district has adopted a Master Plan for the area.

Annexations to special service districts that are consistent with an adopted urban service agreement are deemed to be consistent with the Washington County Plan.

FINDING: This proposed annexation request was submitted after the approved annexation of the subject parcel into the city limits of Hillsboro in October 2003. While the area is located outside the designated urban service area agreed to by both agencies in the HUSA, the agreement identified CWS’ authority to manage sewer and stormwater within the city limits of Hillsboro and in urban unincorporated Washington County. Since the properties are within the city limits of Hillsboro and CWS’ ultimate service area, the action is consistent with the Washington County Comprehensive Plan. Therefore the County does not oppose this annexation.

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3. CITY PLANNING

FINDING: The subject parcels are located in the city limits of Hillsboro and contains the city zoning designation Industrial Sanctuary (I-S). Development of these parcels requires coordination with city of Hillsboro through their land use process. Development of these parcels will include the connections of water, storm and sewer lines to the city system and the eventual connection to CWS’ regional system. Staff finds this request complies with city requirements.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Public Hearing – Land Use & Transportation (CPO 6) Agenda Title: CONSIDER THE ANNEXATION OF FOUR (4) PARCELS

TOTALING APPROXIMATELY 25 ACRES INTO THE TUALATIN HILLS PARK & RECREATION DISTRICT (17-017 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The County received a request from Li Alligood of Otak, Inc. representing D.R. Horton to annex four (4) parcels totaling approximately 25 acres into the Tualatin Hills Park & Recreation District (THPRD). The subject properties are made up of forested land with two (2) of the four (4) parcels containing a single-family dwelling. The subject properties are identified as tax map and lots 1S132CC11900, 1S132CD08900, 1S132CD09000, and 1S132CD09100. See Exhibit B for a vicinity map and Exhibit C for the legal description and map. The subject properties are located within the city limits of Beaverton and are located within THPRD’s ultimate service area. The property owner is requesting annexation into this District; as required by the city of Beaverton prior to development. If the Board approves this proposal, the boundary change would become effective immediately. Notice of today’s hearing was made in accordance with state statutory requirements. Attachments: 1. Resolution and Order 2. Staff Report (Exhibit A) 3. Vicinity Map (Exhibit B) 4. Legal Description (Exhibit C)


1) Conduct the public hearing to consider the annexation of the subject properties into the Tualatin Hills Park & Recreation District.

2) Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately.

3) Authorize the Chair to sign the Resolution and Order for Service District Annexation 17-017 LRP/BC.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 4.b.

Date: 11/07/17

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IN THE BOARD OF COMMISSIONERS


In the Matter of Approving Boundary ) RESOLUTION AND ORDER ) Change Proposal No. 17-017 LRP/BC ) No.

The above-entitled matter (17-017 LRP/BC) came before the Board at its regular

meeting on November 7, 2017; and

It appearing to the Board that this proposal involves the annexation of four (4) tax

lots, [1S132CC11900, 1S132CD08900, 1S132CD09000, and 1S132CD09100] totaling

approximately 25 acres to the Tualatin Hills Park & Recreation District; and

It appearing to the Board that 17-017 LRP/BC was initiated by a consent petition of

the property owner and meets the requirements for initiation set forth in ORS 198.857,

ORS 198.750, and Metro Code 3.09.040 (A); and

It appearing to the Board that the Board is charged with deciding petitions for

boundary changes pursuant to ORS Chapter 198 and Metro Code Chapter 3.09; and

It appearing to the Board that notice of the meeting was provided pursuant to ORS

198.730, ORS 197.763, and Metro Code 3.09.030; and

It appearing to the Board that County staff have reviewed the proposed boundary

change and determined that it complies with the applicable procedural and substantive

standards and should be approved; and

It appearing to the Board that the Board has reviewed whatever written and oral

testimony has been provided regarding this proposal; now, therefore it is

RESOLVED AND ORDERED that Boundary Change Proposal No. 17-017

LRP/BC is approved, based on the analysis and findings in the Staff Report set forth in

Exhibit A, incorporated herein by reference; and it is further

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RESOLVED AND ORDERED that the property generally depicted in Exhibit B and

legally described in Exhibit C, incorporated herein by reference, is hereby declared to be

annexed to the Tualatin Hills Park & Recreation District; and it is further

RESOLVED AND ORDERED the minor boundary change approval shall be

effective immediately; and it is further

RESOLVED AND ORDERED that the County Administrator, or his designee, shall

mail this decision to all necessary parties, file a map in final approved form with the

Department of Revenue as soon as practicable but not later than March 31, 2018 and

take such other steps as are required by law to effectuate this proposal.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIRMAN RECORDING SECRETARY Date signed: Approved as to form: Sr. Assistant County Counsel for Washington County, Oregon

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A

Department of Land Use & Transportation Planning and Development Services • Long Range Planning

155 N. First Ave., Suite 350, MS14, Hillsboro, OR 97124-3072 phone: 503-846-3519 • fax: 503-846-4412

www.co.washington.or.us/lut • [email protected]

Exhibit A

October 23, 2017 To: Board of Commissioners From: Andy Back, Planning and Development Services Manager Subject: MINOR BOUNDARY CHANGE PROPOSAL NO: 17-017 LRP/BC

ANNEXATION INTO TUALATIN HILLS PARK & RECREATION DISTRICT

STAFF REPORT

For the November 7, 2017 Board of Commissioners Hearing (The public hearing will begin no sooner than 10:00 AM)

REQUESTED ACTION The applicant requests the annexation of four (4) parcels totaling approximately 25 acres into the Tualatin Hills Park & Recreation District (THPRD). REASON FOR ANNEXATION The applicant is requesting to annex into THPRD to meet the requirements of the city of Beaverton for a future residential development. PROPERTY INFORMATION Applicant: D.R. Horton Applicant’s Representative: Li Alligood, Otak, Inc. Property Address: 11680 SW Eider Ave., 15740 SW Deercrest Ln.

(Two parcels have no site address) North of SW Scholls Ferry Rd. and west of SW 155th Ave.

Map 1S132CC Lot 11900 Map 1S132CD Lots 8900, 9000 and 9100

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STAFF RECOMMENDATION Based on the analysis and findings in this report, staff recommends that the Board APPROVE Minor Boundary Change No. 17-017 LRP/BC with the approval becoming effective immediately. A. BACKGROUND

The property owners initiated a consent petition for this proposal (Case File 17-017 LRP/BC). The petition meets the requirements for initiation set forth in ORS 198.857 (annexation without election by petition of landowner), ORS 198.750 (contents of petition) and Metro Code 3.09.040 (a) (requirements for petition). The parcels to be annexed are located inside the Urban Growth Boundary (UGB), in the city limits of Beaverton. The annexation is for four (4) parcels totaling approximately 25 acres with two of the four lots containing a single-family dwelling. The 2016 assessed value of these properties total approximately $1,100,000.

B. ENDORSEMENTS On December 9, 2013, through Resolution No. 2013-29, THPRD provided a general endorsement for annexations within their ultimate service area. The subject property is in THPRD’s ultimate service area. Resolution No. 3842 (November 15, 2005) from the City of Beaverton supports the annexation of the properties within the city limits into THPRD. C. CITIZEN PARTICIPATION Notice of this hearing inviting testimony from interested parties was provided as required by statute and Metro Code. Notice consisted of: 1) Posting notices near the parcel, in the Public Services Building and in Hillsboro’s Civic Center at least 20 days prior to the hearing; 2) Publishing notice twice in The Oregonian; 3) Mailing notices to all affected local governments, applicable CPO’s and adjacent property owners. At the time of writing this report, no comments were received. D. FINANCIAL IMPACT There are no known financial impacts to the County associated with this minor boundary change to prevent the Board from approving the annexation.

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E. LEGAL ISSUES There are no known legal impacts associated with this minor boundary change to prevent the Board from approving the annexation. If the Board approves the proposal, the boundary change would become effective immediately. F. FACILITIES AND SERVICES

ORS 195 Agreements: Urban services are defined as: sanitary sewers, stormwater, water, fire protection, parks, open space, recreation, streets and mass transit. These agreements specify the governmental entity that provides these services. The counties are responsible for facilitating the creation of these agreements. The following identifies how these urban services are provided to the subject properties.

1. Water: Water service will be provided by the city of Beaverton connecting to existing

lines in Eider Ave., Finch Ave. and SW155th Terrace. 2. Sewer: Sanitary sewer service will be provided by the city of Beaverton and CWS. 3. Storm Drainage: CWS has responsibility for surface water management within the

Washington County urban growth boundary. 4. Parks and Recreation: THPRD serves other areas in close proximity to the subject areas

to be annexed. The applicant is requesting annexation of the subject properties into this district.

5. Transportation: The properties are served by SW 155th Terr. (city road) and SW

Scholls Ferry Rd. (County road). The site is not served by transit. 6. Fire: Tualatin Valley Fire & Rescue provides fire and emergency services to the subject

properties. Fires Station 69 is one of the closes station located at 9940 SW 175th Ave. 7. Police: The city of Beaverton provides police service to the subject properties.

FINDING: Staff finds that this request complies with the Facilities and Services requirements of ORS 195 as described above and recommends approval of the annexation of the property.

G. APPROVAL CRITERIA

1. OREGON STATE LAW Oregon Revised Statute Chapter 198 directs the Board to “consider the local comprehensive plan for the area and any service agreement executed between a local government and the affected district.”

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2. METRO CODE A second set of criteria can be found in the Metro Code. To approve a boundary change, the Board of Commissioners as the reviewing authority, must apply the criteria and consider the factors set forth in the Code. To approve a boundary change the County must:

(1) Find that the change is consistent with expressly applicable provisions in:

(A) Any applicable urban service agreement adopted pursuant to ORS 195.205; (B) Any applicable annexation plan adopted pursuant to ORS 195.205; (C) Any applicable cooperative planning agreement adopted pursuant to ORS

195.020 (2) between the affected entity and a necessary party; (D) Any applicable public facility plan adopted pursuant to a statewide planning

goal on public facilities and services; (E) Any applicable comprehensive plan; and (F) Any applicable concept plan.

(2) Consider whether the boundary change would:

(A) Promote the timely, orderly and economic provision of public facilities and

services; (B) Affect the quality and quantity of urban services; and (C) Eliminate or avoid unnecessary duplication of facilities and services.

FINDING: The subject properties are located within the Urban Growth Boundary and in the city limits of Beaverton. An intergovernmental agreement between THPRD and Beaverton establishes that THPRD is the sole parks and recreation service provider for parcels within the city limits. The County’s Comprehensive Plan Policy 15 discusses annexation of lands into urban service districts and is addressed later in this report. Staff finds the proposed annexation will allow the site to be served in a timely manner with the expansion of the existing system and will not result in duplication of facilities and services since THPRD is the sole provider in the city for their specific type of service. This annexation promotes the timely, orderly and economic provision of public facilities and services in this area.

H. COMPREHENSIVE PLANNING

1. REGIONAL PLANNING Metro’s Regional Framework and Functional Plans The law that requires Metro to adopt criteria for boundary changes specifically states that Metro shall “ . . . ensure that a boundary change is in compliance with the Metro regional framework plan as defined in ORS 197.015 and cooperative agreements and urban service agreements adopted pursuant to ORS 195." ORS 197.015 states, “Metro regional framework plan means the regional framework plan required by the 1992 Metro Charter or its separate components.”

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FINDING: The Regional Framework Plan was reviewed and found not to contain specific criteria applicable to boundary changes. There are two adopted regional functional plans, the Urban Growth Management Functional Plan and the Regional Transportation Plan, which were examined and determined not to contain any applicable standards or criteria for boundary changes. Staff finds this request complies with regional criteria for annexation.

2. COUNTY PLANNING

Comprehensive Framework Plan for the Urban Area The County’s Comprehensive Framework Plan for the Urban Area contains Policy 15, which is relevant to the annexation. Implementation Strategy h of Policy 15 states: The County will: *** h. Not oppose proposed annexations to a special service district:

1. That are consistent with an urban service agreement; or 2. If no urban service agreement applies to the property, the property lies within

an area for which the district is designated a party in a cooperative agreement adopted pursuant to ORS 195.020 and the district has adopted a Master Plan for the area.

Annexations to special service districts that are consistent with an adopted urban service agreement are deemed to be consistent with the Washington County Plan.

FINDING: The area is located within the city limits of Beaverton. The city and THPRD are parties in intergovernmental agreements identifying the responsibility of each agency concerning park services. The proposed annexation is consistent with the implementation of THPRD’s 20-year Comprehensive Master Plan, showing the subject areas within THPRD’s ultimate service area. The action does not conflict with existing agreements; therefore, the County will not oppose this annexation. 3. CITY PLANNING

FINDING: The subject properties are located in the city limits of Beaverton and contain the city zoning designation Residential Urban Standard Density (R-5). Development of these parcels requires coordination with City of Beaverton through their land use process. Staff finds this request complies with city requirements.

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Date: 11/07/17

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 8

Agenda Title:

ENDORSE BOUNDARY CHANGE PROPOSAL NO. 17-016 LRP/BC FOR ANNEXATION TO CLEAN WATER SERVICES' SERVICE DISTRICT

Presented by: Bill Gaffi, General Manager (nmc)

SUMMARY

After the 1997 Legislature abolished the Boundary Commission and shifted the boundary change function back to the local level, Washington County (County) became responsible for district boundary changes within its jurisdiction. The governing bodies of county service districts, such as Clean Water Services (District), must endorse proposed annexations to their boundaries.

The County has received the following request to annex property to the District:

Proposal No. 17-016 LRP/BC: The property to be annexed consists of three parcels and right-of-way encompassing approximately 75 acres. The property is located generally south of NW Birch Avenue and west of Brookwood Parkway. The property is further identified as tax map and lot numbers 1N2210002630, 1N2210003100 and 1N2210003102. A map of the property is attached as Exhibit A. The property was annexed into the City of Hillsboro on December 18, 2003.

District staff has reviewed the request and recommends endorsing the annexation. County staff has scheduled a public hearing for the proposed annexation on November 7, 2017.

Attachments: Resolution and Order Exhibit A to Resolution and Order

REQUESTED ACTION

Endorse Boundary Change Proposal No. 17-016 LRP/BC for annexation to Clean Water Services’ service district.

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Page 1 of 1 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

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BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of Endorsing Boundary Change Proposal No. 17-016 LRP/BC.

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RESOLUTION AND ORDER

NO.

The above-entitled matter came before the Board of Directors of Clean Water Services

(Board) at its regular meeting of November 7, 2017; and

It appearing that the Board is charged with endorsing proposed boundary changes pursuant

to ORS 198.850(1); and

It appearing that the Board has received an annexation petition which meets the double

majority requirements of ORS 198.855(3); and

It appearing that the property is within Metro’s jurisdictional boundary and the regional

Urban Growth Boundary and was annexed into the City of Hillsboro on December 18, 2003; and

the Board being fully advised; it is therefore

RESOLVED AND ORDERED that the Board endorses proposed annexation No.

17-016 LRP/BC having the boundaries depicted in Exhibit A attached hereto and by this reference

incorporated herein; and it is further

RESOLVED AND ORDERED that this Resolution and Order shall be immediately filed

with the Washington County Board of Commissioners for further action to approve boundary

change proposal 17-016 LRP/BC.



By its Board of Directors ________________________________ Chairman ________________________________

Recording Secretary

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EXHIBIT A

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Agenda Item No. 2.b.

Date: 11/07/17

AGENDA


Agenda Category: Consent

Agenda Title:

APPROVE PURCHASE OF A 2019 FREIGHTLINER CLASS 8 CAB CHASSIS MODEL 114SD WITH DD13 450HP ENGINE PACKAGED WITH OUTFITTING FROM JMR GROUP LLC

Presented by: Bill Gaffi, General Manager (hkb)

SUMMARY

Clean Water Services (District) needs to purchase a new dump truck used in the Field Operations System Repair Program. The dump truck will be used to haul various materials such as rock and spoils to and from work sites. In addition dump trucks are used to transport off-road equipment utilizing equipment trailers of various sizes, configurations and weight capacities. The District wishes to purchase the chassis and cab from one vendor based on a cooperative procurement and that vendor will have the double wall body and installation done by another vendor based on a packaged quote.

District Purchasing Rule 30-150 and ORS 279A.215 through ORS 279A.220 allow the District to establish a contract through a cooperative contract if the process that established the contract was open, impartial, used source selection methods substantially equivalent to an Invitation to Bid or Request for Proposals and was properly advertised. District intends to purchase a 2019 Freightliner cab and 114SD chassis from JMR Group LLC, doing business as McCoy Freightliner, based on State of Oregon Price Agreement No. 5560 (State Contract) awarded under Invitation to Bid No. DASPS-2052-14. District has determined that the bid process used to award the State Contract satisfied State and District requirements and was properly advertised. District is an Oregon Cooperative Procurement Program member, and as such, is an authorized purchaser under the State Contract. District obtained a packaged quote from McCoy Freightliner for a cab and chassis that meets District’s needs along with outfitting by a subcontractor that includes installation of a heavy duty, 12-14.5 yard, double wall body The cost for the truck chassis and cab is $114,820 and the cost for the outfitting is $42,176 for a total outfitted truck cost of $156,996.

REQUESTED ACTION

Approve the purchase of an outfitted 2019 Freightliner 114SD Chassis with DD13 450HP Engine from JMR Group LLC, dba McCoy Freightliner for $156,996.

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Agenda Item No. 2.c.

Date: 11/07/17

AGENDA


Agenda Category: Consent

Agenda Title:

ACCEPT CONSTRUCTION OF FOREST ROADS FOR TUALATIN BASIN WATER SUPPLY PROJECT NO. 6483 AND RELEASE RETAINAGE TO KERR CONTRACTORS, INC.

Presented by: Bill Gaffi, General Manager (jd)

SUMMARY

On July 25, 2017, Clean Water Services Board of Directors awarded the contract to construct forest roads for the Tualatin Basin Water Supply Project No. 6483 (Project) to Kerr Contractors, Inc. in the amount of $522,710 by Minute Order No. 17-59.

All Project work is complete and in conformance with the contract. There were no change orders to this contract. There are no outstanding claims or other issues in connection with the Project. The final construction cost is $494,323.20. The final construction cost, including unit bid item quantity adjustments, represents a decrease of $28,386.80 (5.4 percent) from the original contract amount.

Attachments: Exhibit A – Map of Project

REQUESTED ACTION

Accept construction of Tualatin Basin Water Supply Project No. 6483 and release retainage to Kerr Contractors, Inc. in the amount of $24,716.17.

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Agenda Item No. 2.d.

Date: 11/07/17

AGENDA


Agenda Category: Consent CPO 6

Agenda Title:

ADOPT RESOLUTION AND ORDER RESCINDING RESOLUTION AND ORDER NO. 17-17 AND SETTING A DATE FOR A NEW PUBLIC HEARING FOR THE 175TH AND KEMMER SANITARY SEWER LOCAL IMPROVEMENT DISTRICT PROJECT NO. 6895

Presented by: Bill Gaffi, General Manager (dmt)

SUMMARY

On October 17, 2017 Clean Water Services’ Board of Directors (Board) held a public hearing and adopted Resolution and Order No. 17-17 directing Clean Water Services (District) to proceed with constructing improvements to benefit the 175th and Kemmer Sanitary Sewer Local Improvement District (LID) Project No. 6895.

Subsequent to the hearing, District staff became aware that the time included in the notification of the public hearing provided to affected property owners was incorrect. The hearing had been set for 10:00 a.m. and the notice listed the time as 10:30 a.m. As a result of this error, affected property owners did not have an opportunity to provide testimony at the public hearing on October 17, 2017.

Staff requests the Board adopt a new Resolution and Order rescinding Resolution and Order No. 17-17 and setting a new public hearing date to consider proceeding with constructing the LID improvements.

Attachments: Resolution and Order Attachment 1 - Boundary Description Exhibit A - Map

REQUESTED ACTION

Adopt a Resolution and Order rescinding Resolution and Order No. 17-17 and setting November 28, 2017 as the date for a new public hearing to consider proceeding with constructing the 175th and Kemmer Sanitary Sewer Local Improvement District Project No. 6895.

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In the Matter of Rescinding Resolution and Order No. 17-17; Setting a Time and Place for a Public Hearing on Objections to the Proposed Improvements; and Directing that Notice of the Public Hearing be Given to Affected Persons in Accordance with Ordinance 35.

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NO.

The above-entitled matter came before the Board of Directors of Clean Water Services

(Board) at its regular meeting of November 7, 2017; and

It appearing to the Board that Clean Water Services (District) Ordinance No. 35 establishes

a procedure for constructing local public improvements within the District and assessing the costs

of such improvements against property benefited by the improvements; and

It appearing to the Board that on September 26, 2017, in accordance with District Ordinance

No. 35, Section 4, the Board established the 175th and Kemmer Sanitary Sewer Local Improvement

District (LID) by Resolution and Order No. 17-16 with the boundaries described in Attachment 1

and depicted in Exhibit A, attached hereto, and immediately enacted an order in conformance with

District Ordinance No. 35, Section 4, setting a public hearing for October 17, 2017 and directing

District staff to provide notice of the hearing to all affected property owners; and

It appearing to the Board that on October 17, 2017 the Board held the public hearing and

adopted Resolution and Order No. 17-17 directing District to proceed with constructing

improvements to benefit the LID; and

It appearing to the Board that an error was made and the notification of the public hearing

that was sent to all affected property owners did not include the correct time of the public hearing

and property owners did not have an opportunity to provide testimony at the public hearing on

October 17, 2017; and

It appearing to the Board that District requests Resolution and Order No. 17-17 be rescinded

and set a new public hearing for November 28, 2017; and

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RESOLVED AND ORDERED that the Board rescinds Resolution and Order No. 17-17; and

it is further

RESOLVED AND ORDERED that a public hearing in accordance with the provisions of

ORS 451.495 and Ordinance 35 will be held in the Hillsboro Civic Center Shirley Huffman

Auditorium, 150 E. Main Street, Hillsboro, Oregon, November 28, 2017, at the hour of 6:30 p.m. to

hear objections to the improvements proposed by this order. At that time, the Board will hear such

objections and receive such written remonstrances as may be presented by the owners of real

property lying within the boundaries of the assessment district herein above described and

established; and it is further

RESOLVED AND ORDERED that District shall provide notice of the public hearing to the

property owners of each parcel within the assessment district, advising them of the time and place

where the Board will hear objections to the proposed improvement, describing the property

specially benefited, and estimating the cost of the improvement to be paid by assessment against

each parcel within the local improvement district, given or mailed not less than 10 days prior to the

date of the public hearing, and conforming in all other respects to Ordinance 35.



By its Board of Directors ________________________________ Chairman ________________________________ Recording Secretary

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Attachment 1

BOUNDARY DESCRIPTION

175th & KEMMER SANITARY SEWER LOCAL IMPROVEMENT DISTRICT PROJECT NO. 6895

A tract of land located in Section 30, Township 1 South, Range 1 West, Willamette Meridian, County of Washington, State of Oregon, more particularly described as follows: Area 1 Commencing at the Point of Beginning in the center of County Road No. 282 (SW 175th Avenue) at the Northwest corner of Lot 4, MOUNTAIN VIEW HEIGHTS, a plat of record in Washington County, Oregon; Thence northeasterly at a bearing of N89°50’E, along the northerly line of Lot 4, MOUNTAIN VIEW HEIGHTS, a distance of 496.04 feet to a point; Thence southeasterly at a bearing of S00°11’30”E a distance of 329.26 feet to a point; Thence northwesterly at a bearing of N89°48’W a distance of 496.04 feet, more or less, to a point in the center of County Road No. 282; Thence northeastherly at a bearing of N00°11’30E a distance of 329.26 feet, more or less, along said centerline of County Road No. 282 to the Point of Beginning. Area 2 Commencing at the Point of Beginning at the northwesterly corner of Lot 5, MOUNTAIN VIEW HEIGHTS, a plat of record in Washington County, Oregon; Thence northeasterly at a bearing of N89°48’E, along the northerly line of Lot 5, MOUNTAIN VIEW HEIGHTS, a distance of 414.16 feet to a point; Thence southeasterly at a bearing of S00°08’30”E a distance of 329.22 feet to a point; Thence northwesterly at a bearing of N89°46’W a distance of 168.03 feet; Thence northwesterly at a bearing of N00°11’30W a distance of 139.32 feet; Thence northwesterly at a bearing of N89°46’W a distance of 244.87 feet to a point; Thence northwesterly at a bearing of N00°11’30W a distance of 190 feet, more or less, along west line of Lot 5, MOUNTAIN VIEW HEIGHTS, to the Point of Beginning.

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Agenda Item No. 2.e.

Date: 11/07/17

AGENDA


Agenda Category: Consent CPOs 4, 5

Agenda Title:

DECLARE NECESSITY AND PURPOSE FOR ACQUIRING EASEMENTS ACROSS CERTAIN REAL PROPERTY AND AUTHORIZE CLEAN WATER SERVICES TO PROCEED WITH CONDEMNATION ACTION NECESSARY TO COMPLETE THE TUALATIN INTERCEPTOR AND SIPHON IMPROVEMENT PROJECT NO. 6493

Presented by: Bill Gaffi, General Manager (wjd)

SUMMARY

On June 20, 2017 by Resolution and Order No. 17-10, Clean Water Services’ (District) Board of Directors (Board) adopted the Budget for Fiscal Year 2018, which includes the Tualatin Interceptor and Siphon Improvement Project No. 6493 (Project). The purpose of the Project is to upgrade capacity of the Upper Tualatin Interceptor as identified in the 2017 concept plan. Construction is scheduled for spring 2018.

The District is engaged in negotiations with property owners to obtain temporary construction easements and permanent sanitary sewer easements to construct the Project. To facilitate the easement acquisition process, staff is seeking authority to proceed with condemnation for easements on the properties listed in Exhibit A. This action is a procedural step in the acquisition of the required easements in case easement negotiations are unsuccessful. Staff has been successful in the past in reaching agreements with property owners and expects to enter into negotiated easements with most or all of the property owners on this Project. Staff will make every effort to reach agreements with property owners before proceeding with any condemnation action.

Attachments: Resolution and Order Exhibit A to Resolution and Order: Property Owners Exhibit B to Resolution and Order: Project Map

REQUESTED ACTION

Declare by Resolution and Order the necessity and purpose for acquiring certain real property easements necessary to complete the Tualatin Interceptor and Siphon Improvement Project No. 6493 and authorize Clean Water Services to proceed with a condemnation action as required to obtain the easements.

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Telephone (503) 681-3600 Fax (503) 681-3603

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In the Matter of Declaring the Necessity And Purpose for Acquiring Easement(s) For the Tualatin Interceptor and Siphon Improvement Project; Directing that Staff Attempt to Negotiate Settlement with the Property Owner(s); and Authorizing Legal Proceedings to Acquire the Easements.

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NO.

The above-entitled matter came before the Board of Directors (Board) of Clean Water Services

(District), at its regular meeting of November 7, 2017; and

It appearing that this Board has authority to adopt Master Plans and Plans of Capital

Improvements for the District Storm and Surface Water Management System and Sanitary Sewer

System pursuant to ORS 451.120, ORS 451.485 and ORS 223.309; and

It appearing to the Board that on June 20, 2017, the Board adopted the Capital Improvements

Program FY 2018 by Resolution and Order No. 17-10, which included the Tualatin Interceptor and

Siphon Improvement Project; and

It appearing to the Board that costs for the Tualatin Interceptor and Siphon Improvement Project

were included in the FY 2018 Capital Improvement Plan and construction costs have been included in

the FY 2018 budget; and

It appearing to the Board that the District has authority under ORS 451.550(3) to acquire

easements necessary to construct the Tualatin Interceptor and Siphon Improvement Project by

condemnation proceedings or by other means; and

It appearing to the Board that it is consistent with the powers and purposes of the District and

necessary for the continued growth, safety and welfare of the community, that the Tualatin Interceptor

and Siphon Improvement Project be constructed and that the District acquire easements over the

property described in Exhibit A, attached hereto and by this reference incorporated herein; and

It appearing to the Board that the proposed location and plans for constructing the Tualatin

Interceptor and Siphon Improvement Project, as shown on a map attached hereto as Exhibit B and by

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Telephone (503) 681-3600 Fax (503) 681-3603

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this reference incorporated herein, is most compatible with the greatest public good and causes the least

private injury, the Board being fully advised, it is, therefore,

RESOLVED AND ORDERED that it is necessary for the preservation of the public health,

safety and welfare that the District acquire easements over the property described in Exhibit A in

connection with the construction of the Tualatin Interceptor and Siphon Improvement Project; and it is

further

RESOLVED AND ORDERED that the governing body of the District does hereby find and

determine that the Tualatin Interceptor and Siphon Improvement Project is planned in a manner which

will be compatible with the greatest public good and cause the least private injury; and it is further

RESOLVED AND ORDERED that the immediate possession of the easements are necessary;

and it is further

RESOLVED AND ORDERED that District staff shall negotiate with the owners of the property

described in Exhibit A, and attempt to agree upon the just compensation to be paid for the easements;

and it is further

RESOLVED AND ORDERED that should District staff and the property owners be unable to

reach an agreement, Counsel for the District shall be and hereby is, authorized and directed to institute

all necessary proceedings for condemnation of the easements over the property described in Exhibit A

consistent with applicable provisions of law including all necessary steps for immediate possession of

the easements.

DATED this 7th day of November, 2017. CLEAN WATER SERVICES

By its Board of Directors ________________________________ Chairman ________________________________ Recording Secretary

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EXHIBIT A

TUALATIN INTERCEPTOR AND SIPHON IMPROVEMENT

PROJECT NO. 6493 PROPERTY OWNERS SUBJECT TO EASEMENTS: Association of Unit Owners at Rivers Edge Blue Mountain Community Management, Inc. 2S115CB12600 17933 NW Evergreen Parkway #200 Beaverton, Oregon 97006 Randall Tanner 2S115CB00300 16285 SW Bull Mountain Road Tigard, Oregon 97224 Roamer's Rest R.V. Park, LLC 2S115C001800 19541 SW Alderwood Court Aloha, OR 97003 Frances L Avery and Richard W Sherwood 2S115C001501 11565 SW Hazelbrook Rd. Tualatin, Or 97062 Joyce L. Poppert 2S115C001500 11515 SW Hazelbrook Rd Tualatin, OR 97062 Louann M. Richards and Antonio Sanchez 2S115D001700 11475 SW Hazelbrook Rd Tualatin, OR 97062 Westphal Family Trust 2S115D001600 11405 SW Hazelbrook Road Tualatin, OR 97062 Jeffrey W. Grey and Marilyn H. Grey 2S115D001500 17670 Arbor Lane Lake Oswego, OR 97035 Nancy G. Pastor Johnson 2S115D001402 4509 NE 38th Street Vancouver, WA 98661 Joan Dianne Pastor Family Trust 2S115D001405 11155 SW Hazelbrook Road 2S115D001403 Tualatin, OR 97062

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EXHIBIT A


PROJECT NO. 6493 PROPERTY OWNERS SUBJECT TO EASEMENTS: Roberto A. Robles 2S115D001401 11105 SW Hazelbrook Road Tualatin, OR 97062 Tcherven Family Revocable Trust 2S115DA01100 11035 SW Hazelbrook Road Tualatin, OR 97062 Jeffrey A. and Janice L. Jacob 2S115DA00900 10985 SW Hazelbrook Road Tualatin, OR 97062 Scott Hamilton and Janet Hamilton 2S115DA00800 10935 SW Hazelbrook Road Tualatin, OR 97062 Ilse D. Von Hagen Trust 2S115DA00700 10855 SW Hazelbrook Road Tualatin, OR 97062 Kenneth W. Johnson and Martha S. Johnson 2S115DA00600 17285 SW 108th Avenue Tualatin, Or 97062 Phillip D. Vincent (undivided 1/3rd interest in tract “A”) 2S115DA05900 17240 SW 108th Avenue Tualatin, OR 97062 Joseph Gerace and Khadija Gerace (undivided 1/3rd interest in tract “A”) 2S115DA05900 17260 SW 108th Avenue Tualatin, OR 97062 Samantha Julian and Jay Julian (undivided 1/3rd interest in tract “A”) 2S115DA05900 17220 SW 108th Avenue Tualatin, OR 97062 Richard C. Hallberg and Linda L. Jernigan 2S115AD01800 17000 SW 108th Avenue Tualatin, OR 97062

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EXHIBIT A


PROJECT NO. 6493

PROPERTY OWNERS SUBJECT TO EASEMENTS: Robert E. Bosak and Mary C. Bosak 2S115DA00300 10605 SW Hazelbrook Tualatin, OR 97062 David Warren Martin and Judith M. Martin 2S114CB00751 10275 SW Hazelbrook Road 2S114CB00750 Tualatin, OR 97062 Christopher Mitchell and Phillipa Peach 2S114CB00600 10145 SW Hazelbrook Rd Tualatin, OR 97062 The Streit Living Trust 2S114CB00200 10085 SW Hazelbrook Rd Tualatin, OR 97062 Steven Gubala and Kimberly Gubala 2S114CA00100 17315 SW Cheyenne Way Tualatin, Or 97062 Thomas M. Miller and Charleen K. Miller 2S114CA00200 17340 SW Cheyenne Way Tualatin, Or 97062 Tualatin Country Club 2S114CA00300 PO Box 277 Tualatin, OR 97062 City of Tualatin 2S115CO01400 18880 SW Martinazzi Avenue 2S115CO01401 Tualatin, OR 97062 2S115DA00100 2S114CB00800 2S114CA00301 City of Tigard 2S114AC00700 13125 SW Hall Blvd 2S114A001500 Tigard, OR 97223

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EXHIBIT B

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Agenda Item No. 2.f. Date: 11/07/17

AGENDA


Agenda Category: Consent CPO 4M

Agenda Title:

AWARD CONTRACT TO CONSTRUCT THE DURHAM ADVANCED WASTEWATER TREATMENT FACILITY VOLATILE FATTY ACIDS DELIVERY SYSTEM IMPROVEMENTS PROJECT NO. 6921 TO STETTLER SUPPLY CO.

Presented by: Bill Gaffi, General Manager (ks)

SUMMARY

The Durham Advanced Wastewater Treatment Facility Volatile Fatty Acids (VFAs) Delivery System Improvements Project No. 6921 (Project) consists of modifications to the existing VFA delivery system, which currently conveys VFAs to the Primary Effluent Pumping Station (PEPS) for disposal. Modifications will reroute the flow of VFAs to the aeration basins (ABs), while maintaining the existing connection to PEPS in the event that bypass of the ABs is necessary.

This Project will enhance the biological phosophorus removal process through addition of VFAs directly into each AB and will mitigate existing issues with foul odors and the inherent corrosiveness of VFAs, which has led to coating failure in the PEPS wetwell. The Project will include:

installing new piping and reusing existing piping to the extent possible to convey VFAs to the four existing ABs;

installing an in-line magnetic flow meter with flushing capabilities and flow control valve upstream of each AB to ensure an equal split of VFAs between all ABs;

cleaning the existing pipeline to remove build-up of VFAs on the interior pipe walls which has, over time, degraded system efficiencies;

(continued)

REQUESTED ACTION

Award the contract to construct the Durham Advanced Wastewater Treatment Facility Volatile Fatty Acids Delivery System Improvements Project No. 6921 to Stettler Supply Co., the lowest responsible bidder, in the amount of $222,995.

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AWARD CONTRACT TO CONSTRUCT THE DURHAM ADVANCED WASTEWATER TREATMENT FACILITY VOLATILE FATTY ACIDS DELIVERY SYSTEM IMPROVEMENTS PROJECT NO. 6921 TO STETTLER SUPPLY CO. 11/07/17

installing new instrumentation to measure pressure in the pump discharge header, enabling staff to identify issues such as those that negatively impact pump and system performance;

purchasing and installing new pumps and variable frequency drives (VFDs), as existing pumps are beyond their useful life and do not provide adequate pressure for conveyance of VFAs to all ABs; and

connecting new equipment and instrumentation.

Clean Water Services (District) advertised for bids on October 6, 2017. The engineer’s estimate for the Project is $205,000. District received five bids and opened them on October 19, 2017. The bids range from $222,995 to $295,226. The three low bidders are:

1. Stettler Supply Co. $222,995 2. R.L. Reimers Co. $228,975 3. James W. Fowler Co. $244,460

The low bidder disclosed the following subcontractors:

1. Tri-Star Electric, Inc. 2. River City Environmental, Inc.

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Agenda Item No. 2.g.

Date: 11/07/17

AGENDA


Agenda Category: Consent CPO All

Agenda Title:

ACCEPT CONSTRUCTION OF ENSCHEDE GRAVITY SEWER PROJECT NO. 6771 AND RELEASE RETAINAGE TO TRENCH LINE EXCAVATION, INC.

Presented by: Bill Gaffi, General Manager (mk)

SUMMARY

On July 18, 2017, Clean Water Services Board of Directors awarded the contract to construct the Enschede Gravity Sewer Project No. 6771 (Project) to Trench Line Excavation, Inc. in the amount of $389,400 by Minute Order No. 17-50.

All Project work is complete and in conformance with the contract. There are no outstanding claims or other issues in connection with the Project. The final construction cost is $413,212.10, which represents an increase of $23,812.10 (6 percent) from the original contract amount. The increase was due to unforeseen field conditions, including the need to revise the boring design.

REQUESTED ACTION

Accept construction of the Enschede Gravity Sewer Project No. 6771 and release retainage to Trench Line Excavation, Inc. in the amount of $20,660.60.

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 7) Agenda Title: VACATE A PORTION OF NW BRUGGER ROAD (VACATION

NO. 541) Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: A petition was received by the Board to vacate a portion of NW Brugger Road, being unimproved public right-of-way lying in the northeast one-quarter of Section 18, T1N, R1W, W.M., Washington County, Oregon, as described and shown in the attached Vacation Report. NW Brugger Road is in the North Bethany area. As development occurs, portions of NW Brugger Road are being re-aligned and improved as NW Shackelford Road (Road A) in accordance with the Board-adopted North Bethany Subarea Plan. The area proposed to be vacated will be incorporated into new subdivision lots. The proposed vacation will result in a continuous right-of-way width for the newly dedicated NW Shackelford Road. The vacation petition was signed by 100% of the abutting property owners. Staff has reviewed this request and determined the vacation of the public right-of-way is in the public interest. The subject right-of-way is not needed for public purposes, and there will not be any adverse impacts on the abutting properties or utilities. Attachments: 1. Resolution and Order

2. Vicinity Map 3. Vacation Report with legal description (Exhibit “A”) and Map (Exhibit “B”)


Vacate the right-of-way described in the attached Vacation Report.



Agenda Item No. 2.h.

Date: 11/07/17

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IN THE BOARD OF COUNTY COMMISSIONERS


In the Matter of the Vacation of a portion of ) RESOLUTION AND ORDER NW Brugger Road, in the northeast ) One-quarter of Section 18, T1N, R1W, ) NO. W.M., Washington County, Oregon ) VACATION NO. 541

The above-entitled matter having come on regularly before the Board at its meeting November 07, 2017; and

It appearing to the Board that a petition has been filed to vacate a portion of NW Brugger Road lying in the northeast one-quarter of Section 18, T1N, R1W, W.M., Washington County, Oregon. The petition was signed by owners of 100% of the private property to be vacated and by the owners of 100% of the property abutting public property to be vacated, pursuant to ORS 368.351; and

It appearing to the Board that said petition did describe the portions of public rights-of-way to be vacated, the names of the parties to be particularly affected thereby, and set forth the particular circumstances of the case; and

It appearing to the Board that the portions of public rights-of-way, proposed to be vacated,

are under the jurisdiction of Washington County and are not within the corporate limits of any city or town; and

It appearing to the Board that the rights-of-way proposed to be vacated are no longer needed for the use of the public; and It appearing to the Board that the County Road Official did examine the area proposed to be vacated and hereby submits to the Board the Vacation Report attached hereto, and by this reference made a part hereof, in accordance with ORS 368.351(1); it is therefore

RESOLVED AND ORDERED that the portions of public rights-of-way, proposed to be vacated and more particularly described in the attached Vacation Report, are hereby vacated as it is in the public interest; and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, be and hereby is authorized and directed to mark the vacated County Road on the plats and records of Washington County Oregon; and it is further

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RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, is

hereby authorized and directed to have this order of vacation recorded in the records of Washington County, Oregon, and cause copies of this order to be filed with the Director of Assessment and Taxation and the County Surveyor’s office in accordance with ORS 368.356(3). Dated this 7th day of November, 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Chairperson Recording Secretary Approved as to form Cortney D. Duke-Driessen Assistant County Counsel Date: Page 2 – R&O No. Vacation No. 541

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DEPARTMENT OF LAND USE & TRANSPORTATION REPORT ON VACATION NO. 541

November 7, 2017

VACATION OF A PORTION OF NW BRUGGER ROAD A request for vacation proceedings has been received by the staff for the Board of County Commissioners to vacate a portion of NW Brugger Road lying northerly of a line parallel with, and 39.00 feet northerly of, the centerline of NW Shackelford Road, more particularly described on the attached Exhibit “A” and shown on the attached Exhibit “B”: The owners of the property abutting the unimproved roadways to be vacated are: 1N1 18AA, TL 200, 800, AND 900 1N118AD, TL 300 Noyes Development Co. Srinath Narasimham 16305 NW Bethany Court, Suite 101 16869 NW Viola Street Beaverton, OR 97006 Portland, OR 97229 1N118AD, TL 100 1N118AD, TL 400 Alain Bautista Buenviaje and Todd and Linda Smith Maureen Joy Bautista Buenviaje 16857 NW Viola Street 16893 NW Viola Street Portland, OR 97229 Portland, OR 97229 1N118AD, TL 200 Rebekah Marie Brown 16881 NW Viola Street Portland, OR 97229 1N118AD, TL 500 Gokul Gopalasamy and Deepa Krishnasamy 16849 NW Viola Street Portland, OR 97229 1N118AD, TL 26400 AND 26500 D.R. Horton Inc. – Portland 4380 SW Macadam Ave., Suite 100 Portland, OR 97239

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CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST 1) Conformance with the County’s Comprehensive Plan

This portion of NW Brugger Road described herein and proposed to be vacated is not a part of the current transportation plan in the area. This area is a part of the North Bethany Subarea Plan which shows this section of road as being re-aligned, widened, and improved as NW Shackelford Road (Road A) in conjunction with development of abutting properties. The vacation of this portion NW Brugger Road was conditioned by Current Planning during the land use approvals for the proposed subdivision plats known as “Highlands at North Bethany” and “Highlands at North Bethany No. 2”.

2) Use of the Right-of-Way

The right-of-way proposed for vacation is unimproved and is not needed for public use.

3) Impact of Utilities and Emergency Services

Necessary easements have been or will be granted by new subdivisions in the area. There are no adverse impacts to public utility providers or emergency services.

4) Limits of Vacation and Evaluation of “Public Road” Status

This portion of NW Brugger Road is unimproved public right-of-way lying in the unincorporated area of Washington County and the limits of the proposed vacation are logical and justifiable. Vacating the proposed right-of-way will not have any adverse impact on the abutting properties or utilities.

Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the road proposed herein, as it is in the public interest.

_____________________ Gary A. Stockhoff, P.E. Washington County Engineer

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 4B) Agenda Title: VACATE PORTIONS OF PUBLIC EASEMENTS ALONG SW

LUKE LANE, (VACATION NO. 543) Presented by: Andrew Singelakis, Director, Land Use & Transportation SUMMARY: A petition was received by the Board to vacate portions of public easements along SW Luke Lane situated in the southwest One-quarter of Section 5, T2S, R1W, W.M., Washington County, Oregon, as described and shown in the attached Vacation Report. Prior to the recent approval of the River Terrace East subdivision, SW Luke Lane was a dead-end street with public utility and emergency vehicle turnaround easements on several of the adjacent properties. SW Luke Lane has now been extended to the west. Additional right-of-way has been dedicated and additional public utility easements have been granted. The easements to be vacated are no longer needed by the public. There will not be any adverse impacts to the public or on the abutting properties. The vacation petition was signed by 100% of the abutting property owners. Staff has reviewed this request and determined portions of the public utility easements and the emergency vehicle turnaround easement are no longer necessary for public use. The proposed vacation is in the public interest.

Attachments: 1. Resolution and Order 2. Vicinity Map

3. Vacation Report with legal description (Exhibit “A”) and Map (Exhibit “B”)


Vacate the public easements described in the attached Vacation Report.



Agenda Item No. 2.i.

Date: 11/07/17

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FOR WASHINGTON COUNTY, OREGON In the Matter of the Vacation of portions ) Of the public easements, being in the ) RESOLUTION AND ORDER Southwest One-Quarter of Section 5, ) T2S, R1W, W.M., Washington County, ) NO. Oregon ) VACATION NO. 543

The above-entitled matter having come on regularly before the Board at its meeting November 7, 2017; and

It appearing to the Board that a petition has been filed to vacate portions of public easements along SW Luke Lane, situated in the Southwest One-quarter of Section 5, T2S, R1W, W.M., Washington County, Oregon, also being described and shown in the attached Vacation Report. The petition was signed by owners of 100% of the property to be vacated and by the owners of 100% of the abutting properties, pursuant to ORS 368.351; and

It appearing to the Board that said petition did describe the easements proposed to be vacated, the names of the parties to be particularly affected thereby, and set forth the particular circumstances of the case; and

It appearing to the Board that the portions of public easements, proposed to be vacated, are under the jurisdiction of Washington County and are not within the corporate limits of any city or town; and

It appearing to the Board that the easements proposed to be vacated are no longer needed for the use of the public; and

It appearing to the Board that the County Road Official did examine the area proposed to be vacated and hereby submits to the Board the Vacation Report attached hereto, and by this reference made a part hereof, in accordance with ORS 368.351(1); it is therefore

RESOLVED AND ORDERED that the portions of public easements, proposed to be vacated and more particularly described in the attached Vacation Report, are hereby vacated as it is in the public interest; and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, be and hereby is authorized and directed to mark the vacated easements on the plats and records of Washington County Oregon; and it is further

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RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, is hereby authorized and directed to have this order of vacation recorded in the records of Washington County, Oregon, and cause copies of this order to be filed with the Director of Assessment and Taxation and the County Surveyor’s office in accordance with ORS 368.356(3). Dated this 7th day of November, 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Chairperson Recording Secretary Approved as to form Cortney D. Duke-Driessen Assistant County Counsel Date: Page 2 – R&O No. Vacation No. 543

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DEPARTMENT OF LAND USE AND TRANSPORTATION REPORT ON VACATION NO. 543

November 7, 2017

VACATION OF PORTIONS OF PUBLIC EASEMENTS A request for vacation proceedings has been received by the staff for the Board of County Commissioners to Vacate portions of the public utility easements and the emergency vehicle turnaround easements along SW Luke Lane. Said portions of easements are described in Exhibit “A” and shown on Exhibit “B”, attached hereto, and by this reference made a part hereof. The owners of the property abutting the portions of the easements to be vacated are: 2S1 06DA, TL15000 and 15100 2S1 05CB, TL 500 William Lyon Homes, Inc. Richard L. and Virginia A. Synder 703 Broadway Street 16455 SW Luke Lane Vancouver, WA 98660 Tigard, OR 97223 2S1 05CB, TL 600 2S1 05CB, TL 800 John V. and Kristen N. Khamnohack Larry W. Rose, trustee 16487 SW Luke Lane Joyce A. Rose, trustee Tigard, OR 97223 16444 SW Luke Lane Tigard, OR 97223 2S1 05CB, TL 700 Richard A. and Atoya M. Bass 16476 SW Luke Lane Tigard, OR 97223 CRITERIA FOR EVALUATION OF ROAD VACATION REQUESTS 1) Conformance with the County’s Comprehensive Plan

The public easements, proposed to be vacated, were granted in the subdivision plat of Kerron’s Crest. Due to recent approvals and the development of the River Terrace East subdivision to the west, additional public utility easements have been granted and additional public right-of-way dedications have been accepted along SW Luke Lane, thereby replacing the public need for the easements proposed to be vacated herein.

2) Use of the Right-of-Way or Easements The public easements proposed to be vacated were originally granted in the plat of Kerron’s Crest. Due to recent subdivision activity to the west, the easements within the proposed vacation area are no longer needed by the public. The Planning and

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Development Services and the Engineering and Construction Services divisions have reviewed this vacation proposal in conjunction with the future needs of SW Luke Lane. Based upon this review, the adjacent land owners have dedicated additional right-of-way and granted additional public utility easements along SW Luke Lane. The area proposed to be vacated will not be needed for future use.

3) Impact of Utilities and Emergency Services Utility providers and Emergency Services have been notified of the proposed vacation, located their facilities, and have no objection to this vacation.

4) Limits of Vacation and Evaluation of “public road” Status

These public easements lying in the unincorporated area of Washington County are not needed and the limits of the proposed vacation are logical and justifiable. Vacating these easements will not have any adverse impact on the abutting properties or utilities.

Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the public easements proposed herein, as it is in the public interest. _____________________ Gary A. Stockhoff, P.E. Washington County Engineer

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AGENDA


Agenda Category: Consent – LUT/Maintenance Local Improvement District (CPO 6) Agenda Title: APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE

LOCAL IMPROVEMENT DISTRICT (MLID) FOR KEMMER RIDGE NO. 2

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY:

The Board, by Resolution and Order No. 87-108, required that as a condition of development approval, a road Maintenance Local Improvement District (MLID) be formed with the final platting of any subdivisions initiated after May 19, 1987. A feasibility report was prepared for this MLID that establishes a base annual assessment of $1,004.20 or $50.21 per lot with a maximum annual assessment of $2,008.40 or $100.42 per lot. However, with the passage of the Urban Road Maintenance District (URMD) in 1994, these charges will not be assessed. As required by Resolution and Order No. 87-108, MLIDs and their assessments are established for administrative purposes with assessments only initiated should the URMD expire.

A petition and waiver of the right to remonstrate (oppose) the formation of an MLID has been received for the following subdivision, in accordance with Resolution and Order 87-108. Proposed assessments are as follows:

(continued) Attachments: 1. Resolution and Order

2. Petition-Exhibit A 3. Feasibility Report-Exhibit B 4. Waiver-Exhibit C 5. Legal Description, Assessment Area and Vicinity Maps-Exhibit D 6. Assessment Roll-Exhibit E


Approve the attached Resolution and Order initiating and establishing the MLID, approving the feasibility report, and imposing, but not levying, a maximum annual assessment.



Agenda Item No. 2.j.

Date: 11/07/17

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APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT (MLID) FOR KEMMER RIDGE NO. 2 BCC 11/07/17

Maximum Annual Assessment

No. Lots Per Lot Total KEMMER RIDGE NO. 2 20 $100.42 $2,008.40 As the Board is aware, MLIDs and their assessments will continue to be established for administrative purposes only. There will be no assessments during the life of the Urban Road Maintenance District unless otherwise ordered by the Board.

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Page 1 – RESOLUTION AND ORDER

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON In the Matter of Receiving a Petition, Approving ) a Feasibility Report, Establishing a Road ) RESOLUTION AND ORDER Maintenance Local Improvement District (MLID) ) and Authorizing the Proposed Work, Imposing a ) NO Maximum Annual Assessment, Receiving an ) Assessment Roll for, but not Limited to, ) Maintenance and Repair of Local Public Streets ) Serving KEMMER RIDGE NO. 2 subdivision. )

This matter having come before the Board at its meeting of November 7, 2017; and

It appearing to the Board that a petition, a waiver of the right to remonstrate (oppose)

the formation of a road Maintenance Local Improvement District (MLID), together with the

proposed work and assessment of costs, a feasibility report, and an assessment roll for an MLID

for, but not limited to, the maintenance and repair of local public streets serving KEMMER

RIDGE NO. 2 development have been filed as set forth in the Washington County Code (WCC)

Chapter 3.20; and

It appearing to the Board that the location of the proposed MLID is described and

shown on Exhibit A, attached hereto; and

It appearing to the Board that 100% of the property owner(s) signed said petition,

attached hereto and marked Exhibit B, as shown on the affidavit on file; and

It appearing to the Board that a waiver of the right to notice, hearing, and remonstrance

(opposition) regarding the formation of the MLID together with the proposed work and

assessment of costs was signed by 100% of the property owner(s) within the proposed MLID at

the time of MLID formation, and that this waiver was recorded and runs with the land such that

all present and subsequent owners are on notice and bound thereby; and

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It appearing to the Board that the feasibility report, attached hereto and marked Exhibit

D, confirms the feasibility of the petitioned for work, to wit: to, among other functions, maintain

and repair local public streets serving KEMMER RIDGE NO. 2 development; and it appearing

that such report should be approved as submitted and adopted; and

It appearing to the Board that a program of, but not limited to, maintenance and repair

of the local public streets is necessary and that a maximum annual assessment of $100.42 per lot

should be imposed as the amount considered the maximum necessary for the annual work

thereof; and

It appearing to the Board that, pursuant to WCC Section 3.20.160 the proposed

assessment roll, attached hereto and marked Exhibit E, has been filed with the Board; and

It appearing to the Board that all property owners received notification of the time and

place that the Board would consider establishment of the said MLID and imposition of maximum

annual assessments, as shown on the notification letter on file; and

It appearing to the Board that it is appropriate to establish the MLID, in conformance

with WCC Chapter 3.20; now, therefore, it is hereby

RESOLVED AND ORDERED that the petition is hereby received and that the

feasibility report is hereby approved, accepted and adopted; and it is further

RESOLVED AND ORDERED that the proposed MLID as described in the feasibility

report is hereby established; and it is further

RESOLVED AND ORDERED that the maximum annual assessment for all functions

proposed in this MLID shall be $100.42 for each lot described in the assessment roll, Exhibit E,

and such assessment is approved and imposed but not levied; and it is further

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RESOLVED AND ORDERED that the Board may levy annual assessments within the

maximum at such point in the future as it deems necessary.

Dated this 7th day of July 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON ____________________________________ Chairman ____________________________________ Recording Secretary

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FEASIBILITY REPORT

KEMMER RIDGE NO. 2

ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT PROJECT DESCRIPTION The road maintenance local improvement district (MLID) provides for ongoing maintenance and repair of local streets serving the KEMMER RIDGE NO. 2 development. Road maintenance may include but is not limited to the following activities: patching, fog seals, crack seals, sweeping/flushing, and traffic control. ASSESSMENT MAP An assessment map (Exhibit A) has been prepared showing the location of the local streets to be maintained and showing the boundary of the proposed MLID. All parcels within this boundary are specially benefited from the maintenance of these streets. ASSESSMENT METHOD The equal parcel method of assessment is recommended for this MLID. ASSESSMENTS

Total Cost Total Assessment

Per Lot Assessment

Maximum Annual Assessment $2,008.40 $2,008.40 $100.42(20 lots) The maximum annual assessment allows for unanticipated maintenance conditions in future years. ASSESSMENT ROLL An assessment roll (Exhibit E) has been prepared containing a description of each parcel to be assessed by the MLID, the names of owners or reputed owners thereof, and a maximum annual assessment. RECOMMENDATION The MLID as described above is found to be feasible and should be established.

EXHIBIT B PAGE 1 OF 1

MLID

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LEGAL DESCRIPTION KEMMER RIDGE NO. 2

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EXHIBIT D PAGE 1 OF 3

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ASSESSMENT MAP

KEMMER RIDGE NO. 2

WASHINGTON COUNTY ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT


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VICINITY MAPKEMMER RIDGE NO. 2

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EXHIBIT E PAGE 1 OF 1

MLID

ASSESSMENT ROLL KEMMER RIDGE NO. 2

ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT

Tax Lot Owner Name/Address Legal Description Lot Total

1S130DC00300 1S130DC00400

Kemmer Ridge LLC 412 A Avenue, #150 Lake Oswego, OR 97034

Kemmer Ridge No. 2 20 Lots

$100.42 $2,008.40

• Map and Tax Lot numbers will be established by the Department of Assessment and Taxation/Cartography Division after the plat is filed.

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 13) Agenda Title: SET A PUBLIC HEARING TO TRANSFER JURISDICTION OF A

PORTION OF NW DAVID HILL ROAD (C.R. 1245) TO THE CITY OF FOREST GROVE AS C.R. 3314 T/J

Presented by: Andrew Singelakis, Director, Land Use & Transportation SUMMARY: The City of Forest Grove has, by City Resolution No. 2017-65, requested the Transfer of Jurisdiction of a portion of NW David Hill Road (C.R. 1245) from the County to the City of Forest Grove. ORS 373.270 requires the County to hold a public hearing on this matter. Therefore, we ask the Board to set the date of December 5, 2017 for the public hearing. ORS 373.270 requires notification of this hearing. Attachment: 1. Road Description – Exhibit “A” 2. Map – Exhibit “B”


Set 10:00am December 5, 2017 in the Auditorium of the Hillsboro Civic Center, Hillsboro, Oregon, at your regularly scheduled meeting as the time and place for a public hearing on the requested Transfer of Jurisdiction to the City of Forest Grove (C.R. 3314 T/J). Direct that notification to the public be made by posting pursuant to ORS 373.270.



Agenda Item No. 2.k.

Date: 11/07/17

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Page 1 of 1

EXHIBIT “A” 1. NW DAVID HILL ROAD FROM HIGHWAY 47 TO A POINT ±3645 FEET WESTERLY SEE EXHIBIT “B” All of County Road 1245. Said road being situated in the West one-half of Section 30, T1N, R3W, W.M. and in the East one-half of Section 31, TIN, R4W, W.M.

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AGENDA


Agenda Category: Consent – County Administrative Office (All CPOs) Agenda Title: CANCEL DECEMBER 26, 2017 BOARD WORKSESSION AND

MEETING AND SCHEDULE DECEMBER 19, 2017 AS THE NIGHT MEETING

Presented by: Robert Davis, County Administrator SUMMARY: Due to the holidays, we are recommending that your Board cancel the meeting on December 26, 2017 and schedule the night meeting on Tuesday, December 19, 2017.


Cancel December 26, 2017 Board worksession and meeting and schedule December 19, 2017 as the night meeting.

Agenda Item No. 2.l.

Date: 11/07/17

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AUTHORIZE AN AMENDMENT TO THE

INTERGOVERNMENTAL AGREEMENT WITH THE OREGON HEALTH AUTHORITY TO PROVIDE PUBLIC HEALTH SERVICES IN WASHINGTON COUNTY

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: An Intergovernmental Agreement between the Oregon Health Authority and Washington County provides funding for public health services in Washington County. Your Board approved the original agreement with funding in the amount of $4,132,427 for the period of July 1, 2017 through June 30, 2018 (MO #17-177). Two amendments have been received increasing the contract amount. The most recent amendment to the agreement adds funding in the amount of $544,049 through June 30, 2018. The Department requests your Board authorize an amendment to the IGA with the Oregon Health Authority for a new total amount of $4,999,971.


Authorize an amendment to the 2017-2019 IGA with the Oregon Health Authority for a total contract amount of $4,999,971 to provide public health services through June 30, 2018.



Agenda Item No. 2.m.

Date: 11/07/17

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent—Office of Community Development Agenda Title: AWARD HOME INVESTMENT PARTNERSHIPS PROJECT

AGREEMENT WITH CORNELIUS PLACE HOUSING ASSOCIATES LP AND COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT AGREEMENT WITH THE CITY OF CORNELIUS FOR THE CORNELIUS PLACE PROJECT

Presented by: Jennie H. Proctor, Program Manager SUMMARY:

The purpose of this agenda item is to request the Board’s consideration and award of a HOME Investment Partnerships Program (HOME) Project Agreement and Community Development Block Grant Project Agreement for the Cornelius Place project in Cornelius. Cornelius Place Housing Associates LP, a partnership between Bridge Housing and Bienestar, Inc., will utilize a HOME Investment Partnerships Program Loan in the amount of $1,200,000 to construct the housing portion of the Cornelius Place project, a forty-five (45) unit affordable rental housing project for seniors to be constructed above a new library. Cornelius Place will target affordable rental housing for senior households with either one to two persons 55 years of age or older earning at or below 50% AMI. There will also be eleven (11) units targeted for extremely low-income senior households earning at or below 30% AMI utilizing an award of Project-Based Section 8 vouchers from the Washington County Department of Housing Services. The current Low HOME rent limit is $653/mo for studios, $700/mo for one-bedroom units, and $841/mo for two-bedroom units. The Fair Market Rent that can be charged for the PBS8 units are $946/mo for studios, $1,053/mo for one-bedroom units, and $1,242/mo for two-bedroom units. The Project Agreement provides $1,200,000 in HOME funds towards construction and development costs associated with the project. There will be eight (8) HOME-assisted units. As part of this development, the City of Cornelius will construct a new library on the ground floor of the Cornelius Place Project. CDBG funds in the amount of $260,000 will go toward the construction of the new library. Together, the HOME and CDBG funds will be the last funding sources needed to begin construction of Cornelius Place.

DEPARTMENT’S REQUESTED ACTION: Award the proposed HOME Project Agreement with Cornelius Place Housing Associates LP and the proposed CDBG Project Agreement to the City of Cornelius, subject to the county’s contract review process, and authorize the County Administrator to execute subsequent documents, as needed, to secure this award.


Agenda Item No. 2.n.

Date: 11/07/17

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AGENDA


Agenda Category: Consent – Support Services Agenda Title: APPROVE THE USE OF QUALIFIED REHABILITATION

FACILITIES FOR TEMPORARY EMPLOYMENT SERVICES (2017.115SA)

Presented by: Don Bohn, Assistant County Administrator

Suzi Fulcher, Purchasing Supervisor SUMMARY: This agenda item requests that your Board approve the use of DePaul Industries and Galt Foundation for temporary employment services for the estimated expenditure of $270,000 through June 30, 2020. The Department of Land Use and Transportation/Operations Division uses DePaul Industries to provide temporary maintenance laborers (utility workers) in their field crews during the construction season. Other departments also use these agencies for temporary workers on an as-needed basis mostly for short term clerical assistance. The County spends an average of $90,000 per year with these two firms. These two firms are Qualified Rehabilitation Facilities (QRF). Per ORS 279.850, public agencies are required to procure goods and services (including temporary services) from designated QRF’s when those services meet our needs. County Purchasing Rules state that your Board must authorize all acquisitions of materials and services exceeding $100,000. Although the acquisition of temporary services is exempt from the formal bid process (if a QRF is utilized), due to the total annual costs exceeding the $100,000 limit, your Board’s approval is necessary.


Approve the use of DePaul Industries and Galt Foundation for temporary employment services for a total of $270,000 through June 30, 2020.



Agenda Item No. 2.o.

Date: 11/07/17

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AGENDA


Agenda Category: Consent – Support Services Agenda Title: AUTHORIZE CONTRACT FOR FINANCIAL ADVISORY

SERVICES (#2017.117SA) Presented by: Don Bohn, Assistant County Administrator

Mary Gruss, Chief Finance Officer SUMMARY: This agenda requests that your Board authorize a five year contract with Piper Jaffray and Co. for financial advisory services. The estimated cost for the five year period is $150,000. Piper Jaffray will assist the County in acquiring financing for capital projects and refinancing. They will meet with County representatives, bond counsel and others, as appropriate, to review financing options and discuss and assess potential financing arrangements deemed desirable by the County. Piper Jaffray and Co. has been the County’s investment advisor since 2007 and is very familiar with the County organization and the processes required for bond transactions. They have provided excellent services in a timely and efficient manner. This purchase is exempt from the competitive process, per Washington County Rule 25-060 which exempts investment contracts. Board approval is required because the total contract amount exceeds $100,000.


Authorize a five year contract with Piper Jaffray and Co. for financial advisory service. The estimated cost for the five year period is $150,000.



Agenda Item No. 2.p.

Date: 11/07/17

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services (ALL CPOs) Agenda Title: ACCEPT PROPOSAL/AWARD FOR ELEVATOR

MANAGEMENT SERVICES (2017.026P) Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Facilities Manager SUMMARY: This agenda requests that your Board accept the proposal and award contract to Kone, Inc. for elevator management services through October 31, 2018 with an option to renew for four (4) additional years. The estimated aggregate expenditure is $400,000 over the full term of the contact. The scope of work includes all labor, materials, equipment and supervision to provide elevator maintenance and repair services. Projects estimated to be in excess of $100,000 will be put out to bid. Contractor shall perform Full Service Preventive Maintenance on the elevators located in County operated facilities. All equipment under this Contract shall be maintained in first-class operating condition. Contractor shall furnish all materials and labor, and comply with all requirements of current elevator codes. Contractor will provide necessary systematic services and preventive maintenance for the elevator equipment. Contractor shall be responsible for providing safe and reliable operating elevators in the performance of this contract. The required legal advertisement was issued August 30, 2017. Proposals were due at 3:00 pm on September 29, 2017. Staff evaluated the proposals with the following results: Proposer: Score: Kone, Inc. 69.02 Willamette Elevator 55.02 Straight Up Elevator Company 25.03 Thyssenkrupp Elevator 58.03 DEPARTMENT’S REQUESTED ACTION:

Accept the proposal and award contract to Kone, Inc. elevator maintenance and elevator repair through October 31, 2019 with an option to exercise four one year renewals. Estimated expenditure of $400,000 over the full term of the contract.



Agenda Item No. 2.q.

Date: 11/07/17

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services Agenda Title: APPROVE AMENDMENTS TO THE FISCAL YEAR 2017-18 PAY

PLAN TO ADD A NEW CLASSIFICATION TITLED RESTITUTION SPECIALIST AND ESTABLISH ITS PAY RANGE

Presented by: Don Bohn, Assistant County Administrator

Steve Sanford, Human Resources Manager SUMMARY:

The purpose of this agenda is to request that your Board approve an amendment to the FY2017-18 Pay Plan to add the new classification of Restitution Specialist to the FY2017-18 Pay Plan and establish the pay range at 027A ($23.75 to $28.86 per hour). The Division of Human Resources staff regularly conducts classification and compensation studies to maintain salary structure. The work includes reviews to add or update classifications and to make certain the compensation associated with the classification is in line with the organizational structure, assigned job tasks, and internal pay relationships. The proposed new classification appropriately outlines restitution responsibilities that are currently being performed by staff in other classifications. A steady increase in the number of restitution claims has resulted in the need for dedicated resources to perform this legal requirement for the District Attorney’s Office. Incumbents in the new classification perform work to collect, organize, summarize, and disseminate restitution requests for all prosecuted cases and requires moderately complex accounting work to serve crime victims with their restitution claims. The new classification appropriately reflects the required job duties of an incumbent and the recommended salary range aligns with similar accounting positions within Washington County. There will be no fiscal impact to the FY2017-18 budget. Positions in this classification will be funded through a Victims of Crime Act grant that is already included in the approved FY2017-18 budget. Attachment: Resolution and Order


Approve the attached Resolution and Order amending the FY2017-18 Pay Plan to add a new classification titled Restitution Specialist and establish the salary range of 027A ($23.75 to $28.86 per hour) to be effective November 7, 2017.


Agenda Item No. 2.r.

Date: 11/07/17

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Page 1 - RESOLUTION AND ORDER (Amend Pay Plan To Add Classification of Restitution Specialist Classification) WASHINGTON COUNTY COUNSEL

161 NW ADAMS AVENUE, SUITE 305, MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

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In the Matter Of Amending the FY 2017-2018 Pay Plan To Add A New Classification Titled Restitution Specialist And To Establish The Salary Range For That Classification

) ) ) )


No.

This matter having come before the Washington County Board of County Commissioners

at its regular meeting of November 7, 2017; and

It appearing to the Board that Washington County Code Chapter 2.32. Appendix I, known as the

Washington County Civil Service Act, directs that the Board shall fix the compensation of all civil

service positions in the county; and

It appearing to the Board that Washington County Charter, Chapter VII, at Section 72, directs that

compensation for all positions be established as provided by the Board; and

It appearing to the Board that the Washington County Pay Plan sets forth all classifications

in the County, including compensation for such classifications; and

It appearing to the Board that the FY 2017-2018 Pay Plan was adopted by the Board at its regular

meeting on June 20, 2017; and

It appearing to the Board that amendments to the Washington County FY 2017-2018 Pay

Plan are necessary to add a new classification to be known as Restitution Specialist at a salary

range of 027A ($23.75 to $28.86 per hour) effective November 7, 2017; now, therefore, it is

RESOLVED AND ORDERED that the Washington County FY 2017-2018 Pay Plan is

hereby amended to add a new classification entitled Restitution Specialist effective November 7,

2017; and it is further

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Page 2 - RESOLUTION AND ORDER (Amend Pay Plan To Add Classification of Restitution Specialist Classification) WASHINGTON COUNTY COUNSEL

161 NW ADAMS AVENUE, SUITE 305, MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

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RESOLVED AND ORDERED that the Washington County FY 2017-2018 Pay Plan is

amended to add the salary range for the classification of Restitution Specialist at 027A ($23.75 to

$28.86 per hour) effective November 7, 2017; and it is further

RESOLVED AND ORDERED that the Washington County Administrator shall take all

steps necessary to implement this Resolution and Order.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services (ALL CPOs) Agenda Title: ACCEPT BID/AWARD CONTRACT FOR SCOGGINS VALLEY

PARK RESURFACING PROJECT (#2017.096B) Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Facilities Manager SUMMARY:

This agenda item requests that your Board accept the bid and award a contract to Baker Rock Crushing Co dba Baker Rock Resources to perform resurfacing at Scoggins Valley Park. The scope of work includes but is not limited to the following: Renovate and repair pavement at C-Ramp and Eagle Point Recreation areas at Scoggins Valley Park. Partial funding was provided by the Oregon State Marine Board Boating Facility Grant Program, investing fees and taxes paid by motorized boaters for boating facility improvements. Contractor will provide pavement rehabilitation to two major recreation areas of Scoggins Valley Park. The purpose of the project is to provide asphalt overlay, seal coat, and associated repairs to approximately 468,000 square feet of existing pavement.

The required legal advertisement and Invitation to Bid was issued September 26, 2017. Bids were due at 2:00 p.m., Thursday, October 12, 2017. Two companies provided bids; Baker Rock was the lowest bid. The project contract completion date is March 31, 2018.

Bid Results Baker Rock Resources $595,600 Kodiak Pacific $715,520

Initial bids came in above the amount budgeted for this project. County staff worked with the low bidder to value engineer the project. By reducing the three inch overlay to a two inch overlay the contractor was able to come in at $482,164.00 which is within the budget for this project.


Accept the bid from Baker Rock Crushing Co dba Baker Rock Resources and award a contract with a not to exceed expenditure of $482,164.



Agenda Item No. 2.s.

Date: 11/07/17

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AGENDA


Agenda Category: Consent – Support Services Agenda Title: ACCEPT BID/AWARD CONTRACT FOR PAINTING SERVICES

(2017.106B) Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Facilities and Parks Services Manager SUMMARY: This agenda item requests that your Board accept the bid and award a contract for painting services to Portland Coatings, Inc. dba Williamsen & Bleid in the amount of $400,000 through October 31, 2022. The required legal advertisement and Invitation to Bid was issued October 04, 2017. A total of three (3) bids were received by the closing time and date of 11:00 am, October 26, 2017. See page 2 for the Bid Summary. The scope of work for this contract includes both interior and exterior painting of various County-owned structures. The County will provide all paint for the contractor. The estimated contract amount is based on expected painting jobs in the next five years. County facilities, interior and exterior, are on a regular painting schedule, designed to assure that all facilities maintain a satisfactory appearance and minimize weathering and water infiltration. In addition, as needs are created through remodeling, new construction, and emergency response, this contract allows the County to promptly meet its various painting needs. (continued)


Accept the bid from Portland Coatings, Inc. dba Williamsen & Bleid for painting services and award a contract with a not to exceed expenditure of $400,000 through October 31, 2022.



Agenda Item No. 2.t.

Date: 11/07/17

119

ACCEPT BID/AWARD CONTRACT FOR PAINTING SERVICES (2017.106B) BCC 11/07/17

BID SUMMARY

*America Cleaning does not have the required Construction Contractors Board license to perform the work making the bid non-responsive.

HRS HRS HRSFirst Hour Charge 65.00$ 5 325.00$ 57.25$ 5 286.25$ 89.50$ 5 447.50$ Painter 52.00$ 25 1,300.00$ 57.25$ 25 1,431.25$ 79.50$ 25 1,987.50$ Safety Office / Supervisor 52.00$ 5 260.00$ 57.25$ 5 286.25$ 45.00$ 5 225.00$

Total * 1,885.00$ 2,003.75$ 2,660.00$

Portland Coating, Inc.Ffosil Contracting & MangementAmerica Cleaning dba Williamsen & Bleid

120

AGENDA


Agenda Category:

Consent – Service District for Lighting No. 1 A County Service District (CPO 6)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL

ASSESSMENT, AND IMPOSE A FIRST YEAR ASSESSMENT FOR KEMMER RIDGE NO. 2

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY A petition has been received requesting the installation of street lighting service for KEMMER RIDGE NO. 2. The petitioners have presented a signed agreement waiving a public hearing and their right to remonstrate against the improvements. A signed continuing request for street lighting service has also been provided. Attachments: 1. Resolution and Order

2. Petition for Street Lighting Service – Exhibit A 3. Street Lighting Facilities and Assessments – Exhibit B 4. Waiver and Continuing Request – Exhibit C 5. Legal Description, Assessment Map and Vicinity Map – Exhibit D


Accept the petition(s), form an assessment area within the Service District for Lighting, and authorize maximum annual assessment and impose a first year assessment.



Agenda Item No. 2.u.

Date: 11/07/17

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IN THE WASHINGTON COUNTY SERVICE DISTRICT

FOR LIGHTING (No. SDL-1) In the Matter of Creating an Assessment Area, ) Ordering Installation, Operation and Maintenance ) RESOLUTION AND ORDER of Street Lighting Facilities; Establishing a ) Maximum Annual Assessment and Imposing a First ) NO. Year Assessment for KEMMER RIDGE NO. 2 )

This matter having come before the Board of Directors of the Service District For

Lighting No.1, a county service district, at its meeting of November 7, 2017; and

It appearing to the Board that 100% of the property owners in the proposed assessment

area described, and shown, in Exhibit D, known as the KEMMER RIDGE NO. 2 development,

have requested by petition, attached as Exhibit A, that their property be included in an

assessment area for purposes of installing, operating and maintaining street lighting facilities and

that said facilities be financed by special assessments on their property; and

It appearing to the Board that 100% of the property owners voluntarily have waived their

right to notice, hearing remonstrance and referendum, and consent to assessment as set forth

herein on the attached Exhibit C; and

It appearing to the Board that the street lighting facilities described in Exhibit B, will be a

special benefit to the properties and that the assessment method and amounts represent a

reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore

it is

RESOLVED AND ORDERED that the assessment area described, and shown in Exhibit

D hereby is established, and, that the facilities described in Exhibit B, shall be installed, operated

and maintained as described therein; and it is further

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RESOLVED AND ORDERED that the assessment method, maximum annual assessment

amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

RESOLVED AND ORDERED that, for purposes of Section 11b, Article XI of the

Oregon Constitution, said annual assessment amounts hereby are classified as “taxes levied or

imposed for the purpose of funding government operations” subject to the limit of $10 per $1000

of real market value; and it is further

RESOLVED AND ORDERED that the maximum annual assessment may be increased

after newspaper notice and public hearing to pass through direct cost increases for administration

and electricity as provided by Ordinance No. 3; and it is further

RESOLVED AND ORDERED that the County Administrator, or his designee, shall take

steps to place matter of record and such other steps as are necessary to implement this Resolution

and Order.

DATED this 7th day of November 2017.

BOARD OF DIRECTORS FOR

WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1) CHAIRMAN RECORDING SECRETARY

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EXHIBIT BPAGE 1 OF 1

PART I. DESCRIPTION OF PROPOSED ASSESSMENT AREA - CURRENTLY TAX LOT #

PART II. ESTIMATED COST OF SERVICE FOR FISCAL YEAR 2016-17

A. Monthly Cost of Service

Qty. Type Unit Cost Total

Lights 6Option A, 47w LED Grey Leotek (LC AB) $5.00 $30.00

Poles 6Option A, 30' (25' mh) Grey Fiberglass (PC 61) $8.12 $48.72

Total (Lights and Poles) $78.72

B. Annual Cost of Service

Total

Lights and Poles $944.64 $944.64

Administration 20 $2.00 $40.00(# of lots)

Annual Cost for Service Area $984.64

Base Annual Cost Per Lot $49.23 $49.23

Total Annual Cost Per Lot $49.23

C. Maximum Annual Assessment $98.46

PART III. LOCATION OF LIGHTS AND POLESPer attached service area map

PROPOSAL TO INSTALL, OPERATE AND MAINTAIN STREET LIGHTING WASHINGTON COUNTY

KEMMER RIDGE NO. 2

(Annual Cost/# of lots)

(Total x 12 months)

WASHINGTON COUNTY, OREGON

1S130DC00300 1S130DC00400

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LEGAL DESCRIPTION KEMMER RIDGE NO. 2

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SPECIAL ASSESSMENT AREA MAP

KEMMER RIDGE NO. 2

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

= Proposed Street Light


NORTH

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ProjectLocation

VICINITY MAPKEMMER RIDGE NO. 2

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

WASHINGTON COUNTYSERVICE DISTRICT FOR LIGHTING NO. 1 (SDL) NORTH

EXHIBIT DPAGE 3 OF 3

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